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1961-06-01 - Village Board Regular Meeting - Minutes MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK COUNTY, TTT.TNOIS, HELD THURSDAY, JUNE 1, 1961, AT 8:00 P.M., IN THE LOUISA MAY ALCOTT PUBLIC SCHOOL IN BUFFALO GROVE, ILLINOIS. The President called the meeting to order. On roll call the following were found present: President Bunescu; Trustees Frank, Gillen, Huxhold, Walters, Farrington and Bochniak Absent: None Trustee Farrington moved that the minutes of the regular board meeting held May 4, 1961 and the adjourned reviler meeting held May 12, 1961 be approved as corrected. Trustee Gillen seconded the motion. On roll call the vote was as follows: AYES: Trustees Bochniak, Farrington, Huxhold, Gillen, Frank NAYS: None ABSTAIN: Trustee Walters The Treasurer read his report covering the period from April 30, 1961 thru May 31, 1961, showing cash in bank of $15,155.52, and motor fuel tax allotment of $9,004.70 Police Magistrate Bauer gave his report for the month of May, 1961, stating he had one continuance from April; 12 cases for May; 5 convictions; 4 dismissals; and 4 continuances; and that a total of $189.00 was turned over to the Village. Chief Barnett read the Police Activities report for the month of May, 1961. Chief Barnett spoke of the lack of office space. He stated, however, that he has the main telephone in his home with extensions at 3 other locations through- out the Village; that there is someone on duty at all times for emergency calls; that the police have dispensed with routine patrolling, but that the squad is available 24 hours a day for emergency; but that they are not answering minor complaints. Trustee Bochniak read Warrant No. 40. The towing charge of $15.00 was questioned. The Chief stated that during the last snow storm 3 cars were stuck. The police had these cars pulled out and that the 3 individuals have reimbursed the Village in the amount of $5.00 each. The payment of $1650.00 to George J. Garbacz was questioned. Discussion followed as to whether or not the entire amount of the contract should be paid at this time. Two trustees felt that the Board should abide by the terms of the contract. It was stated that the bid was very low; that he needs the money; that he lives in the Village and therefore would take proper care of his work in the park. The President stated that he contributed the labor. Trustee Walters felt that since the Trustees have the responsibility of watching the Village funds that they should abide by the contract, and should withhold 15% until the first cutting. It was stated that Mr. Garbacz has a performance bond on file. Trustee Frank stated he felt the Board should abide by the contract. Trustee Farrington moved that Warrant #40 in the amount of $4,934.29 be approved for payment. Trustee Huxhold seconded the motion. On roll call the vote was as follows: AYES: Trustees Bochniak, Farrington, Huxhold and Gillen NAYS: Trustees Walters and Frank. Mr. Racette of the Plan Commission stated that on May 8th a meeting was had with Kincaid and they went over the master plan, which should be ready by the next board meeting. On May 12th a meeting wgs held for the rezoning of the Heinzelman property. On May 25th the Plan Commission met with Wheeling to discuss matters of mutual interest, leaving a copy of our regulations and zoning ordinance, and allowing them to look over the proposed master plan. He stated that the Plan Commission has a couple of amendments for the Board's con- sideration, and further that they would like to recommend the appointment of Charles Gramer to the Plan Commission. He presented a proposed amendment to the fence ordinance, and stated that the Plan Commission would have a public hearing on a proposed amendment for side yard easements for attached garages. Mr. Palmer of the Park and Recreatioh Commission reported that the seeding and grading is done in the park and the playground equipment is here. He would like the Board's feeling on hiring a recreation director for the few weeks that the children are out of school. He said they have a man who is willing to take the job part time for $40.00 a week. He would work up a recreation program during the 8 weeks of summer. Trustee Frank asked what the duties would be and Mr. Palmer said he would be out with the kids every afternoon. Trustee Walters felt that the Village is not financially able to support a program of this type. Trustee Frank stated that the Board has spent several thousands on the park; that a director for 8 weeks would be only $320.00 to make good use of the park. Trustee Walters gave the amounts of the last two warrants, stating that if we average $2000.00 for a month, it would be $24,000.00 for a 12 month period; that if building is encouraged and a lot of building permits are issued we will be all right. A discussion followed on what matters should be referred to the Finance Committee. Trustee Huxhold moved that this matter be referred to the Finance Committee for study. Trustee Frank stated he does not think we have time because school will be out in about 1 week. It was stated that this man has been contacted by letter and has responded by letter and indicated he was interested beginning June 19th. He has a morning job in the summer. Works in Winnetka and lives in Deerfield. He is 21 years old and has been recommended by the Village of Winnetka. The Park Commission is now trying to determine the feeling of the Board so that if the man is qualified they will be able to hire him from the middle of June until Labor Day. Trustee Bochniak stated he does not know what the various committees intend to do during this fiscal year; that our payment for taxes won't come to us until some time in the fall; and that unless something drastic happens with building permits we must watch our funds. It was further question whether one man could handle all ages and whether additional funds would be requested for recreational material. There was a discussion on whether or not the parents would be willing to pay a fee per child for this program. The Park Commission was instructed to get more information on this recreation program and how it will be set up. The President gave the report of the Health, Welfare and Public Safety Committee. He spoke of the loss of office facilities for the Police Department, stating that they are trying to get some sort of structure and that this has been �•/ turned over to Public Improvements. He stated that under discussion is insurance coverage of private vehicles when used for emergency work; the matter of group insurance for all policemen and the matter of compensation for policemen using their own cars. He stated that they must investigate the cost of using private vehicles and the cost of group insurance. He stated that the Safety Committee requests the Board's approval for the purchase of two signs stating "parallel parking ohly" to be placed in front of Bill's Buffalo House. One of the Trustees/ twaximaxleamtngistailasked that the President, who has jurisdiction over George Garbacz, Village maintenance man, have the map posted at St. Mary's Pkwy and Buffalo Grove Road moved to the opposite end of the area near Paul Scharringhouse' home. He stated the map is very useful but is in the line of sight when a car is stopped at the stop sign, and that a traffic hazard is being created by the cars who stop and read this map. The President stated that movies were shown at the first of the two meetings of the Safety Committee showing in one instance overflow of the treatment plant and in another instance, foaming. He feels the Village should consider passing some sort of regulatory ordinance or to continue the steps started some time ago to acquire this sewage treatment plant. The President stated there is no further action on the rescue squad. Discussion was had on lack of facilities for the Police Department. The President stated that he spoke to George Moser of Arlington Homes who would be willing to rent one of his model homes, with an option to buy, for 1165.00 per month. The President felt this was an extravagant expenditure. Mr. Arnold suggested a structure for the storage of playground equipment and that the Police Department use it until a Municipal Building is built. Discussion of matching funds under Civil Defense. It was stated that Wheeling was granted 50% of only that portion of the building that was allocated to Civil Defense. A discussion followed on a loud speaker system. It was stated that Wheeling has a surplus unit but that it isn't any good. A lengthy discussion was had on the use of private vehicles by the Police Department for official business. Trustee Frank stated he felt it would be in order to instruct the Police Department to stop using these private vehicles until adequate insurance coverage is obtained. A discussion followed among the �� 1 Board members, Mr. Raysa and members of the Police Department and of the audience. Contrary opinions mere voiced as to whether or not the companies insuring the private cars would carry the insurance if the car is being used for police work; or if they would re-rate the policy; or if they would decline liability. Discussion went on about the liability of the private owners and the liability of the Village. Trustee Frank stated that he does not think the Village should expose itself to any risk and that a non-ownership insurance policy should be obtained. Mr. Marsh was requested to check on the rates and bring back further information. Thereupon, Trustee Walters moved that the Police Department be directed to have their members stop using their own vehicles because there is a danger of a law suit, and suggested that the Finance Committee get together with the Insurance Committee to determine the amount of insurance, and that a special meeting be called to decide on these matters. Trustee Frank seconded the motion. Trustee Frank asked that the motion be amended to include any officer or employee of the Village. Trustee Walters amended his motion to include any officer or employee of the Village. Trustee Frank seconded the amendment. On roll call the vote was as follows: AYES: Trustee Frank, Gillen, Walters, Farrington, Bochniak NAYS: Trustee Huxhold. Trustee Farrington, Public Improvements Committee, gave his report. He stated he has an application to the Metropolitan Sanitary District for a permit for the extension of sewer lines to the bowling alley. The Village President should be authorized to sign this following approval of the Improvements Committee and the Village Engineer. Trustee Farrington further stated that under discussion is the widening of Buffalo Grove Road and curbing of Buffalo Grove Road. This will be taken up in the future. Discussed having streets in Unit I seal coated in 1962, possibly thru motor fuel tax funds. The Park will probably be ready to operate by the end of the month. The Park is bi-sected by the creek and two foot bridges will be needed. Estimated cost $400.00. Probably another $50.00 expenditure for work needed on two storm sewers. He hesitates to ask for this money because there is a chance that there will be some contribution to take care of this. He further stated that possibly thru volunteer help this summer the creek can be cleaned out. They are also contemplating some sort of a municipal park building and a bridge. Decisions on these have not been reached. Trustee Farrington stated he would like an ordinance creating a Board of Local Improvements and a special assessment to extend sidewalks parallel to Buffalo Grove Road from St. Mary's Parkway north to the creek. The owners of the property involved will be assessed. Trustee Farrington stated that there have been a number of thoughts on a municipal building which will also be needed for recreational facilities. It was felt that a survey might be made in conjunction with the Women's Club to find out the need for a municipal building. Trustee Walters moved that the President be authorized to sign the application to the Metropolitan Sanitary District of Greater Chicago for extension of the sewer lines to the bowling alley, subject to the Village Engineer's approval. Trustee Farrington seconded the motion. On roll call the vote was as follows: AYES: Trustees Bochniak, Farrington, Walters, Huxhold, Gillen and Frank NAYS: None Trustee Bochniak, Finance Committee, gave his report. He recommended that William Weiskopf of 407 Navajo Trail be appointed as a member of the Finance Committee, raising the committee to 4 members. He stated that he has received a statement from the Village Clerk which spells out the receipts for the last fiscal year. This statement has been reconciled with the Treasurer. The Finance Committee will meet unofficially during June to draft the current year's appropriation ordinance so that it may be passed at the July Board meeting. The Committee will take the necessary steps to contact public auditors to have an audit made of the year 1960-1961. Mr. Venetianer, Building Commissioher, gave his report. He stated the plumbing code is ready for adoption. He also presented a letter to the President (Doc. #103) recommending various appointments and a revision of the schedule of fees for inspections. He also presented a letter of resignation from 0. J. Chiappe (Doc. #104) and stated that he will receive a letter of resignation from Robert Grizzel, but in the meantime, would like to recommend that a verbal resignation be accepted. The President read the letter of resignation from 0. J. Chiappe. Trustee Frank moved that the resignation of 0. J. Chiappe be accepted. Trustee Huxhold seconded the motion. On roll call the vote was as follows: AYES: Trustees Frank, Gillen, Huxhold, Walters and Bochniak NAYS: None ABSTAIN: Trustee Farrington Trustee Walters moved that the verbal resignation of Robert Grizzell, who is resigning from the Building Code Committee, be approved. Trustee Frank seconded the motion. On roll call the vote was as follows: AYES: Trustees Walters, Gillen, Farrington, Frank, Bochniak, Huxhold NAYS: None The President then made the following appointments: Eugene Racette, Chairman of the Plan Commission Charles Cramer, Member of the Plan Commission Ylliam Weiskopf, member of the Finance Committee John Hooper, Advisory member of the Building Code Committee James Arnold,, Building Inspector, General Construction Norman Schwinn, Electrical Inspector Gerry Trice, Plumbing Inspector Donald Miller, Building Code Committee Robert Gleeson, Building Code Committee Trustee Bochniak moved that the appointments be approved. Trustee Farrington seconded the motion. On roll call the vote was as follows: AYES: Trustees Frank, Huxhold, Walters, Gillen, Farrington, Bochniak NAYS: None Discussion on the Building Commissioner's recommendation of the schedule of fees for building inspections. Trustee Frank moved that the revision of building inspection fees be referred to the Finance Committee for study. Trustee Bochniak seconded the motion. Trustee Frank amended his motion to include the study of raising the Building Commissioner's fee. Trustee Bochniak seconded the amendment. On roll call the vote was as follows: AYES: Trustees Gillen, Huxhold, Walters, Frank, Bochniak and Farrington NAYS: None The President read the recommendation of the Zoning Board of Appeals (Doc. No. 105) , recommending that the request of Lloyd Schleiffer, 386 Buffalo Grove Road, for a variation to build a garage 5 ft. from the rear lot line, be denied. Discussion followed. Trustee Bochniak moved that the variation be denied. Trustee Huxhold seconded the motion. Trustee Farrington stated he would like to find out if the individual or the contractor stands the cost of this error. It was stated that the contractor applies to the Building Commissioner for a permit and that he was an innocent third party. It was further established that Mr. Venetianer was in the hospital when the application was sent to him for approval; that he approved it and issued the permit; and that after the slab was in, it was discovered that the slab was 5 ft. from the rear lot line instead of 10 ft. Trustee Walters feels that the Building Commissioner made a human error and that the Board should stand behind this error. There was no one present from the Zoning Board of Appeals, so it could not be ascertained if the Zoning Board had contacted the adjoining property owners to find out if they had any objection to this variation being granted. Considerable discussion followed as to whether or not the owners or the contractor would bear the cost of correcting this error. Trustee Frank stated that who bears the cost should not be considered. The contractor spoke and stated that the owner would have to bear the cost. Much discussion followed. The roll was called and the vote was as follows: AYES: Trustees Bochniak, Huxhold, Gillen NAYS: Trustees Farrington, Walters, Frank AYES: President Bunescu Mrs. Schleiffer then made an appeal to the Board. The audience clamored for a recount. Trustee Bochniak moved that a recall be taken. Trustee Huxhold seconded the motion. On roll call the vote was as follows: AYES: Trustees Bochniak, Farrington, Walters, Huxhold, Gillen and Frank NAYS: None Trustee Gillen stated that he voted against allowing this variation because of the precedent it will be setting. He stated, however, that even though he feels they are making a mistake and setting a bad precedent, because of popular feeling he mill change his vote. A recount was taken on the motion that the variation be denied and the vote was as follows: AYES: Trustee Bochniak NAYS: Trustees Farrington, Walters, Huxhold, Gillen and Frank The Clerk was instructed to notify the individuals in writing that the variation has been granted. The President read the recommendation of the Zoning Board of Appeals (Doc. No. 106), recommending that the request of Gregg Builders, Inc. for a zoning variation on Lot 425, 394 Glendale Rd., be granted. The President explained that this is a violation of the Zoning Ordinance and a violation of the utility egsement since the garage is 4 ft. 81 in. from the north lot line on the west side and 4 ft. 6-1/8 in. from the North line on the East side, but that the Zoning Board of Appeals recommends that the variation be granted because it would create an undue hard- ship on the homeowner if it is not allowed. Trustee Farrington moved that the recommendation of the Zoning Board of Appeals be approved as read. Trustee Bochniak seconded the motion. On roll call the vote was as follows: AYES: Trustees Ahlters, Huxhold, Farrington, Gillen and Bochniak NAYS: None ABSTAIN. Trustee Frank The President read a report from the Zoning Board of Appeals (Doc. No. 107), making various recommendations; in substance, that the building commissioner's position should be a full time responsibility with adequate pay, or in the alternative that the Village obtain a greater number of inspectors; that the builder be required to have markers mailable at all times during construction; that the building permits and inspections be revised; and that money necessary to finance these recommendations be obtained by raising building permit rates. The President read a report from Paul D. Speer, Municipal Finance Consultant, dated May 22, 1961 (Doc. No. 108) re acquisition of the Buffalo Utility Company. Thereupon Trustee Pochniak proposed Resolution No. R-61-5, which resolution, in substance, authorizes the President to offer the Buffalo Utility Company the sum of $315,694.56, plus cost of installations made since December 31, 1960, for all sewer and water facilities. Trustee Frank moved that this matter be referred to the Finance Committee for study. Trustee Farrington seconded the motion. On roll call the vote was as follows: AYES: Trustees Frank and Farrington NAYS: Trustees Gillen, Huxhold, Walters and Bochniak Trustee Bochniak moved that the resolution be adopted as read. Trustee Walters seconded the motion. On roll call the vote was as follows: Ayes: Trustees Bochniak, Farrington, Walters, Gillen, Huxhold Nays: None Abstain: Trustee Frank The President read a letter written by John Hooper, Doc. No. 109 re an 8 in. main.. Mr. Hooper stated that the street paving should be under way by the 15th of June. Trustee Walters moved that the meeting adjourn since it is 11:15, until one week from tonight. Trustee Farrington seconded the motion. Trustee Walters withdrew his motion and Trustee Farrington withdrew his second. Trustee Huxhold moved that the application for a sign permit made by the bowling alley be approved. Trustee Walters seconded the motion. On roll call the vote was as follows: AYES: Trustees Bochniak, Walters, Huxhold, Gillen, Frank, Farrington NAYS: None Thereupon, Trustee Walters moved that the meeting adjourn to one week from tonight. Trustee Farrington seconded the motion and it was unanimously carried. v J � C Village Clerk Time: 11:15 P.M.