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1961-04-06 - Village Board Regular Meeting - Minutes MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTE..ES OF THE VILLAGE OF BUFFALO GROVE, COOK COUNTY, TTJJNOIS, HELD THURSDAY, APRIL 6TH, 1961, AT 8:00 P.M., IN THE LOUISA MAY ALCOTT PUBLIC SCHOOL IN BUFFALO GROVE, ILLINOIS. The President called the meeting to order. On roll call the following were found present: President Bunescu; Trustees Farrington, Walters, Bochniak, Dorner, McGahan and Frank Absent: None Trustee McGahan moved that the minutes of the regular meeting held March 2, 1961, and the adjourned regular meetings held March 16, 1961 and March 23, 1961, be approved as amended. Trustee Dorner seconded the motion. On roll call the vote was as follows: AYES: Trustees Frank, Dorner, McGahan, Farrington, Walters, Bochniak NAYS: None The Treasurer read his report covering the period from March 2, 1961 thru April 6, 1961, showing cash in bank of $17,143.97 and motor fuel tax allot- ment of $8,230.71. Motor fuel tax allotment reflects 1960 census figures. Trustee Bochniak read Warrant #38. Trustee Walters moved that Warrant #38 in the amount of $2017.41 be approved for payment. Trustee McGahan seconded the motion. On roll call the vote was as follows: AYES: Trustees Farrington, Walters, Bochniak, Dorner, McGahan, Frank NAYS: None Police Magistrate Bauer was called upon for his report. Court activities for the month of March, 1961; 24 cases; convictions 14; change of venue 2; confined to County Jail 1; dismissals 6; continuances 7; total fines turned over to the Village, $77.00. Chief Barnett read the Monthly Police Report for March, 1961, stating that the total number of man hours worked, excluding the Chief, was 802 hours. Trustee Walters stated that the committee appointed to investigate purchase of an inhalator and the forming of a rescue squad met about three times. They are now in the process of looking into the problems and advantages of forming such a squad. They have talked to the Chief of the Wheeling Fire Department. There will be a report later on changing insurance coverage. The problems are being discussed and something will be forthcoming at the May meeting. The inhalator has not been purchased. They are waiting until everything is resolved. Vic- Chief Barnett reported that our contract with the Wheeling Fire Department is strictly for fire and does not include inhalator. The service we have received has been strictly gratis. They will continue to give us inhalator service when it is necessary without cost to the Village until we have some- thing of our own. Michael Hupfel, Civil Defense Director reported that the fire engine is still on order. He stated that the Village is under no obligation to purchase it. If we do not want it, it can be sold to another Village. If it comes thru and we have no place to store it, Cook County Director Downey will take care of it. The price will be l% of the original cost of the fire engine. Type of fire engine - pumping. Mr. Hupfel further stated that Civil Defense matching funds are still available for an emergency vehicle. He stated that he is ready to send in the report of the items previously purchased under Civil Defense, and that as soon as this is approved, these articles will become the property of the Village. Upon the recommendation of the Civil Defense Director, the President appointed William L. Breson and Donald L. Ebert as Deputy Civil Defense Directors. Trustee Bochniak moved that the appointments be approved. 'Trustee Frank seconded the motion. On roll call the vote was as follows: AYES: Trustees Bochniak, Walters, Dorner, Frank, Farrington, McGahan NAYS: None Mr. Huxhold, Chairman of the Plan Commission reportedthathe has 19 copies of the Comprehensive Amendment of the Zoning Ordinance and that Kincaid will send 7 more for a total of 25. He further stated that Kincaid will furnish 100 zoning maps. These maps will be small enough to be conveniently placed at the back of the new zoning ordinance. He stated that 25 copies of this ordinance will not be sufficient and that the cost of a lot of 100 is $1.50 each, and for a lot of 50 $1.75 each. Discussion on additional order. Trustee Frank suggested that these copies be furnished free to every member of the Village Board as of May, every member of the Plan Commission and the Zoning Board of Appeals. Trustee McGahan moved that 50 additional copies of the Comprehensive Amendment of the Zoning Ordinance be purchased. Trustee Frank seconded the motion. On roll call the vote was as follows: AYES: Trustees Frank, Dorner, McGahan, Bochniak, Walters, Farrington NAYS: None Trustee Frank moved that the Comprehensive Amendment of the Zoning Ordinance be made available for sale at $3.00 a copy instead of $2.00. Trustee Dorner seconded the motion. On roll call the vote was as follows: AYES: Trustees Walters, Bochniak, Farrington, McGahan, Dorher, Frank NAYS: None Mr. Huxhold announced that the Plan Commission meets on the last Thursday of every month at the Alcott School and that all are invited to attend. The President stated that John Schmalzer, Chairman Park and Recreation Commission, has presented a contract with George Garbaz for fine grading and seeding an area of the park for a baseball diamond, picnic area and playground area, and for the planting of 260 Forsythia bushes. He stated that the Park Commission solicited a minimum of three bids; that the Board v has informally sat down and reviewed these bids; and that now it is merely a formality to approve entering into this contract between the Village of Buffalo Grove and George Garbaz by a minimum of 2/3rd vote of the Board. Trustee McGahan asked if the contract stated that the grass would be guaranteed until the first cutting and the Forsythia bushes guaranteed for one year. The President stated that this is in the contract. Trustee McGahan moved that the contract as submitted by George Garbaz for complete fine grading and seeding of the three areas involved and the planting of 260 Forsythia bushes, for a total of $1650.00 be accepted. Trustee Frank seconded the motioh. On roll call the vote was as follows: AYES: Trustees Frank, Dorner, McGahan, Bochniak, Walters, Farrington NAYS: None The President presented the contract submitted by Country Service and Supply Co. for excavation of the baseball diamond area and the tennis courts, for a total of $1105.00. Trustee Frank moved that the Village enter into this agreement with Country Service and Supply Co. Trustee 'i'alters seconded the motion. On roll call the vote was as follows: AYES: Trustees Farrington, 'filters, Bochniak, Dorner, McGahan, Frank NAYS: None Mr. Schmalzer stated that the playground equipment is being shipped April 17th. He further reported that the Park Commission is looking for a playground director, a qualified person to work half days during the summer. Upon question- ing, he estimated the job would pay about $40.00 a week. The President stated that hr. Venetianer, the Building Commissioner is in the hospital, and requested a report from any member of the Building Code Committee. Trustee Frank stated that the Village attorney- was given a copy of the pro- posed plumbing code and licensing ordinance to bring into final shape. Attorney Raysa said he has it ready, but suggests that each member of the Board go over this ordinance again before it is passed. Trustee McGahan read the Police Committee Report (Doc. No. 94) recommending that the Village Board take action in hiring a full time police officer at a yearly salary of $6000.00, plus fringe benefits, and recommending that adequate accident, health and life insurance coverage be secured on all members of the police force while on duty (excerpt from report). Thereupon, Trustee McGahan moved that the Village create the office, approve the salary of $6,000.00, plus fringe benefits, and suggest that the Chief of Police immediately start advertising for and screening applicants for the position of full time policeman. Second Dorner. Discussion followed. Trustee McGahan stated that the committee formed to study the need of a full time policeman has determined that the Village is financially able to hire one; that a full time policeman is necessary; and that the committee feels that action should be startsd and there should be no furth:>r delay. He also stated that the fringe benefits would be vacation and sick leave, plus insurance coverage to be determined. Trustee Frank stated that he is in favor of a full time policeman, but that it raises many questions, such as, can the Village afford it; has a list of qualifications been made; would he be on call or only work an 8 hr. day; should he live within the Village; what rank would he have; should he be a man who has had, say, 5 to 7 years previous police experience. Chief Barnett stated that the Village may not go civil service until it reaches a population of 5,000; that this is not going to be a 5 day week, 8 hr. a day job, but that he will be on call for emergencies, and that he will work from 12 midnight until 10:00 a.m, when a member of the daytime group can come on, and that he cannot get a man with 7 years experience to do this; that he feels it only fair that the men in the Police Department be given the first chance; and that he has held a preliminary screening of men in the Department who will be able to take a policeman' s test. Trustee Frank stated that the Village needs a policeman from 7 in the morning until 5 in the evening and that there are sufficient men on call at night for emergencies. Further objections arose and discussion went on. The committee was requested to remain active, to assist in the screening, to work out a list of qualifications, and report to the Board. Thereupon, Trustee Dorner moved to table the motion. Trustee Frank seconded the motion. On roll call the vote was as follows: AYES: Trustees Frank, Dorner, Bochniak, Walters, Farrington NAYS: Trustee McGahan Trustee Walters, a member of the special committee to review the insurance program reported that he had figures showing complete comprehensive liability coverage which would cost $615.00 per year; however, that Trustee Dorner, another member of the committee has other figures and a report. Thereupon, he turned the matter over to Trustee Dorner. Trustee Dorner read the coverage from the present comprehensive general liability policy; stating that the limits of liability are $200,000.00 per person and $500,000.00 per accident; that the employees of the Village are covered and the policemen are covered. The park and playground is not covered under the existing policy. Coverage on this would amount to around $50.00 a year. Trustee Dorner stated that since he felt this was an absolute necessity, he has added this coverage to the policy, making the total yearly premium approximately $103.00. The policy specifically exempts accidents on streets and sidewalks. At the time this was investigated, the Village was small and it seemed advisable not to take out this coverage. It is expensive and very few municipalities carry it. The rate is approximately $250.00 for 5 miles. The Village is not covered for false arrests. This also was an expensive coverage at the time it was explored. The premium is around $200.00. All these policies only protect the Village. They do not protect the individual. If any one becomes personally liable there is no coverage, but the Village is covered. He stated further that at one time it was suggested to the Police Department that they give the Board a recommendation of the coverage they desire and the cost. This has not as yet been done. To sum it, Trustee Dorner stated the Village does have adequate protection now with the additional coverage on the playground. The specific items of false arrest, accident on streets and sidewalks, accident and health insurance are all good subjects to review and should be given consideration. The President appointed Trustee Dorner as chairman of this committee. The Sign Ordinance, being No. 0--61-8 was read by the President. Trustee Walters moved that the Sign Ordinance, No. 0-61-8 be adopted. Trustee Bochniak seconded the motion. On roll call the vote was as follows: AYES: Trustees Farrington, ''alters, Bochniak, Dorner, McGahan, Frank NAYS: None The Police Magistrate' s salary was brought up for discussion. The President read a letter from Attorney Raysa (Doc. No. 95) in which he gave an opinion of the status of the Police Magistrate should the Village annex property in Lake County. Trustee Walters read the following resolution, being No. R-61-4: RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook County, Illinois, that the salary of the Police Magistrate of the Village of Buffalo Grove be and it is hereby fixed at the sum of $1,200.00 annually, including expenses. Trustee Bochniak moved that the resolution be adopted. Trustee Farrington seconded the motion. The President stated that the salary had been set only after considerable l J discussion, which discussion included the Police Magistrate. The Magistrate feels that this is too low. It is a greater salary than he has made, but with the growth of the Village he is of the opinion that the salary should be higher. Some members of the Board are of the same opinion. There is an informal understanding that if the Magistrate shows that this salary is grossly inade- quate, that he will be given clerical help. The roll was called and the vote was as follows: AYES: Trustees Farrington, Bochniak, Dorner, Walters, Frank, McGahan li NAYS: None Trustee Frank stated that at the last Board meeting $200.00 was appropriated to sweep the streets and $25.00 to put up a sign on Raupp Blvd. Er. Hooper, the Village Engineer suggested that the streets not be swept until we are sure the snow is over. Suggests the middle or end of April. The President requested the Village Engineer to follow thru and have the streets cleaned at the appropriate time. It was reported that a horse had been put up on Raupp Blvd. but that the last storm had blown it away. Trustee Frank suggested hiring a man for public works to put up horses, signs, clean storm sewers, etc. He suggested that the Village might make arrangements with George Garbaz to hire him on an hourly basis to do these things as they cane up. The President said he would speak to Er. Garbaz. Trustee Frank moved that the Board appropriate $100.00 to be set aside in a public works fund, and that the Village President be authorized to spend this money as needed by hiring someone to do this work at not more than $2.50 an hour without further authorization from the Board. Trustee Farrington seconded the motion. Following discussion, Trustee Frank amended his motion to include payment of a fair rental for the use of any equipment involved. Trustee Farrington seconded the amendment. On roll call the vote was as follows: AYES: Trustees Frank, McGahan, Dorner, Bochniak, (alters, Farrington NAYS: None The President stated that he has had no response to his letter to the County requesting that a vapor lamp be installed at Aptakisic and 83, and that he will send a follow-up letter. The Dutch Elm Disease. Trustee Dorner read excerpts from the minutes of the Board meetings starting with August, 1960, relating to the tree infected with Dutch Elm Disease, and stated that positive action should be taken before any more trees are infected. Discussion followed. Chief Barnett reported that the individual had started to remove the tree one weekend but has done nothing for the past 2 weekends. He stated he will give him a citation and get a tree surgeon to remove the tree at once. Trustee Frank moved that the Village Forester be authorized to hire a tree surgeon to remove the diseased Dutch Elm tree, which has been found to have Dutch Elm Disease and is a public nuisance; and that in the event the property owner does not permit the removal of the tree, that the Village attorney be authorized to file suit in the appropriate court. Trustee Dorner seconded the motion. On roll call the vote was as follows: AYES: Trustees Farrington, Bochniak, Dorner, LoGahan, Frank NAYS: Trustee Walters Trustee Bochniak moved that the Village Treasurer be directed to redeem the certificate of deposit of $5,000.00 at the Wheeling Trust and Savings Bank, which expires April 12th, and in turn acquire two $5,000.00 certificates of deposit for a period of 120 days each, said income from the interest thereon to be credited to the General Fund. Trustee Walters seconded the motion. On roll call the vote was as follows: AyES: Trustees Frank, McGahan, Dorner, Bochniak, Walters, Farrington NAYS: None The President appointed the following to serve as judges at the regular election of the Village of Buffalo Grove to be held on April 18, 1961: Mrs. Pat Breson Mrs. Joyce Wagstaff Mrs. Osa Schmalzer Mr. Lowell Lindholm Mr. Arnold Buck Trustee Dorner moved that the appointment of the election judges be approved. Trustee Walters seconded the motion. On roll call the vote was as follows: AYES: Trustees Bochniak, Dorner, McGahan, Walters, Farrington, Frank NAYS: None Trustee Bochniak moved that the election judges be paid the sum of $15.00 each for the services that each will perform as such judges. Trustee Frank seconded the motion. On roll call the vote was as follows: AYES: Trustees Dorner, McGahan, Frank, Farrington, Walters, Bochniak NAYS: None Trustee Farrington read Section 7 of Ordinance No. 0-60-2, the Fence Ordinance, and stated that contrary to this ordinance a fence has been put up in front of the model homes. Following discussion, Trustee Frank stated that the fence is a safety factor to prevent cars from parking along Buffalo Grove Road, and that he will see that an application for a variation is made to the proper authorities. It was suggested that the Park Commission try to get shrubs from the Forest Preserve District when they thin out their shrubbery. This was tried with no success. The Park Commission has also tried to get some old picnic tables with no success. Upon the recommendation of the Chief of Police that the following men have satisfactorily completed their required six months probation period, the President permanently certified them to their r ositions as follows: Bruce E. Hopkins, Regular Reserve Policeman Henry E. Walker, Special Policeman William L. Breson, Special Policeman Donald L. Ebert, Special Policeman Trustee Bochniak moved that these appointments be approved. Trustee McGahan seconded the motion. On roll call the vote was as follows: AYLS: Trustees McGahan, Dorner, Frank, Bochniak, Walters, Farrington NAYS: None Trustee Frank stated that in visiting homes in the subdivision it has been called to his attention that the School District has eliminated kindergarten in the Alcott School for next year, and anyone wanting to send his child to kindergarten must pay a $50.00 yearly transportation fee to the Wheeling school. He feels this is an injustice. Following discussion, the President stated that he will extend an official invitation to the head of the school board to attend the next Board meeting. The President stated that the De Annexation Petitions are still being circulated. Trustee Farrington moved that the meeting adjourn. Trustee Dorner seconded the motion and it was unanimously carried. 7C4L--f? Village Clerk `. Y7