1963-10-24 - Village Board Regular Meeting - Minutes MINUTES OF AN ADJOURNED MEETING OF THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,
COUNTIES OF COOK AND LAKE, ILLINOIS, HELD THURSDAY,
OCTOBER 24, 1963, IN THE LOUISA MAY ALCOTT PUBLIC SCHOOL,
BUFFALO GROVE, ILLINOIS .
The meeting was called to order at approximately 8 :20 P.M. In
the absence of the President, Trustee Frank, senior trustee,
presided. Being an adjourned meeting, the Pledge of Allegiance
and approval of minutes were dispensed with. The Clerk
called the roll and the following were found present :
Trustees Rueckel, Racette, Marsh, Weiskopf, Huxhold, Frank
ABSENT: President Farrington
Before discussion on Glen Grove commenced, Trustee Huxhold gave
a brief report on the Fire Department. He had met with the men
to alter the application. The men in the existing department will
sign an addendum to be attached to the original application.
It states "I understand that I am to be given a physical examination
and be fingerprinted. I further understand that the policy of
the Buffalo Grove Volunteer Fire Department regarding local
politics is one of neutrality; if, however, I choose to seek
election to an office in Village Government, I shall tender my
resignation as a member in the Department" . The men applying
from now on will sign the new application forms. Dill Hennings
will be acting Chief for the present. The Village Board ,will
make every effort to meet with the Rural Fire District Trustees to
see what can be done for our department .
Trustee Frank then stated he thought th purpose of the meeting
was to discuss the pre-annexation agreement. He asked for
discussion.
Trustee Weiskopf asked Mr . Raysa whether the Glen Grove Company
was a legal entity for the purpose of signing the pre-annexation
agreement. Mr . Raysa stated that one or more of the owners of
the land will have to sign the agreement. Mr. Siegal stated Glen
Grove Company is a joint venture, not a corporation, operating
to bring proceedings up to a point of annexation at which time
the legal entities will be the owners of the land.
Discussion followed regarding the market for bonds . Mr . Siegal
stated simply, no bonds, no utility, therefore no development.
Mr . Raysa stated they would be the losers if they did not provide
the market for the bonds .
Trustee Frank questioned accepting a plat which includes area
which is not under the control of the owners. Mr. Raysa stated
it is not unusual because it is part of their Master Plan. Mr .
Siegal stated there will be no zoning requested for it since it is
not in their control.
Trustee Marsh asked for a clarification for the word "dedicate" .
Mr. Siegal stated under the Plats Act, when filing a plat, those
parts shown as dedicated land are conveyed to the municipal
authority. The title is conveyed as soon as the Plat is filed
or recorded. under the pre-annexation agreement, if all land is
not platted within 5 years the owner will convey to the Village
all public lands . This was also an answer to a question from
the audience by W. Jablonski who asked when the lands would be
dedicated to the Village .
Trustee Racette asked whether the agreement could be amended. Mr.
Raysa stated that as statute now exists, it can be amended and
the reason for the 5 year restriction on amending Village Ordinances
is for an enducement to become annexed. He stated he felt our
existing ordinances are such that they are reasonably restrictive
and fair. It restricts only the Glen Grove subdivision and no
further annexations.
Building Commissioner, Ed Venetianer, reminded the board that a
new building code is being prepared. It will be a completely new
code and suggested that the Glen Grove people review it to
see if it is acceptable since he did not think it would be
ready for approximately 3 months. Trustee Frank stated they
should diligently pursue the preparation of the code with the
annexation so close .
Trustee Marsh stated he wished to make it clear that Glen Grove
will he developed unit by unit as the existing Village is and
not in one pacakge . As estimate of 10 years has been used for
complete development . Trustee Frank asked whether they arepre-
pared to state where development will start. Mr. Dean stated
they were not, since they did not know the answer to the utility
question. Trustee Rueckel asked who had control over which area
would be developed. Mr . Dean stated that the board has control
over which area because they have the final say on each plat as
it is brought in. Mr. Raysa concurred. It was noted that the
area on the Plat marked Civic Center was not to be dedicated.
Trustee Frank stated he felt the board reserved the right to
further discuss the 27 acres of land which are to be held in
reserve to determine whether they are to be dedicated at a later
date or whether a purchase price can be arrived at for a later
date . The area is almost entirely in flood plain.
Trustee Frank then stated he felt if each section of the pre-
annexation agreement were read and discussed individually, the
audience would understand it better. Thereupon Trustee Racette
read Section 4 dealing with the dedication of public land.
There being no further discussion, Trustee Huxhold read Section 5
which speels out the cash donation of $40, 000.00 to the Village .
There being no discussion on that Trustee Frank read Section 6
dealing with improvements. Trustee Rueckel questioned easements
for easier access to school sites. Mr. Siegal stated major access
to schools will be provided when individual plats are presented
for approval. Trustee Frank thought the conveyance of improvements
and easements to the Village should be specifically stated as
upon completion of individual units. Mr . Raysa so noted and
Mr. Siegal concurred.
Trustee Weiskopf read Section 7 dealing with water and sewage
treatment facilities . Discussion was had on the 6/ interest rate .
Trustee Marsh felt it washigh. Mr . Siegal stated it does not
prevent the village from accepting a lower bid if they get one
but Glen Grove could not agree to purchase at less because the
bonds will not be highly marketable in the beginning. Trustee
Frank questioned what would happen if they decided not to purchase
bonds. They could conceivably make a deal with the existing
utiliyt, put up one of their own or go to Lake County. They would
already be annexed and zoned and the Village would not have a
water utility. Mr . Raysa stated the agreement sayd they will
provide the market for the bonds. The Village would enforce the
agreement. It is an enforceable contract and the village could
enjoin them.
Trustee Rueckel read Section 8. He asked whether a letter of
credit is legal. Mr . Raysa stated the Village is "better off"
with a letter of credit than with provisions in the existing code .
A definition of a letter of credit was asked for. Mr. Siegal
stated a letter of credit is a notification from a lending
institution, either a bank or savings and loan, stating there
are on deposit funds to cover improvements and these funds will
be dispersed on the order of the municipality to complete improve-
ments. Mr . Hooper stated letters of credit are irrevocable .
Trustee Frank asked that a sample letter of credit be attached
to the agreement and asked that a time limit be included of not
more than 2 years.
Trustee Marsh read Section 9. Mr . Raysa stated it says simply
that the Village cannot change the subdivision regulation
ordinance or building code or electric code.
Mr. Siegal then requested that dates be set for public hearings
on the pre-annexation agreement and zoning. Trustee Marsh moved
that the board advertise for a public hearing on the pre-annexation
agreement to be held on November 14th at the Alcott School.
Trustee Racette seconded. Following discussion on the 15 day
limitation for publication, Trustee Marsh amended his motion to
read the hearing be held on November 21st. Trustee Racette
seconded the motion. This being a regular board meeting night,
Trustee Marsh further amended his motion to read on Tuesday,
November 19th. Trustee Racette seconded the motion. On roll
call the vote was as follows :
AYES : Trustees Rueckel, Racette, Marsh, Weiskopf, Huxhold, Frank
NAYS : None
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Trustee Racette read Section 10 which states the Village will
agree to pass all necessary ordinances for annexation. Trustee
Huxhold read Section 11. Trustee Weiskopf read sections 12 and
13 which state agreement is binding for a period of five years
upon the village, owner, and its successors and assignees.
Discussion was had on public improvement in the area to be planned.
Trustee Frank asked whether it was the developers intention to
fully improve Checker Road. Mr . Siegal stated that part of
Checker Road shown on the Plat to be developed will be improved.
Trustee Racette moved the meeting be adjourned. Trustee Huxhold
seconded the motion and on roll call the vote was as follows :
AYES : None
NAYS : Trustees Rueckel, Racette, Marsh, Weiskopf, Huxhold, Frank
Fred Porter questioned whether a copy of the pre-annexation agreement
will be published with the notice for public hearing so that
people will know what is to be discussed. Mr. Raysa stated statute
does not require publication of the agreement as a whole . Enough
will be put :into the notice so that the public is properly advised
as to what the hearing is about. The Chair directed the Clerk
to put in the notice that a copy of the agreement will be in
her office on file for the public to view during the prescribed
hours.
Trustee Marsh asked Charles Wilhelm if the Plan Commission was
prepared sufficiently to conduct a public hearing for the Zoning
of Glen Grove . Mr. Wilhelm replied they were . Trustee Frank
stated he felt the board should have time to study the Plan
Commission recommendation before a hearing is held. Trustee Marsh
stated he felt there was time to disucss thisduring the required
publication period.
Trustee Racette moved a zoning hearing for zoning of Glen Grove
be held on November 20th at 8 :00 P.M. at the Alcott School. Trustee
Marsh seconded the motion. On roll call the vote was as follows :
AYES : Trustees Racette, Marsh, Weiskopf, Huxhold
NAYS : Trustee Rueckel, Frank
A fee of $75 .00 is due in accordance with Article XVIII of the
Zoning Ordinance .
Trustee Racette moved the meeting be adjourned. Trustee Marsh
seconded. Both withdrew their motion and second, respectively.
Mr. Palmer of the audience wished to have the point of flood plain
clarified. Mr . Hooper, village Engineer, stated no problem is
being created for anyone in the proposed Glen Grove subdivision,
flood-wise or otherwise . He stated this from an Engineering "Point
of view" .
Trustee Marsh moved the meeting adjourn. Trustee Huxhold seconded
the motion and it was unanimously carried.
Respectfully submitted,
Villa e lerk S 7/
MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK
AND LAKE, TT,LINOIS; HELD THURSDAY, NOVEMBER 7, 1963, IN THE
LOUISA MAY ALCOTT PUBLIC SCHOOL, BUFFALO GROVE, ILLINOIS.
The President called the meeting to order at approximately 8:15 P.M. All
stood and recited the Pledge of Allegiance. The Clerk called the roll and
the following are found present:
President Farrington; Trustees Rueckel, Marsh, Weiskopf, Huxhold, Frank
ABSENT: Trustee Racette. (arrived 8:25P.M.)
President Farrington indicated that in the minutes of October 17th, the
words "shouldn't be questioned" should be stricken (page 2, paragraph 4).
Trustee Marsh moved the minutes of the regular meeting of October 17th, and
the adjourned meeting of October 24th be approved. Trustee Weiskopf seconded
the motion and it was unanimously carried.
Trustee Weiskopf read Warrant #70. Trustee Weiskopf moved Warrant #70 in the
amount of $4455.24 be approved. Trustee Marsh seconded the motion. Trustee
Weiskopf stated $1,374.72 was transferred from the General Fund to a special
MFT Fund. Trustee Weiskopf moved the motion tabling the payment of $32.00 to
C. Wagstaff be untabled. Trustee Rueckel seconded the motion and it was un-
animously carried. The roll was called on the motion to approve the warrant
and it was unanimously carried.
Trustee Huxhold gave a Fire & Health Committee report. He stated the Fire
Department had met on Sunday, November 3rd and signed the application. Capt.
Hennings explained the reorganization of the fire department. He put the
various men in chage of specific jobs to be done. The Pumper is being winterized
and the title was given to the Clerk. Equipment is being secured and they
will be training with the help of professional firemen who will come out to super-
vise the training. The appointment of five men was recommended and at the next
board meeting an active roster of fire department will be submitted.
Chief DeKneef gave the Police Report. Total hours logged by patrolmen were 720.
Total hours logged by radio operators were 140. Matthew Katrinak has completed
probation and should be added to the List of regulars.
Trustee Racette arrived and was present for the meeting.
President Farrington and Trustee Marsh reminded the residents that it is
mandatory for dog owners to obtain licenses.
Trustee Frank stated that the Gas lights on Golfview and Buffalo Grove Road were
broken by vandals and should be referred to the Public Improvements Committee
for repair since gas is escaping.
Charles Wilhelm gave a Plan Commission Report. (Document #198). A recommendation
on the public hearing regarding rezoning the parcel of land will be made within
the 30 days required by ordinance.
G. Fred Porter stated he could not give a detailed report at this time but he
turned over $412.00 to the Clerk for fines received in September and October.
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OLD BUSINESS
Mr. Eugene Murphy, of Murphy and Pearson then submitted to the Board a Petition (Doc.#199)
for annexation of the Northeast Corner of Dundee and Buffalo Grove Roads
accompanied by an Annexation Agreement (Exhibit A), Annexation Petition (Exhibit B)
and Petition for Zoning Classification (Exhibit C) requesting B-4 Zoning and
a check in the amount of $75.00 for fees incurred in the requested petition for
zoning classification. Trustee Huxhold moved the board accept said documents.
Trustee Rueckel seconded the motion and it was unanimously carried.
President Farrington stated that at a previous meeting a request was made that he
write a letter to Buffalo Utility Company offering to purchase same. He read a
letter dated October 23, 1963 which he had written to the Utility Company (Doc #200).
He then read the reply from Buffalo Utility (Doc.#201) dated November 7, 1963
requesting a meeting with representatives of the Village, the Village Attorney,
and principals of the Buffalo Utility Company in the offices of John Vander Vries
of Chapman and Cutler on November 15, 1963 at 10:00 A.M. President Farrington
stated the invitation is extended to any board member.
President Farrington stated he had been in contact with Mr. George Moser concerning
the promise to deed over 71 acres in Unit 7. Mr. Moser stated he will write a
letter reaffirming his intentions and also, as before, the Village will have use
of the farm house west of the Pro Bowl.
Discussion following was concerned with the forms that the Municipal Justice must
fill out in reference to the Village providing a court room. It was general agreement
that it would be very costly for the Village to provide a court room. It was
suggested that perhaps the farmhouse would be useable for that purpose. President
Farrington stated the farmhouse would be inspected over the week-end and the
forms filled out accordingly.
President Farrington then stated that there is a hearing scheduled for the pre-
annexation agreement with Glen Grove on November 19th. There are a great many
areas that must be resolved. He asked that all ideas be incorporated and given
to the attorney for incorporation into the agreement. The following points
were discussed:
1. Owners of the property should be more definitely described before the agreement
is executed. Mr. Raysa stated this was a legal pre-requisite.
2. Legality of including in pre-annexation agreement areas already incorporated
in the Village was questioned. Mr. Raysa stated he saw no reason why it
could not be included since the owners were changing their position as well
as the village changing theirs. Trustees concurred that this could be left in.
3. Reference is made to property set forth in Zrxhibit A. Provisions should be
made covering the possibility of what happens if certain areas marked "not
included" but shown subdivided and platted do not actually become included.
Street pattern should be realigned or there would be many dead-end streets. A
majority of the board concurred that an alternate plat should be submitted and
incorporated as part of Exhibit A.
4. Status of the 27 acres reserved should be clarified. It was the general concensus
of opinion that this land should be "dedicated-Donated".
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5. Clarification of adequacy of storm sewers was discussed. Village Engineer
felt the storm sewer was inadequate when Unit 6 was developed. Mr. Hooper
quoted from his letter of September 1, 1960 regarding the storm sewer
and was directed to re-evaluate the situation.
6. Trustee Frank did not like the implication of paragraph 9. He stated Glen
Grove is inducing the Village to accept them. Mr. Raysa stated this could
be reworded.
Li 7. Glen Grove stated to the Plan Commission that homes would be in the 622,000
bracket. Since an appreciable decrease would affect the tax structure and
income to the schools and village, Trustee Frank asked that the pre-annexation
agreement include a statement that the average sales price of homes would be
approximately 22,000 dollars.
E . Dedication of public lands, particularly school sites should be "tied down
tighter". Lands should be given immediately upon final approval of each
unit. A statement that the 7 acres of land abutting the present park be
donated upon initial annexation should be included.
9. Inclusion of section on "validity" was discussed. Mr. Raysa thought it
unnecessary but stated he could include it if it were desired.
10. Tap-on fees were discussed. General agreement was to include a statement
that we reserve the right to set a tap-on fee that is reasonable under the
circumstances.
11. Zoning of the small parcel of land called out as Civic Center was questioned.
Suggestion was "special use - Civic Center". Because of the desirability of
the land, it was agreed that the land set aside as Civic Center should be
dedicated to the Village.
12. On page five, paragraph six, last sentence, the words "of each individual unit"
were to be added after "Upon completion"
13. Inclusion of the new building code is desired. Mr. Raysa did not think
they would accept a new code if it were not already adopted, but he would
insert such a statement.
14. Improvement of Checker Road was discussed. Glen Grove should not have to
bear the cost of improving the entire road. Perhaps, since it would be a
major artery, it could be included under MI or Special Assessment.
1$. Screen planting and road alignment were discussed. It was the general
agreement of the board to incorporate the Plan Commissionts recommendations
found on page 5 of their Planning sub-committee recommendation.
16. Provisions for increase in building permit fees was questioned. It was
decided that the increase should not be necessary if it were not needed for
operating expenses. Decision was deferred pending the Building Commissioner's
estimate of increase in operating expenditures.
17. A covenant is desired to gaurantee that the golf course will be built and
not something that is not desired.
18. Letter of credit was again discussed. A sample will be requested and
attached as "Exhibit B". It will be alternate to provisions in the sub regs.
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19. In the event a municipal utility is established and the municipality is
obligated to retire bonds and the building does not proceed at a rate
anticipated, a statement should be included that bond holders agree to
forgo any interest. Reason - so that water rates would not have to be
increased. Mr. Raysa stated he did not think Glen Grove would agree to
such a statement, nor could the bonds be sold to the public with such a
provision.
20. Density of apartment buildings will be written in so that they will not
exceed 10 to 12 units per acre. This was an estimate given to the Plan
Commission by Glen Grove representatives. In all probability the improve-
ment of Arlington Heights Road will be discussed with the County.
Trustee Weiskopf stated he had received an article from the Attorney stating
that MFT funds may be used to repair (maintain) sidewalks within the right of
way.
Trustee Marsh stated that a variation had been granted for a fence on Buffalo
Grove Road conditioned upon removal of the fence when the Model Homes were no
longer model homes. He wished to refer the matter to the Public Improvements
Committee. A letter will be written to the owner asking him to remove the
fence.
Trustee Rueckel asked Trustee Marsh the status of the committee to obtain a
fulltime policeman. Trustee Marsh stated he had not been able to secure a
quorum to set the final stages. Trustee Rueckel stated he could find no reason
for the delay since the safety of the people in the Village was at atake. He
suggested the members of the Committee be changed if it is so impossible to get
them together. Trustee Marsh stated it would be 2 weeks before he could meet
with the Committee.
NEW BUSINESS
President Farrington read Resolution R-63-13, designating depositories for the
MFT Fund. Trustee Racette moved the Resolution be adopted. Trustee Weiskopf
seconded the motion and it was unanimously carried.
President Farrington stated we are in receipt of the audit report of MFT Funds
(Doc. #202) which is on file for public scrutiny.
The bids for a Police Car thus far received were turned over to the Village Clerk
to hold for one week until other bids arrive and will then be referred to the
Police and Safety Committee for their recommendation. Their recommendation will
be accepted at the next general board meeting.
President Farrington stated we are in receipt of the 1964 vehicle tags. Since
there was some error, Trustee Weiskopf is to contact Grafco for an adjustment.
It was unanimously agreed that the tags "go on sale" on December 1st. Places
of sale will be the Village Clerk's Office and the Dunhurst Currency Exchange.
President Farrington then appointed the following to the Volunteer Fire Department
upon the recommendation of the Health and Safety Committee:
Thomas G. Hill
Clifford E. Burmeister
G. Fred Porter
Peter G. Johnson
David A. Feiereisen
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Trustee Racette moved the appointments be approved. Trustee Huxhold seconded the
motion and it was unanimously carried.
Thereupon President Farrington appointed Matthew Katrinak Regular Reserve Officer,
having completed his probationary period. Trustee Marsh moved the appointment be
approved. Trustee Racette seconded the motion and it was unanimously carried.
Trustee Marsh stated that the first group of policeman has completed their
LI Advanced First Aid Course and have their cards.
John Schmalzer of the audience was recognized and stated that he had observed
a man-made construction blocking the creek near the Utility. It was referred to
the Public Improvement Committee.
There being no further business, Trustee Huxhold moved the meeting adjourn to
November 14th at 8:00 P.M. at the Alcott School. Trustee Weiskopf seconded the
motion and it was unanimously carried.
Village Cler
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