1963-07-18 - Village Board Regular Meeting - Minutes MINUTES OF A REGULAR IYEETING OF THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, HELD THURSDAY, JULY 18, 1963, IN THE LOUISA MAY
ALCOTT PUBLIC SCHOOL IN BUFFALO GROVE, ILLINOIS
The President called the meeting to order at approximately 8 :15 P.M.
All present stood and recited the Pledge of Allegiance to the Flag.
The Clerk called the roll and the following were found present :
President Farrington; Trustees Rueckel, Racette, Marsh, Weiskopf,
Huxhold
ABSENT: Trustee Frank (Arrived 8 :20 and was presentfor the meeting)
Trustee Marsh moved the minutes of the meetings of July 5th and
July 15th be approved. Trustee Racette seconded the motion.
President Farrington stated that in the minutes of July 15th, it was
Trustee Weiskopf who stated the filing fee covers the cost of
investigating whether land should be annexed. Trustee Marsh and
Trustee Racette amended their motion and second to include the
correction. On roll call the vote was as follows :
AYES : Trustees Ruekcel, Racette, Marsh, Weiskopf, Huxhold
NAYS : None
Trustee Frank arrived and was present for the meeting.
RE PORTS
The treausrer reported a balance at the end of June of $30, 274.04
and a Motor Fuel Tax Allotment of $21, 231.49 .
Rex Lewis, Park Commissioner, stated the Cadet tractor could be
purchased from Firnback for $100.00 a month with no interest.
If it should need repair, they will do it for cost.
Trustee Marsh gave the Police & Traffic Committee Report (Doc. #188)
They recommend the speed limit on Buffalo Grove Road be reduced
to 35 mph. The Red Cross has been contacted for first aid training.
Trustee Racette gave the Public Improvement Committee Report.
The sidewalks that have separated are being inspected and a
recommendation will be forthcoming. There is enough salt on hand for
the onset of bad weather .
Trustee Marsh gave a report on the Progress of Buffalo Grove Days.
He then moved that the board approve a contest for the design on
an official flag for the Village of Buffalo Grove in conjunction with
Buffalo Grove Day, Sunday, September 1, 1963 . Trustee Weiskopf
seconded the motion. The roll was called and the vote was as
follows :
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AYES : Trustees Racette, Marsh, Weiskopf, Huxhold
NAYS : Trustees Rueckel, Frank
Trustee Marsh moved the board approve an expenditure to offset the
loss (if there is one) of the day, sum not to exceed $500.00.
Trustee Huxhold seconded the motion. Trustee Rueckel questioned
the merits of discussing a flag contest or picnic at a board
meeting. Following further discussion Trustee Marsh gave a cost
breakdown. Roll was called and the vote was as follows :
AYES : Trustees Rueckel, Racette, Marsh, Huxhold, Frank
NAYS : Trustee Weiskopf
OLD BUSINESS
President Farrington stated that at the last meeting John Hooper
was directed to bring someone from the Public Works Department of
Lake County to the meeting to
1. Explain the function of the Department
2. Explain the attitude of the department in
relation to establishing sewage disposal plant
3. Explain the far reaching effect this
will have on Lake County in General.
John Hooper then introduced John Morris, Consulting Supervisor of
the Department of Public Works .
Mr . Morris stated the Lake County Public Works Department is a
department recently established by the Lake County Board of
Supervisors following a study by a citizens group appointed to
review the best way of solving public works problems, such as
disposal, drainage, flood control. He gave a copy of their report
to the President (Doc. 189) . He stated the function of the depart-
ment will be to provide water supply, sewage disposal, storm drainage,
and flood control on a county wide basis. It is not a tax supported
agency. Services must be paid for by the recipients.
The attitude of the department is to find the best solution to the
problem of sewerage disposal on a area wide basis. He stated the
county has been divided into 5 drain basins. They hope to develop
a system of sewerage that will result in conveying it to the Fox
and Des Plaines rivers. They feel that LaNa County isin a good
position to provide the necessary services . He stated the economies
of scale would enter the picture and unit cost would go down as
the service area increased. He stated that although the type of
service the village desired would have to be embodied in an agreement,
he felt the underground lines should be serviced, maintained and
replaced by the village .
President Farrington then asked if the Public Works Department were
allowed to establish the disposal plant and the development did not
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grow as rapidly as expected, and revenue coming in could not
satisfy the bond issue, what would happen to the people on the
lines already being serviced. Mr. Morris stated that the plant
would be designed to minimize such a problem but rates would
probably have to be increased if there were a chance of default
on a bond ,issue . President Farrington asked if rates were governed
by a minimum or maximum. Mr. Morris said no, they would have
to be enough to cover the bond issue .
President Farrington asked whether the Public Works Department is
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a controversial body in Lake County. Mr. Morris stated that at
the present time, it is, but many groups in the County are supporting
it and the controversy is waning. He stated that the resolution
creating the department passed 27 to 9.
It was asked in the event the go ahead was given, what length of time
would it take the county to do what was required to provide the
service . Mr . Morris stated it would take 2 to 4 months for the
administrative actions of the county board and the"hammering out"
of details of an agreement suitable to the Village and the County.
Trustee Huxhold asked how long the department is in existance
and if we were the only area they have talked to. Mr. Morris
stated the resolution was passed in October of 1962 and they talked to
villages in the Fox Lake area.
Trustee Rueckel stated that since 3 or 4 different appraches to the
problem will be considered, he wondered why Mx . Morris felt Lake
County could be the best approach. Mr . Morris stated that the
natural drainage of the Village is to the North as is the water
shed, and he understood that the contemplated annexation is to the
north. He is also inclined to believe that the County would be
able to get a better bond issue if expansion would be needed.
Trustee Weiskopf asked whether the department would be capable of
handling the source of water in the event the Village did not want
to. Mx. Morris stated they would like to.
Trustee Frank questioned Mr . Morris as to the number of personnel
in the department and its present budget. Mr. Morris stated at
present he is the only one and the budget is $25, 000 on loan from
the general fund. On further questioning, Mr. Morris stated they
do not operate any facilities at the present time and are under
the jurisdiction of the County Board. The department is in no
way similar to the Sanitary District of Chicago. They rates are
not subject to Illinois Commerce Commission control and he did not
know what the rate would be because he did not know where the land
to be annexed was located. He stated an engineering study would
have to be made with area zoning taken into consideration. He stated
the proposed annexation had come to the attention of the Regional
Plan Commission and several months ago he contacted John Hooper.
Trustee Frank asked what legal recourse the Village would have if
it had to build another plant and the county board decided not to
approve another bond issue . President Farrington interrupted stating
the line of questioning was not pertinent and out of order. He
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stated the Village Attorney would answer such questions when it
was necessary they be answered. He stated no decisions would
be reached until all pertinent answers were forthcoming. Trustee
Rueckel moved the meeting recess for 5 minutes. Trustee Racette
seconded the motion and it was unanimously carried.
The President called the meeting back to order after the recess.
He stated there are many questions which cannot be answered without
facts and figures. He asked Tom . Hooper and Mr . Raysa if they has
an idea as to the fees they would charge for thatportion of the
preliminary work completed in the event the bond issues or Glen
Grove did not go through. Mr . Hooper stated his fee would not
exceed $500.00. Mr . Raysa asked that he be given until the next
meeting to give an answer as he wished to study the work involved.
President Farrington asked if in the event everything did go .
through, would their professional service fee be part of the bond
issue . Both answered in the affirmative .
President Farrington then stated if it is the will of the board, he
would direct the village engineer to
1. prepare a survey to satisfy revenue bond
requirements on
a. water alone
b. sewer alone (handled by Lake County)
c. economies, if any, with village handling both
sewer and water
2. recommend what size the initial water and sewer
facilities should be
3. forward this report to the Village Board and Attorney
as soon as possible
Trustee Racette moved the President's directive to the Engineer be
approved. Trustee Huxhold seconded the motion. Trustee Frank asked
what the Engineer 's fee would be in the event the bond issue were
approved and bonds sold. Mr . Hooper stated he would be required
to charge fees scheduled by the Illinois Society of P±ofessional
Engineers which is on a percentage basis of the cost of the installa-
tion. Based on an estimated cost of 14 million dollars, the
fee would be $82,850.00. On roll call the vote was as follows:
AYES : Trustee Rueckel, Racette, Marsh, Weiskopf, Huxhold, Frank
NAYS : None
Trustee Frank moved a bill for $500.00 be sent to Glen Grove covering
engineering fees over and above those covered in the subdivision
regulation ordinance . Trustee Marsh seconded the motion and asked
if it was Trustee ' s Frank' s intention to charge regardless of
the ultimate outcome . Trustee Frank stated if the bond issue were
approved he would amend his motion to refund the money. On roll
call the vote was as follows :
AYES : Trustee Frank
NAYS : Trustees Rueckel, Racette, Marsh, Weiskopf, Huxhold
537
President Farrington then requested Mr . Raysa to redraft the
pre-annexation agreement to include village protection of Glen
Grove develops at a rate inconsistent to satisfy the bond issue
requirements and to include a guarantee that bonds will be purchased.
President Farrington asked Mr . Hooper how long it would take
to prepare the engineering data. Mr. Hooper stated a "good month" .
Trustee Weiskopf moved Ordinance 0-63-10, Annual Appropriation
Ordinance for the fiscal year commencing May 1, 1963 and ending
April 30, 1964 in the amount of $307,405 .00 be approved. Trustee
Racette seconded the motion. On roll call the vote was as follows :
AYES : Trustees Rueckel, Racette, Marsh, •'eiskopf, Huxhold
NAYS : Trustee Frank
President Farrington directed the Plan Commission to incorporate
in the amendment to the Subdivision Regulation Ordinance that trees
to be placed on village property must be selected and tagged by
the forester before planting.
Trustee Marsh then stated that under the direction of the President
and Board of Trustees, the citizens committee met and steps for
hiring a fuiltime policeman were outlined. A competitive exam
will be given, certain physical standards will be set up, "fringe"
benefits are under consideration. The Committee feels it would be
most desirable for the person to be a resident of Buffalo Grove .
All applicants will be screened and interviewed before a recommendation
is given to the Board.
Trustee Marsh questioned whether Mr . Raysa had received a reply from
the Fire Marshal' s office . Mr . Raysa stated he had not and felt
that perhaps if the letter comes from the president rather than
himself, it would be more effective . President Farrington asked
Mr . Raysa to determine to what strategic offices" carbons should
be sent .
NEW BUS INE S S
Trustee Racette moved the board authorize and expenditure not to
exceed $50.00 to replace the stop sign posts with 4 x 4 redwood
posts. Trustee Weiskopf seconded the motion; he asked whether they
could not be replaced only as needed. Trustee Racette stated
they are being twisted and are a constant maintenance problem.
On roll call the vote was as follows :
AYES : Trustees Rueckel, Racette, Marsh, Huxhold, Frank
NAYS : Trustee Weiskopf
Trustee Racette moved the board authorize an expenditure not to
exceed $25 .00 for six flares for road hazards. Trustee Weiskopf
seconded the motion and it was unanimously carried.
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Trustee Marsh requested the appointment of Ed Janas as member of
the Police and Traffic Committee. He has consented to take on the
duties of Secretary of the Committee . Thereupon President
Farrington appointed Ed Janas to the Police and Traffic Committee .
Trustee Marsh moved the appointment be approved. Trustee Racette
seconded the motion and it was unanimously carried.
Police Chief DeKneef requested the following be appointed Special
Policemen for a six month probationary period:
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Douglas E . Moore
James T. McCartney
William J. O'Daniel
ULon the recommendation of the Police and Traffic Committee, President
Farrington appointed the men. Trustee Marsh moved the appointments
be approved. Trustee Weiskopf seconded the motion and it was
unanimously carried.
Discussion followed regarding the pressure of fire hydrants and
how often they are checked due to a seeming lack of pressure
while filling a pumper recently. Trustee Marsh asked that a
program be established whereby the hydrants could be checked. Trustee
Frank stated the hydrants were checked by the cook County Inspection
Bureau and there was 62 lbs of pressure at the hydrant farthest
from the pumping station. The Utility checks the hydrants twice
yearly for flow but cannot determine pressure . He stated it is
not inconceivable that at one time or another a hydrant could fail
but stated another hydrant could be used as they are located
every 300 to 500 feet. He stated the water works are under the
control of the Sanitary Water Board and the Illinois Commerce
Commission; the sewerage treatment is under the Sanitary Water Board,
ICC, Cook County Health Department and probably the Lake County
Health Department. He does not feel any more supervision is needed
particularly by those not empowered to so supervise . He stated the
Utility would be happy to any time conduct anyone on a tour of
the water station and sewerage treatment plant . He stated they
are in good shape and subject to inspection at any time .
Building Commissioner then stated he had the cost breakdown
of the operating expenses of the Building Department. Trustee
Weiskopf enumerated expenses totaling $1522.70 for fiscal year
ending April 30, 1963 . Fees received during that time were
approximately $11, 000.00. Trustee Frank moved the Village install
a phone in the Building Commissioner ' s house with a separate listing.
Trustee Marsh seconded the motion and it was unanimously carried.
Trustee Racette moved the inspection fees for the plumbing and
electrical inspections be increased from $2.00 to $4.00 per house.
Trustee Marsh seconded the motion. The roll was called and the
vote was as follows :
AYES : Trustees Racette, Marsh, Weiskopf, Huxhold
NAYS : Trustees Rueckel, Frank
President Farrington stated there will be a meeting with the
Fire Department on Friday at 8 :30 P.M. at St. Mary' s Hall
and asked that those Board members able to attend be present
so that the differences could be resolved.
Trustee Huxhold moved the meeting adjourn. Trustee Racette
seconded the motion and it was unanimously carried.
Respectfully submitted,
Village Clerk
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