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1965-11-18 - Village Board Regular Meeting - Minutes 8 0S MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD THURSDAY, NOVEMBER 18, 1965, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD., BUFFALO GROVE, ILLINOIS . The meeting was called to order at approximately 8 :10 P.M. All present stood and recited the pledge of allegiance to the Flag. The Clerk called the roll and the following were found present : Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis, Palmer ABSENT : President Farrington In the absence of President Farrington, Senior Trustee Huxhold presided at the meeting. Trustee Wilhelm moved the minutes of the meeting of November 4, 1965 be approved. Trustee Lewis seconded the motion. On roll call the vote was as follows : AYES : Trustees Huxhold, Weiskopf, Wilhelm, Lewis, Palmer NAYS : None ABSTAIN: Trustee Marsh Public Improvement Chairman, Trustee Palmer stated there was an advertisement placed for snow plowing in the newspaper and only one bid has been received. This and other items will be taken up under dd and new business respectively. Trustee Marsh of the Police & Traffic Committee stated that items discussed were a survey to be taken for observance of school speed laws around St. Mary's School, additional signs to be posted and Lake County will be contacted since it is within their area; there will be an education program for the children to promote use of the sidewalk in that area; an Ordinance regulating parades was discussed and will be brought up under new business; the police department is to be notified by the Clerk that the Village does not cover them under insurance if they accept a special duty job that has not gone through the proper channels or if they are paid directly. Trustee Wilhelm stated the Fire Department has received notification and a Charter from the State incorporating them as a non-profit organization. OLD BUSINESS Trustee Marsh moved that Ordinance 0-65-23, the Building Code Ordinance, be approved for passage. Trustee Palmer seconded the motion. Trustee Marsh stated he moved to accept primarily because the said Ordinance has been in Committee for discussion and been reviewed by the Engineer and the Attorney and since he is not familiar with the problems of the building trade he would acceptthe recommendations of the committee. A lengthy discussion followed on clarification of one item. The Clerk called the roll and the motion was unanimously carried. CrU 809 Questioned as to his opinion of the Zoning Ordinance, Mr. Raysa, Village Attorney stated he had just received the information he was waiting for and it is quite volumnious. He stated he would also like to discuss it with the Engineer, John Hooper, before he makes a statement to the Board. Foo d and Food Establishment Ordinance andBusiness License Ordinance are still in Committee. Village Attorney, Mr. Raysa, again reminded the Board that the agreement with Arlington Country Club should be executed. Presiding Trustee Huxhold suggested that it be held for the next meeting when the President could be available. The Village Attorney distributed copies of the Streetand Sidewalk Ordinance to the members of the Board for their perusal. Trustee Weiskopf stated the Finance Committee whose regular meeting is normally scheduled for the 4th Thursday will be held on Friday at the home of Trustee Lewis because of Thanksgiving. At that time, the hiring of a second fulltime policeman and an assistant for the Clerk will be discussed. Trustee Marsh stated the need for a duplicating machine has been discussed for a number of months. He stated he has received a bid which he thinks is reasonable, after having reviewed literature of various other machines and would move the Board authorize a sum not to exceed $200.00 for the purchase of a duplicating machine from the Mullen Company. Trustee Palmer seconded the motion. Trustee Weiskopf questioned the price per copy. Trustee Marsh stated approximately 41/20 a copy. Trustee Weiskopf stated he felt he needed more information on the type of machine prior to authorizing the purchase since price per copy on others is higher. On roll call the vote was as follows : AYES Trustees Huxhold, Marsh, Wilhelm, Lewis, Palmer NAYS : Trustee Weiskopf Trustee Marsh stated he recalls that at a board meeting the board felt it desirable to have the Village Attorney draft an ordinance regarding skate boards. Trustee Marsh questioned the Attorney regarding the suit in Lake LI County. He moved the Board direct the Village Attorney to inform co-counsel that if he receives no reply to the contrary by December 1st he will file a motion to dismiss. Trustee Wilhelm seconded the mien. On roll call the vote was as follows : AYES : Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis, Palmer NAYS : None t q 810 Mr. Raysa stated he has spoken to Mr. Wild and he does not seem to be too concerned and does not anticipate any problem with the school district. Mr. Raysa stated he feels it should be acted upon one way or another. He also stated that he does not believe the suit is reflected in the title since it does not impair the title, but he does not know whether the village could issue building permits on those lots with a law suit pending. Li Trustee Palmer stated with the new school going in there, (Unit VII) no access road will be available except Dundee Road. He stated he feels it will be a 'mess' with children having to walk across open fields. He asked that the Board consider putting in the extension of Raupp South by Special Assessment. It was stated there are no homes in the area and the property owners of record would be assessed. Engineer Hooper was questioned as to how long the paper work requires for a special assessment and he stated it would take 3 to 4 months. Thereupon, Trustee Palmer moved the Board of Local Improvements convene immediately following the regular Board meeting the First Thursday in December to discuss the extension of Raupp South by Special Assessment. Trustee Weiskopf seconded the motion and it was unanimously carried. Trustee Palmer stated the bridge in the Park is also long overdue. Questioning Trustee Weiskopf as to whether funds are available, Trustee Palmer moved the subject of extending Raupp North and the replacement of the Bridge into the Park be referred to the Board of Local Improvements. Trustee Marsh seconded the motion and it was unanimously carried. Public Improvement Committee is to look into the immediate repair of the bridge, temporarily. NEW BUSINESS A letter from Mr. Kenneth Gill (Doc. # 65-Eg6 ) was then read asking that the Board join in requesting the Northwest Suburban Conference to test the validity of the proposed zoning ordinance amendment by Cook County. He stated the school board feels that in addition to increasing density, it also is infringing on the Village's mile and half radius "say so" . Trustee Marsh moved the attorney prepare an appropriate resolution questioning the legality of the Cook County Zoning Board of Appeals Amendment to the Zoning Ordinance of Cook County, with particular reference to the one and a half mile radius designated by statute to be within Village jurisdiction. Trustee Weiskopf seconded the motion and it was unanimously carried. Letter was given to theAttorney. Trustee Huxhold then read a letter from Edward Coleman resigning from theFire Department. Trustee Weiskopf stated a resignation could not be accepted in the absence of the Village President. The Village Attorney concurred. 71O 811 Trustee Huxhold then read a letter from Chicago Construction Company (Doc. #65-27) stating they have purchased the property known as Glen Grove and hope to begin construction by May of 1966. It stated they are going to submit a revised plan for the Golf course and area surrounding it. Mr. Dinschel of the Jaycees then read a Proclamation regarding Community Development Month which he stated the Jaycees would respectfully request that the board authorize the President to so proclaim. Trustee Weiskofp moved the President proclaim the month of November as Community Development Month. Trustee Palmer seconded the motion and it was unanimously carried. Discussion followed regarding the bill due and owing for the repair of Car 711 when it was kicked by a horse at the Rodeo at Arcadia Farms. Trustee Marsh was questioned as to why the insurance claim was not filed. He stated he did not have all the necessary estimates and would not file an incomplete claim. Trustee Huxhold stated he thought the claim should be submitted to see what can be done. Trustee Marsh stated he did not know whether the claim would be honored at this late date. Trustee Weiskopf stated since the bill must be paid it should come out of the Police budget. Trustee Weiskopf then stated that Chief Page submitted to the Finance Committee a problem to be solved. During the summer, the Chief was only able to take 4 days out of a 14 day vacation. Since at the present time he is the only daytime man, he cannot possibly take the remainder of his vacation and asked whether he could receive the pay in lieu of. Trustee Weiskopf stated the finance committee has no objection and in order to get it on the December warrant he asks the board' s feeling. Thereupon, Trustee Weiskopf moved the Board authoirze paying the Chief up to 10 days of vacation at the regular rate. Trustee Lewis seconded the motion and it was unanimously carried. Trustee Huxhold stated the need for a second policeman is again brought to light. Trustee Palmerstated 'bids .for snow removal had been advertised for and the only bid received was from JJK Enteprises. Since there were no major complaints regarding their work and they were the successful bidder last year, the Public Improve- ment Committee recommends acceptance. Thereupon, Trustee 812 Palmer moved that the contract be awarded to JJK Enterprises as per their bid dated November 18, 1965. Trustee Marsh seconded the motion. Trustee Wilhelm stated he felt there could be no evaluation since there is only one bidder and he further feels that bids should be re-advertised for. On roll call the vote was as follows: AYES: Trustees Huxhold, Weiskopf, Marsh, Lewis, Palmer NAYS: Trustee Wilhelm Trustee Marsh stated the Police & Traffic Committee has discussed the establishment of an Ordinance making it necessary to obtain a permit for parades in the Village limits. He stated applications should be filed with the Village Clerk, final approval being given by the Police & Traffic Committee. He state previously, notice of any parades or functions in the park that will draw crowds has been received at almost the last minute by the Police Department making it difficult to control traffic, etc. He stated, in addition, the Police & Traffic Committee also asks the Park to incorporate under the same Ordinance a permit for park functions so that the proper traffic and crowd control can be maintained. He asked that a 30 day prior notification be given. Several of the Trustees and the Park Commissioner felt the 30 day notice was excessive since at times such functions are not planned that far in advance. Trustee Marsh stated a provision for waiving the 30 day notice could be inserted. Thereupon Trustee Marsh moved the board instruct the Village Attorney to prepare an ordinance requiring a parade permit for any parade to be held and that an application for the permit be filed with the Village Clerk, 30 days in advance. Trustee Wilhelm seconded the motion. Trustee Marsh then amended his motion to read that the 30 day notice requirement may be waived upon the majority vote of the Police & Traffic Committee. The seconder so amended his second. On roll call vote, the motion was unanimously carried. Mrs. Ann Ruck, a representative of the Women' s Club stated the Women' s Club has voted to sponsor the "over 50 Club" within the Village provided the Board and Park Commission will grant permission for them to use the Park Building on Wednesdays between the hours of 10 and 3 and provide storage space, if possible. The members of the Board stated they would approve but arrangements should be made with the Park Commissioner, Mr. Brown. [/2 813 Trustee Palmer stated that he felt there should be a street light on the outside of the Park Building to go on when the other lights in the Village go on. He stated the area around the Park Building is very dark and asked Board approval to contact the Public Service Company. The Board members concurred unanimously. A lengthy discussion followed regarding the raising and lowering of the Flag in the Park. The final decision was that the various organizations discuss it to see what their recommendations might be. Trustee Wilhelm mated he would present it at Community Council. Mr. Raysa then stated that since the letter from Glen Grove suggests May, 1966, as a starting time, thought should be given to the sewer and water utility and consideration should be given to the preliminary preparation of an ordinance. Trustee Weiskopf moved the attorney be authorized to start work that his judgment deems necessary at this point for the preparation of an Ordinance regarding a public utility. Trustee Marsh seconded the motion and it was unanimously carried. Mr. Al Thorud of the audience was recognized and asked whether the Board is supporting United Fund in the Village and if so, why are the other charities still permitted to solicit within the Village. The Attorney stated there can be no discrimination when it comes to a non-profit organization as long as they are legitimate organizations. There being no further business and no further questions from the audience, Trustee Wilhelm moved the meeting be be adjounred. Trustee Marsh seconded the motion and it was unanimously carried. Respectfully submitted, Vida Clerk s7/d FUTURE BUSINESS: Ordinances in Committee: Food & Food Establishment Business License Street & Sidewalk Village Attorney: Skate Board Ordinance (Marsh) Parade Ordinance (Marsh) Opinion re Zoning Ordinance Resolution re Cook County Ordinance Preliminary preparation of Ordinance re Public Utility Amendment to Zoning Ordinance re Fees for Zoning Board of Appeals (Marsh) Police & Traffic Committee Survey around St. Mary' s School re speed laws conclusions or recommendations?? Finance Committee: Recommendation on second fulltime policeman Recommendation on Assistant to Clerk Public Improvement Committee Repair of Bridge over Creek to park Street light near park building Replacement of tree on Bernard MFT Resolutions TREASURER"S REPORT HAS BEEN SUBMITTED TO THE NEWSPAPER FOR PUBLICATION IT WILL BE CERTIFIED TO THE PROPER GOVERNMENTAL OFFICES AFTER PUBLICATION. O 1.