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1965-05-06 - Village Board Regular Meeting - Minutes MINUTES OF A REGULAR BOARD MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD THURSDAY, MAY 6, 1965, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. The meeting was called to order at approximately 8 :10 P.M. All present stood and recited the Pledge cf Allegiance to the Flag. The Clerk called the roll and the following were found present: President Farrington; Trustees Weiskopf, Marsh, Racette, Wilhelm, Lewis ABSENT: Trustee Huxhold (arrived 8 :15 P.M. ) Trustee Weiskopf moved the minutes of the meetings of April 15th and April 22nd be approved as submitted. Trustee Wilhelm seconded the motion and the vote was as follows : AYES: Trustees Weiskopf, Marsh, Racette, Wilhelm NAYS: NONE ABSTAIN : Trustee Lewis Trustee Huxhold arrived and was present for the meeting. Trustee Weiskopf read Warrant #88. Trustee Weiskopf moved that Warrant #88 in the amount of $3,836.62 be approved for payment. Trustee Marsh seconded the motion and it was unanimously carried. Trustee Weiskopf then read MFT Warrant #9 in the amount of $131.41. John Hooper stated that the cost of scraping Checker Road could not be paid under MFT since it was not appropriated. Trustee Weiskopf then amended his motion to include the $131.41 in the payment of Warrant #88. Trustee Marsh seconded the motion and it was unanimously carried. Martin McHugh then gave the Treasurer's report. Cash in bank at the end of April is $19,420.23. MFT Allotment is $55,989.04. Arlie L. Page, Chief of Police, then gave his report. Total hours for the month of April were 16021 or 53.6 man hours per day. Trustee Marsh stated that he would like to make several comments regarding the Police Department. The first is that at a meeting of the Police Chief 's in the area it was stated that the Buffalo Grove Police Department is the most improved department in the area. He also stated that at the finish of the last court session, Judge Buckley called him into the Chambers and stated that in the 6 years he has been a Judge he has never met a Police Force that testified to its cases so well. He stated the Judge highly complimented the entire Police Force. Trustee Marsh then stated that it is the unanimous recommendation of the Police and Traffic Committee that the Board take under advisement making St. Mary's Parkway - parking on one side only. He then stated - 2 - specific reasons why and asked that it be discussed under New Business. Trustee Marsh also stated that they are trying to get the survey finished on Checker Road but weather has been prohibitive. Trustee Weiskopf then gave the Finance Committee report. He stated that he is in receipt of a letter from the auditing firm of Murphy, Lanier, and Quinn, quoting the sum of $450.00 to do the annual audit. He stated he will request authorization under New Business. Trustee Weiskopf also stated that a letter has been received from the State Auditor stating that Village Accounts will have to be handled on an accrual rather than a cash basis. A preliminary budget has been submitted by the Finance Committee. Trustee Weiskopf stated he is sure that the Board will want to study it before accepting or rejecting it. It was agreed to adjourn the meeting to next Thursday to discuss the Budget. Trustee Wilhelm stated that the Streets have been swept. He has received several calls regarding ponding and will submit a complete list to the Engineer. He stated he began making a sidewalk survey and estimates there will be approximately 150 squares that will need replacing - 1/3 of which are very dangerous. There were no further reports. OLD BUSINESS President Farrington questioned the status of the street signs. Mr. Ken Rodeck stated that there are signs on order at the present time and he will call the Company to find out when delivery might be expected. Mr. Rodeck also stated that he spoke with Skokie Valley and they expect to finish the streets in Unit 6 shortly. President Farrington then questioned Mr. Raysa regarding the study on franchising of the scavenger service. Mr. Raysa stated he has a recommendation and President Farrington asked that he meet with Trustee Weiskopf of the Finance Committee to go through it. Discussion followed regarding the establishment of a garbage pit on the Gus Stavros property. Mr. Raysa stated that the Village would be notified of such Zoning by the Cook County Zoning Board of Appeals. President Farrington then questioned Mr. Hooper with regards to the status of the work on Buffalo Grove Road. Mr. Hooper stated that the estimate of cost can be put in final form for presentation before the Board of Local Improvements. It was the general opinion of the Board that a meeting of the Board of Local Improvements be held on May 27th. Mr. Raysa is to draft a new Ordinance designating the Board of Local Improvements. - 3 - Discussion followed regarding a possible Ordinance governing a control over the Utility Company holding them responsible for taking care of sidewalks and streets when they have been damaged or torn up by the Utility. President Farrington stated that the Village receives a good many of the complaints regarding Buffalo Utility and cannot do anything about them because there is no Ordinance to back-up the violations. Mr. Hooper reminded the board that the streets in Unit 6, Moser's 1st and Moser's 2nd have never been inspected or accepted. There has been/ @quest made for inspection or approval therefore there is nothing to enforce regarding those streets. President Farrington asked that the Engineer meet with the Attorney to draft an Ordinance applicable to the current problems. It was then announced that there was only one bid received on the Seal-Coating and Sidewalk Repair in answer to the Request for Bid Advertisement. The bid for Sidewalk repair from Skokie Valley Asphalt was then opened and read. Total amount of the bid was $824.00. The bid for Seal-Coating from Skokie Valley Asphalt was then opened and read. Total amount of the bid was $1990.26. Trustee Racette moved that the bid from Skokie Valley for sidewalk repair and the bid for Seal-Coating be accepted and the contract awarded to Skokie Valley pending approval of the Village Engineer as to amounts. Trustee '4 Weiskopf seconded the motion and it was unanimously carried. Discussion followed regarding Mosquito Abatement. Trustee Racette stated that since we will soon be plagued with mosquitos, he moved that the Abatement District be notified to perform their services including spraying. Trustee Huxhold seconded the motion. On roll call the vote was as follows : AYES: Trustees Huxhold, Marsh, Racette, Lewis NAYS: Trustees deiskopf,, Wilhelm VF.'lJ BUSINESS President Farrington then stated that St. Mary's School is putting on an addition and since they are required to have a permit, by Ordinance a fee is also required. He stated the Village Engineer suggested the permit be issued pending an agreement by the Pastor to tap on to village sewer lines when they come within 300 feet of their buildings. Trustee Racette moved the permit fee be waived for the School addition. Trustee Huxhold seconded the motion and it was unanimously carried. The Building Commissioner then stated he would inquire of his inspectors whether they would waive their fees . John Hooper stated that if it were agreeable to the Commissioner he would do the inspection without fee. - 4 - Trustee Weiskopf then moved that the issuance of the Building permit be contingent on their agreement to hook their sewer lines to a Village sewer system when and if it is available within 300' of their property lines . Trustee Wilhelm seconded the motion and it was unanimously carried. It was then announced that the Village Clerk will take voter' s registrations until September 20th during her regular hours. Discussion then following regarding Committee realignment. Trustee Huxhold objected to being Chairman of the Public Improvement Committee. Since this involved changing other Committees, President Farrington stated it would be taken up at the next board meeting. Trustee Marsh asked that the two appointments be made to the Police & Traffic Committee since there is much work to be done. Thereupon, President Farrington appointed Gilliam Weiskopf and harry Mueckel as members of the Police and Traffic Committee. President Farrington stated that both had indicated their willingness to serve on the Committee. Trustee Aarsh moved the appointments be approved. Trustee Aacette seconded the motion and on roll call the vote was as follows : AYES: Trustees riuxhold, Marsh, :.acette, Lewis NAYS: Trustee A the lm ABSTAIN: 'Trustee 'leiskopf President Farrington then stated that the Police & Traffic Committee will meet on the 2nd Tuesday of the Month. Trustee marsh moved the meeting be held on the 2nd Tuesday of the Month at the Police Station. Trustee ;,eiskopf seconded the motion and it was unanimously carried. Upon the recommendation of the Park Commission, President Farrington appointed s3ob Rj.chter a member of the Park Commission. Trustee deiskopf moved the appointment be confirmed. Trustee Marsh seconded the motion and it was unanimously carried. Upon the recommendation of the Police & Traffic Committee, President Farrington appointed 4illiam F. Gahart as Patrolman on the Police Department to serve a six months probation period. Trustee arsh' moved the appointment be confirmed. Trustee Aacette seconded the notion and it was unanimously carried. Discussion then followed regarding a ' inicipal Building. Trustee Marsh stated it has been the topic of informal discussion that a Municipal Building is needed - if we are going to have a Fire Department, they must have a Fire Station in order to be accepted by the Bureau. Me stated he would suggest that the Board authorize the retention of an architect to submit plans and preliminary sketches of a structure that would meet the needs of the Village. Me stated that since the architecture of the shopping Center is much admired, the Board should contact the architect. It was stated that his name was r . aaccuglia. Thereupon Trustee marsh moved the Board contact Mr. J. ,7�.S - 5 - Raccuglia and request that he prepare preliminary sketches after we have made him aware of the needs of the Village. Trustee Huxhold ses conded the motion. President Farrington asked that it be included in the motion that there is no fee payable at this time, if he will accept such a contract at this time pending further notification. Trustee Marsh so amended his motion and Trustee Huxhold his second. On roll call the motion was unanimously carried. Discussion followed regarding the recommendation of the Police & Traffic Committee that parking be prohibited on the South Side of St. Mary's Parkway. Trustee Marsh and Chief Page cited reasons for the selection of the South Side and reasons why it was necessary that parking be prohibited for safety reasons. Trustee Wilhelm stated this problem is also prevelant on the remainder of the Village streets when there is parking on both sides. Trustee Marsh agreed but stated that at the present time since St. Mary's is a major street and the problem is acute, something must be done immediately and the remainder of the Village will be looked at more closely. Trustee Marsh moved that the Village Board restrict parking on the South Side of St. Mary's Parkway from Buffalo Grove Road to the end of St. Mary's and the Attorney be directed to draft an amendment to the Traffic Ordinance. Trustee Huxhold seconded the motion. On roll call the vote was as follows : AYES: Trustees Huxhold, Weiskopf, Marsh, Racette, Wilhelm, Lewis NAYS: None Trustee Weiskopf moved the Board authorize retention of the firm of Murphy, Lanier, and Quinn to make the annual audit of the Village Accounts for the fiscal year ending April 30, 1965. Trustee Marsh seconded the motion and it was unanimously carried. Trustee Wilhelm then stated that the possibility of repair to Checker Road be looked into. President Farrington stated that the Village Engineer is to contact the Township Commissioner. President Farrington then stated that a Petition for Annexation (revised) for the 11 acres on the corner of Buffalo Grove Road and Route 83 along with a check for filing fee has been received. Trustee Weiskopf moved it be referred to the Plan Commission. Trustee Marsh seconded the motion and it was unanimously carried. President Farrington then stated that there will be a meeting on May 12th at 8 :00 P.M. at the Berwyn City Hall to discuss the question �./ of reapportionment. Trustee Racette then expressed his dislike over the "A GO-GO" room which now occupies the former Stagelight Theater. Frank Pattarozzi then requested that $197.50 be authorized to purchase screens for the Field House - $200.00 to revamp the parking lights and put in time switches - $100.00 for miscellaneous tractor repairs. 7S - b - Following discussion on what was allowed in the budget, Trustee Jilhelm moved the 3oard authorize a sum not to exceed $500.00 to the Park for the ourpose of purchasing screens, revamping lighting, and maintenance on the tractor. Trustee Lewis seconded the motion and it was unanimously carried. There being no further business and no questions from the audience, Trustee eiskopf moved the meeting be adjourned to Thursday, 1-:ay 13, 1965 at the Ilunicipal Service Center at 8 :03 P.M. Trustee Alhelm seconded the motion and it 'was unanimously carried. Time: approximately 10:45 Vil ge lerk