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1964-04-23 - Village Board Regular Meeting - Minutes MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD THRUSDAY APRIL 23, 1964, AT THE LOUISA MAY ALCOTT PUBLIC SCHOOL, BUFFALO GROVE, ILLINOIS. The meeting was called to order at approximately 8:20 P.M. The Clerk called the roll and the following were found present: President Farrington, Trustees Rueckel, Racette, Marsh, Huxhold ABSENT: Trustee Weiskopf, Frank (arrived 8:35 and 8: 25 respectively) Trustee Rueckel moved that the board dispense with the preliminaries. Trustee Racette seconded the motion and it was unanimously carried. President Farrington stated four (4) bids have been received for the construction of the proposed Field House. He asked that the Village Clerk open the sealed bids and read the quotations. They were as follows: Carp Construction 5640 Northwest Highway Chicago, Illinois $54,950.00 Arnold Pedersen Building Corp. ?47 Central Avenue Deerfield, Illinois $46,930.00 Nordic Construction 803 Deerfield Deerfield, Illinois $45,647.00 Kings Terrace Develop. Co., Inc. Buffalo Grove, Illinois $46,686.00 Trustee Frank arrived and was present for the meeting. Trustee Rueckel moved that we reject all bids. Trustee Marsh seconded the motion. Discussion followed. Trustee Marsh suggested that instead of rejecting all bids, we sit down with the low bidders and scale down the requirements to bring them within our budget. Trustee Weiskopf arrived and was present for the meeting. Trustee Frank questioned whether in the instructions to the bidders a time schedule was mentioned. He stated he felt this was important and asked the architect what the approximate amount of time was to complete the construction. Mr. Rosene stated approximately 2 months. Following further discussion, Trustee Frank asked Trustee Rueckel to withdraw his motion to reject the bids. Trustee Rueckel withdrew his motion and the seconder his second. Thereupon, Trustee Frank moved the President appoint a vcommittee to include the park committee, architect, and such other members as decided upon to sit down and negotiate with the two lowest bidders to the end that the building be let out for a contract price of $40,000.00 if it entails minor revisions, not change in size but deleting items which can be added at a later date. Trustee Marsh seconded the motion and stated the final contract should be let by the Board. Trustee Frank agreed. On roll call the motion was unanimously carried. Trustee Frank moved the meeting adjourn. Trustee Marsh seconded the motion. Trustee Frank then withdrew his motion and Trustee Marsh his second. 2 Trustee Huxhold then read a letter from Murphy and Pearson in which was enclosed a check for $500.00 as a donation, "earmarked" for the Fire Department. Trustee Huxhold moved that the Finance Committee be instructed to put the money in a fund to be used by the Fire Department but under the control of the Village Board and that the subsequent $500.00 be placed in the same fund. Trustee Rueckel seconded the motion. Questioned as to why it should be separate from the budget, Trustee Huxhold stated the Fire Department would like to start a fund to buy equipment on long range plans and feels this is the way they can do it. On roll call the motion was unanimously carried. Trustee Frank moved that the President direct a letter to Murphy & Pearson, expressing the thanks of the Village Board for their donation and the speed with which it was tendered. Trustee Huxhold seconded the motion and it was unanimously carried. Trustee Huxhold stated that on April 26th, the farm house across from the General Store will be burned down under the jurisdiction of the Lake County Fireman' s Association and the Long Grove Fire Department at 9:00 A.M. Trustee Marsh expressed concern regarding the time because of church services and the possibility of a traffic problem. He stated he wished to go on record that the Police Department is not in favor of the time. Trustee Frank stated it would be a good time for the Police Department to practice traffic handling in the event there would be an "unplanned"fire. He stated the Police Department should be absolved of responsibility in case of an accident since they noted their objections. There being no further comment Trustee Racette moved the meeting adjourn. Trustee Marsh seconded the motion and it was unanimously carried. 1 Village 1 7 )