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1966-12-01 - Village Board Regular Meeting - Minutes1 974 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD THURSDAY, DECEMBER 1, 1966, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. The President called the meeting to order at approximately 8:25 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Farrington; Trustees Huxhold, Weiskopf, Marsh, Wilhelm ABSENT: Trustee Lewis (arrived 9:00 P.M.) and Trustee Palmer Trustee Weiskopf moved the minutes of the meeting of Nov- ember 17th be approved as submitted. Trustee Wilhelm seconded the motion and it was unanimously carried. Trustee Weiskopf read Warrant #107 . Trustee Weiskopf moved Warrant #107 in the amount of $5, 273 .38 be approved for payment. Trustee Wilhelm seconded the motion and it carried unanimously. Martin McHugh then gave the Treasurer ' s Report. Balance at the end of November is $25, 626.21, receipts for November totaled $4, 310 .18 and MFT allotment is $1, 686.07 making the total accumulated MET $91, 213.77 . Chief Page then gave the Police Department Report. There were 1969 hours logged for November. There were 93 com- plaints handled requiring a written report, 34 moving traffic violation citations issued and 32 local ordinance citations issued. Chief Winter then gave the Fire Department Report. Total hours logged were 432 consisting of fire call, training sessions and the fire school. Seventeen members of the Department passed the University of Illinois Fire Training School just completed. i i i l \ I i i I ,I 975 Alex Stasal stated the next meeting of the Plan Commission will be held on January 3, 1966, because of the holidays. Trustee Weiskopf stated the Finance Committee met and found after much deliberation that there will be an approximate $5,000.00 excess in receipts for the fiscal year. He stated, therefore, that as President Farrington requested, there is additional money available for the purpose of hiring a Village Manager. Trustee Marsh has asked for an increase in the Village Prosecutor ' s salary and a request for another fulltime policeman was tabled until January. Public Improvement Committee was not represented. OLD BUSINESS There were two bids received for the snow plowing. One was from C & R Cartage, Inc. of Wheeling and the other from JJK Enterprises. Both bids were read and amounts for various items noted. Subsequently, Trustee Marsh moved that the contract for snow plowing be awarded to JJK Enterprises on the basis of the bids submitted. Trustee Huxhold seconded the motion and it was unanimously carried. Trustee Marsh asked that the Certificate of Insurance be submitted. President Farrington questioned the Attorney regarding his comments on the letter from the Engineer requesting clarification of procedural methods . Mr. Raysa stated since his time was taken up with the Quo Warranto and meetings with the Attorney for Buffalo Utility and Gregg Builders, as well as the County, he did not have a chance to review the letter. He stated he would get to it as soon as possible. Trustee Weiskopf moved that the Village advertise in 2 or 3 publications that will reach Village Manager prospects stating salary is commensurate with experience and set up interview dates , applications to be due 2 weeks from the date of the ad. Trustee Wilhelm seconded the motion. Trustee 976 Marsh then stated that though he felt the position of Village Manager needs to be filled, he also believes that there should be an increase in the salary of the Village Clerk so that that office can be fulltime. He stated with the growth of the Village and since by law we are required to have a Village Clerk, some thought should be given to an increase in the salary. He stated he would like to table the decision on a Village Manager until arrangements can be made to go over the budget to come up with a salary increase for the Village Clerk. He stated this is something that will have to be for the next four years; therefore, careful consideration must be given it. He also stated it must be done prior to election. Trustee Weiskopf stated there is no question that we will need more and more fulltime personnel but we have to start somewhere and in his opinion the most logical place to start is with a manager who is going to oversee it other- wise problems will be encountered. He stated departments are running loosely, things are being duplicated and some things are being left undone merely because there is an assumption that someone else is doing it. He stated there is a need for someone to oversee from the top full time. President Farrington stated that in his opinion the Village is probably 6 months overdue and he does not feel it should be delayed any longer. The roll was called and the vote was as follows: AYES: Trustees Weiskopf, Wilhelm, President Farrington NAYS: Trustees Huxhold, Marsh Ii Trustee Lewis arrived and was present for the remainder of the meeting. President Farrington then read an Ordinance amending the Building Code Ordinance. Trustee Marsh moved Ordinance #0-66-25 amending Ordinance #0-65-23 be approved as sub- mitted. Trustee Huxhold seconded the motion and on roll call the motion carried unanimously. 977 President Farrington then asked the Village Attorney to give a report of the activities involving the Quo Warranto and the Utility Company. Mr. Raysa stated that there was a substitution of Attorneys in the Quo Warranto Case and December 2nd is the last day for them to file the amended complaint. The Village then has until Tuesday to file an answer or motion to dismiss. Mr. Raysa then stated that he met with the County Attorney and Mr. Sachs, attorney for the Buffalo Utility Company and/or Gregg Builders regarding the ditch along Buffalo Grove Road which is allegedly constructed on a portion of private property and in addition exposes a water main pipe which is in danger of freezing. He stated that it is the Village' s responsibility to fill in the ditch, if in fact it is on private property. Discussion following regarding the location of the main in relation to the allowable 33 ' right- of-way. Mr. Sachs was to be present at this meeting tonight but had not yet arrived. Mr. Raysa stated the County did not make a decision but stated they will send surveyors out to check the locations. He stated, however, that the County Engineer thought the ditch as is presently constructed is indeed a hazard. Mr. Hooper then quoted from Village minutes indicating that the reason the Village does not have a dedicated 50 ' right- of-way was because at the time the plat was submitted it was not signed and Trustee Frank (at the time) stated he would have it signed and submit it at the next Board meeting. It was never re-submitted. He further quoted from the minutes of November 19, 1964, and December 3, 1964, both of which referred to the widening of Buffalo Grove and the plans accompanying it which included the ditch and location thereof. President Farrington then stated that since the Engineer had informed him earlier that he would have to leave before the end of the meeting, he wished to discuss certain things which needed the engineer ' s answers . He questioned whether with the new forced main and new lift station the back-up �i/ 978 problems on Golfview and Buffalo Grove Road and Navajo will be corrected. Mr. Hooper stated that the problem on Golfview will definitely not be corrected and the problem on Navajo 75% not corrected. Discussion following dealt with the problem of the resident on the corner of Golfview and Buffalo Grove Road, whose basement floods as soon as there is a little rain. President Farrington asked that Mr. Hooper estimate the cost of correcting the problem since it does seem to be one that can be corrected and an opinion as to whose responsibility it is to correct it. President Farrington stated that there were several residents of MaryLu Lane in the audience who have come to find out about the lagoon which is being built in the area for the purpose of serving the Glen Grove Subdivision. Mr. Hooper stated it was constructed as a temporary measure until the sewer line can be connected to the Metropolitan Sanitary District sewer line around March 1st. He stated our contractor is working rapidly and the contractor for the Sanitary District is working well and by Marsh 1st the pipe should be connected. Discussion followed regarding the reasons why this site was chosen. Mr. Hooper stated it was the most feasible site engineering-wise and it would be drained and filled in and become part of County Line Road and part of the park when it was no longer needed. Lengthy discussion followed and President Farrington stated that undesirable as it may be a decision had to be made and it is the first step toward getting a municipal utility and he would ask the patience of the people and ask that they not fight the Village. Mr. Hooper stated he received new plans for the lines being put in by the Utility yesterday at 4:00 P.M. ; therefore, he has not had time to review them as yet, since his entire day was spent in meeting with the Utility' s Attorney and the County. Mr. Hooper then left the meeting. 979 Mr. Arthur B. Sachs was then recognized and identified himself as the attorney representing Gregg Builders and Buffalo Utility Company. He then explained the reasons for the concern of his clients regarding the hazard the ditch is and stated that in order to keep the pipes from freezing, the ditch will have to be covered. He stated if the main has to be moved, the expense involved will be great. He stated they would desire a culvert, not only for asthetic reasons but also from the safety standpoint. He stated that they will dedicate the remaining portion of the 50 ' necessary to put in the culvert and if it is put in west of the water main, they will dedicate addi- tional footage necessary. He stated Mr. Hooper had estimated a cost of $40,000 .00 but he stated they feel strongly that it would not cost that much and would enter into a contract with the Village to put in the culvert at cost, not to exceed $25,000.00 . Following further discussion as to whether the ditch is on private property or not and it being determined that at least 11 ' is on private property, Trustee Weiskopf moved that the Village fill in the ditch as soon as possible. Trustee Lewis seconded the motion. Trustee Marsh stated he does not feel that we should assume liability until we have the report of the survey by the Engineer. Thereupon, Trustee Marsh moved the motion be tabled. Trustee Huxhold seconded the motion. On roll call the vote was as follows : AYES: Trustees Huxhold, Marsh, Wilhelm NAYS : Trustees Weiskopf, Lewis Trustee Marsh moved that the Board refer the matter to the Village Engineer and the Village Attorney for a report back to the board as promptly as possible for the purpose of taking corrective action and a special meeting be called immediately. Trustee Wilhelm seconded the motion and it was unanimously carried. Mr. Sachs then stated that they will have to begin laying g new pipe in the morning or as soon as possible, and taking up the old pipe. He stated it cannot just be moved over. Mr. Sachs then left the meeting. 97/ 980 NEW BUSINESS A letter from Cook County Zoning Board of Appeals was given to Mr. Alex Stasal since it was in reference to amendments theBoard is considering of County ordinances . Upon the recommendation of the Police and Traffic Committee, President Farrington appointed Stephen Carmick as proba- tionary officer of the Police Department. Trustee Marsh moved the appointment be confirmed. Trustee Wilhelm seconded the motion and it carried unanimously. President Farrington then read a letter of resignation from Derek Palmer as Trustee of the Village of Buffalo Grove. President Farrington stated that with reluctance but understanding the situation Mr. Palmer is confronted with, he would accept the resignation pending Board approval. Trustee Weiskopf moved the resignation be accepted with regret. Trustee Wilhelm seconded the motion and it was unanimously carried. It was then announced that the Village Clerk' s Office would be closed during the period of December 24th to January 2nd inclusive. It was also announced that Village vehicle stickers are now on sale. The Clerk requested an appro- priation of $65 .00 for the purpose of hiring a part-time clerk for the sale of vehicle stickers on Monday evenings and Saturday mornings. Trustee Marsh moved the Board authorize the sum of $65 .00 for the employment of extra help during the time specified by the Clerk. Trustee Huxhold seconded the motion and on roll call it carried unanimously. Trustee Marsh then stated that he would like to request Board approval of an Ordinance specifying the location of the Village sticker as being in the left hand corner of the windshield. Thereupon, Trustee Marsh moved that Ordinance 0-66-26 amending the Vehicle License Ordinance be approved and passed. Trustee Huxhold seconded the motion and it carried unanimously. /1YL, 981 Thereupon, Trustee Huxhold moved that the Village give the policemen and firemen one free vehicle sticker for the year 1967 . Trustee Marsh seconded the motion and it was unanimously carried. President Farrington then stated that there has been publicity in the newspapers regarding the fact that Levitt Homes which is building in New York and Levittown, Pennsyl- vania, is going to build in Buffalo Grove. He stated that he knows nothing more than has been in the newspapers since no one has contacted him directly. There being no questions from the audience and no further business, Trustee Wilhelm moved the meeting be adjourned. Trustee Marsh seconded and the motion carried unanimously. Respectfully submitted, -eLett.J1(// Village Cle Time: Approximately 11:30 P.M. / / 982 VILLAGE OF BUFFALO GROVEBUFFALO GROVE, ILLINOIS • 537 - 6373 329 Rosewood Avenue Buffalo Grove, Ill. November 27, 1966 President and Board of Trustees Village of Buffalo Grove Buffalo Grove, Illinois Dear Bill: It is with much regret that I must tender my resignation as Trustee of the Village of Buffalo Grove. The increase of responsibility at work, and confliction of hours, makes it impossible for me to attend meetings and carry out my duties as a Trustee in a proper manner. It has been a very rewarding experience and a privilege to serve the Village and watch it grow over the past six years. Yours faithfully, Derek R. Palmer 3 1 i 0 4