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1966-11-17 - Village Board Regular Meeting - Minutes 968 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD THURSDAY, NOVEMBER 17 , 1966, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. l The President called the meeting to order at approximately 8:20 �J P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Farrington; Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis ABSENT: Trustee Palmer Trustee Wilhelm moved the minutes of the meeting of October 27 be approved as submitted. Trustee Weiskopf seconded the motion and it was unanimously carried on roll call. Trustee Weiskopf moved the minutes of November 3rd be approved, seconded by Trustee Lewis and unanimously carried on roll call. Trustee Lewis moved the minutes of November 10th be approved as submitted, seconded by Trustee Marsh. On roll call the vote was as follows: AYES: Trustees Huxhold, Marsh, Lewis NAYS: None ABSTAIN: Trustees Weiskopf, Wilhelm Trustee Wilhelm then gave the Fire & Safety Committee report. It stated Buffalo Utility has been notified by letter of the two broken hydrants . The Committee recommends the appoint- ment of Mr. Krause as Civil Defense Director. He stated he would like to discuss this with Trustee Marsh. He further stated that the people have been calling the Police Department for fires and the police have been investigating prior to calling the Fire Department. He stated in some cases this is good, but if it were a matter of time the delay could prove harmful. He further stated there will be two appointments requested under New Business . y'GK 1 i i i r i 969 Trustee Marsh stated the Police & Traffic Committee met with the Principal of Kilmer School as well as members of the PTA and the School Board representative to discuss the location of the proposed flashing lights. He stated he has also con- tacted Lake County to have one put in at St. Mary' s School and they are very agreeable to the idea, however, cannot finance it. Mr. Marsh stated they will have the necessary figures to have a request from MFT for this purpose as soon as a meeting can be had with the Engineer. He stated the traffic problem on Dundee Road will also be discussed at a future joint meeting with Mr. Kenneth Gill. OLD BUSINESS President Farrington then read a letter from Engineer John g g Hooper in which he recommended the contract for the sewer line be awarded to Kuch & Watson, Inc. , 1045 S. Waukegan Road, Lake Forest, Illinois, for a total of $218,867 .50 . Trustee Weiskopf moved the Board direct and authorize the Village Attorney to prepare the contract and that the Village President and Village Clerk be authorized to execute the con- tract with Kuch & Watson for a total of $218,867 .50 . Trustee Marsh seconded the motion and questioned whether the proper indemnification and hold harmless agreements will be in hand. Mr. Hooper stated it is part of the bid. Thereupon, the roll was called for a vote on the motion and it was as follows: AYES: Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis NAYS: None Mr. Marsh then stated that he would like to make the Board aware of a problem which was had during the week. Buffalo Utility Company installed a Sanitary Lift Station on the cor- ner of Golfview Terrace and Buffalo Grove Road without applying for a special use permit or a building permit, both of which are required under Village Ordinances. After con- sultation with the Attorney, the Building Commissioner had the necessary citations drawn and the Police Chief, Building Commissioner and Trustee Marsh proceeded to the site to issue a stop work order since they were in violation of the ordinance. 970 Trustee Marsh stated they finished repair on a sanitary line and it appeared they would stop. However, after the Chief, Com- missioner and Trustee left, the Utility proceeded with the installation of the Lift Station in direct violation. He stated he has been informed that the equipment has been moved to another location and he wondered whether a permit would be required there. Mr. Hooper stated they are putting in a sewer l j for the drainage of Unit 7 which leads to the 48 inch pipe �J under the sidewalk at the north end of the shopping center going into the ditch on Buffalo Grove Road, South. President Farrington then stated he would like to have Board action regarding the trench on Buffalo Grove Road for drainage which exposes a water main which can freeze in the winter. Discussion followed as to whether the Village had an easement there or whether the trench was on private property. John Hooper stated he could not positively determine that tonight since all of his records are in the Attorney' s Office as a result of the Quo Warranto suit. He stated, however, that' if the trench is filled in, the drainage for Unit 7 will be blocked. He stated he felt it was the responsibility of the developer of Unit 7 to provide proper drainage and he felt the Village was aiding the developer by putting in the trench without expense to the developer. He further stated that if the trench is filled in the Village will have to stop issue of building permits and occupancy permits in Unit 7 until a different course of drainage is proposed by the developer. An alternative is that the water main could be lowered. He stated the Gas Company, Electric Company and Telephone Company moved their lines and mains; Buffalo Utility Company was the only one that did not. Mr. Hooper stated he did not formally request that they do so but he did talk to a representative on the site about the problem, and he further stated that a representative of the Utility Company passed there practically every day. Following further discussion, President Farrington queried whether a letter could be written to the developers of the area asking them to re-submit the 17 ' dedication which was submitted at one time and then withdrawn, stating the trench is required to drain Unit 7 and it is the feeling of the Board that the trench should remain. Trustee Marsh questioned what this would accomplish. President Farrington stated this would give us the required easement and the problem of the water main could be solved from there. The Village Attorney and Village Engineer are to draft such a letter. 77e 971 President Farrington then read a letter from Engineer John Hooper (Doc #66-21) which requested clarification of certain points which have been "hazy" with respect to the requirements and responsibilities under the subdivision ordinance. East Trustee was provided with a copy of said letter and l , formal Board action was deferred until the Village Attorney '✓ had time to review the letter in relation to the requirements of the subdivision ordinance. Another letter from John Hooper (Doc. #66-22) was then read in reply to a request from the Village President for a report on the status of the sanitary sewerage lift station and force main of the Buffalo Utility which is proposed to extend from Golfview Terrace to the Sewerage Treatment Plant Site. Each Trustee was provided with a copy of the letter which stated to date there has been no communication from the Utility Company or anyone purporting to be an engineer for the Com- pany relative to the matter other than the original sub- mission of the subject plans which in Mr. Hooper ' s opinion are grossly inadequate as to both form and content. He stated he has contacted the Department of Registration and Education Office in Chicago and they are having an investi- gation made into the situation. NEW BUSINESS At the request of Trustee Weiskopf, President Farrington appointed MR. GREG SCHMIDT to the Finance Committee. Trustee Marsh moved the appointment be confirmed, seconded by Trustee Wilhelm and unanimously carried. President Farrington then stated the Village Clerk announces that voter ' s registration will be taken in the office of the Clerk during the prescribed hours from November 15, 1966, to January 17 , 1967 . The Clerk stated that this is the last time to register prior to Village elections in April. President Farrington then read an invitation from the Prospect Moose Lodge 660 to all policemen, firemen and city officials on November 19 at Carpenters ' Hall in Des Plaines, Illinois. 7/ 972 Upon the recommendation of the Fire & Health Committee, President Farrington appointed KIRT GOETTL and RALPH URBAN as members of the Volunteer Fire Department. Trustee Wilhelm moved the appointments be confirmed, seconded by Trustee Weiskopf, and unanimously carried. President Farrington then stated that if the Board concurs, he would request that Trustee Weiskopf at the next meeting of the Finance Committee review the status of the funds and determine whether there is sufficient money to hire a Village Manager. He stated he feels it is a necessity in our Village and stated further that much of the discussion had tonight would have been avoided had we had someone in the Village to handle such problems. President Farrington also requested that the Village Engineer make a study of the area surrounding Raupp where it intersects into County Line Road to determine whether there is a suitable area to construct a municipal building since shortly we are going to need fire, police and village facilities. He stated further, however, this will be brought before the voters for approval. Trustee Wilhelm then stated that he has before him a telephone bill for the Fire Department in the amount of $26.65 which should be paid; however, the budget has been exhausted. Thereupon, Trustee Wilhelm moved that the Board authorize payment of the $26.65 bill. Trustee Weiskopf seconded the motion and it was unanimously carried. Mr. Alex Stasal of the audience was then recognized and asked that consideration be given to having the municipal building located in this area of the Village rather than somewhere in the new area. He stated there have been many adverse comments about the older section of the Village. President Farrington stated since the comments are generalities and not specifics there is not much that can be done. He further stated that the cost of the land is prohibitive in many sections and that must also be taken into consideration. 7 973 Mr. Raysa then stated that the Village has been successful in the first part of the Quo Warranto suit and the Judge upheld the motion to dismiss; however, he gave the Utility Company 5 days in which to file an amended complaint and we have 30 days thereafter in which to answer. He stated, however, at the present time there is no complaint on file; therefore, no further depositions will be taken at this time. He stated if the Judge reaffirms his decision on the Amended Complaint, the Utility then has the right to appeal. He stated that he has been told that an appeal will be made. There being no further business before the corporate authorities and no further questions from the audience, Trustee Marsh moved the meeting be adjourned. Trustee Wilhelm seconded the motion and it was unanimously carried. Respectfully submitted, .l,[,L O` /Lv i�� Village Clerk cj 7-7