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1966-06-02 - Village Board Regular Meeting - Minutes 886 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK, AND LAKE, ILLINOIS, HELD THURSDAY, JUNE 2, 1966 AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. In the absence of President Farrington, Trustee Huxhold called the meeting to order at approximately 8:25 P.M. All stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: Trultees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis, Palmer Absent; President Farrington (arrived 9:00 P.M.) It was announced that President Farrington had been delayed and would arrive later. Trustee Weiskopf read Warrant #101. Trustee Weiskopf moved Warrant #101 in the amount of $10,202.10 be approved for payment. Trustee Palmer seconded the motion and it was unanimously carried. Martin McHugh then gave the Treasurer's report. Receipts for the month of May totaled $16,707.80. MFT accumulated amount is $79,580.72. Cash in bank May 31st is $24,654.81. Police Chief Arlie L. Page then gave his report. There were a total of 99 complaints requiring written reports handled. A total of 1465 or 47.1 man hours per day were worked during the month of May. The members of the Department attended 5 special training courses. Wayne Winter, Fire Chit, then gave his report. There were a total of 374 hours worked consisting of Practice, First Aid, and Business meetings. Plan Commission Chairman, George Krug,stated they are working on the conclusion of the revision of the subdivision ordinance and it will be ready to be given to the Board in August or September. Also, a public hearing was held regarding zoning of the area commonly known as Mitch's Garage which will be brought up under Old Business. Trustee Lewis stated that the Park will be ready to come before the Board with a program for the summer and ask for a decision as to whether a program should be held or not. The Park has employed Harold Campbell as custodian of the Park for general maintenance outside the building. Finance Committee has no official report since their meeting was a joint meeting with the Board to approve the budget. 887 Public Improvement Chairman, Derek Palmer, stated Mr. Hooper has been in touch with the County and they are intending to go ahead with widening of Buffalo Grove Road. Thereupon, Trustee Palmer moved the Board authorize the Engineer to ad- vertise for bids for the widening of Buffalo Grove Road. Trustee Weiskopf seconded the motion. Discussion following was concerning the length of time required to complete. Mr. Hooper stated it would be from 4 to 6 weeks, depending on how busy the various contractors are because of the strike. Alternate routes were discussed for the people who live along Buffalo Grove Road. Mr. Hooper felt it would not be a problem since Raupp Extension would probably be in and dtiveable by the time Buffalo Grove Road would be started. The roll was called and the motion was unanimously carried. Trustee Palmer then questioned Mr. Hooper regarding the bridge over the creek into the Park. Mr. Hooper stated he did not think anyone would bid on the buil ding of the bridge this year since everyone was so far behind on contracts and if they did, the bid would probablybe high. Trustee Weiskopf stated he felt bids should be advertised for anyway since there might be a possibility that one would be acceptable, if not, the Village reserves the right to reject any and all bids . Trustee Palmer then moved the Board authorize the Village President to enter into the agreement with the Engineer required by the State when MFT funds are used. Trustee Weiskopf seconded the motion and it was unanimously carried. Bids for the well and water pump will be opened under Old Business. Discussion followed regarding the repair of the North approach to the Bridge over the Creek. Trustee Marsh moved the Board authorize an expenditure not to exceed $100.00 for the emergency repair of the North approach to the bridge on Raupp. Trustee Wilhelm seconded the motion and it was unanimously carried. President Farrington arrived and was present for the meeting. OLD BUSINESS Recommendation from the Plan Commission (Doc. #66-14) was read approving B-4 zoning on the portion of land known as Mitch's Garage. Trustee Weiskopf moved the attorney be instructed to draft the necessary zoning ordinance amendment as well as an annexation ordinance. Trustee Marsh seconded the motion and it was unanimously carried. Ordinance 0-66-9 was then read, being a proposed ordinance amending the zoning ordinance as amended in regard to Wheeling Furniture property. Trustee Marsh moved that Ordinance 0-66-9 be approved. Trustee Weiskopf seconded the motion and it was unanimously carried. -I' 888 Trustee Wilhelm then stated that no further work has been done on the business license or food establishment ordinances. Trustee Marsh asked that an informal pole be taken of the Board to determine whether a business license is desirable. All Board members except Trustee Marsh felt there was no need for a business license at the present time. Thereupon, Trustee Wilhelm asked whether the Board felt the same about the Food and Food establishment Ordinance. It was felt by the majority of the Board, except Trustee Marsh, that there is a need for such an Ordinance and the Committee will continue work on preparing an ordinance that will be understandable by all. Bids for the well and pump were then opened. The Clerk opened the first bid from Wehling Well Works, Inc. , of Beecher, Illinois - bid amount total was $51,909.25, plus $20.00 per hour for continuing or ceasing pumping beyond 24 hour period. A bond in the amonnt of 10% of the bid accompanyed the bid. The second bid was from Milaeger Well and Pump of Milwaukee, Wisconsin in the amount of $52,032.00 plus $20.00 per hour for continuing or ceasing pumping beyond 24 hours period. A bond in the amount of 10% of the bid accompanyed the documents. The third bid was from Layne-Western Company of Aurora, Illinois in the amount of $59,976.00 plus $25.00 an hour for continuing or ceasing pumping beyond a 24 hour period. A 10% bond accompanyed the bid. The fourth bid was from J. P. Miller Artesian Well of Broolfield, Illinois in the amount of $47,806.00 plus $25.00 an hour accompanyed with a bond for 10% of the bid price. The fifth bid opened by the Clerk was from Hoover Water Well Service in the amount of $66,015.00 plus $18.00 per hour, accompanyed by a check in the amount of 10% of the bid price. The sixth bid opened was from the Henry Boysen Company of Libertyville, Illinois in the amount of $53,836.30 plus $21.00 per hour plus a check in the amount of 10% of the bid. The seventh and final bid received was from Egerer-Galloway Well Corporation of Milwaukee, Wisconsin in the amount of $56,484.85 plus $25.00 per hous, accompanyed by a bond in the amount of 10% of the bid price. Thereupon, Trustee Marsh moved the board refer the bids to Engineer Hooper to tabulate and review the necessary specifications 889 to see if they comply and come back to the Board with a recommendation. Trustee Huxhold seconded the motion and it was unanimously carried. Engineer Hooper stated the bonds and checks of the highest bidders should be returned to them as soon as possible. A lengthy discussion then ensued concerning the issuance or non-issuance of building permits to Lexington Greens, Inc. , one of the builders in the Arlington Addition and Unit 7 portion of Buffalo Grove. Mr. Fred Haber, president of Lexington Greens, was recognized and stated his position. He stated he had received a letter from the Village stating permits would not be issued until he complied with the Ordinance. He stated he felt they had complied and read several letters from FHA and VA concerning the escrowed funds for completion of improvements. Mr. Haber felt he should not be responsible for the completion of the improvements or escrowing funds necessary since he is a builder, not a developer, and is buyer lots that are fully improved. He stated he is posting 1-1/2 times the amount of the cost of improvements on the lots he is building on, to insure, doubly, that the improvements will be installed. He stated, VA and FHA will not allow him to move people in or even obtain financing if he does not escrow funds necessary for final improvements. He stated as a builder, not a developer, he does not feel his funds should be tied up for that length of time. He referred to a meeting had in January with members of the Board at which time he agreed to furnish to the Village copies of the letters of escrow he had to furnish to FHA and VA. He stated he has done so and feels he has complied. Following further discussion, Mr. Haber agreed to request his lending institution to state in their letter that said funds are earmarked for these improvements. Trustee Marsh stated if the letter complies with the ordinance permits should be allowed. It was again determined that Lexington Greens should not be entirely responsible for the actions of a third party. A pole of the Board resulted in Trustees Huxhold, Weiskopf, Marsh and Lewis voting that permits be granted and Trustees Wilhelm and Palmer voting nay. President Farrington then questioned Ken Rodeck concerning the sewer line that is to be extended to Cambridge Countryside. Mr. Rodeck stated it will be put in as soon as it is needed. He stated plans call for a 15" clay pipe, gravity flow from Golfview to the plant. President Farrington then stated that the present lines are not adequate to take on additional customers and at the time were said to be temporary to handle the Bowling Alley, Mobil Station and shopping center. Engineer Hooper stated the weak point is Bernard and Navajo and that will be where the overload will be first noticed, if additional customers from Cambridge Countryside are hooked up. 890 President Farrington then stated a reply had been received from Buffalo Utility Company was was too lengthy to go into at this time. The Attorney then stated he will need authorization for the printing of the bonds for the water well and pump station. Trustee Weiskopf moved the attorney be authorized to have bonds printed. Trustee Marsh seconded the motion and it was unanimously carried. Mr. Raysa then stated he had received necessary information from the Village Clerk and from the Engineer so that he can take it to Isham, Lincoln and Beale. He stated he will have to obtain a qualified opinion to satisfy Mr. Wild's request. Thereupon, Trustee Marsh moved that the Village Clerk be authorized to advertise for an Assistant, interview and hire a qualified applicant. Trustee Huxhold seconded the motion and it was uaninmously carried. The Attorney will draft an ordinance establishing the office of Deputy Clerk. PEW BUSINESS At the request of the Governor of the State of Illinois, President Farrington proclaimed July 4th be "Bells of Independence Day" stating that at the hour of 1:00 P.M. on July 4th all bells will be rung for 2 minutes to proclaim Independence Day. There being no questions from the audience, but there being further business, Trustee Wilhelm moved the meeting be adjourned to June 9, 1966 at 8:00 P.M. at the Municipal Service Center. Trustee Lewis seconded the motion and it was unanimously carried. Respectfully submitted, L) 4 .r / Village k