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1966-05-26 - Village Board Regular Meeting - Minutes 882 MINUTES OF AN ADJOURNED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, HELD TI RSDAY, MAY 26, 1966 AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. In the absence of President Farrington, Senior Trustee Huxhold called the meeting to order at approximately 8 :30 P.M. l I The Clerk called the roll and the following were found present: j v Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Palmer ABSENT: Trustee Lewis: President Farrington (arrived 8 :50 P.M. ) Trustee Marsh moved we dispense with formalities, seconded by Trustee Weiskopf. On roll call the vote was as follows : AYES: Trustees Huxhold, Weiskopf, Marsh, Wilhelm NAYS: Trustee Palmer Trustee Weiskopf moved the minutes of April 28th and May 5th be approved with a correction on page 872 changing annexation ordinance to zoning ordinance amendment. Trustee Palmer seconded the motion and it was unanimously carried by voice vote. Discussion then followed concerning the budget for the fiscal year 1966 to 1967. Project income and projected expenses eqqalled in total being, $77,540.00 President Farrington arrived and was present for the meeting. Discussion followed regarding the Administrative Budget. President Farrington stated that since the beginning of the preparation of the budget it has become quite apparent that the $900.00 allotted for Assistant to the Village Clerk will not be enough. Following a lengthy discussion regarding the amount of work and time involved, it was agreed to settle on a figure of $1300.00 temporarily, knowing that more will be needed at a later date. Trustee Marsh stated that the Police Budget was adequate for the time being, with one additional man being hired. Discussion followed on the remaining Department expenses for the fiscal year. The Park District agreed to reduce their total by $400.00 enabling the Administrative Department to allow for the additional expense of an assistant to the Clerk. Trustee Marsh then questioned the legality of budgeting for the Fire Department in that they were soon to be nn their own and he considered it a double form taxation. Discussion ensued as to whether the Fire Department was a separate entity fit a Village controlled Fire Department. It was stated that it would be a District Fire Department. Trustee Marsh stated he felt it should be Village controlled since the Village is to provide the quarters for 883 the equipment and questioned what portion of the funds were coming from the District. Trustee Wilhelm stated the financing terms are not yet completely final and Chief Wayne Winter stated that the only way the Fire Department could start to function on their own was to go under the District. Trustee Wilehlm stated as soon as terms are final, it will be discussed prior to the Village entering into any agreements with the District. Thereupon, Trustee Marsh moved the Board approve the budget for the fiscal year 1966 to 1967 in the amount of $77,540.00 as amended. Trustee Weiskopf seconded the motion and it was unanimously carried. A letter from John Hooper (Doc. #66-13) regarding Cambridge Co©ntryside Unit I was then re4d citing estimated amount of cost of improvements. Mr. Hooper's letter stated that the total cost of improvements, on-site and off-site, would amount to approximately $138,823.65. Mr. Brown's letter of credit or escrow stated there is $90,000.00 on deposit. Discussion ensued as to whether Mr. Brown was to be held responsible for off-site improvements rather than just the on-site improvements. It was stated that approximately $66,978.00 of the total cost of improvements was concerned with improvements to be put in by Buffalo Utility Company and questions arose as to whether Mr. Brown was to be responsible for that amount. President Farrington stated he did not feel the ordinance intended that the builder be responsible for off-site improvements. It is the first time we are confronted with such a situation since the developer must deal with a private utility, which utility had been the developer to this point. Trustee Marsh stated he did not feel that we can morally make one person responsible for the actions of a third party, but felt that we should do something to guarantee the performance of the third party. President Farrington then questioned What the powers of the Commerce Commission entailed. John Hooper stated that when they issue a certification to service an area, they do not require any showing of financial ability on the part of the Utility. They only require a set cf plans indicating the manner in which the service is intended to be put in but do not require cash to back up the plans. �./ President Farrington stated a private utility must service an area for which is was certified and he feels they are duty bound by a 14w greater than any Village Board could institute. He then stated that the letter to the Commerce Commission and Water Board which the board instructed the Engineer to draft, had not been written under his instructions since hay -was not sure of the exact reasoning for such a letter. He stated, however, if it is still the board's feelings, the letter should be written. It was the general feeling that it should be sent. 884 Trustee Palmer then questioned Mr. Brown as to who puts in the utility lines , i.e. who owns them. Mr. Brown stated that when he was building in Wheeling, sewer and water lines had to be extended to the area in which he was building. He stated the Village put in the lines and it was agreed to pay back the Village at a rate of $200.00 per house, the cost of putting in the lines. He stated he has the same situation worked out with this Utility Company since he cannot afford to pay a $50,000.00 premium to come into the Village. The Utility is bringing in the sewer and water lines and they will be repaid over a period of time. Mr. Brown stated they have nothing to do with bringing the utility lines to their property line. Everything within Unit I is being paid for out of the escrow. He stated the lines will be ultimately his but temporarily belong to the Utility Company. Mr. Brown then stated that he has a letter from his Engineer regarding the cost of improvement to Unit I. He stated the improvements for the first 14 lots, excluding the final surface of blacktop are in and paid for. The amount held in escrow for those lots is in the amount necessary for the final surface of those 14 lots. He stated that Prudential withheld an extra 10% for completion of the remainder of Unit I, thereby arriving at the figure of $90,000.00 as required to complete improvements. He stated he was under the impression that he was in complete compliance since at the last meeting he attended the Attorney had stated the letter of credit met the requirements, in his (the attorney's) opinion. President Farrington then questioned the board as to whether Mr. Brown should be responsible for the utility lines. Trustee Marsh stated that if the letter of credit is sufficient to cover on-site improvements, it should be acceptable. He stated the utility lines should be the responsibility of the third party, not Mr. Brown. Thereupon, Trustee Marsh moved the building commissioner be authorized to issue building permits to Cambridge Countryside. Trutee Huxhold seconded the motion and it was unanimously carried. The attorney is to draft a sample letter of credit to be submitted 1 th the various lending institutions as a guide in drafting their f letters. Discussion followed regarding the letter from Lexington Greens in the amount of $15,135.18 covering approximately 16 lots. Their lending institution, Home Federal Savings, issued a letter stating that amount of money is on deposit. It was stated since the letter does not indicate that payment will be withheld until the Village approves the improvements, a letter will be sent back asking them to include a statement that these funds are earmarked for the improvements and will be released only upon final approval by the Village. E f'`/ 885 There being no further business and no questions from the audience, it was moved by Trustee Wilhelm and seconded by Trustee Huxhold that the meeting be adjourned. The motion carried unanimously by voice vote. Respectfully submitted, 41141Z4441-1 Time: Approximately 11:00 P.M.