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1966-01-06 - Village Board Regular Meeting - Minutes 823 MINUTES OF A REGULAR MEETIN G OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD THURSDAY, JANUARY 6, 1966, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. BUFFALO GROVE, ILLINOIS. The meeting was called to order at approximately 8:20 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Farrington; Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis, Palmer Absent: None Also present were the Village Engineer, John D. Hooper, and the Village Attorney, Richard G. Raysa. President Farrington then stated on behalf of the Board and with the Board he wished to extend to every resident of the Village, the professional people, as well as the press, a healthy and happy New Year. He then stated that on not so happy a note, William E. Clohesey, the first Village President of Buffalo Grove, passe away the prior evening. He was the husband of Paula Clohesey, the first Village Clerk. He stated while they have just recently moved out of the Village, they did make many friends and stated to Paula, deepest sympathy and hope that the year goes forth and concludes much happier than it started. Trustee Marsh moved the Board pass a resolution extending sympathy to Paula and thanking Bill for the services he gave to the Village as President. Trustee Huxhold seconded the motion and it was unanimously carried. Trustee Marsh moved the minutes of the meeting of December 16th be approved as submitted. Trustee Wilhelm seconded the motion and it was unanimously carried. Trustee Weiskopf then read Warrant #96. Trustee Weiskopf moved that Warrant #96 in the amount of $6,037.49 be approved for payment. Trustee Marsh seconded the motion. Engineer John Hooper then questioned why the payment to G.A. Rush for the sidewalks was not included on the Warrant. Trustee Palmer - - V U 824 stated he did not think they were all complete. Engineer Hooper stated he would recommend 90% payment since only one area, to the best of his knowledge, has not yet been finished. Thereupon, Trustee Weiskopf amended his motion to include a payment of $1, 981.51 to G. A. Rush to be included in the Public Improvement budget taken from Vehicle License Fund. Trustee Marsh so amended his second. On roll call the vote was as follows : AYES: Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis, Palmer NAYS: None Trustee Weiskopf then read Warrant MFT #12. Trustee Weiskopf moved the Warrant MFT #12 in the amount of $8, 123.42 be approved for payment. Trustee Marsh seconded the motion and it was unanimously carried. In the absence of the Treasurer, Trustee Weiskopf read the Treasurer' s report. Cash in the bank at the end of December was $28, 326.68. Chief of Police, Arlie L. Page, then gave his report. He stated 1550 hours were logged by the personnel of the department for the month of December. He also stated that it was a busy month and many of the hours actually put in were not logged on paper. Trustee Marsh then stated that noting the Chief' s report, there was a fatal accident involving a school teacher in the Village, a non-resident. He stated it is the first fatality Buffalo Grove has had and hopes it is the last. He asked that the residents exercise extEeme care at all times to prevent accidents. Trustee Marsh also reminded residents that the sdeadline for vehicle sticker display is February 15th. Fire Chief, Wayne Winter, then gave his report. He stated total hours logged for December were 199. In the absence of the Park Commissioner, Trustee Lewis stated the commission is in the, process of obtaining bids and estimates of what the cost will be to place all the light switches in the building on timers. He stated they should have this information by the next Board meeting. 124' 1 i i I I 1 1 825 Plan Commission Chairman, George Krug, stated the Commission is revising and reviewing the Subdivision Regulation Ordinance. 1 OLD BUSINESS (....1 Trustee Marsh stated he has not yet completed his study on ways of increasing revenue but has set February 1st as his target date. He stated he hoped at that time to be able to take immediate action. Discussion followed regarding the sale of vehicle stickers, to people who could not show proof of one from last year. The Clerk stated it would be impossible for the Currency Exchange to require this since if they did not have a receipt they have no way of checking whether one was purchased or not. Questioned as to a possible solution, the Clerk stated the Currency is telling all people to save their receipts and informing them without them they will be unable to issue stickers next year. Further discussion followed and President Farrington stated the fact that someone does not purchase a sticker, does not make him a hardened criminal but stated though the police department is understaffed and undermanned, they should find it within themselves to appre= hend the offenders . President Farrington then questioned Trustee Marsh as to whether the Clerk for the Police Department had been hired. Trustee Marsh stated she had and has been on the job for four days now. He stated they interviewed two applicants and gave them tests and hired Mrs . Betty Armstrong. President Farrington questioned who had hired the Clerk and what were here duties, were they written job specifications or was she just in the dark as to what her duties were. Trustee Marsh stated the Police & Traffic Committee had hired her and she was hired as a Clerk-Operator. He stated as time ( goes on her job would entail more activity. President Farrington v further questioned whether insurance was spelled out, vacation time, etc. Trustee Marsh stated he had looked into a group hospital insurance policy and a group life insurance policy, a disability or pension plan. ' He stated vacation time would be as previously voted on, 2 weeks after on e year and 3 weeks after 10 years . He stated job requirements were not i,Zr 826 written out since the normal procedures have not yet been determined and undoubtedly it will entail more than is now evident. He stated Mrs. Armstrong accepted the job on those terms. He stated her hours are 8: 30 to 5 ; 5 days a week with 1 hours lunch. President Farrington then stated he hoped that the girl was impressed with the fact that the position is rather confidential. Mr. Marsh stated this was discussed in great detail with the applicants . President Farrington then stated the conditions that she must work under are less than desirable and the Police Department is working with inadequate help but he does not think this gives the Village the right to aid and abate this by hiring someone without taking the necessary steps to spell out qualifi- cations and duties, in writing, and providing adequate facilities to work under. He then questioned Trustee Marsh as to where theVillage is in relation to additional revenue for an additional policeman or policemen. Trustee Marsh stated it is hoped that in 1966, two additional fulltime policemen will be hired. He stated he has set February 1st as stated before, as his target date and until such time as the Board can take action there is nothing further can be done about interviewing or hiring applicants . President Farrington then questioned whether the two additional people on the payroll collecting money were bonded. Trustee Marsh stated they were. The date for a public hearing before the Plan Commission- Zoning Board of Appeals in regard to a fee change in the Zoning Ordinance was set for theist of February at 8: 30 in the Municipal Building. Discussion followed regarding the street and sidewalk ordinance in relation to incorporating the parade ordinance and skate board amendment to it. Questions were asked relative to various sections of the Ordinance. Discussion followed in regard to striking the portion of the ordinance dealing with skate boards. Trustee Palmer moved section ' d' be stricken. Trustee Wilhelm seconded the motion. On roll call the vote was as follows: AYES : Trustees Wilhelm, Palmer NAYS : Trustees Huxhold, Weiskopf, Marsh, Lewis 4.24 827 The Attorney was directed to take back and redraft the entire Ordinance incorporating the skate board section and the parade ordinance. Mr. Raysa then stated he will have a written opinion on the Zoning Ordinance at the next board meeting. Business License Ordinance is still in committee. Mr. Raysa stated he has given the information regarding the Municipal Building to the bond houses for an opinion. He stated he has received an opinion that it is feasible but there was a difference of opinion as to the duration and what kind of interest rate they could be sold at. He is waiting for a schedule of retirement on both a 10 year and a 20 year basis . It was then stated that an agreement should be entered into with the Fire District regarding furnishing equipment if we furnish housing facilities . They have previously indicated they would give back what they take out in the form of taxation. The suit in Lake County has been dismissed. Trustee Palmer then stated that in order for the snow plow to do a good job at plowing the streets in the Village, all the cars must be off the streets and in driveways. He asked that the press pick up the information for public printing so that the people are aware of the Ordinance which enforces winter parking regulations. Discussion followed regarding issuing of building permits in certain sections of the Village. It was the opinion of the Attorney and the Engineer that permits be held until such time as adequate assurance is received either by posting of bonds or letter of credit stating that the improve— ments will be put in and there is adequate money on hand for such purpose. l i President Farrington then stated that Mr. Gill stated they will be ready to occupy the new school February 1st. He stated there is no way of getting to the school except over land. He stated Mr. Gill has asked whether it would be possible to put in a gravel 'walk way' between the two paved points. f;qj 828 NEW BUSINESS Letters were read from the Leukemia Society and the Children' s Benefit League. Trustee Huxhold movedpermission be given both organizations to solicit in the Village and the fee be waived. Trustee Marsh seconded the motion and it was unanimously carried. President Farrington then read the MFT Resolutions for the calendar year 1966. Trustee Marsh moved thatResolution R-66-1 appropriating $3,010.35 for maintenance of Non=Arterial Streets be approved. Trustee Weiskopf seconded the motion and it was unanimously carried. Trustee Weiskopf moved Resolution R-66-2 appropriating $5, 211.65 for the maintenance of Arterial Streets be approved. Trustee Marsh seconded the motion and it was unanimously carried. President Farrington then stated a letter has been drafted to the County regarding Buffalo Grove Road widening to be done this year. Discussion followed regarding the extension of street lights along Dundee Road to encompass the recent annexation. It was recommended the order be placed since it will take close to 6 months before the lights are installed. There being no further business and no questions from the audience, Trustee Weiskopf moved the meeting be adjourned. Trustee Marsh seconded the- motion and it was unanimously carried. Respectfully submitted, ,. Village C erk 829 UNFINISHED BUSINESS: ` ) Attorney opinion on Zoning Ordinance Street and Sidewalk Ordinance Business License Ordinance Food and Food establishment Ordinance Traffic survey at St. Mary' s (March) Review of Ordinances by P & T Committee PA ?