Loading...
1967-10-09 - Village Board Regular Meeting - Minutes 1152 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, OCTOBER 9, 1967, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The president called the meeting to order at approximately 8:10 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud Trustee Felten moved that the minutes of September 25th be approved as presented. Trustee Huxhold seconded the motion. Trustee Lewis stated that he would like to make his position clear on the motion to establish a committee to study the proposal of dividing up the Park Building on which he voted "Nay" . Trustee Lewis stated that his only negative point was that the Board should meet with other Civic Groups to discuss this proposal and that he is in favor of doing something to this Park Building if it is necessary. The vote was taken and the motion carried unanimously. Trustee Gleeson read Warrant #120. Trustee Gleeson moved that Warrant #120 be approved. Trustee Lewis seconded the motion. Discussion followed. Trustee Lewis stated that he felt the bill for the Buffalo Utility Company was much too high and he can' t visualize that that much water was used. Trustee Huxhold stated that he felt a verification was necessary. Trustee Gleeson amended his motion that Warrant #120 be approved with the exclusion of the $183. 55 bill for the Buffalo Utility Company and that an itemized bill should be received from the Buffalo Utility Company. Trustee Lewis seconded the amended motion. Trustee Felten asked about the two payments under Department "G" for Clearing Vacant Lots. Trustee Lewis stated that this is probably a matter of whether this comes out of Parks or Public Improvements. Trustee Wilhelm stated that he feels this should come under Public Improvements. Trustee Gleeson so amended his motion to include the fact that these two payments should be under Department "F" . Trustee Lewis seconded this amendment. Upon roll call, the motion carried unanimously. —> 1153 Special Warrant #BGD-67 was then read by Trustee Gleeson. Trustee Wilhelm moved that Special Warrant #BGD-67 be approved as read. Trustee Lewis seconded the motion. The total bills for Buffalo Grove Day-1967 was $2, 602. 51 and receipts were $2, 342.03 for a deficit of $260.48. Upon roll call, the motion carried unanimously. Trustee Lewis moved that the Village Board write a letter of Commendation to Mr. Derek Palmer, Chairman of the Committee for Buffalo Grove Day and have him thank his committee for their fine work. Trustee Gleeson seconded the motion and it carried unanimously. Trustee Gleeson read Warrant #11, a Combined Waterworks and Sewerage System Warrant. Attorney Raysa stated that it would be wise to hold off voting on the Warrant until such time as the Bonds are sold. If the Warrant is approved, the Village could be obligated to pay these bills and the Attorney stated that he would recommend that this matter be tabled until the meeting of October 23rd. Trustee Lewis moved that this Warrant be tabled until the next regular meeting, October 23rd. Trustee Gleeson seconded the motion. Trustee Gleeson stated that he would prefer to pay what bills we can on this Warrant. Upon roll call, the vote was as follows: AYES: Trustee Felten NAYS: Trustees Huxhold, Wilhelm, Lewis, Gleeson, Thorud The motion did not carry. Trustee Gleeson moved that all of the bills on Warrant #11 be re- moved with the exception of the two Commonwealth Edison Bills, the bill for Courtesy Sewer Service and the Illinois Bell Telephone bill for a total Warrant of $668.40. Trustee Wilhelm seconded the motion and upon roll call the motion carried unanimously. The Police Department report was given by Chief Smith. There were a total of 2, 385 hours logged by the Police Department for the month of September. Trustee Wilhelm asked the Chief if he had noticed in his Court appearance3whether or not we should update, improve or add �•/ Ordinances. Chief Smith replied that the only Ordinance the Department has trouble with is the Speeding Ordinance and that they find they are able to use the Illinois Speeding laws. President Thompson stated that a Youth Commission discussion would 1154 be held at the next meeting of the Northwest Municipal Conference to be held at 8:00 P.M. on October 25th and that he and the Police Chief would be attending this meeting. President Thompson stated that he would like to extend an invitation to anyone interested in this meeting to join him and the Chief. The Fire Department report was then given by a member of the De- partment. There were a total of 323 hours logged for the month of September. Edward Fabish, a member of the Plan Commission, stated that the Plan Commission has not met since the last Board meeting. A re- gistered letter has been sent to the Buffalo Utility Company re- minding them of the next meeting to be held on October 18th. Attorney Raysa stated that a copy of the Public Notice should be sent to all applicants for Public Hearings. President Thompson asked Edward Fabish to remind Chairman Stasal of the need for the Plan Commission to give the President and Board three names of persons for the appointments to the Plan Commission. Trustee Thorud asked if any work has been done on a Swimming Pool Ordinance. Mr. Fabish replied that if the pool is large enough it comes under the State law and that he doesn' t think we have a permanent pool in the Village as yet. The problem of enforcing a small pool Ordinance is pretty difficult. Trustee Thorud stated that what he meant was fencing. Mr. Fabish stated that that is mainly under the State supervision. President Thompson stated that he would like to see a Pool Ordinance that is workable and that perhaps we can go on an educational program by putting out a pamphlet reminding the people of their responsibilities when they have a pool in their backyard. Trustee Wilhelm stated that he doesn' t have a Public Improvements Committee report at this time but he would like the Board to know that he is working on the specifications for the Public Works em- ployee. Trustee Felten reported that the Public Relations Committee has met since the last Board meeting but that they didn' t have a quorum. A 1 1155 letter has been sent to Paddock Publications asking them to change the meeting dates for the various committees. Trustee Felten reported that the Park Commission had met twice since the last Board meeting. Discussions were held on re-organization of the Park Commission itself and a selection of a Park Commissioner to recommend to the Board. Trustee Felten stated that a letter has been received from Kilmer PTA stating that due to numerous obstacles they were not planning on holding afternoon classes at the Park Building for Kilmer students who are attending school "mornings only" at this time. Kilmer PTA thanked the Park Commission and the Village Board for their cooperation. Eugene Racette, Chairman of the Police and Fire Commission, re- ported that the Commission is recommending two appointments to the Police Department of Radio Operators. Mr. Racette stated that the Commission has also received a letter of resignation from Sgt. Walter Bruns. Mr. Racette stated that after review with Sgt. Bruns the Police and Fire Commission accepted the resignation and suggests that a Letter of Commendation be given to Sgt. Bruns for his six years service to the Village. An ad was placed in the Paddock Publications for a full time radio operator and Mr. Racette stated that he would like Board approval to hire a radio operator and approve of the salary up to $2. 25 an hour. President Thompson stated that the recommendations would be held over for New Business. Mr. Racette stated that the Commission has joined the Illinois Police and Fire Commission and have their manuals at this time. Trustee Lewis stated that the Traffic and Safety Committee had dis- cussed the specifications for a new Police vehicle and that Chief Smith had sent out nine specification sheets to various auto dealers. Discussion followed on the relative merits of purchasing a sedan or a station wagon. Chief Smith stated that a sedan is desired by the �./ Police Department as funds have been approved to repair the station wagon now owned and that that will be used as an emergency and standby vdh icle only. Trustee Gleeson asked how many traffic or crossing guards were now employed by the Village. Chief Smith replied that we have two left, one for each school, and that St. Mary' s has now requested a crossing guard but the Chief stated that he does not have any more people in- terested in the position. 1156 President Thompson stated that the Treasurer' s Report would be held over until such time as Edward Dreher arrives at the meeting. OLD BUSINESS Trustee Thorud stated that a copy of Robert Andres breakdown on Blanket Bonds had been given to each member of the Board and gave a brief resume of discussion previously held in regard to Blanket Bonding. Trustee Thorud stated that the cost to bond one person, one year for $15,000.00 was $53.00. Trustee Thorud then moved that the Board expend the sum of $672.00 for a three-year paid-in- advance $15, 000.00 Public Employees Faithful Performance Blanket Position Bond. Trustee Huxhold seconded the motion. Trustee Wilhelm asked if this sum is adequate for all employees or if some should be bonded for higher amounts. Discussion followed. Trustee Gleeson asked if this is a common type of bonding done in Municipalities. Attorney Raysa stated that amybe 50% of them bond with blanket bonds and the others with individual bonds on persons handling money. Trustee Thorud stated this would cover all employees we now have and any that would be hired within the three-year period. Upon roll call, the motion carried unanimously. President Thompson stated that Trustee Thorud should make the necessary arrangements for the Blanket Bond. Trustee Huxhold asked Attorney Raysa how many lawsuits are now pending. Attorney Raysa stated that there are three left, the Wilson suit on the drainage problem in Wheeling; and the two suits regarding Buffalo Grove Road. We have until the 25th of October to answer the Wilson suit. President Thompson stated that Mr. Hamer representing the Wheeling Village Board had petitioned the Court in the Wilson suit to be entered-as a party into the suit to protect the interests of the Village of Wheeling. Attorney Raysa stated that the Court had granted this motion. The Building Commissioner, Edmond Venetianer, asked the status of l j permit and occupancy certificates in the areas where the streets are being repaired. President Thompson stated that they were definitely not to be issued until the work which we have required is completed. 1157 NEW BUSINESS Trustee Wilhelm moved that the Village of Buffalo Grove waive the building permit fee for the Kilmer School addition. Trustee Lewis seconded the motion and it carried unanimously. President Thompson presented a letter received from Stannard Power Equipment Co. along with a bill from Smith & Loveless for $595. 72. The bill from Smith & Loveless involves a service trip and a gate valve for the lift station in the Park. President Thompson stated that in order to get the work done on the lift station it was necessary for him to sign the approval for these people to come with the idea in mind that we would backcharge whoever is re- sponsible for the damage. It was found that concrete had damaged the gate valve and it is felt by Engineer Hooper and myself that the damage is the fault of the contractor. A letter from the Department of Public Works and Buildings was then presented by President Thompson and since this involves the Bridge on Raupp Blvd. , the President stated that he would like to hold this letter until Engineer Hooper is available to find out the facts. The Treasurer' s report was then given by Mr. Edward Dreher. There is a grand total of $53,480. 99 in all accounts as of the end of September. Resolution #R-67-19 was then read by President Thompson. This resolution states that a fee and/or bond must accompany all appli- cations for building permits. Trustee Huxhold moved that Resolution #R-67-19 be approved. Trustee Felten seconded the motion and it carried unanimously. The lease for the Fire Department quarters was read by President Thompson. Discussion followed. Ordinance #0-67-31 authorizing the above lease was read. Trustee Wilhelm moved that Ordinance #0-67-31 be approved. Trustee Huxhold seconded the motion and it carried unanimously. The matter of the recording of the deed for the Wheeling Safe 1158 Deposit Building Corporation was brought up for discussion by Attorney Raysa. At the last meeting of the Board it was decided not to grant our approval of this action until such time as a fifty- foot right-of-way was dedicated to the Village on Dundee Road. Attorney Raysa stated that their reasons for not wanting to dedicate the right-of-way to the Village are legitimate as the State has offered them money for the dedication. Attorney Raysa stated that they have agreed to give him a letter to the effect that if the Dundee Road right-of-way is not dedicated to the State that it will be dedicated to the Village. Trustee Gleeson moved that approval of the County recording the deed be given subject to Attorney Raysa receiving the necessary letters. Trustee Wilhelm seconded the motion and it carried unanimously. Attorney Raysa stated that School District 21 is interested in receiving a deed for a part of Lot Bin Arlington Hills which is owned by the Village. Attorney Raysa stated that he has asked Engineer Hooper for a legal description of this property. Dis- cussion followed. Trustee Lewis stated that the Traffic and Safety Committee had changed their meeting night from the second Tuesday of each month to the First Monday of each month and that he would like to submit the names of two new members for appointment to the Traffic and Safety Committee: MR. JERRY BROWN and MR. NEIL HOPKINS. President Thompson stated that with the concurrence of the Board he would so appoint. Trustee Lewis moved that the appointments be confirmed. Trustee Wilhelm seconded the motion and it carried unanimously. The letter of resignation from Sgt. Walter Bruns was presented. President Thompson stated that with the concurrence of the Board he would accept the resignation of Sgt. Walter Bruns and commend him on the six years of service he has given the Village. Trustee Gleeson moved that the resignation be accepted. Trustee Lewis seconded the motion and it carried unanimously. ( President Thompson stated that he would write a letter of Commen- dation to Sgt. Walter Bruns. President Thompson stated that upon the recommendation of the 1159 Police and Fire Commission he would appoint MR. NICK TUFANO and MR. ANDREW SURRATT as part time Radio Operators for the Police Department. Trustee Wilhelm moved that the ap pointments ppointments be con- firmed. Trustee Huxhold seconded the motion and it carried unan- imously. Trustee Felten recommended that MR. HAROLD SCHOEPHOESTER be �•/ appointed as the Park Commissioner. President Thompson asked for the concurrence of the Board to appoint MR. HAROLD SCHOEPHOESTER as Park Commissioner to replace Mr. Terrance Freese resigned. Trustee Gleeson moved that the appointment be confirmed. Trustee Lewis seconded the motion. Trustee Lewis stated that it should be mentioned that we did interview two candidates for this position who had indicated a willingness to serve and Mr. Schoephoester was the gentleman selected. A vote was taken and the motion carried unanimously. Trustee Gleeson moved that this Board go to a practice of two warrants each month rather than one. Trustee Huxhold seconded the motion. Trustee Wilhelm asked if this is to be a wide-open Warrant or limited to certain items. Trustee Gleeson stated that he would amend his motion that all bills submitted to the Deputy Clerk by the first of the month will be paid on the Warrant at the first meeting of the month and bills received between the first and fifteenth will be presented on the second Warrant. Trustee Huxhold seconded the amended motion. Upon vote the motion carried unanimously. Trustee Gleeson moved that the Board increase the Police Depart- ment budget by $5, 500 to cover the cost of hiring a full time radio operator. Trustee Lewis seconded the motion and upon roll call the motion carried unanimously. Trustee Wilhelm moved that the Board authorize the Building Commissioner to issue building permits to Lexington Green because the builder has repaired the streets (Golfview, Chenault and MacArthur) in the area in which he is building. Trustee Lewis seconded the motion. Trustee Wilhelm stated that the Board had stopped permits because the streets were not safe and that this one particular builder is building in one specific location and were fixed by the builder. Trustee Gleeson asked if any other builders were building on the streets mentioned above and Trustee Wilhelm stated that J. L. Davero is building but that there is 1160 work still to be done on Golfview near Buffalo Grove Road. A vote was taken and the motion carried unanimously. Trustee Wilhelm stated that he would like to ask Mr. President and Mr. Raysa what course of action the Village should take to inform the Village#Jof the position of the Buffalo Utility Company on their request to the Illinois Commerce Commission for the rate increase and what they would think it advisable to do and what course is available to us to insure that this increase is necessary. President Thompson stated that Mr. Raysa and he have decided that they will be present at the hearing of the Illinois Commerce Commission wherever it will be held. President Thompson stated that he has spoken to Senator John Graham to find out what the possibilities are and Senator Graham told the President that he will look into the situation with the Illinois Commerce Commission and find out why the Buffalo Utility Company is asking for the raise. President Thompson stated that he feels that the Village Board should represent the people affected by this increase and do everything in their power to see that these rates stay in line. Attorney Raysa suggested that a petition should be circulated and signed by a goodly number of the property owners in the area so that it can be presented at the Illinois Commerce Commission hearing. Trustee Wilhelm stated that the two schools in Buffalo Grove, Alcott and Kilmer are still without sidewalks in front of their property and that he would like the Board to think about whether or not the School District should be approached as to the installation of the sidewalks. The Board generally felt that Trustee Lewis should con- tact the School District in regard to this matter. Mr. McGuire, a Villager, stated that he would like to see some Police Department personnel directing traffic on the two exits from the Village on Buffalo Grove Road on Sunday mornings. Trustee Lewis stated that the Traffic & Safety Committee will take this matter into consideration at their next meeting and come back with their report at the next Board meeting. Mr. Sam Geati, the Park Recreation Director, stated that he would 1161 like to give a brief report on the Park Program thus far. Seven programs are now in session with 133 participants. The amount received as fees for this program is $1, 217. 00, instructors ' salaries at $946.00, supplies and operating expenses are about $650.00 and the program is running at about a $300.00 loss at this time. Mr. Geati asked how far he can go with purchases and is there a certain amount that needs Board approval. Trustee Gleeson stated that any expenditure of $200.00 or more requires three bids; any expenditure of $500. 00 or more needs Board approval. A Villager who lives on Cherrywood asked what action is being taken regarding street repairs. President Thompson stated that this comes under the Public Improvements Committee and that a lot of the streets still have not been dedicated to the Village. Trustee Wilhelm asked that the gentleman speak to him after the meeting adjourned. Trustee Felten moved that the meeting be adjourned. Trustee Lewis seconded the motion and it carried unanimously. Respectfully submitted, 44;2,44. C '2Ss Village Clerk Approximately 11:08 P.M. j, -° /