Loading...
1967-09-11 - Village Board Regular Meeting - Minutes 1134 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, SEPTEMBER 11, 1967, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at approximately 8:05 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud Trustee Wilhelm moved that the minutes of August 14th be approved as corrected. Trustee Lewis seconded the motion and the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Felten, Gleeson, Thorud NAYS: None ABSTAIN: Trustee Lewis Trustee Thorud moved that the minutes of August 28th be approved as presented. Trustee Gleeson seconded the motion and it carried unanimously. Trustee Gleeson then read Warrant #118. Trustee Gleeson moved that Warrant #118 be tabled. Trustee Wilhelm seconded the motion. President Thompson stated that he felt the Chicago Skydivers should not receive the $150.00 payment as they did not perform on Buffalo Grove Day, September 3rd; but instead jumped on September 4th. Trustee Lewis stated that since this was arranged through a phone call and not by letter that he felt the Skydivers were entitled to a partial pay- ment for expenses incurred. The payment of $150.00 was taken off the Warrant. Trustee Wilhelm stated that $80.00 should be paid to Harold Raupp for the rent on the barn which w as used for storage and that Departments "f" and "g" should split the bill. Trustee Wilhelm asked Chief Winter if the equipment purchased from Howe Fire Apparatus Company was satisfactory. Chief Winter stated //- 1 1135 that it was not and therefore the invoice for $524. 80 should not be paid at this time. Trustee Felten stated that the payment to Evergreen Press, Inc. should be atotol of $96. 25 to be split between Departments "G" and "H" . The total for Department "H" would then be changed to read $59. 13. Trustee Gleeson stated that the salary for the Treasurer Edward C. Dreher was omitted and he felt this should be added to Department "A" . Trustee Gleeson moved that the salary for the Deputy Clerk be established at $125.00 a month and her duties will include keeping track of the books for the Village. Trustee Lewis seconded the motion and upon roll call , the motion carried unanimously. Trustee Gleeson moved that the Warrant be removed from table. Trustee Wilhelm seconded the motion and thelmoved that Warrant #118 for a total of $13, 203. 29 be approved. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. The Treasurer' s Report was then read by Treasurer Edward C. Dreher. August receipts were $22, 359. 51 and disbursements $12, 368.07. Treasurer Dreher stated that he hoped to get a budget report in the hands of each Trustee by the end of the week. He also stated that we are building up a good balance in the General Fund and feels we are about ready to invest the money in some short term Treasury bills. Trustee Gleeson moved that the Board authorize the Finance Committee to investigate and invest whatever sum is felt reasonable in some Treasury Certificates or short term security. Trustee Wilhelm asked if Trustee Gleeson would amend his motion to include reporting back to the Village Board on the Finance Committee' s decisions. Trustee Gleeson stated that he would so amend. Trustee Wilhelm seconded the motion and it carried unanimously. Trustee Wilhelm moved that before any funds are invested, the Finance Committee must present their proposal to the Village Board for authorization to invest the surplus funds. Trustee Gleeson Seconded the motion and it carried unanimously. 1 //'_) 1136 Officer Frank Kind gave the Police Department report for the month of August in the absence of Chief Smith. There were a total of 2, 248 hours worked during the month. The Fire Department report was given by Chief winter. There were a total of 544 hours logged for the month of August. Trustee Gleeson stated that the Finance Committee had met once and discussed crossing guards, budget reporting, establishing salary and duties of the Deputy Clerk, and consideration of in- vesting some of the surplus funds. Trustee Wilhelm stated that he had . no reports on the Public Im- provements and Fire and Health Committees; they are to meet some- time during the week. Trustee Felten gave the Public Relations Committee report. They have been discussing the Community Bulletin Board, General In- formation Booklet and the Citizens Improvement Request. Trustee Huxhold stated that when the Newsletter is passed out the Public Relations Department should see to it that those people living in old Buffalo Grove receive copies. Trustee Felten stated that deliveries have been made to Bill ' s Buffalo House and St. Mary' s Church but that is all. The Park Commission report was then given by Trustee Felten. The Park Commission is recommending that a Park Permit and fee be established; that Park employees be hired on a contract basis; that the locks be changed on the Park Building doors; that a new Park Commissioner will have to be appointed as Mr. Terrence Freese has resigned. Trustee Lewis stated that the Traffic and Safety Committee will meet tomorrow night at the Police Station. //. ;(= 1137 OLD BUSINESS Trustee Thorud introduced Mr. Schramm, a representative of the Hartford Insurance Company. Mr. Schramm talked about the various ways it would be possible to purchase a Blanket Bond for all Village Officials and employees. Mr. Schramm recommended the purchase of a blanket position bond with faithful performance incorporated. The annual premium for this type of insurance would be $150. 00. Mr. Schramm also quoted what the premium would be for a three year bond paid in annual installments; this would be $197. 00 for the first year, $118. 00 the second and $79. 00 the third year. President Thompson asked Trustee Thorud what our annual premium had been prior to this. Trustee Thorud stated a bond covering the Deputy Clerk was $53.00, and the two bonds for the President and Clerk were $72. 00. Trustee Thorud stated that he assumes the bonds for the President and Clerk are on a three year basis. President Thompson thanked Mr. Schramm for appearing before the Board. Discussion on bonding Village Officials and employees followed. President Thompson asked Trustee Thorud to get in- formation on bonding based on a $15,000. 00 rate rather than the $5,000.00 rate and present it at the next regular Board meeting. Trustee Felten presented an outline of the establishment of a Flood Control Committee. Trustee Wilhelm stated that he feels that the duties outlined by Trustee Felten comes under the pre- sent Public Improvements Committee and didn' t see the need for establishing a second committee to do the same work. Trustee Wilhelm extended an invitation to those citizens interested in Flood Control to work with the Public Improvements Committee. Trustee Felten asked if the Public Improvements Committee has checked into Flood Plan Control and Trustee Wilhelm replied that they have and that the Village Engineer is a consultant. Trustee Felten made a motion that the Flood Plan Control be brought up before the Public Improvements Committee as a matter of regular business. Trustee Gleeson seconded the motion and it carried unanimously. �./ NEW BUSINESS President Thompson read a report from Hooper Engineers recommending that the Sanitary Sewers, Water Mains and Storm Sewers in the Strathmore Unit I and Ballantrae Subdivisions be accepted. Trustee Thorud moved that we accept the above named sewers, water mains //-? 1138 and storm sewers in the Strathmore Unit I and Ballantrae Subdivisions. Trustee Wilhelm seconded the motion. Trustee Wilhelm asked if there were any warranty on this and Engineer Hooper replied that there is a one year warranty from date of acceptance. Upon roll call, the motion carried unanimously. A letter from James R. Burt of the Buffalo Grove Jaycees was then read by President Thompson. Mr. Burt is requesting the Village Board to give the Jaycees permission to canvas the Village on September 9th and 10th in an attempt to sell chicken orders. President Thompson stated that this letter had not been received in time to bring this matter up previously and that he had given Mr. Burt and the Jaycees permission to canvas the Village on the above mentioned dates. President Thompson read Resolution #R-67-18, a resolution re- quested by the Insurance Company presently handling our insurance, regarding Treasurer Edward Dreher and listing the banks used by the Village. Trustee Wilhelm moved that Resolution #R-67-18 be approved. Trustee Lewis seconded the motion and it carried unanimously. President Thompson stated that an invoice from Clearbrook Plumbing had been received for the work done on the Pumping Station which totals $16, 646.05. Engineer Hooper stated that this work has been done and this bill should be placed on the next Waterworks Warrant. President Thompson read a letter from the Plan Commission re- commending the re-appointment of certain members of the Plan Commission for another year. President Thompson stated that he had not yet had an opportunity to talk with the people on the list and he would like to do so before re-appointing. Trustee Wilhelm moved that the appointments be tabled until the next meeting. Trustee Gleeson seconded the motion and it carried unanimously. President Thompson read Ordinance #0-67-30, amending the meeting nights of the Village Board to two meetings a month for twelve months a year. Trustee Gleeson moved we approve Ordinance #0-67-30. 1139 Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. A letter from the Zoning Board of Appeals was then read by President Thompson. It was in regard to an appeal for a 6 foot variation of front yard setback. The Zoning Board of Appeals recommended that the Village Board approve the variation. Trustee Wilhelm moved that the Village Board approve the re- commendation of the Zoning Board of Appeals. Trustee Huxhold seconded the motion. President Thompson stated that he in no way wanted to start a precedent or allow a change in our Ordi- nance which does not allow a variation. It should be noted by the Building Commissioner that should a situation such as this arise again that a citation should be issued the homeowner and the builder immediately. Edmond Venetianer stated that a per- mit will have to be obtained it the Board approves the re- commendation and that the addition to the home willhave to con- form to the Code of the Village. Upon roll call, the motion carried unanimously. President Thompson stated that the Building Commissioner should check to see that all things are kept in conformity with our regulations. President Thompson read a letter from A. Howard Borde, Attorney at Law, in which he makes application for- a Planned Development on property within the Village. President Thompson instructed the Clerk to turn the letter over to the Plan Commission for handling. President Thompson read a letter from the Illinois Department of Health in regard to Fluoridation of Public Water Supplies. Presi- dent Thompson instructed the Clerk to turn this over to the Village Engineer. Engineer Hooper asked the Board to consider the purchase of a Motor Control Center which- will be needed for our Waterworks. He stated that he would like to see us purchase this from Autocon Industries, Inc. , as they have supplied us with some of the other equipment relative to the Waterworks and also have an economically priced unit. Trustee Wilhelm moved we authorize the sum of $8, 605.00 /. 114u for the Motor Control Center for the Waterworks pursuant to the recommendation of the Village Engineer. Trustee Lewis seconded the motion and it carried unanimously. Engineer Hooper stated that Chlorinating Equipment will be needed also in order to comply with State Statutes. A bid from Autocon Industries, Inc. for the chlorinating equipment was presented. It totaled $1, 734.00. Trustee Wilhelm moved that the Board authorize the purchase of this equipment for $1, 734.00 with the delivery date to be established by the Village Engineer. Trustee Lewis seconded the motion. Trustee Gleeson stated that he would like to see several more bids received on this equipment. Trustee Wilhelm stated that while he agrees with the intent of Trustee Gleeson he does feel that in this case where we are buying equipment of which we have no knowledge, we should take the recommendation of the Village Engineer. Upon roll call, the vote was as follows: AYES: Trustee Huxhold NAYS: Trustees Wilhlem, Lewis, Felten, Gleeson, Thorud The motion didcarry. P i n not President Thompson stated that the Engineer should receive more bids on the Chlorinating Equipment. Engineer Hooper recommended that the Board advertise tor bids on the Water Reservoir. President Thompson read the proposed ad- vertisement. Discussion followed as regards performance penalties or bonuses. Trustee Wilhelm moved that the Board authorize the Clerk to publish the bids for the Reservoir. Trustee Lewis seconded the motion and it carried unanimously. President Thompson stated that since many complaints have been re- ceived regarding streets in areas of the Village which are still under construction and that since we do not seem to receive the cooperation of the developers or builders as far as repair of the streets are concerned, that the Village Board should take a firmer stand in this area and he recommends the- withholding of building permits and occupancy permits from the builders until such time as the streets are repaired to the satisfaction of our Village Engineer. President Thompson then took a poll of the Board as to their wishes in the matter. i • 1141 Trustee Thorud stated he is in favor of withholding permits or occupancies. Trustee Huxhola statea he is in favor again, but how long would they be withhela? Trustee Felten stated he is in favor. Trustee Gleeson statea it is about time. Trustee Lewis said "yes" and Trustee Wilhelm said "aye" . Trustee Wilhelm stated that the streets in bad repair are mainly in the area where King' s Terrace, Lexington Green, Rosene and Joe Davero are building, Units 6 and 7, Mosers First and Second. Trustee Gleeson moved that as per the list furnished the Village Engineer by Trustee Wilhelm, the Engineer should present this list to the people involved and stated that until the streets are fixed and repaired to the satisfaction ot the Village Engineer, no occupancy permits or building permits will be issued. Trustee Felten seconded the motion and it carried unanimously. President Thompson instructed the Clerk to inform the Building Commissioner ot this action. - Mary Raithel of Kilmer PTA, asked it the Boara would be able to have sidewalks installed in front of the two vacant lots on Golfview Terrace. Trustee Wilhelm asked Mrs. Raithel to meet with him after the Board meeting to discuss this matter. Trustee Felten moved tnat tne Village Board establish a Park Permit and Fee for the use or tne Park Building and Grounds for the amount of $10.00 which woula be refunded upon satistactory inspection after use. Trustee Huxhold seconded the motion. Trustee Lewis recommended tnat the Park Commission designate one specific person to handle the Park Permits and the necessary inspections. Trustee Gleeson recommenaed that Trustee Felten amend his motion to the effect that the tee be paid on deposit with the Village Clerk. Trustee Felten stated that he would so amend and Trustee Huxhold seconded the amended motion. Trustee Lewis asked if there would be any waiving of fees for various organizations, such as the Church presently using the building. Trustee Felten stated there would not be except for Official Village functions. Upon roll call, the motion carried unanimously. Discussion then proceeded about contracts for Park employees. President Thompson asked Mr. Ron Avildsen to check with the Village Clerk to get a list of all the people who should have keys to the Park Building. President Thompson stated that he concurs with the Park Commission in their thanks to the Boy Scouts for raising and lowering the Village Flag during the summer months. i 1142 A letter dated September 11, 1967 from Terrance Freese was then read by President Thompson. Mr. Freese is resigning his position of Park Commissioner. Trustee Gleeson moved we accept Mr. Freese' s resignation. Trustee Lewis seconded the motion and it carried unanimously. President Thompson stated that he would make sure that Mr. Freese is commended on his excellent job that he has done for the Village. President Thompson stated that he would concur with the Park Commission' s recommendation as to an executive session being held to consider the appointment of a Park Commissioner. Trustee Lewis stated that since the Special Election for the Municipal Building will be held September 12th, he would like to start another committee which would be a lay committee on a Village Manager. He stated that there is a lot of ground work to be laid here and he would like to see it get started. He would like to see a committee of five people. President Thompson stated that he agrees except for the fact that we would have difficulty finding people who know of the type of man we are looking for. We want a Manager who will possibly be doing extra-curricular activities. President Thompson stated that he is wondering if this isn' t a Board function. Trustee Lewis stated that he has no objections to the Board doing it, but he would just like to see the Board get started doing something. Trustee Gleeson moved that each Board member prepare a summary of what they felt the Village Manager should be required to handle as it affects the various Committees, and see whether they are in agreement with the Ordinance as it now stands or whether something should be added to the Ordinance, and have this ready for the first meeting in October. Trustee Huxhold stated that he would like to suggest that the Board spend an entire evening discussing the Village Manager as it is such an important matter. Trustee Wilhelm suggested that Trustee Gleeson amend his motion to state the second meeting of the month of October instead of the first meeting. Trustee Gleeson stated that he would so amend his motion. Trustee Lewis seconded the motion and it carried unanimously. Trustee Gleeson asked the Village Clerk to supply each of the members of the Board with a copy of the Ordinance regarding the Village Manager. ///72 1143 Trustee Gleeson moved that we pay the Election Judges $25.00 for the services they will perform on September 12, 1967 to be paid on a Special Warrant at the next Board meeting. Trustee Wilhelm seconded the motion and it carried unanimously. President Thompson stated he would like to remind the Board of the Special Referendum being held tomorrow September 12, 1967. He also stated he would like to thank Paddock Publications for their assistance in this election and that the Municipal Building which we are pushing so hard for is for the good of the Village of Buffalo Grove. Trustee Gleeson moved we adjourn. Trustee Wilhelm seconded the motion and it carried unanimously. Re gectfully submitted, Village Clerk Approximately 11:10 P.M.