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1967-08-14 - Village Board Regular Meeting - Minutes 1119 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, AUGUST 14, 1967, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at approximately 8: 15 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Felten, Gleeson, Thorud ABSENT: Trustee Lewis Trustee Gleeson moved that the minutes of July 10th and July 24th be approved as presented. Trustee Thorud seconded the motion and it carried unanimously. Trustee Gleeson then read Warrant #116. Trustee Wilhelm moved that Warrant #116 be approved as read. Trustee Felten seconded the motion and it carried unanimously. The Treasurer' s Report was then given by Mr. Edward Dreher. July receipts were $14,650. 18 and disbursements were $11,475. 58. Chief Harold Smith gave the Police Report for the month of July. There were a total of 1, 992 hours worked. The Fire Department Report was given by Robert Krause, Asst. Chief. There were a total of 448 hours worked. Edward Fabish reported that the Plan Commission did not have a FORmal report for this month. The Plan Commission wants to point out, however, that they have been unable to get the Buffalo Utility Company to attend any of the meetings that they have scheduled for the hearing on the lift station at Golfview Terrace and Buffalo Grove Road. President Thompson asked Attorney Raysa what legal action the Village Board can take to get the Buffalo Utility Company to comply with the regulations for the applications for a permit. Attorney Raysa stated that since the lift station was in and operating the only thing to do would be to charge them with a violation. 1120 President Thompson then directed the Clerk to ask the Building Commissioner to issue a violation on the lift station involved. Trustee Wilhelm suggested that we get together with the Village Prosecutor Taylor to discuss violations of the Buffalo Utility Company that have been cited in the past and were subsequently dismissed by the Court. Trustee Wilhelm reported that the Public Improvements Committee did not have a formal meeting this past month. The new street signs have been obtained and they will be installed as soon as possible. Under new business Trustee Wilhelm will ask Board authorization to get bids for snow plowing and salt. President Thompson read the Police and Fire Commission report for the month of July in which they recommend that Probationary Officer Stephen Carmick become a regular Reserve Officer and that Radio Operators Kenneth Blanchette and Edward Biezczad become Station Officers. Eugene Racette, Chairman of the Police and Fire Commission then gave a verbal report for the month of August. Mr. Racette stated that the Commission recommends that Police Chief Smith be given the permanent rank of Captain for the purposes of retirement benefits, etc. The Police and Fire Commission also recommends that Officer Frank Harth be promoted to the rank of Sergeant and be given a pay raise to $7,500. 00 a year. Trustee Felten stated that the Park Commission is now in the process of looking over the questionnaires sent out with the recent newsletter concerning plans for the fall. Inasmuch as the Park Commission is having difficulty obtaining the school for an evening program, Trustee Felten requested that the Municipal Service Center be made available as much as possible. Derek Palmer, Chairman for Buffalo Grove Days stated that it looks like we will have a very good parade with several bands. He stated that his biggest concern is the bridge on Raupp Blvd. leading into the Park. President Thompson stated that the bridge will be temporarily repaired just for this special event. Mr. Palmer stated that a contingency fund has been set up in the past to cover some bills that may have to be paid before Buffalo Grove Days. He stated that the Day will usually pay for itself. 1121 In the absence of Trustee Lewis, Trustee Wilhelm gave the Traffic and Safety Committee report. The Traffic and Safety Committee recommends that an Ordinance be passed for stop signs to be located at various intersections throughout the Village. They also recommend the employment of Crossing Guards for Alcott and Kilmer schools for the coming year. Trustee Gleeson reported that he had checked in to the financing of the Radio Equipment to be purchased from Motorola, Inc. for the Civil Defense Program. He stated that he had checked with two banks. The Elk Grove Bank offered a 5% interest rate with the pro- vision that we move our accounts to their bank. The Wheeling Trust and Savings Bank, where we now have accounts, stated that they would finance the purchase of this equipment at a rate not to exceed 4% and possiblicty would go as low as 32%. The monthly payments on this equipment would be $210. 20 with a 4% rate as opposed to the $221.00 rate proposed with the Motorola financing. Trustee Gleeson moved that the Board authorize a letter of purchase to be written to Motorola for the radio equipment; the letter should state that we are entering into the purchase of this equipment as specified and we will pay for it on a net 30 basis upon completion of the in- stallation and the approval of Chief Winter and that we include with that letter a check for $500.00 for the initial payment; and that the Board authorize Trustee Gleeson to go ahead and negotiate the contract with the Wheeling Trust & Savings Bank for signatures by the President and Clerk. Trustee Felten seconded the motion and upon roll call, it carried unanimously. President Thompson reported that the Municipal Building Committee had met twice during recent weeks and that they have proposed that we hold a special referendum on September 12th for substantially the same building proposed in the April 18th referendum, but with some modifications to reduce the sum of money requested from $225,000. 00 to $200,000.00. The Village Attorney had been requested to draw up an Ordinance for this referendum. Ordinance #0-67-25 was then read by President Thompson. Trustee Wilhelm moved that Ordinance #0-67-25 be adopted as read. Trustee Gleeson seconded the motion. Upon roll call, the motion carried unanimously. Ordinance #0-67-26 was read by President Thompson. This is an Ordinance amending the Traffic Regulating Ordinance #0-62-18. President Thompson stated that a .paragraph should be inserted after paragraph (d) which would be: (e) Strathmore Court at Arlington Heights Road and the Ballantrae Parking Lot entering Arlington Heights Road. 1122 What is now paragraph (e) would be changed to paragraph (f) . Trustee Gleeson moved that Ordinance #0-67-26 be adopted as amended. Trustee Huxhold seconded the motion. Paragraph 5. 19 should have the words "Ranch Mart" inserted before the words "shopping center" . Discussion on stop signs and the Ranch Mart Fire Lane regulations followed. Upon roll call, the vote was as follows: AYES: Trustee Huxhold, Wilhelm, Gleeson, Thorud NAYS: Trustee Felten The motion carried. Trustee Felten moved that we amend Ordinance #0-67-26 to eliminate the word "stand" in paragraph 5.19. Trustee Gleeson seconded the motion. Upon roll call, the vote was as follows: AYES: Trustee Felten NAYS: Trustees Huxhold, Wilhelm, Gleeson, Thorud The motion failed. President Thompson read Ordinance #0-67-27 giving the Police and Fire Commission the control of all Police personnel with the ex- ception of the Chief of Police. Trustee Felten moved that Ordinance #0-67-27 be accepted as read. Trustee Thorud seconded the motion. Mr .Racette, Chairman of the Police and Fire Commission, stated that while the Commission had requested the Attorney to draw up this Ordinance they had not had a chance to review it as yet. Discussion followed in respect to the Police and Fire Commission' s authority and control. Upon roll call, the motion carried unanimously. President Thompson read Ordinance #0-67-28 amending the Electrical Code to include a main circuit breaker on all new construction. Trustee Wilhelm moved that Ordinance #0-67-28 be adopted. Trustee Gleeson seconded the motion and upon roll call the motion carried unanimously. Trustee Felten asked Attorney Raysa if he had had the time to find out the names of the owners of the various vacant lots throughout 1123 the Village so that they would be contacted to control the growth of weeds. President Thompson stated that Trustee Lewis had told him that all but one of the lots had been mowed and that that one lot would have to be bulldozed before ordinary mowing could take place. Trustee Lewis has a list of all the lots having been mowed with the proper charges for this mowing and it will be given to Attorney Raysa. The Building Commissioner has a listof the lots also and as building permits are requested these charges will be included. Discussion followed regarding weeds and general condition of vacant lots in the Village. A group of citizens from the Stillwell and Patton area presented themselves before the Board and stated that they have tried to help keep the vacant lots in their area cleaned up, but they would like the Village to see to this maintenance. The President instructed the Clerk to inform Trustee Lewis of the sections involved and find out his conclusions. NEW BUSINESS President Thompson stated that he would now like to appoint STEPHEN CARMICK as a Regular Reserve Officer and KENNETH BLANCHETTE and EDWARD BIEZCZAD as Station Officers. Trustee Wilhelm moved that the appointments be confirmed. Trustee Felten seconded the motion and it carried unanimously. President Thompson stated that he would like to give the rank of Captain to Police Chief Smith. Trustee Wilhelm stated that he feels that since the Police Chief was hired less than three months ago and that he came here as a Patrolman from another Village, he cannot see clear to appoint him to a permanent rank of Captain at this time. Trustee Gleeson ask if this is a requirement under the statute that the man hold a permanent rank. Chief Smith stated that it is not. Mr. Racette stated that the Police and Fire Commission had thought about the fact that Chief Smith is new with the Department but that the rank is mainly for the pension plan. Trustee Huxhold stated that he thinks Chief Smith is capable of handling the Police Department and that he hasn' t heard any complaints from the Depart- ment as he had heard before. Trustee Huxhold moved that we concur in the appointment of Chief Smith to the permanent rank of Captain. Trustee Gleeson seconded the motion. Upon roll call the vote was as follows: AYES: Trustees Huxhold, Gleeson, Thorud NAYS: Trustees Wilhelm, Felten The motion carried. 1124 President Thompson stated that the reports that came from the Arlington Police Academy found Officer Harth to be an exemplary officer and that he ranked number one in his class and that Buffalo Grove is proud of him. President Thompson stated that he would like to promote 'Officer Harth to the rank of Sergeant and his salary be increased to $7, 500.00 effective September 1st. Trustee Huxhold moved that we accept the recommendation of President Thompson to make Officer Harth a Sergeant and increase his salary to $7, 500.00 effective September 1st. Trustee Felten seconded the motion and upon roll call, it carried unanimously. President Thompson then read a letter from Mrs. Shirley Wilson of 1024 Anthony Lane in Wheeling, Illinois regarding flooding of the area in Wheeling in which she lives. President Thompson stated that much of what has transpired of the conditions that exist in the flood area on Anthony Lane happened before the recent elections. President Thompson stated that he has mentioned to the President of Wheeling that the Board would be happy to meet with them to discuss this matter but that we have had no overtures from them. The President has since discovered, through the Wheeling Herald, that the Village of Buffalo Grove is being sued. The Wheeling sewers are more than ad equate to take the drainage from the Central Drainage area in Cambridge according to Consoer Townsend Associates, our engineer and Wheeling' s engineer. The fact remains that legal opinion states, unfortunately, that we are not obliged to cease and desist building because of this situation. However, the President, is desparately willing to meet with the Wheeling Board and to actually put into service the sewers which are already installed. The President does not think the Village of Buffalo Grove should be put into such a position that they should have to pay a large amount to take care of the storm water in Wheeling. Mr. Brown has been more than willing to cooperate and his records show that anything that was suggested he has done. The person who is hurting the most in a situation such as this is a builder of the area. Engineer Hooper stated that he wrote a letter to the Engineer of Wheeling on July 20th, 1966 at the direction of President Farrington in regards to the specific drainage area on Anthony Road. President Thompson stated that the fact seems to be that we have offered our help and do not have any results. John Hooper stated that the specific area on Anthony would be alleviated by connecting with the existing sewer in Wheeling. Discussion on flooding followed. Trustee Felten moved that we adopt a Flood Control Commission to study the flooding problems. Engineer Hooper stated that it would 1125 be wise to decide just what the commission should be required to do before setting it up. Trustee Felten withdrew his motion. President Thompson suggested to Trustee Felten that he would be able to bring his proposal to the next Board meeting on just what he would like to see the Commission accomplish. Mr. Richard Brown of Richard J. Brown Associates, Inc. , presented ( himself before the Board and stated that he had prepared a state- ment�J which was sent to the Wheeling Herald for publication. Mr. Brown then read his statement to the Board . President Thompson stated that in regard to letters from Mrs. Wilson and the fact that we are being sued, he feels no motion is required except to point out that Buffalo Grove is more than ready and willing to help alleviate the situation but cannot take responsibility for the situation. President Thompson then read Doc. #67-08 which is a report from the Zoning Board of Appeals on an appeal from Meritex Corporation. The Zoning Board of Appeals recommends that the request for variation be denied. Trustee Wilhelm moved that a variation be permitted under Article X, Section 6.4-3 of the Zoning Ordinance. Trustee Gleeson seconded the motion. Trustee Wilhelm stated that in dealing with a lot on a cul de sac special consideration should be given, and that in this case only one corner of the house would be encroaching on the size of the back yard. Trustee Huxhold moved that this be tabled to the next Board meeting and a member of the Zoning Board of Appeals be present. Trustee Felten seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Felten NAYS: Trustees Wilhelm, Gleeson, Thorud The motion did not carry. Roll call was then taken on Trustee Wilhelm' s motion. AYES: Trustees Wilhelm, Gleeson, Thorud NAYS: Trustees Huxhold, Felten Trustee Wilhelm' s motion carried. 1126 President Thompson read some correspondence received from a group of representatives of various organizations in the Village in regards to bicycle safety. Trustee Gleeson moved that these recommendations be directed to the Traffic and Safety Committee for study. Trustee Wilhelm seconded the motion and upon roll call, the motion carried unanimously. President Thompson stated the matter of the crossing guards would be brought up at this time. Trustee Wilhelm moved that this matter be referred to the Finance Committee to be worked out and discussed with the Traffic and Safety Committee and then come back to the Board with their recommendation. Trustee Gleeson seconded the motion. Discussion on crossing guards followed. President Thompson stated that the Finance Committee should have their report available for the 28th of August and we will call a special meeting to cover this matter and the Tax Levy Ordinance. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Gleeson, Thorud NAYS: Trustee Felten The motion carried. President Thompson stated that he had received a letter from The Metropolitan Sanitary District of Greater Chicago in which they state that the Village must pass a Flood Plain Ordinance by September 1st. Attorney Raysa stated that he had given the suggested Ordinance of the Metropolitan Sanitary District to Engineer Hooper for study. President Thompson suggested that the Village Attorney and Engineer cooperate in contacting the Metro- politan Sanitary District and have the proper ordinance ready for the meeting of August 28th. Trustee Felten stated that he would like to refer back to the Traffic and Safety Committee report on the feasibility of installing stop signs on all side streets intersecting Bernard Drive and St. Mary' s Parkway. Trustee Wilhelm stated the committee felt this was not the answer. Discussion on stop signs and right of way signs followed. Trustee Felten moved that we set up a budget account for BGD 67 in the amount of $500.00. Trustee Wilhelm seconded the motion and 1127 and it carried unanimously. Mr. John Corday, representing Kilmer School PTA, presented himself before the Village Board to request the use of the Park Building every afternoon from the time school starts until the first of the year to be used for Arts and Crafts classes for those children attending split shifts at the Kilmer school. Mr. Corday stated that the School District has given their approval for such a pro- ject but not their funds. Trustee Thorud stated that he has checked into the insurance and we are covered under liability. Medical insurance would cost approximately what the school coverage is now and that is about $2. 00 per pupil. Trustee Gleeson moved that the Village Board grant the Kilmer PTA the use of the building when they provide us with a Certificate of Insurance for the medical payment insurance for the participants in the program. Trustee Wilhelm seconded the motion and it carried unanimously. Trustee Thorud stated that he would like to propose that the Village take on a blanket bond for all public officials other than the Treasurer who is under separate bond by statute. The premium for three years would be $394.00 or approximately $131.00 a year for a $3,000. 00 bond on all Village Officials. At present we do not have bonds on Police Officers and Trustees. Trustee Gleeson suggested that Trustee Thorud do a comparative study on the cost of these bonds and the cost of the bonds that were pur- chased prior to this date. A couple from the audience presented themselves before the Board and asked when occupancy permits would be permitted for the Ballantrae subdivision. President Thompson stated that these permits cannot be allowed until the Metropolitan Sanitary District accepts the sewage system and that we hope this will be in the next ten days. Discussion followed. Engineer Hooper stated that he would like the Board to authorize a telephone to be installed in the Pump house. Trustee Wilhelm stated that he would take care of arranging for the phone. Engineer Hooper stated that he would like to change the specifications required on our sewage system from the 200 gallon per day to the 500 gallon per day which is the Metropolitan Sanitary District' s 1128 requirement. Trustee Gleeson stated that he would so move. Trustee Felten seconded the motion and it carried unanimously. Attorney Raysa stated that Mr. Arthur Sachs had contacted him and wanted to know if we are at all interested in purchasing the Utility Company. President Thompson stated that we should have Consoer Townsend Associates complete their study of the Utility Company in order to establish a figure. Trustee Wilhelm moved that the Village Attorney contact Consoer Townsend Associates and have them finish the report they have been directed to prepare. Trustee Gleeson seconded the motion and it carried unanimously. President Thompson stated that he would meet with Mr. Brown and a representative of the Buffalo Utility Company sometime this month to let the Buffalo Utility Company know what we require as to the regulations we set down when we accepted Unit 6 of Cambridge. Trustee Wilhelm moved that the Board authorize the Clerk to let bids for snow plowing, tree trimming, sidewalk replacement and the purchase of salt. Trustee Felten seconded the motion and it carried unanimously. Trustee Wilhelm moved that the people from the audience give their names before they are given permission to speak so that becomes a part of the minutes. Trustee Gleeson seconded the motion and it carried unanimously. Trustee Wilhelm made a motion to adjourn the meeting. Trustee Huxhold seconded the motion and it carried unanimously. Respectfully submitted, Village Clerk Approximately 12:30 P.M.