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1967-05-10 - Village Board Regular Meeting - Minutes 1064 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD WEDNESDAY, MAY 10 , 1967 , IN THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. The President called the meeting to order at approximately 8:00 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud Trustee Lewis moved that the minutes of the meeting of April 26th be approved as presented. Trustee Gleeson stated that the figures on the voting on the Municipal Building appeared to be incorrect -- the difference in the total differed from that stated by President Farrington. The Clerk stated that the totals from the election were 500 Yes votes and 573 No votes . Trustee Lewis amended his motion to include the corrections. Trustee Gleeson seconded the motion and on roll call the vote was as follows: AYES : Trustees Huxhold, Lewis, Felten, Gleeson, Thorud NAYS: None ABSTAIN: Trustee Wilhelm Trustee Gleeson stated that there should be a correction on Page 1063 of the minutes of May 3, 1967 . The appropriations ordinance must be passed within the first quarter. It is just the tax levy ordinance that must be on file with the County Clerk by the second Tuesday of September. Trustee Gleeson moved that the minutes be japproved as corrected. Trustee Thorud seconded and upon roll call the motion carried unanimously. Trustee Gleeson read Warrant #112 which totaled $7 , 353 .55 . Trustee Wilhelm moved that Warrant #112 be approved as read and it was seconded by Trustee Lewis . Trustee Huxhold questioned the bill from Country Service for snow plowing. Trustee Wilhelm stated that this was the bill that was submitted in March by Country Service. Country Service was not authorized to snow plow in Cambridge Countryside by Trustee Wilhelm. Trustee Wilhelm stated 1065 that there is no question that the work had been done and that in view of the amount of snow we had, he feels that this bill should be paid. Trustee Felten asked if we would be subject to a law suit if we pay this bill since we have a contract with another firm to do snow plowing and this would indicate a loss to them. Trustee Huxhold stated that we have a contract with JJK for snow plowing. Attorney Raysa suggested that we get a release from JJK before we pay the Country Service bill. Trustee Wilhelm amended his motion to in- clude the release from JJK before we pay Country Service. Trustee Lewis seconded the amended motion. Trustee Wilhelm stated that he was pretty well aware who phoned Country Service for the snow plowing but that he was unable to prove it. Trustee Wilhelm feels that Country Service must have been satisfied that the person who called had the right to do so. President Thompson asked if Country Ser- vice was aware at this time that there is only one person authorized to arrange snow plowing. Trustee Wilhelm stated yes and that he felt that the non-payment of the bill up to this time is sufficient to make Country Service aware of what authorization they would need in the future. Trustee Huxhold asked if he would have to vote against the whole Warrant #112 if he didn' t want to Approve the Country Service bill. Attorney Raysa stated this would be necessary. President Thompson stated that he had read an article in the Illinois Municipal Review pertaining to Bill 854 presently before the Illinois Legislature in which they are attempting to do away with the North- eastern Metropolitan Planning Commission. He asked if anyone knew anything about this in view of the fact that we are paying $150 .00 as our membership dues . Trustee Huxhold stated that Bill 854 is still in committee and hasn' t been brought forward as yet. President Thompson stated that he would like some clarification on the bill for International Exterminator Company under Police - Department B. Acting Chief Harth stated that this was for removal of bees which were uncovered during the remodeling recently done on the building in which the Police Department has quarters. President Thompson asked if we were renting the building at that time. Acting Chief Harth said we were. Attorney Raysa stated that it is up to us as tenants to keep the building in a tenable condition which would include the extermination of bees . Upon roll call the vote was as follows : AYES: Trustees Wilhelm, Lewis, Felten, Gleeson, Thorud NAYS : Trustee Huxhold /' / _` 1066 The Treasurer ' s Report was then given by Mr. Martin McHugh. There were receipts of $8,435 .12 and disbursements of $17, 251.16 leaving a balance of $19, 371.72 at the end of April, 1967 . The Waterworks account at the Harris Trust & Savings Bank has a cash balance of $1, 558 .78. There are $20,000.00 in Treasury bills on that same account coming due June 22, 1967 . Trustee Gleeson asked Engineer Hooper if he had forwarded the resolution for the Motor Fuel Tax Funds. Engineer Hooper said that he had not as yet. Trustee Wilhelm asked Engineer Hooper when JJK will get paid for the snow plowing done in the Village. Engineer Hooper said about six weeks to two months. Acting Chief Frank Harth gave the Police Report for the month of April. There were a total of 1, 966 hours worked. Chief Harth also stated that the signs for parallel parking had been posted at Buffalo Bill ' s. Chief Winter gave the Fire Department report. There were a total of 464 hours worked. Firemen logged a total of 72 hours as radio operators at the Police Station. The Plan Commission Chairman, Alex Stasal, reported they had had a continuation of a public hearing of April 27 , 1967 . The Buffalo Utility Company, petioners for the public hearing were not present and the meeting was adjourned. Alex Stasal reported that this is the second time this hearing has been continued. Buffalo Utility Company has not notified the Plan Commission of their intentions . Attorney Raysa asked if they were aware of the date. Alex Stasal replied that they were. President Thompson requested Alex Stasal to notify the Buffalo Utility Company by registered mail of the date of the Plan Commission meeting and request that they be present. Alex Stasal reported that a clarification of the lot line set-back in the Zoning Ordinance was requested of the Plan Commission. Engineer Hooper pointed out that a set-back must, at all times, be a minimum of 25 feet, parallel to the lot line. Building Commissioner Edmond Venetianer asked if the Plan Commission has now suspended activity towards lot lines. Alex Stasal stated that this was a far as they planned to go. Discussion on lot lines followed. Trustee Gleeson reported that the Finance Committee had met Monday, May 8th and had a preliminary discussion to familiarize the committee 1067 with the financial position. The Finance Committee has set up schedules with the various departments and committees to discuss bud- get figures . Summary sheets were passed out to help the various committee chairmen plan their expenditures throughout the year. Trustee Gleeson stated that his committee will begin a system whereby they will be reporting back against the budgets monthly so that each committee and department of the Village will know where they stand. The Finance Committee hopes to have the budget ready for approval at the next board meeting, May 24, 1967 . Trustee Wilhelm, Chairman of the Public Improvements Committee, reported that work is progressing and is almost in its final stages on Buffalo Grove Road and Raupp Boulevard will be started shortly. The Public Improvements Committee received eight com- plaints and cleared up about three of them. Trustee Wilhelm stated that the new members of the committee are being familiar- ized with the activities of the committee. The meeting night of the Public Improvements Committee has been changed to the first Thursday of the month, 8 p.m. in the Park Building. Trustee Huxhold stated that he wanted to resign from the committee on TORCH. Alex Stasal stated that TORCH wanted a man from the Village Board as well as the Plan Commission to attend their meetings. Trustee Huxhold stated that he had not been able to attend the meetings and wondered if anyone would be able to go. Henry Cimaglio, Jr . , stated that as a member of the Plan Commission he was to go to TORCH meetings and that he, too, would have to re- sign and no one else is available from the Plan Commission. Presi- dent Thompson stated that he would appoint Trustee Lewis as a mem- ber of the TORCH committee. Trustee Wilhelm asked what TORCH stands for. Henry Cimaglio, Jr. , said The Organization Representing Com- munity Hope. Trustee Lewis reported that the Park and Recreation Commission had met twice and have increased their commission from four to twelve people and still working to enlarge it. They have interviewed a person interested in being a Recreation Director for the summer. Meetings will be held Monday nights in Trustee Lewis ' basement. Dirt fill for our two existing ball diamonds has been delivered and we will need a bull dozer to spread it. The Park Commission hopes to have something definite on the summer program at the next Board meeting. Trustee Felten stated that the Park Commission thought it best not to have a woman serve and that he voted against this proposal. Trustee Lewis stated that we need mule power at this time. 1068 OLD BUSINESS The letter from the Wheeling Park District in regard to a re- tention basin in Husky Park was turned over to Engineer Hooper. Ordinance #0-67-18 amending the Building Code of the Village of Buffalo Grove was read. Trustee Wilhelm moved that Ordinance #0-67-18 be approved. Trustee Thorud seconded the motion. Building Commissioner Venetianer pointed out that the name of the code was Suburban Building Officials Conference not Suburban Officials Regulations and the Ordinance should be so changed. Trustee Wilhelm amended his motion to include the name change. Upon roll call the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Lewis , Felten, Gleeson, Thorud NAYS: None Mary Christie, of the Wheeling Youth Commission, appeared before the Board to tell of the work being done by the commission and ask that the Village Board of Buffalo Grove consider the possibility of a joint commission with Wheeling. She pointed out that in many cases that have come before the Wheeling Youth Commission some Buffalo Grove children were involved. Miss Christie said the Youth Commission had decided to go before both the Board of Wheeling and Buffalo Grove and see if they would put into ordinance a joint commission run and financed by both Villages. The budget for the coming year would be $34,000 .00 and Buffalo Grove ' s portion of that would be $17 ,000 .00 if we were to become a part of the commission. Much discussion followed. Jl President Thompson thanked Miss Christie on behalf of the Board of Trustees and himself and said that we would take the Youth Commission ' s request under advisement and that we would probably be contacting the commission for further information. President Thompson read an agreement presented by Attorney Raysa between St. Mary ' s Church and the Village of Buffalo Grove in which we propose to erect a temporary raodway on the Church property. Trustee Huxhold moved that Resolution #R-67-9 be approved. Trustee Wilhelm seconded the motion. Trustee Wilhelm asked if this resolution is written subject to the extension of insurance coverage, or should we get this before the contract is assured. Attorney Raysa stated that all that is required is to get coverage in order to guarantee the liability for the Church. He then asked how long does it take to get the insurance. Trustee Thorud stated that he would call the agency. Trustee Wilhelm stated that he merely wanted to be j` _ 1069 sure that we get the insurance before entering in the agreement. Engineer Hooper asked how the road would be surfaced. President Thompson stated that it would be a temporary road surfacing. Engineer Hooper stated that the most practical way for the Village would be to just make a dirt road -- this would be the easiest to take out. Trustee Huxhold stated that a dirt road is good in the dry season and that we would probably find Father Ballweber agree- able to this. President Thompson stated that we should find out whether he wants us to leave the road in or take it out before we sign the agreement. Trustee Huxhold withdrew his motion and Trustee Wilhelm withdrew his second. Building Commissioner Edmond Venetianer stated that he has re- ceived several applications for Cambridge Countryside Unit 5 and asked if the Letter of Credit was received and is correct. President Thompson stated that Engineer Hooper had received the letter of credit and verified its contents . NEW BUSINESS President Thompson read Resolution #R-67-9 to be sent to the Governor and the State Legislators. This resolution is asking the State Legislature to amend House Bill 2146 now in Appropriations Committee to increase the amount to provide for an adequate appropriation to meet the needs of our School District as well as many others in the State in similar circumstances. Trustee Huxhold moved that Resolution #R-67-9 be approved. Trustee Lewis seconded the motion. Upon roll call the vote was as follows: AYES : Trustees Huxhold, Wilhelm, Lewis, Gleeson, Thorud; President Thompson NAYS : None ABSTAIN: Trustee Felten President Thompson then read Resolution #R-67-10 to change the names of the Officers of the Village at the Wheeling Trust & Savings Bank. Trustee Gleeson moved that Resolution #R-67-10 be approved. Trustee Felten seconded and the motion carried unanimously. /(/_ 1070 A letter from Kay' s Animal Shelter, Inc. , was read. Trustee Wilhelm moved that we send $25.00 to Kay' s Animal Shelter, Inc. , for services rendered. Trustee Lewis seconded the motion and it carried unanimously. President Thompson stated that he would like to make the following appointments to the Police and Fire Commission: CHARLES MANDALA for one year MICHAEL D'AMORE for two years EUGENE RACETTE for three years Trustee Wilhelm asked Attorney Raysa if these appointments need the approval of the Board. Attorney Raysa stated that they did. Trustee Wilhelm then moved that the appointments be confirmed. Trustee Thorud seconded the motion. Trustee Felten wanted to know a little about Michael D'Amore. President Thompson stated that Mr . D'Amore had served as a Sergeant on our Reserve Police Department. Upon roll call the motion carried unanimously. President Thompson stated that he would like to place for appoint- .Tent for Police Chief, MR. HAROLD SMITH. Trustee Gleeson moved that the appointment be accepted. Trustee Thorud seconded. Trustee Wilhelm stated that he felt the Board should advertise in Police Magazines before the appointment is made due to the relatively small amount of resumes received. Upon roll call, the vote was as follows : AYES: Trustees Huxhold, Lewis, Felten, Gleeson, Thorud; President Thompson NAYS: Trustee Wilhelm President Thompson stated that he would entertain a motion wherein Acting Chief Frank Harth would receive a letter of commendation for his work done on the Police Department. Trustee Huxhold so moved. Trustee Lewis seconded and the motion carried unanimously. President Thompson stated that he would like to make three appoint- ments of police personnel: / / 1071 KEN BLANCHETTE as Probationary Officer PHIL THORNE as Regular Reserve Policeman ROGER WAGNER as Station Officer Trustee Lewis moved the appointments be confirmed. Trustee Gleeson seconded and the motion carried unanimously. Trustee Huxhold stated that from here on all appointments would be put through by the Police and Fire Commission. Trustee Lewis stated these should have been appointed before but he slipped up. President Thompson stated that he would like to appoint MR. KENNETH BATES to the Zoning Board of Appeals upon the recommendation of the Chairman, Mr. Richard Witt. Trustee Felten moved the appointment be confirmed. Trustee Thorud seconded and the motion carried unanimously. A letter of resignation from MRS. MARCALINE MATHIS from the Plan Commission was read. Trustee Thorud moved the resignation be accepted. Trustee Wilhelm seconded the motion and it carried unanimously. President Thompson stated that he would like to appoint MR. THOMAS FINNEGAN to the Plan Commission. Trustee Wilhelm moved that the appointment be confirmed. Trustee Lewis seconded the motion and it carried unanimously. President Thompson stated that he would like to appoint Trustee Lewis to be the representative from the Village Board of Buffalo Grove to TORCH. Trustee Wilhelm moved that the appointment be confirmed. Trustee Thorud seconded and upon roll call the vote was as follows: AYES : Trustees Wilhelm, Lewis, Felten, Gleeson, Thorud NAYS: Trustee Huxhold Trustee Wilhelm stated that the Fire Department wanted permission to install a sign announcing their annual picnic on private property on the south side of Dundee Road and that he would like approval of the Board to waive the fee. Trustee Wilhelm made a motion that 1072 we approve the installation of the sign and waive the fee contingent upon securing permission of the property owners. Trustee Felten seconded the motion. Fire Chief Winter stated that it was the north side of Dundee Road, not the south side. Building Commissioner Venetianer stated that because of insurance a bond is required for signs. Mr. Krause of the Fire Department stated that the sign would be about 16 feet by 6 feet on canvas . President Thompson asked how long the sign would be up. Mr. Krause stated about six weeks. The motion carried unanimously. Mr. Venetianer asked if the insurance could be waived also or do they have adequate insurance. Attorney Raysa stated that we can waive the insurance if we wish. Chief Winter stated that the Fire Department will take care of the insurance. Trustee Lewis moved that the Park and Recreation Commission sponsor Buffalo Grove Day for 1967 and they would like to appoint Mr. Derek Palmer as Buffalo Grove Day Committee chairman. Trustee Huxhold seconded the motion and it carried unanimously. Attorney Raysa suggested that we pass Resolution R-67-11 in which we resolve that $20,000 .00 of Combined Waterworks and Sewerage System Bonds dated May 1, 1966, and numbered 17 through 20 inclusive be sold to Aribert F. Wild at an interest rate of 52% annually and at par plus accrued interest. Trustee Wilhelm asked if this interest rate was out of line. Attorney Raysa stated that it was definitely in line. Trustee Wilhelm moved that Resolution R-67-11 be approved. Trustee Gleeson seconded the motion and on roll call the vote was as follows: AYES : Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud President Thompson NAYS: None Trustee Gleeson asked Attorney Raysa how soon the Police Depart- ment would have to elect the other members to the Police Pension Fund. Attorney Raysa stated as soon as possible. Trustee Gleeson then asked Acting Chief Harth if anything had been done and Chief Harth stated that nothing had been done up to this time. „1 y, 1073 President Thompson brought up an item of Old Business and that is the letter from Harris Trust and Savings Bank read at the meeting of May 3rd asking that we give them the authority to detach and cancel coupon No. 2 due May 1, 1967, from Bond Nos. 17/156 of the Waterworks and Sewerage Revenue Bonds. Attorney Raysa stated that that is customary practice. Trustee Gleeson moved that Harris Trust and Savings Bank be given this authori- zation. Trustee Huxhold seconded and the motion carried unani- mously. Engineer Hooper stated that the Plan Commission had approved the preliminary plat of land called Strathmore North subject to the changes noted in Document #D-67-06 and that the Board must now approve this same plat. Trustee Gleeson moved that we accept the plat of land called Strathmore North subject to the changes noted. Trustee Thorud seconded and the motion carried unani- mously. Trustee Huxhold asked if anything were being done on the fire lanes in the shopping center. Trustee Wilhelm stated that there is very much to get into with the new and large committee. The institution of some fire regulations should be incorporated into the codes but there just hasn' t been time for that yet. Mr. Arnold Krause, Civil Defense Director, asked for the letter from the Village of Niles inviting interested people to a seminar they are holding on May 17th on an "Overall Disaster Plan". President Thompson stated that the letter would be given to him at the close of the Board meeting. Trustee Wilhelm stated that at the last Board meeting it was stated that the Village would be willing to reimburse persons going if that were necessary because of lost time at their personal jobs. Mr. Krause said that he didn' t think that would be necessary. Trustee Wilhelm stated that Mr. Krause would like to get together with this Board and a member of the Lake County Civil Defense at a time convenient to all. President Thompson asked Mr. Krause to find out what date they would like to come and we will set up an approximate time. Trustee Gleeson moved that the meeting be adjourned to May 24, 1967 . Trustee Wilhelm seconded the motion and it carried unanimously. , 7 1074 Attorney Raysa pointed out that if the meeting is adjourned to a specific date that that next meeting would be a continuation of this meeting and he doesn' t think that is what Trustee Gleeson intended. Trustee Gleeson then amended his motion to adjourn, it was seconded by Trustee Wilhelm and carried unanimously. v Respectfully submitted, Village Clerk TIME: Approx. 10:10 P.M. Li