Loading...
1967-05-03 - Village Board Regular Meeting - Minutes 1056 MINUTES OF AN ADJOURNED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD WEDNESDAY, MAY 3, 1967, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. The President called the meeting to order at approximately 8:05 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis , Felten, Gleeson, Thorud OLD BUSINESS President Thompson read a report from the Village Engineer, (Doc. #67-05) John Hooper, recommending that Clearkbrook Plumbing, the obvious low bidder on the Well House, be awarded the contract. Trustee Lewis asked if John Hooper had any idea why there was such a big spread between the bids . John Hooper stated that Clear- brook Plumbing has been doing Levitt ' s work on the underground and is familiar with the area. Clearbrook Plumbing built the existing facility. Trustee Wilhelm brought up the fact that there are no provisions for extras. John Hooper stated that there is a great deal to be gained by working with one contractor. He also stated that these bids are on the minimum building that we will need to get the waterworks operating. The building will probably cost about $100,000 .00 by the time it is completed. John Hooper suggested that we make the motion subject to the availa- bility of money. Trustee Huxhold made a motion that we award the bid to Clearbrook Plumbing subject to the availability of the money. Trustee Lewis seconded the motion and upon roll call the motion carried unanimously. A letter from Harris Trust and Savings Bank was read suggesting that we give them the authority to detach and cancel coupon No.2 due May 1, 1967 from Bond Nos. 17/156 of the Waterworks and Sewerage Revenue Bonds. John Hooper suggested we check with Richard Raysa , but thinks that is what we should do. L•••••1 1057 Two letters were then read from the Department of Public Works and Buildings. The first stated that approval for the con- struction of a bridge on Raupp Blvd. had been given on April 25, 1967 . The second letter returned the approved papers on the Bridge Inspection Report. John Hooper stated that the plans on the bridge were back in Springfield, Illinois because they wanted them revised for final clearance. President Thompson asked if the present bridge were safe. John Hooper stated that the present bridge is certainly not an adequate bridge for the load it is carrying. It could fail or it could last a long time without failing. The heavy construction trucks will probably cause it to fail, not the automobiles. He also stated that he is checking the bridge every day. President Thompson stated that he had talked to Father Ballweber of St. Mary' s Church about construction of a temporary roadway on St. Mary' s property. Father Ballweber is agreeable to this plan providing that we place it where he requests and that we accept liability until such time as the road is either destroyed or is given over to St. Mary' s Church. The Village should take liability for any destruction to his property. President Thompson asked if there would be any foot path over the creek during the time of construction. John Hooper stated that this would not be done. John Hooper also stated that he would erect a barricade across the bridge when he felt it would no longer be safe for traffic . President Thompson asked what is set up as to who would pay for the temporary roadway. He also asked if this could be paid for out of Motor Fuel Tax Funds . John Hooper stated that there is no estimate on the cost of the temporary roadway at this time. President Thompson asked Richard Raysa to prepare a letter of liability and insurance. Richard Raysa stated that he would need some additional information, ie. , some sort of a description of the property that would be used. Trustee Felten asked how long it would take for the bridge to be completed. John Hooper stated that the bridge could be used in �•J about three weeks on an emergency basis. He also stated that foot access would be available about ten days after construction began. 1058 NEW BUSINESS President Thompson then made appointments to the following committees : Finance Committee -- Trustee Gleeson, Chairman Martin McHugh Edward Dreher William Weiskopf Greg Schmidt Fire Dept. - Health and Welfare -- Trustee Wilhelm, Chairman Trustee Huxhold Trustee Felten Police & Safety Committee -- Trustee Lewis, Chairman Edward Janus Harold Campbell Frank Pattarozzi Legislative Committee -- Trustee Huxhold, Chairman Trustee Thorud Plan Commission -- Alex Stasal, Chairman Henry Cimaglio Edward Fabish Norman Kortus Ray Axen Isaac Moore President Thompson asked Alex Stasal if he wanted any more indivi- duals on the Plan Commission. Alex Stasal stated he would like at least two more. President Thompson appointed Trustee Gleeson to act as a liaison between the Village Board and the Plan Commission. Public Improvements -- Trustee Wilhelm, Chairman Trustee Huxhold Trustee Felten Public Relations Committee -- Trustee Felten, Chairman 1059 Zoning Board of Appeals -- Richard Witt, Chairman Insurance -- Trustee Thorud Building Department -- Edmond Venetianer President Thompson stated that there is one more committee to be appointed. During the past election, we lost the referendum on the Municipal Building by 73 votes . President Thompson also stated that during his campaign for the Presidency he promised to set up a commission to investigate this building. Some unit is definitely needed. He would, therefore, like to activate a commission to investigate this building. The members on this commission will be: Trustee Wilhelm Trustee Felten Trustee Gleeson Neil Hopkins Charles Krause Dwight Hall Eugene Racette Edward Dreher Edwin Smith Walter Deutscher Bernard Mayer The commission should meet at a later date with the architect and the bonding company and discuss the possibility of the building. Park Commission -- Trustee Lewis, Chairman Trustee Felten Robert Richter Terry Freese In Trustee Felten' s proposal on the park program for the coming year, he listed a number of volunteers . President Thompson hoped that these people would be asked to serve during the coming summer. president Thompson then made a public statement saying that we are looking for volunteers on all the commission and committees and if there is one you would like to serve on to see the Trustee or him- self after the meeting. He also stated that we want to rejuvenate all these committees and commissions and in order to do so we need a lot of help. 1060 Trustee Thorud stated he would like to resign his commission from the Zoning Board of Appeals at this time. Trustee Wilhelm moved that his resignation be accepted. Trustee Lewis seconded and the motion carried unanimously. A letter was then read from the Village of Niles inviting the President, Fire Chief, Police Chief or other interested persons to a seminar to be held on Wednesday, May 17th at the Mill-Run Theater in Niles regarding an Overall Disaster Plan. Trustee Wilhelm stated that in view of the fact that the civil defense has been rejuvenated he thought it would be a good idea if the head of civil defense could attend the seminar. He also stated that if there is any loss of salary the board would be willing to reimburse. President Thompson stated that in reading over the minutes of March 22nd, he noticed that the Wheeling Youth Commission had re- quested an audience with our Village Board and that it had been decided to table this until after the village elections. Presi- dent Thompson asked the Village Clerk to contact the Wheeling Youth Commission and arrange an appointment to hear what they have to say. A letter of credit from Richard J. Brown, President of Richard Brown Associates, Inc. , was read covering all of the improve- ments in Unit 5 of Cambridge Countryside. Richard Raysa suggested the letter be directed to John Hooper. Trustee Huxhold stated that John Hooper will check it out to see if it is correct. Trustee Wilhelm moved that the Letter of Credit for Unit 5 of Cambridge Countryside be referred to John Hooper. Trustee Thorud seconded and the motion carried unanimously. A letter from the Wheeling Park District was read regarding the construction of a retention basin at Heritage Park in Wheeling. Trustee Wilhelm asked if there was a mention of public hearings in the letter. President Thompson stated that it was just a notification of the availability of the Park District to talk with us . President Thompson asked if this had been discussed before. Trustee Huxhold recommended that we wait until John Hooper is present. President Thompson stated that we should hold the letter for the next Village Board meeting. i c cm 1061 Richard Raysa stated that under the Police Pension act it was man- datory that President Thompson appoint the Trustees as their term of office runs from the 2nd Tuesday of May. The Police Commission must be appointed within thirty days after passage of the referen- dum. The Police Pension act calls for four staggered two-year terms. There will be five members altogether -- two appointed from the board, two elected by the Police Department and one is designated as beneficiary. Trustee Gleeson asked if there are any require- ments as to whom the Trustees are to be. President Thompson stated that the members would be dealing with finance and that he will appoint Trustee Thorud for one year and Trustee Gleeson for two years . President Thompson asked if anyone knows of anyone interested in serving on the Police and Fire Commission. He stated that he would like to have interested villagers to serve on this commission. Alex Stasal stated that he would like to volunteer. Trustee Huxhold stated that these members should be appointed by the President with the approval of the Board. Richard Raysa stated that it was strictly the perogative of the President. A Plan Commission report was given by- Alex Stasal, Chairman. He stated that the report on the Lift Station for the Buffalo Utility Company was tabled for another meeting and that that report would be given at the next board meeting. The Plan Commission recommends that amendments to Article VIII and Article X of the Comprehensive Zoning Ordinance be approved. Trustee Wilhelm asked Alex Stasal what is requested here, advertising sign ordinance or zoning ordi- nance or what. Alex Stasal stated this is an addition to the sign ordinance. Edmond Venetianer stated that this is just a revision of the zoning ordinance, not the sign ordinance. Ordinance #0-67-17 was then read by President Thompson. Richard Weiss of Levitt& Sons stated this proposal was suggested merely to provide in the ordi- nance for an occurrence that has been happening without village ordinance. The village has been permitting model homes in residential areas and signs thereto with tacit approval. Trustee Huxhold made �•/ a motion that we approve Ordinance #0-67-17 . Trustee Wilhelm seconded the motion and asked if there were any objections at the Plan Commission meeting. Alex Stasal stated that Mr. Axen ob- jected and Mr. Kortus abstained. Mr. Axen lives alongside a model home area. Upon roll call the vote was as follows : AYES: Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud NAYS: None / 1062 Edmond Venetianer requested that the Board consider an amendment to the Building Code regarding interior access to crawl spaces. The Code requires exterior access at the present time and this is subject to leaking and invasion by children. Richard Raysa stated that he would have it in the general form of an ordinance for the next Board meeting. Trustee Thorud asked if the Code had changed since the building of Unit 3 by Albert Frank. Edmond Venetianer stated that it was changed about a year ago. Trustee Wilhelm stated that we permit access to attic spaces through closets and questioned the safety factor of putting the access in a closet. He asked Chief Winter of the Fire Department his opinion on the location of the access to crawl spaces. Discussion followed regarding crawl spaces and access thereto. Trustee Wilhelm stated that he merely wanted to ascertain before the fact whether the closet is the pro- per place to put the crawl space access in regard to safety and asked Chief Winter to answer his question. Chief Winter stated that if there aren' t objections by the Board, he thinks the closet is the place to put the access . Edmond Venetianer stated that where there is a crawl space a ventilation screen is provided and this will provide access for fire hoses in the event of a fire. Edmond Venetianer stated that he would submit the necessary information to Richard Raysa so that he can draw up an ordinance. Edmond Venetianer requested that the Board submit a proposal to the Plan Commission regarding the Zoning Ordinances and certain distances from lot lines. The Zoning Ordinance doesn' t specify just what a lot line is. We recently approved a variation in Cambridge Countryside because of the particular shape of the lot. Since amendments to the Zoning Ordinance are presented by the Plan Commission, Mr. Venetianer would like to suggest that the Plan Commission look into this. President Thompson stated that since we have a Building Commissioner and a Plan Commission to place our trust in, they should be able to get together and bring some- thing to the Board. Trustee Wilhelm asked the Board' s approval to pay a $30 .85 telephone bill for the Fire Department telephones . He stated that Board approval is necessary because this is a non-budgeted item. Trustee Wilhelm moved that the Board approve payment of Illinois Bell Tele- phone Company bill in the amount of $30 .85. Trustee Lewis seconded the motion and it passed unanimously. Trustee Wilhelm stated that his committee is approving installation of 15 street lights at various areas in the village and that the 1063 average bill on these lights will increase the village' s electric bill by about $80.00 per month. Trustee Gleeson stated that he is getting together with the various committees and departments as we must pass the appropriations ordinances and tax levy ordinance by July lst. 'Richard Raysa (.01 stated that these must be on file with the County Clerk by the second Tuesday of September. Trustee Wilhelm stated that since we are currently holding Board meetings the 2nd and 4th Wednesdays of each month he will switch his committee meetings to the 3rd Wednesday. He stated that some Villagers still think the Board meets on Thursdays. President Thompson instructed Trustee Felten to notify the Wheeling Herald regarding change in meeting nights. Chief Wayne Winter of the Fire Department stated that an order has been placed with Motorola for a radio system to be placed in the homes of members of the Fire Department. Estimated delivery is June 1st. Trustee Wilhelm moved that we adjourn the meeting. Trustee Huxhold seconded and the motion carried unanimously. Respectfully submitted, Village Clerk Approximately 9:35 P.M. Correction: Only the tax levy ordinance must be on file with the county clerk by the second Tuesday of September. The appropriations ordinance must be passed within the first quarter of the fiscal year .