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1967-02-08 - Village Board Regular Meeting - Minutes /ao7 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD WEDNESDAY, FEBRUARY 8, 1967, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. The meeting was called to order at approximately 8:25 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Farrington; Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis Trustee Palmer resigned. Trustee Weiskopf moved the minutes of the meetings of 12/15/66, 1/11/67 and 1/25/67 be approved as submitted. Trustee Marsh seconded the motion and it carried unanimously. Trustee Weiskopf read Warrant #109. Trustee Lewis moved that Warrant #109 in the amount of $11, 325 .36 be approved for payment. Trustee Weiskopf seconded the motion and it carried unanimously. In the absence of Acting Chief Frank W. Harth, Sgt. Walter H. Bruns gave the Police Department Report. There were a total of 64.7 man hours worked, and 119 complaints requiring written reports were handled. The Fire and Police Departments worked together during the recent snowstorm to cope with whatever emergencies might arise. There were many nurses who volunteered their assistance and one resi- dent donated the use of his snowmobile for emergencies . Trustee Wilhelm stated that Chief Winter was out on a call but he would like to extend his congratulations to the Fire Depart- ment and Police Department for setting up emergency first aid facilities, and the nurses who volunteered their services . He stated that everyone worked together well and he cannot thank them enough. 1008 President Farrington also commended the departments and the nurses stating that Chicago is still in retched shape. Alex Stasal, Chairman of the Plan Commission, then gave a report recommending approval of the plat of subdivision named Strathmore in Buffalo Grove presented by Levitt and Sons. It is located in the Cook County portion and contains 540 single family units with 70 ' frontage on the lots . The utilities will be underground. The Plan Commission also recommends the Board approve the vacation of three cul-de-sac streets . Trustee Weiskopf then gave the Finance Committee report. He stated there is approximately $45,000.00 available for the construction of the bridge on Raupp. He stated that the 10 month expenditure statements will be available at the next Board meeting and he would also ask that the various depart- ment heads turn in their budget requests as soon as possible. He further stated that Greg Schmidt has been appointed as a committee of one to review the Federal Open Space Land program making funds available for various uses by munici- palities. Mr. Schmidt then gave a report on the several people he had contacted stating that the Village would have to make a decision as to whether this is what they would like to avail themselves of and for what reason and it will be studied. The money is available for parks, historical sites, and like uses . It provides for 50% of the cost of acquiring the land. At present the funds are depleted but he stated that the Supervisor stated the Village should present its program to be put on the "list". President Farrington asked that Mr. Schmidt continue his research when time allows. OLD BUSINESS At the request of the Village Clerk, President Farrington announced that in addition to the regular hours, the office will be open on Friday, February 10, from 7 to 9 and on Wednesday, February 15, from 1 to 3 . 1009 Discussion followed on the proposed Village Manager ordinance. Trustee Marsh stated that in order to prevent any misunder- standing and confusion, the Police and Fire Departments should definitely be excluded from the section which allows the manager the power to hire and fire. Following further discussion, it was pointed out that if the Police and Fire Commission is formed they are automatically excluded and the Village Attorney pointed out that as officers of the Village they are excluded. Trustee Marsh then stated he wished to restate his objection to the section that allows the village manager ' s removal by the President without the consent of the Board of Trustees. Trustee Weiskopf moved that Ordinance 0-67-1, an ordinance 1 creating the office of Village Manager, be approved and written and the following amounts be inserted in the blank spaces pertaining to purchasing - - $300 .00 and $1, 500 .00 . Trustee Lewis seconded the motion and the vote upon roll call was as follows: AYES : Trustees Huxhold, Weiskopf, Wilhelm, Lewis; President Farrington NAYS: Trustee Marsh The Village Clerk reminded the Board members that the Public Hearing on the pre-annexation agreement with the Baptist Church was for February 22nd at 7 :30 P.M. It was announced that the deadline for filing the petitions for candidacy in the forthcoming election is February 27th. Discussion followed on the Plan Commission' s recommendation regarding the submission of Strathmore in Buffalo Grove by �•/ Levitt & Sons. Mr. Weiss stated that the reason for vacating the cul-de-sacs is that they felt a more suitable layout of the streets could be had without them. He stated further they did not especially favor cul-de-sacs although there are some people who express a like to live on one. / ; 1010 It was then determined that the necessary ordinances and accompanying documents necessary to vacate the three cul- de-sacs were not in the possession of the representatives present but rather in their attorney' s possession who had been grounded in New York because of weather conditions. ' However, Mr. Weiss asked that an informal vote of the Board be taken as to whether the Unit will be approved with the vacation of the cul-de-sacs . The Board indicated approval per "straw vote". Mr. Weiss stated they would have the necessary documentation at the next meeting. li President Farrington then stated that there are approxi- mately 8 insurance companies submitting bids on an insurance program which the Board will digest and discuss with those concerned. He also presented to Sgt. Bruns a rough draft of an ordinance drawn up by the Attorney regarding the Police Department. He asked that the members of the Department review the ordinance and make suggestions so that when the Board discussion takes place prior to passage everything is ironed out and understood. President Farrington then requested that the Village Attorney try to have the necessary scheduling for the bond issue for the municipal building by March 1st so that the residents can be apprised of the situation. President Farrington then read a contract to be entered into by the Village and Mr. Harold Friedman regarding the sewer system. Following the reading of the contract, Mr. Raysa stated there were many facets which were still clouded. The contract will have to be revamped. It was the general con- census of the Board that the meeting be adjourned to a date certain to further discuss the revised contract. President Farrington then read an opinion from the Village Attorney regarding the insurance policies presently in effect for the Village. He stated though basically well-written they do not cover the men individually and he stated the police indemnity should also be added. 1011 NEW BUSINESS A request for zoningand annexation of the northwest corner q of Arlington Heights and Dundee Roads, roughly 22 acres, was presented. Trustee Marsh moved it be referred to the Plan Commission to establish dates of hearing and make recom- mendations. Trustee Huxhold seconded the motion and it carried unanimously. President Farrington then presented requests from the Girl Scouts, the Salvation Army and Leukemia Research for per- mission to solicit within the Village. Trustee Weiskopf moved that the Girl Scouts be allowed to sell cookies within the Village, waiving the fee requirements . Trustee Marsh seconded the motion and it carried unanimously. Thereupon, it was moved by Trustee Marsh and seconded by Trustee Weiskopf that the Salvation Army be given permission to solicit within the Village on June 9, 1967 waiving fee requirements but asking that they contact the Police Depart- ment when they begin. The motion carried unanimously. Trustee Wilhelm moved that Leukemia Research be allowed to solicit for funds within the Village during the week of May 1, 1967 , waiving fee requirements but asking that noti- fication be given the Police Department. Trustee Weiskopf seconded the motion and it carried unanimously. Thereupon, President Farrington read a recommendation from the Police and Traffic Committee asking that Frank Kind be promoted to Regular Reserve Police to be made retroactive to November 1st. President Farrington made the appointment pending board ratification. Trustee Marsh moved the appoint- ment be confirmed and made retroactive to November 1, 1966. Trustee Weiskopf seconded the motion and it carried unani- mously. President Farrington then read a letter of resignation from Phillip Ryan of the Police Department. Upon acceptance of the resignation by President Farrington, Trustee Lewis moved the acceptance be confirmed. Trustee Weiskopf seconded the motion and it carried unanimously. j6 // 1012 President Farrington then stated in order to bring the Police & Traffic Committee to staff, he would appoint Rex Lewis as a member. Trustee Marsh moved the appointment be confirmed. Trustee Wilhelm seconded the motion and it carried unanimously. A lease with Edgewood Investment, Inc. , was then read allowing occupancy of the premises on Dundee Road by the Police Depart- ment for the sum of $200.00 a month. The lease was drawn for six months only. Discussion followed regarding the heating of the premises. Mr. Raysa inserted a statement allowing that the Village heat only that portion occupied by the Depart- ment. Trustee Wilhelm moved the Board authorize the President to enter into the lease subject to acceptance of the heating provisions. Trustee Lewis seconded the motion and it carried unanimously. Prompted by a question from Alex Stasal, discussion followed • concerning the odor on Buffalo Grove Road. The Village Engineer reported that it is a leak in the Sanitary Water Line belonging to Buffalo Utility. He has been unable to determine where the exact location is but surmises it is in the area behind the shopping center. He stated it periodically discharges into the storm drainage causing the odor. Discussion also followed concerning the sewer back up in the vicinity of Hiawatha and St. Mary' s Parkway. The sewer is backing up into the houses . The Fire Chief and several men have been pumping water into the sewer to move the blockage. The Buffalo Utility Company had been notified at 2:00 and had not yet arrived. It was suggested that the Sanitary Water Board and the Metro- politan Sanitary District be notified of the situation. Engineer Hooper stated it is affected by Moser ' s 1st, Cam- bridge, Unit 7 and Arlington Addition. Trustee Marsh moved that the Board request the Village President to notify the Sanitary Water Board and Metropolitan Sanitary District of the back up of the sewer in the area along Buffalo Grove Road and the area around Hiawatha and St. Mary' s Parkway. Trustee Wilhelm seconded the motion and it carried unanimously. 1013 Thereupon, Trustee Marsh moved that the Board instruct the Building Commissioner that there be no building permits or occupancy permits issued in Unit 7 , Moser ' s 1st, Arlington Addition or Cambridge, until the previously described condi- tion of the back up of sewers along Buffalo Grove Road has been cleared. Trustee Lewis seconded the motion. On roll call the vote was as follows: AYES : Trustees Huxhold, Weiskopf, Marsh, Lewis NAYS : Trustee Wilhelm Mr. Edward Benjamin of the firm of Benjamin & Lang addressed the Board. He described what he felt could be done to acquire the present privately owned Utility. He made a presentation of what their firm would do if the Village entered into an agreement with them. Trustee Marsh moved that the Village retain the services of Benjamin & Lang on a contingency basis to act as principal in the matter of possible acquisition and extensions of the existing utility system. Trustee Huxhold seconded the motion. On roll call the vote was as follows: AYES : Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis NAYS: None Mr. Benjamin then read a proposal. Trustee Weiskopf moved that the Board approve the agreement with Benjamin & Lang dated February 8, 1967 , with an interest cost of 5.37% to expire February 15, 1969. Trustee Marsh seconded the motion and it carried unanimously. Mr. Benjamin then stated that on the General Obligation Bond issue for the Municipal Building the interest rate would be 4.37%. Trustee Weiskopf asked what the time would be on the receipt of the funds by the Village. Mr. Benjamin stated that it would be approximately 45 days after the approval by the electors. G, 1014 Trustee Weiskopf then moved that the Village Board enter into an agreement with Benjamin & Lang dated February 8, 1967 , with reference to the $250,000 .00 general obligation bond issue at an interest rate of 4.37% expiring February 15, 1968. Trustee Marsh seconded the motion and it carried unanimously. Trustee Wilhelm then gave the Village Clerk a report from the Fire Chief regarding the clogged sewer on Hiawatha and St. Mary' s Parkway, stating that up to that time (11:00 P.M.) the Buffalo Utility representatives had not yet arrived. There being no further business at present and no questions from the audience, Trustee Wilhelm moved that the meeting be adjourned to Tuesday, February 14th at 7 :30 P.M. Trustee Marsh seconded the motion and it carried unanimously. Respectfully submitted, Village Clerk ' ! t//