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1967-01-11 - Village Board Regular Meeting - Minutes /"W MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD WEDNESDAY, JANUARY 11, 1967 , AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. The meeting was called to order at approximately 8:30 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Farrington; Trustees Huxhold, Weiskopf, Marsh, Wilhelm, Lewis Trustee Palmer resigned. Engineer Hooper and Attorney Raysa were also in attendance. Trustee Weiskopf read Warrant #108. President Farrington stated in addition there was a bill from Buffalo Utility Company in the amount of $147 .10 for the water used in filling the skating pond. Following discussion Trustee Lewis moved that the amount of $147 .10 be added to the Warrant for payment. Trustee Wilhelm seconded the motion and the vote was as follows : AYES: Trustees Weiskopf, Wilhelm, Lewis NAYS: Trustees Huxhold, Marsh Thereupon Trustee Weiskopf moved that Warrant #108 be approved for payment as amended. Trustee Wilhelm seconded the motion and it carried unanimously. Martin McHugh then gave the Treasurer' s Report. Balance at the end of December was $24, 697 . 66. Receipts for December totaled $3, 344.83 . Total accumulated MFT is $93, 393.14. Chief Page then gave his report. Total hours logged by per- sonnel of the Department for December were 1951. There were 109 complaints handled requiring a written report. 970 Chief Winter then gave the Fire Department report stating there were a total of 496 hours worked consisting of meetings, training sessions and fire assists. He stated they had 4 men at Wheeling Apartments for 12 hours . Plan Commission had no representative present to give a report. Park Commission had no report. ' Finance Committee had no report. Public Improvement Committee had no report. Trustee Marsh stated that he had received numerous complaints about the condition of the streets within the Village. Trustee Wilhelm stated he agreed but at the time it "got away" but he will try to see that something is done. Trustee Marsh stated that the Police and Traffic Committee had met with the Department, at which meeting 3 members of the Board were to be present. He stated there was only one and so the meeting was adjourned. Trustee Wilhelm extended his apologies since he was unavoidably detained and when he did get here the meeting had been adjourned. President Farrington then stated that there have been certain conditions existing within the Police Department that are less than desirable. He stated that the Board met in an executive session with the Police Department and as a result a com- mittee is to be formed to 1.) study the feasibility of a Police Commission or form thereof, 2 .) rules and regulations to be updated by Ordinance and 3 .) various fringe benefits that people who are doing a particular duty should be accustomed to receiving but are not receiving. He stated that perhaps the lack of anyone at the meeting was the pre- maturity of the meeting since he wanted to appoint the members V at an official Board Meeting. The committee is to consist of the Chief and 3 members of the Department, the Police & Traffic Committee and 3 members of the Board. He stated he would .,C 99/ like to appoint 3 members and hope that they will accept. He also stated that whenever possible he will be in attendance at these meetings . President Farrington then appointed Trustee Huxhold, Trustee Marsh and Trustee Wilhelm. He also appointed Trustee Weiskopf to attend when his employment allows it. The Village Attorney was directed to as quickly as possible write a letter as to what the statute allows and what is intended by a Police Commission with civil service and without civil service. The meeting of this special committee was set for Thrusday, January 19, at 7:00 P.M. OLD BUSINESS Trustee Marsh then stated that before leaving this parti- cular subject he would request that the Board authorize the Police & Traffic Committee to hire a radio operator for the midnight shift. He stated there is a dire need for this and moved that the Board authorize the sum of $425 .00 per month for the Police & Traffic Committee to immediately employ a radio operator for the midnight shift. Trustee Huxhold seconded the motion. Discussion followed. The roll was called and the vote was as follows: AYES: Trustees Huxhold, Marsh, Wilhelm NAYS: Trustee Lewis ABSTAIN: Trustee Weiskopf (reason given was lack of knowledge of need) President Farrington stated he was opposed to the hiring, not because it is not needed but he feels to hire someone l J and not know whether he will be paid or not is rather diffi- cult.v Chief Page stated at the present time the need is critical. Trustee Wilhelm then stated that he had advertised for bids for the patio enclosure to be used for park purposes. How- ever, since that time, the Police Department has received 99°1 Notice of Eviction from their quarters and it now becomes necessary to find a place to house them. It was then stated that perhaps the patio could be converted into temporary offices for the Police Department. There were two bids received and President Farrington opened and read them. They were as follows: Joseph Frett & Son, Inc . $3,682 .00 Caesar Fiocchi Co. $1, 389.00 The latter bid was for masonry only. It was stated now that the plans would have to be revised because they were drawn to be a storage area. Trustee Marsh stated he would request a meeting with Engineer Hooper and the Public Improvement Committee to redraw the plans and re-submit them for bids. Trustee Wilhelm moved that all bids be rejected. Trustee Weiskopf seconded the motion and it was unanimously carried. Discussion then followed on various ways to house the Police Department. Trustee Marsh felt that at this time the only logical place was the enclosed patio. President Farrington then stated that the situation we find ourselves in greatly shows the need for a Municipal Building because even the sparce quarters the Fire Department have are temporarily sufficient. He stated some time ago the Board authorized the retention of an architect to draft plans of a proposed municipal building. He stated the plans were drawn and an initial fee paid. He stated that the site which was chosen was annexed to Wheeling and we no longer had a site. However, we find ourselves in a position where we have to provide quarters for the services we are obliged to render to the citizens of the Village. He stated we now have a site which will be deeded to the Village in a relatively short time. It is fronting on Raupp Blvd. , as extended and will be part of the overall park area. Engineer Hooper had studied the area to see what amount of earth will have to be moved to erect the building that was designed a year ago. He asked that the Attorney immediately begin to draft the necessary papers for a referendum and a date be set for the citizens to vote on the proposal. 93 Trustee Weiskopf moved that the Board direct the Attorney to draw up the proper ordinances and other necessary papers to float a bond issue to obtain money for the building in accordance with the plans drawn and as will be adjusted, to authorize the architect to update the plans and to authorize the engineer to make the survey of the size of the Village, � 1 number of houses, anticipated growth and other pertinent data �J required by the Attorney. Trustee Huxhold seconded the motion and it was unanimously carried. President Farrington then stated that the Village was served with a summons and complaint stemming from the residents on Mary Lu Lane to enjoin the Village from oper- ating the temporary oxidation lagoon. Trustee Marsh moved the Board direct the Village Attorney to enter an appearance and answer. Trustee Weiskopf seconded the motion and it was unanimously carried. President Farrington then stated that it came as quite a surprise since he had thought that the matter after having been discussed was accepted though not willingly but tem- porarily. He thought that it was made clear that though while it was distasteful, it was temporary and would be accepted as such. He stated he knew there were people from Mary Lu Lane in the audience and he wanted to know what prompted the action. Mr. Bill LaFon was recognized and stated that they do not want a sewerage treatment lagoon in their backyards. Mr. LaFon stated that the Sanitary District Engineers stated that raw sewerage is being pumped into the lagoon and the Creek. Mr. Hooper stated that there is no raw sewerage being pumped into the Creek since this is a very illegal thing to do. President Farrington stated its a shame the residents do not come to the Village for their information. Trustee Marsh stated that the residents on Mary Lu have been getting erroneous information and they are certainly providing assistance and comfort to the Buffalo Utility Company by their actions . President Farrington stated they have taken a course of action that the Village will have to answer causing time loss and delays. / / q9L President Farrington then stated that some time ago the Village Board requested the attorney to draw up what was required to create the office of Village Manager. Mr. Raysa presented a proposed ordinance. He stated that there are fewer powers delegated by an ordinance than by a referendum vote. Trustee Marsh moved to table the ordinance. Trustee Huxhold seconded the motion. On roll call the vote was as follows: L AYES : Trustees Huxhold, Marsh NAYS : Trustees Weiskopf, Wilhelm, Lewis President Farrington then began reading the proposed ordi- nance. Following the reading of the ordinance, Trustee Weiskopf proposed that the figures of $300 .00 and $1500.00 be added in Section (i) dealing with purchase requirements . Trustee Marsh argued Section 3 dealing with method of dis- missal. He stated he thought dismissal should be made by and with the consent of the Board. Trustee Weiskopf felt that he thought it should be at the discretion of the Presi- dent and is stated in the proposed ordinance since the manager would be the right-hand man and if he were not doing a satisfactory job, the President should be permitted to dismiss him. Mr. Raysa stated the Ordinance was drafted in accordance with standard procedure ordinances regarding village managers . Trustee Marsh stated he did not think it advisable to leave it to one man' s discretion. Trustee Weiskopf stated that another appointment could not be made without the consent of the Board and he does not feel the President should have to operate the Village with a man in whom he has lost confidence. He stated the Board and the President may be of opposite opinion and therefore the President should be allowed to dismiss a man if he is not doing what is expected of him. President Farrington stated that Section D must be discussed and studied at greater lengths and did not feel the ordinance could be passed without further discussion. President Farrington then stated that the Village has been requested to endorse the "Torch" program being conducted by Community Consolidated School District #21. He then read a letter which he had drafted endorsing the program. Trustee Marsh moved the letter be sent to the proper authorities . Trustee Huxhold seconded the motion and it was unanimously carried. Mr. Richard Brown of the audience was then recognized and stated that he would respectfully request the Board to authorize the Building Commissioner to issue permits in Unit 3 between now and the next board meeting at which time he will have the letters of credit or deposit a cash amount for the improvements . He stated all that remains is the final blacktop course but the weather delayed them. Trustee ( ) Huxhold moved the Building Commissioner be allowed to v issue permits for Unit 3 until the next board meeting at which time Mr. Brown will have a letter of credit or will make a cash deposit in the amount estimated by the Engineer. Trustee Lewis seconded the motion and it was unanimously carried. President Farrington stated that the possibility of retaining outside engineers to appraise the worth of the Utility has been discussed. He stated the Attorney recom- mends the retention of Consoer Townsend & Associates . President Farrington then read a resolution authorizing retention of the firm for that purpose. Trustee Marsh moved that Resolution R-67-1 be approved as submitted. Trustee Huxhold seconded the motion and it carried unan- imously. It was stated that the Utility will cooperate with the firm. Mr. Hooper submitted invoices to paid on the Combined Water and Sewer facilities as well as on Buffalo Grove Road from the MFT Fund. Action will be taken when the Warrant is presented. NEW BUSINESS President Farrington then read a letter of resignation from the Park Commissioner, Jeremy Brown. He stated he would accept the resignation with regret since Mr. Brown had given countless hours to the park working with the young people and coordinating activities. He stated it is not an easy job and at best is a horrible job. He stated if there is anyone who would like to work, to please come forward. Thereupon, Trustee Wilhelm moved the resignation by accepted. Trustee Marsh seconded the motion and it was carried unanimously, with regret. Trustee Marsh stated he thought it fitting that a resolution be sent to Mr. Brown commending him on his job well done. President Farrington then read a letter from the Lake County Highway Commission asking for information regarding the development by Levitt & Sons. President Farrington stated as soon as someone from Levitt & Sons comes forward, they will be asked to contact the Highway Department. A letter from the Department of Public Works and Highways was then read asking that the Village pass a similar resolution to the one passed last year which serves in lieu of a bond when the Village works on State Highways. Trustee Wilhelm moved that Resolution R-67-2 be approved as read. Trustee Weiskopf seconded the motion and it was unanimously carried. Trustee Wilhelm then stated that he has a bill from Country Service for snow plowing in the Cambridge Subdivision. He stated he will have to verify the amounts and who ordered out the plows since he did not. Mr. Raysa then stated he had received a letter from Mr. Sachs asking what the Village is going to do about the ditch. The County has stated they are not going to do anything now. Mr. Hooper stated this would be discussed at the Public Im- provement Committee meeting. The owners of the Medical Center have asked permission to install their own septic system and have their own well. Mr. Hooper stated he has studied the plans and would recommend that they be allowed to install them as a temporary measure. Discussion then followed as to whether the Buffalo Utility was certified for the area. Mr. Raysa stated he would check it out and asked to be supplied with a legal description of the area. Following further discussion Trustee Weiksopf moved that in the event the area encompassing the Doctor ' s Center is not certified by the Illinois Commerce Commission to be served by Buffalo Utility that they be allowed to construct a well and septic field in accordance with the plans and specifications furnished the engineer with the provisions that a contract be drawn by Village Attorney specifying that when Village water and sewer are within 250 feet of the property line they will then be hooked up at their expense to the lines. Trustee Marsh seconded the motion. On roll call the vote was as follows: AYES : Trustees Huxhold, Weiskopf, Marsh, Lewis NAYS : Trustee Wilhelm l � 0 1 997 Trustee Wilhelm then stated that the Fire And Police Departments have been discussing the re-establishment of a Civil Defense Director within the Village. The Fire Department has recommended that Arnold Krause be appointed to this position and he stated he would request that the President and Board make and approve the appointment. President Farrington then stated that although he has long since received the resignation of the former Civil Defense Director, it was never accepted officially. He stated he would not accept the resignation of Art DeKneef as Civil Defense Director. Trustee Weiskopf moved the resignation be accepted, seconded by Trustee Marsh and unanimously carried. President Farrington then appointed ARNOLD KRAUSE as Civil Defense Director. Trustee Wilhelm moved the appointment be confirmed, seconded by Trustee Weiskopf and carried unanimously. There being no further business and no questions from the audience, Trustee Marsh moved the meeting be adjourned. Trustee Huxhold seconded the motion and it carried unani- mously. Respectfully submitted, /7l Village Clerk Time: Approximately 12: 55 P.M. y7