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1968-02-12 - Village Board Regular Meeting - Minutes 1226 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, FEBRUARY 12, 1968, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8:05 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Thorud Absent: Trustees Felten, Gleeson 1. APPROVAL OF MINUTES Trustee Lewis moved that the minutes of January 22nd be approved as presented. Trustee Huxhold seconded the motion and it carried unanimously. 2. APPROVAL OF MINUTES OF PUBLIC HEARING Trustee Wilhelm moved that the minutes of the Public Hearing held on January 22nd be approved as presented. Trustee Huxhold seconded the motion. President Thompson announced that the meeting with the Highland Civic Association for February 5th had been cancelled due to an important meeting held by the Wheeling Village Board. Another meeting has been set up for February 13th in the Park Building of Buffalo Grove with the Highland Civic Association. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Thorud NAYS: None ABSTAIN: Trustee Lewis 3. POLICE REPORT The Police Department report was given by Chief Smith. There were a total of 2,080 hours logged by the Department for the month of January. The President asked the Chief to contact the Village Prosecutor, Mr. Taylor, and arrange a meeting with him. 4. FIRE DEPARTMENT REPORT Chief Winter gave the Fire Department report for the month of January. There were a total of 677 hours logged. 1227 5. TRAFFIC & SAFETY COMMITTEE REPORT Trustee Lewis reported that the Committee had met on Thursday, February 8thand that a traffic survey will be run in the Cambridge Subdivision in the near future. The streets in Cambridge have been posted. The intersection at Cherrywood, Cottonwood and Bernard will also be surveyed. Trustee Lewis reported that the Committee will investigate the possibility of getting "no parking" on Buffalo Grove Road. Trustee Lewis reported that the Committee has approved the Bicycle Ordinance and that he will give it to Attorney Raysa and that he hopes that by the next meeting it will be in such a form to be considered by the Board. Trustee Gleeson arrived at 8: 22 P.M. Trustee Wilhelm stated that the intersection of Weidner and Bernard needs to be considered as a possible stop sign intersection also. Trustee Huxhold wondered if the Traffic & Safety Committee would take under advisement the entrance decorations at Bernard and Buffalo Grove Road and Golfview and Buffalo Grove Road as to whether they should be taken down. 6. WARRANT #127 Warrant #127 was read by Trustee Gleeson in the amount of $9, 220.10. Trustee Gleeson moved that Warrant #127 be approved. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 7. WARRANT #127-A Trustee Gleeson read Warrant #127-A in the amount of $198. 98. Trustee Gleeson moved that Warrant #127-A be approved with a correction that we add a note of direction to the Treasurer that these are corrections for the telephone bills that appeared on Warrant #126. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 8. WARRANT #15 -- WATERWORKS & SEWERAGE WARRANT Trustee Gleeson then read Waterworks Warrant #15 in the amount of $1, 390. 83. Trustee Gleeson moved that Waterworks Warrant #15 be approved. Trustee Wilhelm seconded the motion and upon roll call, the motion carried unanimously. 1228 9. WARRANT #15-A Warrant #15-A in the amount of $54, 378.00 was read by Trustee Gleeson. Trustee Gleeson moved that Warrant #15-A be approved for payment upon receipt of funds from the sale of bonds. Trustee Wilhelm seconded the motion and upon roll call, the motion carried unanimously. 10. TREASURER' S REPORT The Treasurer' s Report was given by Edward Dreher. There is a total of $54, 629. 10 in all funds as of the end of January. 11. PUBLIC IMPROVEMENTS COMMITTEE REPORT Trustee Wilhelm reported that the Public Improvements Committee and fire and health committee had had a combined meeting. Trustee Wilhelm stated that Trustee Huxhold had proposed approval of the Fire Pre- vention Code and that the Public Improvements Committee/Fire and Health Committee recommends that the Village Board adopt the Fire Prevention Code. The Committee recommends the appointment of Mr. Harvey Soderstrom as a full time employee in the Water and Sewer Department of the Village of Buffalo Grove. The Committee recommends that the Board enter into a contract with Arwell Pest Control. The Committee recommends that the Board look into the location of the fire scuttles; and the committee recommends that the Clerk notify Buffalo Utility Company about broken fire hydrants. The Committee also recommends that the Building Code be amended to authorize Fire Department approval of building plans. 12. POLICE AND FIRE COMMISSION Mr. Racette, Chairman of the Police and Fire Commission stated that several applicants have applied for the position of patrolman and that by the end of February someone will be hired. He also stated that Attorney Raysa has the rules and regulations which are about to be published. Mr. Racette stated that three resignations have been received from officers of the Police Department. 13. PLAN COMMISSION REPORT (Doc. #68-04) Mr. Edward Fabish of the Plan Commission read the Commission' s report. Mr. Fabish stated that members of the Kildeer School Dis- trict and Stevenson High School were present at the meeting held to 1229 discuss Harold Friedman' s proposed development around the Golf Course and that they were in favor of the plan as presented. OLD BUSINESS 14. FRIEDMAN' S PROPOSED DEVELOPMENT Further discussion was then held on the Plan Commission' s report. } Mr. Fabish stated that in the original agreement 300 townhouse' s and 300 garden apartments were called for and that there are now 1100 units proposed. Trustee Wilhelm asked if the Plan Commission had discussed the impact of developing the multi-family dwellings in this area and take4into consideration that this is predominantly a single family Village. Mr. Fabish stated that the Commission did indeed discuss this matter and that because of the way in which they are laid out around the golf course and separated by Lake- Cook Road there is a buffer zone. Mr. Fabish stated that at the present time we are committed to about 1500 apartment units and with this development there will be approximately 2600. Further discussion was held. Trustee Thorud moved to table this until a further discussion can be had with more time to study it. Trustee Gleeson seconded the motion and it carried unanimously. The President suggested that the Board set a date as to when this matter will be discussed further and also to decide which points should be under discussion. Trustee Wilhelm stated that he would like to see density, traffic pattern and recreational areas dis- cussed. The President stated that the Board should first decide upon the date when they would meet with the Wheeling Village Board and then decide upon this new meeting date. 15. POLICE DEPARTMENT BUILDING President Thompson stated that one bid has been received for the moving of the Police Department Building and that he would now open it. The bid was from Fred N. Pfingsten in the amount of $2, 966. 00 to cover both the cost of installing the foundation and the moving of the building. The President stated that this includes all the cost with the exception of the utilities and is the type of foundation that we desired. Trustee Wilhelm moved that the bid from Fred N. Pfingsten be accepted and let. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. Trustee Wilhelm stated that in view of the fact that our present lease has expired he would like to see this matter expedited. The 1230 President stated that he will write a letter to Mr. Pfingsten and inform him of the urgency of this matter. 16. NURSE ' S CLUB Trustee Wilhelm moved that the Village Board sanction the offer of assistance from the Nurse' s Club to be of assistance during the time of emergency as declared by the Village President to be covered j by liability insurance for any liability that might be incurred v during this time and come under the jurisdiction and control of the Civil Defense Director. Trustee Gleeson seconded the motion. Discussion followed. A vote was taken and the motion carried unanimously. 17. MEETING WITH WHEELING VILLAGE BOARD The Board decided that they would meet with the Wheeling Village Board on either the 20th or 22nd of February and the President stated that he would write a letter so informing the Board of our availability. The President suggested to Mr. Fabish and Mr. Venetianer that they should have as many of their Commission mem- bers present as possible. Attorney Raysa stated that he would like to be notified of the date so that he, too, can be present at this meeting. 18. MEETING WITH HAROLD FRIEDMAN The Board decided that they would hold a meeting to discuss the proposed development of Mr. Friedman on February 21st at 9:00 in the Park Building. Trustee Thorud stated that he would like to see Mr. Friedman or one of his representatives present at the meeting. The President asked Engineer Hooper to notify Mr. Friedman. 19. LEVITT CODE CHANGES The President asked Trustee Thorud if a meeting had been held as yet. Trustee Thorud stated that the meeting is scheduled for Thursday, February 15th in the Park Building. The President stated that the Board would expect a report at the next meeting. 20 . FIRE PREVENTION CODE Trustee Wilhelm stated that this matter was discussed at two meetings as to whether or not we should adopt the abbreviated version of the Code. It was felt that it would be in our best interest because of the eventual need of the long form that we adopt the entire code. Discussion followed. Trustee Wilhelm moved that this Code be re- ferred to the Village Attorney to see if it is compatible to the 1231 Village Board thinking. Trustee Gleeson seconded the motion and it carried unanimously. 21. BUFFALO GROVE DAY CHAIRMAN President Thompson stated that he had written a letter to Mr. Palmer formally requesting that he handle the Buffalo Grove Day events again and that since a reply has not been received he would suggest that this matter be carried over until the next regular meeting. 22. DELUGE GUN -- CIVIL DEFENSE DEPARTMENT Trustee Wilhelm moved that the Board approve the purchase of a deluge gun for a sum not to exceed $1, 000.00. Trustee Huxhold seconded the motion and upon roll call, the motion carried unanimously. 23. HOUSE TRAILER ORDINANCE The President suggested that this be held in abeyance until the next regular meeting. 24. LAWSUITS Attorney Raysa stated that he is waiting to hear from the County as to whether or not they would be willing to contribute anything toward the cost of constructing the culvert suggested by Gregg Builders and Buffalo Utility Company as a means of settling the lawsuits. The President stated that this matter will be carried over to our next meeting. 25. EMPLOYEE FOR WATER AND SEWER DEPARTMENT President Thompson read an agreement by which a new employee for the Water and Sewer Department will be hired (Doc. #68-06) . Trustee Wilhelm stated that he felt it was necessary to put in writing the terms under which MR. HARVEY SODERSTROM will be hired. Trustee Wilhelm stated that the Committee recommends Mr. Harvey Soderstrom be hired by this Village to work in the Water and Sewer Department of the Village. President Thompson then appointed Mr. Harvey Soderstrom as the full time employee of the Public Works Department with the con- currence of the Board. Trustee Wilhelm moved the appointment be confirmed. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. Mr. Soderstrom will begin work February 16th. 1232 26. CAMBRIDGE SUBDIVISION UNIT VI President Thompson stated that at the last Board meeting Richard J. Brown requested the release of the additional permits for Unit VI. At that time, the Board requested that Mr. Brown make the engineering plans for the storm sewers available to Engineer Hooper and that upon his okay the rest of the permits would be released. Engineer Hooper then stated that the storm sewers are about as good as we can get them and recommends the release of the permits. Trustee Lewis moved that the Building Commissioner be instructed to release the permits to Mr. Brown of the Cambridge Subdivision. Trustee Thorud seconded the motion and it carried unanimously. 27. POLICE PENSION FUND Mr. Racette of the Police & Fire Commissioners questioned the status of the Police Pension Fund. The President directed the Trustees of the Police Pension Fund that prior to the next Village Board meeting they hold a meeting so that this can be established. 28. BID ON COMPLETION OF THE PUMP HOUSE The only bid received for the completion of the pump house came from Chicago Construction Company in the amount of $14, 300.00. Trustee Lewis moved to accept the bid. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. NEW BUSINESS 29. ARWELL PEST CONTROL Trustee Wilhelm moved that the contract with Arwell Pest Control be referred to the Village Attorney and returned to us at the next meeting with comments. Trustee Huxhold seconded the motion and it carried unanimously. 30. PETITIONS OF ANNEXATION -- ELMER BARNES Elmer Barnes then presented two petitions of annexation. President Thompson read the petition of annexation from Mary Creely a/k/a Mary Meadows regarding Lots 5, 6 and 41 in Dunlo Highlands. Trustee Gleeson moved to forward this petition for annexation to the Plan Commission. Trustee Lewis seconded the motion and it carried unanimously. The other petition of annexation which was received from Lorenz von Braun regarding Lot 4 in Dunlo Highlands was read by Presi- dent Thompson. Trustee Wilhelm moved to forward this petition of 1233 annexation to the Plan Commission. Trustee Lewis seconded the motion and it carried unanimously. A letter received from Mary Creely and Mr. von Braun was read by President Thompson requesting permission to install signs on their property. Trustee Gleeson moved to forward this letter to the Plan Commission. Trustee Thorud seconded the motion and it carried unanimously. C 31. SUBDIVISION REGULATIONS ORDINANCE President Thompson stated that the Subdivision Regulations Ordinance came up for discussion at the November 27th meeting and was tabled until a future date and that he would now request that the Board be ready to discuss this at the next regular meeting. 32. COOK COUNTY COUNCIL OF GOVERNMENTS A letter from the Cook County Council of Governments was read by President Thompson. The President requested that the Board approve the expenditure of $75.00 for membership dues and that the Presi- dent be the member designate from the Village of Buffalo Grove. Trustee Gleeson moved to approve the $75. 00 membership dues. Trustee Huxhold seconded the motion and it carried unanimously. 33. LETTER FROM NORTHWEST MUNICIPAL CONFERENCE President Thompson read a letter from the Northwest Municipal Conference which included a copy of the resolution passed by the Village of Arlington Heights endorsing the State Constitutional Convention and urging us to pass a similar resolution. This resolution was then read by Trustee Huxhold. 34. RESOLUTION #R-68-3 Trustee Gleeson moved that Resolution #R-68-3 , a resolution endorsing the State Constitutional Convention, be adopted. Trustee Huxhold seconded the motion and upon roll call, the motion carried unanimously. 35. LETTER FROM DEPARTMENT OF PUBLIC WORKS AND BUILDINGS President Thompson read a Public Notice received from the Depart- ment of Public Works and Buildings relative to the construction of a temporary culvert to be installed in Long Grove over Buffalo Creek. Discussion followed. 1234 36. LETTER FROM NORTHERN ILLINOIS GAS (Doc. #68-05) A letter from Northern Illinois Gas was read by President Thompson relative to the amount of free gas available to the Village. The President stated that this letter is an upgrading of the amount of therms available to the Village. Trustee Wilhelm recommended that the Board enter into this upgraded agreement with the Gas Company. Trustee Gleeson moved to enter into the agreement stated in the letter of January 25, 1968 from the Northern Illinois Gas Company. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 37. RESIGNATIONS FROM POLICE DEPARTMENT President Thompson read letters of resignations from GERALD REED, STEPHEN CARMICK and MICHAEL GRIFFIN. The President stated that he would accept their resignations with the concurrence of the Village Board. Trustee Lewis moved that the Board concur inthe President' s action. Trustee Gleeson seconded the motion and it carried unanimously. 38. LETTER FROM NORTHEASTERN PLANNING COMMISSION The President stated that a rather lengthy report has been re- ceived from the Northeastern Planning Commission. Trustee Wilhelm moved that the report from the Northeastern Planning Commission be tabled. Trustee Gleeson seconded the motion and it carried unanimously. 39. MEMO FROM CLERK President Thompson read a memo from the Clerk requesting Board approval to attend a one day Clerks seminar in Melrose Park. Trustee Wilhelm moved the Board authorize the Clerk to attend the seminar and authorize the sum of $10.00 for enrollment fees and a sum-not to exceed $25. 00 for expenses. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 40. FEDERAL AVIATION AGENCY President Thompson read a copy of a letter received from Jack Pahl, President of Elk Grove Village, which was written to the Federal Aviation Agency urging them to take advantage of every bit of technical equipment available. The President stated that he would like Board approval to write the Federal Aviation Agency urging the same thing. Trustee Gleeson moved that the Board approve the President writing the letter. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 1235 41. GLEN GROVE PRE-ANNEXATION AGREEMENT President Thompson read a portion of the Glen Grove pre-annexation agreement relative to the Village ' s option to purchase 27 acres of land for a sum not to exceed $5,000 per acre. The President stated he would like to have the Board direct the Attorney to look into the possible ways we have to accept these options and begin to think and discuss this so that it is not left to the last few days to accept. Trustee Huxhold moved that the Attorney look ` ) into Paragraph Six of the Glen Grove Pre-Annexation agreement and advise the Board of what actions should be taken. Trustee Lewis seconded the motion and it carried unanimously. 42. SALE OF WATERWORKS BONDS The President stated that the purchase of $375,900 worth of Waterworks bonds is due for sale at the present time. Mr. Raysa advised that Mr. Hooper, Village Engineer, had verified sums advanced by Harold Friedman, Bert Wild and others for con- struction of Sanitary Sewer pursuant to Contract of February 14, 1967. Mr. Raysa further stated that Hooper had submitted estimates of sums needed currently for further construction and payment of outstanding bills and that February 15, 1968 had been set as a target date for sale of $375,000 Waterworks and Sewerage Revenue Bonds. Computations of accrued interest and sale price per bond so that interest cost to Village shall equal 6 percent annually as computed to maturity had been made. Mr. Raysa then submitted Mr. Hooper' s report and his report showing the above items, along witha proposed Form of Resolution authorizing sale of $375,000 of bonds to Wild and Friedman. After an examination and discussion of report and schedules sub- mitted and a reading of the Resolution, Trustee Rex Lewis moved that Resolution number R-68-4 being the aforesaid Resolution be passed. Trustee Robert Gleeson seconded the motion. A brief further dis- cussion ensued. The President called for a vote and upon roll call, the following votes were registered: AYES: 5 NAYS: 0 ABSENT: 1 The motion carried. 43. FUTURE AGENDAS Trustee Huxhold recommended that any new business be closed on the agenda, the Friday before the meeting date so that the Board can have time to study the new business before them. 1236 44. WM. LAWRENCE & ASSOCIATES Mr. Shaefer of Wm. Lawrence & Associates presented himself before the Board and supplied the Board with a Scope of Services of the Wm. Lawrence & Associates for Updating Part of the Comprehensive Plan for the Village of Buffalo Grove. The President stated that during the next regular meeting the Board will choose a date for a meeting with this organization. (...." 45. ADJOURNMENT Trustee Wilhelm moved the meeting be adjourned. Trustee Lewis seconded the motion and it carried unanimously. Respectfully submitted, Village Clerk _r�_Approximately 11:40 P.M. L.