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1968-01-22 - Village Board Regular Meeting - Minutes 1216 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, JANUARY 22, 1968, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8:00 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Felten, Gleeson, Thorud Absent: Trustee Lewis 1. MEETING WITH HIGHLAND CIVIC ASSOCIATION President Thompson stated that the Board would take matters out of context and consider setting a date wherein the Board would meet with the Highland Civic Association (homeowners residing in Dunlo and Buffalo Highlands) . The meeting was set for Monday, February 5th. 2. APPROVAL OF MINUTES Trustee Lewis arrived at 8:05 P.M. Trustee Gleeson moved that the minutes of January 8th be approved. Trustee Felten seconded the motion. Trustee Huxhold stated that a correction should be made on page 1212, last line, to strike the word "not" . The line should read: and that he would request that the Board authorize the Building Commissioner to issue permits. . . A vote was taken and the motion carried unanimously. 3. WARRANT #126 Trustee Gleeson read Warrant #126 in the amount of $7.237.49. Trustee Gleeson moved that Warrant #126 be approved as read. Trustee Wilhelm seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. 4. MFT WARRANT #19 Trustee Gleeson read MFT Warrant #19 in the amount of $34, 356. 56. Trustee Lewis moved that MFT Warrant #19 be approved as read. Trustee Wilhelm seconded the motion. Engineer Hooper stated that this amount to go to Lakeland Construction Company is for the work which has been completed on the Raupp Blvd. bridge. He also stated that the work remaining is the blacktopping and seeding. Upon roll call, the motion carried unanimously. 1217 5. WATERWORKS WARRANT #14 Trustee Gleeson read Waterworks Warrant #14 in the amount of $137. 30. Trustee Wilhelm moved that Waterworks Warrant #14 be approved as read. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 6. POLICE & FIRE COMMISSION REPORT �•/ Mr. Racette, Chairman of the Police & Fire Commission, reported that the resignation of Ralph Wagner had been received and that the ad for the hiring of a patrolman has been placed in the paper and will run for several days. President Thompson stated that Ralph Wagner' s resignation will be considered under New Business. OLD BUSINESS 7. PLAN COMMISSION RECOMMENDATIONS Coop . Mr. Edward Fabish, Chairman of the Plan Commission, read the Plan Commission Report on the Public Hearings which were held on January 17th. Trustee Huxhold requested that copies of this re- port be given to each Trustee. President Thompson stated that the recommendations would be tabled pending receipt of the copies. 8. NURSE ' S CLUB Trustee Thorud reported that he had checked into the insurance coverage for the Nurse' s Club. He stated that he is looking into two ways of covering them with insurance, but that they could be definitely covered; it might cost about $30.00 additional in premiums to have them endorsed. President Thompson stated that the Chair would entertain a motion that this Board recognize and appreciate the help of the Nurse' s Club in aiding our Civil Defense Department in cases of emergency. Trustee Wilhelm stated that he thinks this should be done by resolution stating more specifically the intents and purposes. Trustee Wilhelm stated that he would like to see the Board defer action on this matter until Attorney Raysa is present. President Thompson stated that action would be deferred until a later time. 9. BIDS FOR REMAINDER OF PUMP HOUSE, MOVING OF POLICE DEPARTMENT BUILDING, CONSTRUCTION OF FOUNDATION FOR POLICE DEPARTMENT BUILDING President Thompson stated that no bids were received on the above work. 1218 10. WHEELCHAIR BASKETBALL GAME President Thompson stated that he must regretfully report that he had a call from President Scanlon of Wheeling in which they dis- cussed the fact that they have a conflict of dates for Wednesday, January 24th, between supporting the Fund Raising activity of the Fire Department and a very important meeting of the Northwest Municipal Conference. Both President Scanlon and President Thompson deeply regret that they will not be able to attend the Wheelchair v Basketball Game and they will instead send their able Boards of Trustees. President Thompson urged everyone in the Village to support this activity. 11. LETTER FROM DEPARTMENT OF BUILDING, ZONING AND AIR POLLUTION CONTROL OF COOK COUNTY President Thompson read a letter received from the above department requesting the Board to designate an individual to whom the de- partment can contact in regard to airpollution control. President Thompson stated that since we do not have a Village Manager as yet, we should designate a member of the Village Board and that he would entertain a motion that Trustee Felten should be so designated. Trustee Gleeson moved that Trustee Felten be named as the repre- sentative of the Village Board in regard to Air Pollution Control. Trustee Wilhelm seconded the motion and it carried unanimously. President Thompson directed the Clerk to write a letter to the Department of Building, Zoning and Air Pollution Control of Cook County so naming Trustee Felten as the Board' s representative. 12. FIRE PREVENTION CODE ORDINANCE Trustee Felten stated at the last meeting he presented a Fire Code Ordinance and since that time he has received more information on it. Trustee Felten strongly recommends that a committee be appointed to look into this in detail. Discussion followed. Trustee Felten moved that Trustee Huxhold set up a committee to review the Fire Prevention Code with the help of the personnel of the Fire Department and Building Committee. Trustee Thorud seconded the motion and it carried unanimously. 13. ENGINEERS FEASIBILITY REPORT President Thompson passed out copies of the Engineers Feasibility Report on Municipal Water Production and Sewage Treatment Facilities to each member of the Board. 1219 (Doc.#68-01) 14. PLAN COMMISSION RECOMMENDATION -- UNITS II & III STRATHMORE President Thompson passed out copies of the Plan Commission Re- port to each member of the Board. Trustee Lewis moved that the Board accept the recommendation of the Plan Commission to approve the final plats of Strathmore Units II and III. Trustee Felten seconded the motion. Trustee Wilhelm asked if these units, comply in all respects to the Subdivision C./ Regulations. Edward Fabish, Plan Commission Chairman, reported that they do. Trustee Wilhelm stated that Harold Friedman, developer of the land, has indicated a desire to meet with the Board and discuss street lighting. President Thompson requested that a representative of Levitt and Sons present at the meeting contact Mr. Weiss of Levitt and Sons about street lighting. Upon roll call, the motion carried unanimously. President Thompson stated that the Letter of Credit for Units II and III have been received and should be so noted in the public record. 15. PLAN COMMISSION RECOMMENDATION -- ARLINGTON HILLS SUBDIVISION FIRST ADDITION (Doc. #68-01) Engineer Hooper stated that the total of these three plats will complete all the land south of Lake-Cook Road. Trustee Lewis moved that the Board accept the recommendation of the Plan Commission to approve the final plat of Arlington Hills Subdivision First Addition contingent upon receipt of the proper Letter of Credit. Trustee Felten seconded the motion. Upon roll call, the motion carried unanimously. 16. PLAN COMMISSION RECOMMENDATION -- WEIDNER SUBDIVISION (Doc.#68-01) Trustee Huxhold moved that the Board accept the Weidner Subdivision preliminary plat as presented by the Plan Commission. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 17. PLAN COMMISSION RECOMMENDATION -- HEARING #2 (Doc. #68-01) Trustee Lewis moved that the Board concur in the Plan Commission' s 1220 recommendation giving Parcel "A" zoning of B-3 with the waiver of the 5 acre requirement of the B-3 district. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. Trustee Felten moved that the Board concur in the Plan Commission' s recommendation giving Parcel "B" zoning of R-l. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. (..1 18. PLAN COMMISSION RECOMMENDATION -- HEARING #1 (Doc. #68-01) Trustee Lewis moved that the Board concur in the Plan Commission' s recommendation to give this 33 acre parcel R-1 zoning. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. NEW BUSINESS 18. STRATHMORE UNIT I (Doc. #68-0 2) President Thompson read a letter received from Levitt & Sons in which they ask that the Village approve the release of funds held in escrow for public improvements in Strathmore Unit I. President Thompson read a letter received from Hooper Engineers recommending approval of public improvements in Strathmore subdivision. Trustee Huxhold moved that we take the recommendation of the Village Engineer and approve the public improvements to date and release the funds requested. Trustee Felten seconded the motion and upon roll call, it carried unanimously. 19. STRATHMORE WEST (Doc. #68-03) President Thompson read a letter received from Levitt & Sons in which they request that the Village release completely the Letter of Credit for Strathmore West - Levitt Model Site. President Thompson read a letter received from Hooper Engineers recommending approval of public improvements installed in Strathmore West. v Trustee Felten moved that the Letter of Credit for Strathmore West be released subject to the receipt of Inspection Fees due the Village of $366. 27. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. 1221 20. LETTER FROM HOOPER ENGINEERS -- BIDS ON DISTRIBUTION PUMPS President Thompson read a letter received from Hooper Engineers regarding bids they received on distribution pumps for the Water Station #1. The following are the bids: Layne Western Company $4200.00 Stannard Power (Fairbanks Morse) 4612.00 FMC Corp. (Peerless) 4195.00 Trustee Huxhold moved that the Village Board accept the recommendation of the Engineer and issue a purchase order to FMC Corp. for $4195.00 for the distribution pumps. Trustee Thorud seconded the motion and upon roll call, the motion carried unanimously. 21. LETTER FROM HOOPER ENGINEERS -- SOIL BORINGS President Thompson read a letter received from Hooper Engineers requesting authorization of $750 .00 for soil borings at the Pro- posed Sewer Plant. Trustee Wilhelm moved that the Board authoriz e a sum not to exceed $750 . 00 for soil borings. Trustee Lewis seconded the motion and it carried unanimously. 22. LETTER FROM HOOPER ENGINEERS -- CAMBRIDGE SUBDIVISION UNIT #6. President Thompson read a letter from Hooper Engineers stating that paving improvements to date in Unit #61have been constructed in accordance with requirements of the Village of Buffalo Grove. 23. LETTER FROM HOOPER ENGINEERS -- BIDS ON CHLORINATION AND FLUORIDATION EQUIPMENT President Thompson read a letter from Hooper Engineers regarding bids they received on chlorination and fluoridation equipment for Water Station No. 1. The following are the bids: BIF Industries $2667.00 Autocon 1734.00 Fischer & Porter 1534. 25 Trustee Wilhelm moved that the Village Board accept the recommendation of the Engineer and issue a purchase order to Fischer & Porter for $1534. 25. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 24. LETTER FROM MENTAL HEALTH ASSOCIATION OF GREATER CHICAGO, INC. President Thompson read a letter received from the above organization 1222 requesting permission to conduct a door-to-door campaign on May 4th and 5th. Trustee Wilhelm moved that the Board approve the campaign, waive the fee and the Police Department be notified of the date contingent upon the Clerk ascertaining the validity of the organization. Trustee Felten seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Felten, Gleeson NAYS: Trustees Lewis, Thorud The motion carried. 25. LETTER FROM SALVATION ARMY President Thompson read a letter received from The Salvation Army requesting permission to conduct its annual Doughnut Day on June 7, 1968. Trustee Wilhelm moved that the Board approve of the activity, waive the fee and the Clerk should notify the Police Department of the date. Trustee Gleeson seconded the motion and it carried unanimously. 26. RESIGNATION FROM RALPH WAGNER President Thompson read a letter of resignation from Ralph Wagner. The President stated that with concurrence of the Board he would accept the resignation from Ralph Wagner with a note of thanks for the time he has given the Village. Trustee Gleeson moved that the Board concur in the acceptance of the resignation. Trustee Huxhold seconded the motion and it carried unanimously. 27. LEVITT & SONS LETTER REGARDING CODE CHANGES President Thompson stated that he had received a letter from Levitt & Sons listing some code changes they would recommend in our Building Code. He also stated that he had turned this letter over to the Building Commissioner and there has not yet been enough time for a proper study to have been made. The President stated that he would like to form a committee to consider the possibility of these code changes. There are approximately six items to be discussed. Discussion followed. President Thompson recommended that the committee consist of himself, the Building Commissioner, Norman Schwinn, Harry Reupert, Richard Erickson and the Village Engineer. Trustee Huxhold moved that the committee be established as the President recommends. Trustee Gleeson seconded the motion. Trustee Wilhelm stated that he doesn' t think that the code changes are of such importance that the Village President needs to work on 1223 the committee; but that he would be in favor of establishing or re-activating this committee to give the Board recommendations on the requests by Levitt and suggests that a Trustee be appointed to the committee. Trustee Huxhold amended his motion to include Trustee Thorud to serve as Chairman of the committee. Trustee Gleeson seconded the amended motion. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Lewis, Gleeson, Thorud NAYS: Trustee Felten The motion carried. 28. TREE TRIMMING BIDS Trustee Wilhelm read the bids received on tree trimming. Trustee Wilhelm moved that the Board accept the bid from Davey Tree Ex- pert Company for $3, 240 .00 for the trimming of the parkway trees. Trustee Felten seconded the motion and it carried unanimously. Trustee Felten moved that the Board accept the bid from Davey Tree Expert Co. for trimming of thirteen (13) large cottonwood trees in the park for $477. 00. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 29. BUFFALO GROVE DAY CHAIRMAN Trustee Felten stated that he would like the Board to give some thought as to appointing a Chairman for Buffalo Grove Day. 30 . CIVIL DEFENSE BUDGET Trustee Wilhelm stated that there are some allocated funds still left unexpended in the Civil Defense budget. He also stated that the new equipment paid for on Warrant #126 was recommended by the Fire Rating Bureau. One of the recommendations of the Bureau was the purchase of a deluge gun. Trustee Wilhelm stated that in speaking with Trustee Gleeson of the Finance Committee he finds there may be some discrepancy in the amount of the funds left in the budget; and that they will get together and have a recommendation as to the purchase of a deluge gun at the next Board meeting. 31. NURSE ' S CLUB Trustee Wilhelm stated that since Attorney Raysa was now present at the meeting he would like to ask his opinion as to whether the 1224 sanctioning of the Nurse' s Club should be by resolution or motion of the Board. Attorney Raysa stated that the Board would be able to sanction the Club by motion as well as by resolution. Trustee Wilhelm stated that he would make the motion a matter of business for the next meeting. 32. SURPLUS OF FUNDS Trustee Gleeson stated that he would like to reiterate the point that there are some surplus funds in the Corporate Fund at the present and he knows that there are a lot of pending expenditures around and he would like to see them brought up for discussion. 33. INSURANCE -- ICE SKATING Trustee Thorud stated that our present insurance policy will cover any offsite skating ponds. 34. BICYCLE ORDINANCE James Lenahan asked Trustee Lewis to schedule the bicycle ordi- nance at the earliest possible time. Trustee Lewis stated that he will do so. 35. POLICE DEPARTMENT QUARTERS Eugene Racette stated that Mr. Tosch, the owner of the building in which the Police Department is now located, has requested the Board to give him an estimated date as to when the Police De- partment will vacate their quarters. Trustee Gleeson made a motion that the Clerk write a letter to Mr. Tosch indicating March 31st as the moving date of the Police Department. Trustee Huxhold seconded the motion and it carried unanimously. 36. HOUSE TRAILER ORDINANCE Attorney Raysa stated that he had received a copy of a parking ordinance recently passed by the Village of Arlington Heights and would suggest that copies of this ordinance be made available for each member of the Board. Attorney Raysa stated that it is a good ordinance assuming that it is valid. President Thompson directed the Clerk to make copies for each member of the Board and put it on the agenda for the next meeting. 1225 37. STATE OF LAWSUITS Attorney Raysa reported to the Board that he had had a call from Mr. Sachs, Attorney for Gregg Builders and Buffalo Utility Company regarding settlement of the lawsuits against the Village. Mr. Raysa stated that Mr. Sachs indicated the lawsuits could be settled with the reimbursement of the cost of moving the water linesand installation of a culvert in place of the existing ditch along Buffalo Grove Road. Discussion followed. President Thompson directed the Clerk to put this subject on the agenda for discussion at the next Board meeting. Attorney Raysa stated that in the interim he would contact the Attorney for Cook County as to their stand on this matter. 38. ADJOURNMENT Trustee Wilhelm moved that the meeting be adjourned. Trustee Lewis seconded the motion and it carried unanimously. Respectfully submitted, Village Clerk Approximately 10:15 P.M.