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1968-01-08 - Village Board Regular Meeting - Minutes 1205 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, JANUARY 8, 1968, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at approximately 8:00 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Wilhelm, Lewis, Felten, Gleeson, Thorud Absent: Trustee Huxhold 1. APPROVAL OF MINUTES Trustee Felten moved that the minutes of December ll th be approved as presented. Trustee Thorud seconded the motion and it carried unanimously. 2. WARRANT #125 Trustee Gleeson read Warrant #125 in the amount of $12, 304.06. Trustee Gleeson moved that Warrant #125 be approved as read. Trustee Wilhelm seconded the motion. Discussion was held. Upon roll call, the motion carried unanimously. 3. WARRANT #125-A Trustee Gleeson read Warrant #125-A in the amount of $263. 80. Trustee Wilhelm moved that Warrant #125-A be approved as read. Trustee Lewis seconded the motion. Trustee Huxhold arrived at 8:15 P.M. Roll call was as follows: AYES: Trustees Wilhelm, Lewis, Felten, Gleeson, Thorud NAYS: None ABSTAIN: Trustee Huxhold The motion carried. 1206 4. WATERWORKS WARRANT #13 Combined Waterworks & Sewerage Warrant #13 was read by Trustee Gleeson. Trustee Gleeson moved that Warrant #13 be approved as read. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 5. TREASURER'S REPORT �./ The Treasurer' s Report for the month of December was given by Edward Dreher. There is a combined total of $87, 128. 80 in all accounts. 6. POLICE DEPARTMENT REPORT The Police Department Report was given by Chief Smith. There were a total of 2, 131 hours logged for the month of December, 1967. 7. FIRE DEPARTMENT REPORT The Fire Department report was given by Chief Winter. There were a total of 432 hours logged for the month of December, 1967. 8. FINANCE COMMITTEE REPORT Trustee Gleeson reported that the committee had discussed the Audit for the fiscal year ending April 30, 1967 received from Murphy, Lanier & Quinn, and had agreed that it was acceptable and presented the Village ' s financial situation in good order and should be filed with the various County Clerks. Trustee Gleeson stated that he had instructed the Village Clerk to file the Audit. 9. PUBLIC IMPROVEMENTS COMMITTEE REPORT Trustee Wilhelm reported that Mr. Don Nellessen is proceeding with the installation of Water Meters in the Strathmore and Ballantrae areas. Trustee Wilhelm stated that the committee went over the letter received from the Illinois Fire Rating Bureau. Trustee Felten is obtaining bids for tree trimming. And, street lighting was discussed. Trustee Wilhelm stated that the letter from the Nurse' s Club was discussed and that it is the unanimous. feeling by the committee that the Village Board should sanction the Nurse' s Club and pro- vide them with identification. Trustee Wilhelm stated that under New Business he would like to 1207 recommend the appointment of Mr. Arthur Fairchild to the committee. Trustee Wilhelm stated that he would like the Board to establish a time for interviewing1prospective employee for the Water De- partment and would like authorization to purchase a Water Department vehicle. 10. PUBLIC RELATIONS COMMITTEE Trustee Felten stated that he would like to point out a couple l of mistakes in the newsletter for December; the proceeds of the v Wheelchair Basketball game will go to the Buffalo Grove Fire De- partment only and the public hearing will be held at 7 o ' clock on January 22nd. Trustee Felten stated that the committee is working on the anniversary booklet and would like to have everybody co- operate and give thecommittee all the information they can. 11. TRAFFIC AND SAFETY COMMITTEE REPORT Trustee Lewis stated that he did not have a report at this time and that he is attempting to schedule a meeting for sometime next week. 12. PARK COMMISSION REPORT In the absence of the Park Commissioner, Kenneth Graham reported that the biggest problem at the moment is ice skating and that the Commission is trying to flood an area north of the ball diamond and trying to get lights out there. The Commission has another site in mind for ice skating and that is Golfview and Buffalo Grove Road and they are attempting to get approval from the owners to flood that area. Kenneth Graham stated that the Village Baptist Church has requested the use of this building for Church services as soon as the Lutheran church vacates. President Thompson stated that under the circumstances, a great deal of discussion would have to be had as to the Baptist Church' s requirements. The President stated that we are going through the problem of relinquishing this building so that it can be set up as a Municipal headquarters and that the only thing holding up the building at the moment is the Lutheran Church giving up the area. The President stated that he would like to take the opportunity to publicly acknowledge and thank the Park Commission for their co- operation in diversifying the Park Programs to other locations in • the Village. 1208 13. POLICE & FIRE COMMISSION REPORT Trustee Wilhelm stated that the Police & Fire Commission' s meeting was being held this evening but that they had requested Trustee Wilhelm to place before the Board a salary adjustment to bring the day radio operator up to the pay scale of the night radio operators. OLD BUSINESS 14. PETITION OF ANNEXATION President Thompson stated that a Petition of Annexation was re- ceived for approximately % acre at the northeast corner of Route 83 and Arlington Heights Road. Trustee Lewis moved that the Petition of Annexation be forwarded to the Plan Commission for their study. Trustee Thorud seconded the motion and it carried unanimously. 15. BID OPENINGS FOR GALESVILLE WELL The following bids were received on the well: Well Only Total Mileager Well & Pump Co. $40, 349.00 $61, 549. 00 Layne-Western Co. $41, 728. 00 $60, 628.00 J. P. Miller Artesian Well $38, 524.00 $56, 987.00 EGERER-Galloway Well Corp. $38,409. 80 $57, 237. 00 Wehling Well Works, Inc. $43, 524. 90 $63,124. 90 Trustee Wilhelm moved that the bids be referred to the Village Engineer for tabulation. Trustee Gleeson seconded the motion and it carried unanimously. 16. RESOLUTION #R-68-1 President Thompson stated that this is the resolution from the Elk Grove Bank presented at the December Board Meeting with some revisions. Trustee Gleeson stated that it is just an authorization of signatures so that the Certificates of Deposit can be redeemed. Trustee Wilhelm moved that Resolution #R-68-1 be adopted. Trustee Gleeson seconded the motion and it carried unanimously. i 1 j i i i i I i I i I I i i i i 1209 17. RE-ANNEXATION TO METROPOLITAN SANITARY DISTRICT President Thompson read a letter received from the Sanitary Water Board listing various actions that they wish the Buffalo Utility Company to take in relation to their sewage treatment plant. The President stated that the Village Board petitioned the State Legislature to re-annex that portion of the Village which had been dis-annexed several years ago, back into the Metropolitan Sanitary District. The reasons for doing so were to attempt to get the best possible services out of the private Utility Company in Buffalo Grove. Many complaints have been received about the odor of the sewage treatment plant this past summer. Vinton Bacon of the Metropolitan Sanitary District has assured the Board that upon completion and acceptance of the interceptor sewer down Hintz Road that it would not be necessary to have private sewage treatment services in Buffalo Grove and that they would be able to dump the sewage into the interceptor sewer. This would eliminate the treat- ment plant which has been obnoxious to much of the Village. Inas- much as this re-annexation had to be put before the State Legislature, the President stated that an emergency session was called to add an amendment to House Bill 2227 which was already in the Legislature annexing the Levitt Model Site to the Metropolitan Sanitary Dis- trict. Both the House and the Senate passed the bill and it has now been signed by the Governor. The President stated that the letter from the Sanitary Water Board points out what the Board has been attempting to verify. The President stated that these are things which the Village Board has been cognizadii of and have tried to remedy. It was felt that be- tween the Metropolitan Sanitary District and the Sanitary Water Board we would be able to get something done. The President stated that he would have everyone recognize this letter, note it has come and that he is sure more correspondence will be forthcoming. The President stated that he hopes he has made perfectly clear the actions of this Village Board. This summer was a particularly bad summer in regard to the stench from the sewage treatment plant. The Village Board took the only action it felt it could in order to eliminate this nuisance. 18. LAKE COUNTY SEWAGE TREATMENT FACILITIES President Thompson stated that he has another letter from the Sanitary Water Board regarding the proposed sewage treatment facility in the Lake County area. The President stated that the Board is currently in discussion with the Lake County Sanitary District. Trustee Wilhelm asked Engineer Hooper what progress has been made 1210 in regard to the Metropolitan Sanitary District permanently connecting our sewer into the interceptor sewer at Hintz Road. Engineer Hooper stated that it is supposedly imminent. Discussion followed as to what and when action should be taken by the Village Board in re- gard to this connection. Trustee Gleeson recommended that a meeting be held with Mr. Bacon no later than March 15th to see what the situation is on the interceptor sewer. 19. BIDS FOR REMAINDER OF PUMP HOUSE, MOVING OF POLICE DEPARTMENT BUILDING, INSTALLATION OF FOUNDATION FOR BUILDING President Thompson stated that advertisements for bids were pub- lised on the above work and that no bids had been received by the Village Clerk. Trustee Wilhelm stated that he would suggest that we solicit bids from some of the gentlemen who have done work out here in the past. Attorney Raysa stated that we must also re- advertise at the same time. Trustee Gleeson moved that the Village Clerk be authorized to ad- vertise for bids on completion of the pump house, moving of the Police Department building and installation of foundation for the building to be opened at the meeting of January 22nd. Trustee Felten seconded the motion and it carried unanimously. 20. GALESVILLE WELL BIDS Trustee Wilhelm moved that the Village Attorney be directed to prepare a contract with J. P. Miller Artesian Well in the amount of $56, 987.00 for the President and Clerk to execute. Trustee Felten seconded the motion. Upon roll call, the motion carried unanimously. 21. POLICE DEPARTMENT BUILDING A letter from Harold Schoephoester, the Park Commissioner, was read by President Thompson. Mr. Schoephoester has requested that the Village Board reconsider the location of the Police Department building and suggests as possible alternatives the Kilmer School site and another park site on Arlington Heights Road. President Thompson stated that the Kilmer site was looked into but that the land is not presently owned by the Village and that Municipal Water and sewerage facilities would not be available at that site. The President stated that the matter is open for discussion by members of the Board but he feels that the Kilmer site would be eliminated. The other park site mentioned is again in close proximity to a 1211 residential area of the Village which was one of the main ob- jections of Lexington Green to selling the Village the property upon which the building presently sets. Trustee Felten stated that at the last Board meeting he proposed the park site on Arlington Heights Road and still feels that that should be the site of the building. President Thompson stated that at that time a vote was taken and the majority felt that the best location would be the end of the parking lot. Trustee Huxhold stated that in his opinion we couldn' t consider the Kilmer site because of not owning the land and that he doesn' t think he would change his mind at this time to the site on Arlington Heights Road. President Thompson stated that the only thing he would require at this time would be a motion to re-consider and establish a new site and that he doesn' t feel that that would be in order at the present time inasmuch as that motion has been passed. Trustee Wilhelm stated that he agrees with Trustee Huxhold on the Kilmer site; we couldn' t leave it where it is, and putting it on the west end of the Village today is not the right thing to do because when the Levitt organization dismantles their operation, the site upon which their present sales office is located would be dedicated to the Village. Trustee Wilhelm stated that he thinks he would rather see it right in this park at the proposed location. NEW BUSINESS 22. WM. S. LAWRENCE & ASSOCIATES -- UPDATING COMPREHENSIVE PLAN President Thompson stated that Wm. S. Lawrence & Associates have confirmed their attendance at the meeting called for tomorrow night, January 9th. 23. LETTER FROM KAY' S ANIMAL SHELTER President Thompson read a letter from Kay' s Animal Shelter thanking their friends for their consideration and help during 1967. 24. LETTER FROM DEPARTMENT OF COMMERCE President Thompson read a letter from the Department of Commerce announcing the thowing of a film on January 10, 1968, called "Tornado" . 25. LETTER FROM HOOPER ENGINEERS TO FHA President Thompson read a copy of a letter from Hooper Engineers to the Federal Housing Authority advising that paving in Unit 7 has been completed in accordance with the requirements of the Village. 1212 26. LETTER FROM HOOPER ENGINEERS President Thompson read a letter from Hooper Engineers advising that paving improvements to date in Unit #5 Cambridge Countryside have been according to requirements of the Village. 27. RESOLUTION #R-68-2 President Thompson read Resolution #R-68-2, the yearly resolution for construction work on State Right of Way. Trustee Wilhelm moved that Resolution #R-68-2 be approved. Trustee Lewis seconded the motion and it carried unanimously. 28. SALARY INCREASE REQUEST -- POLICE DEPARTMENT Trustee Wilhelm stated that the Police & Fire Commission have sub- mitted a request to increase the salary of the day radio operator of the Police Department to the level of the radio operators sub- sequently hired. Trustee Felten moved to increase the salary of the day radio operator from $1. 91 an hour to $2. 25 an hour. Trustee Lewis seconded the motion. Trustee Gleeson suggested that the motion should be amended to be effective with the pay check to be issued on February 15th. Trustee Felten amended his motion and Trustee Lewis his second. Upon roll call, the motion carried unanimously. 29. PLAT FOR BALLANTRAE UNIT II President Thompson stated that the Plat for Unit II Ballantrae has been received. Trustee Huxhold moved that the Board forward this Plat to the Plan Commission for their study. Trustee Felten seconded the motion and it carried unanimously. 30 . PLAT FOR STRATHMORE UNITS II AND III Trustee Huxhold moved that the Plats for Strathmore Units II and III be forwarded to the Plan Commission for their study. Trustee Gleeson seconded the motion and it carried unanimously. 31. UNIT VI CAMBRIDGE COUNTRYSIDE Richard Brown of Cambridge Countryside stated that when Unit VI of Cambridge was approved and recorded last year the Building Commissioner was authorized to issue permits for only 80 lots pending the study as to whether the sewage disposal facilities were ade- quate for the entire area. Mr. Brown stated that that study has been made and shows that the sewage disposal facilities are ade- quate; and that he would mot request that the Board authorize the 1213 the Building Commissioner to issue permits for the remainder of the Unit. Trustee Gleeson asked if there wasn' t another provision in our request and that was that some assurance be shown that the drainage system would not destroy itself. Mr. Brown stated that the engineering plans were modified. Engineer Hooper stated that he has not seen the revised engineering plans. President Thompson stated that he thinks the Board could move to allow the release contingent upon Engineer' Hooper' s favorable report. Trustee Wilhelm stated that he would like to see Engineer Hooper' s report read at this Board. Li Trustee Wilhelm moved that the Board authorize the Building Commissioner to issue permits for the remainder of Unit VI con- tingent upon the favorable report of the Village Engineer per- taining to drainage. Trustee Lewis seconded the motion and it carried unanimously. 32. ADDITIONAL CLERICAL HELP FOR CLERK' S OFFICE Trustee Wilhelm moved that the Board authorize the hiring of addi- tional help at the rate of $1. 85 an hour during the Vehicle sticker season. Trustee Lewis seconded the motion and upon roll call, the vote was as follows: AYES: Trustees Wilhelm, Lewis, Felten, Gleeson, Thorud NAYS: None ABSTAIN: Trustee Huxhold 33. FIRE PREVENTION CODE ORDINANCE Trustee Felten moved that the Fire Prevention Code Ordinance be tabled until such time as everyone concerned has an opportunity to study it. Trustee Gleeson seconded the motion and it carried unanimously. 34. HOUSE TRAILER ORDINANCE Discussion on a house trailer ordinance was held. President Thompson suggested that Trustee Huxhold contact the Village Manager of Arlington Heights as to just what they went through in connection with this same situation. 35. APPOINTMENT TO PUBLIC IMPROVEMENTS COMMITTEE President Thompson stated that with the concurrence of the Board he would appoint MR. ARTHUR FAIRCHILD to the Public Improvements 1214 Committee. Trustee Wilhelm moved that the appointment be confirmed. Trustee Thorud seconded the motion and it carried unanimously. 36. NURSE ' S CLUB Trustee Wilhelm stated that at the last meeting a letter from the Nurse' s Club was turned over to the Public Improvements Committee. Trustee Wilhelm stated that the Public Improvements Committee had discussed the Nurse' s requests for the Board to sanction their acting in emergency situations and to provide them with identification. The question of insurance was raised. Trustee Wilhelm suggested that Trustee Thorud find out what coverage we must provide, what it could cost and what it would cover. 37. INTERVIEWING FOR WATER DEPARTMENT EMPLOYEE Trustee Wilhelm stated that he would like the Board to decide upon an evening when interviews could be held for an employee for the Water Department. After discussion, it was decided to inter- view the prospective employee on January 16th at 8 P.M. 38. MEETING WITH LAKE COUNTY SANITARY DISTRICT President Thompson stated that a meeting will be held with the Lake County Sanitary District on January 23rd at 8 P.M. 39. WATER DEPARTMENT VEHICLE Trustee Wilhelm moved that the Public Improvements Committee be authorized to advertise for bids for a vehicle for the Water De- partment, not to exceed $3, 000.00. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 40. PARK COMMISSION BIDS FOR TRAMPOLINE Trustee Felten stated that the Park Commission had received two bids for a trampoline; one for $770.00, the other for $786. 50. Trustee Huxhold moved that the Board authorize the purchase of a trampoline for $770.00 by the Park Commission. Trustee Felten seconded the motion. Trustee Gleeson asked if this were within the Park budget and Trustee Felten stated that it was. Trustee Felten stated that the trampoline would be located at either Alcott or Kilmer School. Upon roll call, the motion carried unanimously. 41. CIVIL DEFENSE RADIO SYSTEM Fire Chief Winter reported that the radio system for the Civil De- fense Department is not complete as yet and he feels that until 1215 Motorola, Inc. completes the entire contract that nothing should be paid. Discussion on Civil Defense followed. 42. ILLINOIS COMMERCE COMMISSION RATE HEARING Attorney Raysa stated that the next hearing on the rate increase request by the Buffalo Utility Company will be held on January 23rd. 43. ANNEXATION PETITIONS Mr. Lawrence Cartwright asked if the Board had received any Petitions of Annexation from property located at the corner of Ellen Drive and Dundee Road. President Thompson stated that the Board had received one. 44. INSURANCE Trustee Thorud stated that in regard to Insurance for the Police Department he will meet with the Chief and the Village Board to dis- cuss the possibility of a new plan to cover all employees for health and life insurance protection. 45. ADJOURNMENT Trustee Lewis moved to adjourn the meeting. Trustee Gleeson seconded the motion and it carried unanimously. Respectfully submitted, _`7 04, 1 Village Clerk Approximately 10 : 50 P.M.