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1967-11-27 - Village Board Regular Meeting - Minutes 1185 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, NOVEMBER 27, 1967, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8:00 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud 1. APPROVAL OF MINUTES Trustee Gleeson moved that the minutes of November 13th be approved as presented. Trustee Lewis seconded the motion and it carried unanimously. 2. WARRANT #123 Warrant #123 in the amount of $2, 148. 16 was read by Trustee Gleeson. Trustee Lewis moved that Warrant #123 be approved as read. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. 3. MOTOR FUEL TAX WARRANT #18 Trustee Gleeson read MFT Warrant #18 in the amount of $7,462. 17. Engineer Hooper stated that the bill for Duo Signs cannot be on the MFT Warrant as any amount expended from Motor Fuel Tax Funds must be specifically approved by the State. Trustee Gleeson moved that Warrant #18 be approved for payment less the bill for Duo Signs and that we only pay $4, 884. 76 which is the amount now in the Motor Fuel Tax Fund, pending approval of the balance of $2, 515.41 from the State; the amount of the Warrant to be reduced to $7,400.17. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 4. RECONSIDERATION OF WARRANT #123 Trustee Gleeson moved that the Board reconsider Warrant #123. Trustee Wilhelm seconded the motion and upon roll call, the motion carried unanimously. Trustee Gleeson moved that we change Warrant #123 to include the 1186 bill from Duo Signs putting it into the Administrative Department; the amount of the bill $62.00 would change the total on Warrant #123 to $2, 210. 16. Trustee Wilhelm seconded the motion and it carried unanimously. 5. TREASURER' S REPORT The Treasurer' s Report was given by the Treasurer Edward Dreher. There were receipts of $19, 500. 74 and disbursements of $24, 511.12 �./ during the month of October leaving a balance in the General Fund of $36, 360. 28. 6. POLICE & FIRE COMMISSION REPORT President Thompson briefly summarized the Police & Fire Commission Report and stated that the report should be held over to New Business for Board action. 7. PLAN COMMISSION REPORT Edward Fabish, Plan Commission Chairman, stated that his Commission is in the process of re-organization and will be holding a Public Hearing for Harold Friedman' s Planned Development the third Wednesday of December. OLD BUSINESS 8. CHANGE ORDER OF BUSINESS Trustee Wilhelm moved that we forego the usual order of business. Trustee Gleeson seconded the motion and it carried unanimously. 9. STREET LIGHTING FOR INTERCONTINENTAL CONSTRUCTION PLANNED DEVELOPMENT Mr. Art Schreiber of Gaslite Illinois Inc. presented a proposed outline of the Gas lighting to be installed at Intercontinental Construction Company' s Planned Development. Trustee Wilhelm stated that as proposed, he feels that there would be plenty of illumination in the area. Mr. Schreiber stated that there would be a lot more illumination in this area than is now in Cambridge Subdivision. Discussion followed. President Thompson thanked Mr. Schreiber for his presentation and stated that the Board will notify Intercontinental Construction Company of their decision. 1187 Trustee Gleeson moved that we approve the lighting plan as sub- mitted. Trustee Felten seconded the motion and it carried unanimously. President Thompson instructed the Clerk to notify the Building Commissioner and he, in turn, will notify Intercontinental Con- Struction Company of the approval of the street lighting. 10. WATERWORKS BONDS A letter from Benjamin & Lang was read by President Thompson. This letter stated their opinion as to salability of the Water- works Bonds. President Thompson instructed the Clerk to make copies of this letter for each of the Board members and Mr. Raysa so that the Board may take this matter into consideration at the next Board meeting. Attorney Raysa has been asked to furnish the Board with a letter of opinion as to what the statement is in the Pre-annexation of Glen Grove as to the availability of a market for the Bonds. 11. FIRE DEPARTMENT LEASE President Thompson stated that the Fire Department lease has been signed by the President of the Wheeling Rural Fire District and that as by previous approval of the Board, he and the Clerk will execute the lease as of this date. 12. ORDINANCE #0-67-33 President Thompson read Ordinance 0-67-33 which is an Ordinance amending the Building Code to include damp proofing of exterior walls of crawl spaces. Trustee Felten moved that Ordinance #0-67-33 be approved as read. Trustee Gleeson seconded the motion. Dis- cussion followed. Upon roll call, themotion carried unanimously. 13. ORDINANCE FOR ANNEXATION OF LAND President Thompson stated that the Ordinance for Annexation of Land for Harold Friedman will be held over to another meeting pending receipt of the Plats. Trustee Wilhelm moved that the Ordinance for Annexation of Land for Harold Friedman be tabled. Trustee Gleeson seconded the motion and it carried unanimously. 1188 14. CONSOER, TOWNSEND AND ASSOCIATES President Thompson stated that an invoice for $2,000.00 has been received from Consoer, Townsend and Associates which will be pre- sented on the next warrant. This invoice covers engineering ser- vices rendered. 15. COMPREHENSIVE PLAN FOR BUFFALO GROVE President Thompson read a letter from Wm. S. Lawrence & Associates confirming that they will be in attendance at the special Board meeting to be held on January 9, 1968 to discuss the updating of the Comprehensive Plan for Buffalo Grove. 16. PLAT OF DEDICATION FOR RIGHT-OF---WAY ON DUNDEE ROAD FROM INTERCONTINENTAL CONSTRUCTION COMPANY Trustee Lewis moved that we accept the Plat of Dedication as presented. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. NEW BUSINESS 17. NORTHEASTERN PLANNING COMMISSION LETTER President Thompson read a letter from the Northeastern Planning Commission announcing a Public Hearing to be held on November 29, 1967 concerning a comprehensive regional plan for the northeastern Illinois metropolitan area. President Thompson stated that he would not be able to attend this meeting due to prior committments. The President instructed the Clerk to write to the Northeastern Planning Commission requesting copies of the plan plus the statements of hearing procedures for each of the Village Board members. 18. PROPOSED ROMAN CATHOLIC CO-EDUCATIONAL HIGH SCHOOL President Thompson stated that a meeting will be held on November 29, 1967 at St. Mary' s School Hall to discuss construction of a Roman Catholic Co-educational high school. Bishop McManus of the Roman Catholic Church will be on hand for this meeting. 19. LETTER FROM NORTHWEST MUNICIPAL CONFERENCE President Thompson read a letter from the Northwest Municipal 1189 Conference announcing a meeting to be held on November 29, 1967. 20. LETTER FROM ILLINOIS INSPECTION AND RATING BUREAU A letter from Illinois Inspection and Rating Bureau was read by President Thompson. This letter listed recommendations that the Bureau is making in regard to public fire protection facilities in Buffalo Grove. President Thompson read several of the rec- commendations. The President directed the Clerk to make copies of this letter for each member of the Board, the engineer and the attorney. 21. ZONING BOARD OF APPEALS RECOMMENDATION President Thompson read the Zoning Board of Appeals recommendation in reference to a variation request from Derek Palmer. Trustee Huxhold moved that we accept the Zoning Board of Appeals rec- commendation that this variation be granted. Trustee Felten seconded the motion and it carried unanimously. Trustee Wilhelm stated that he thinks this is a perfect example of how things should be done; requesting hearings, paying permit fees and going through the red tape and he would like to com- pliment Mr. Palmer for his gentlemanly conduct. 22. SUBDIVISION ORDINANCE Trustee Wilhelm moved that discussion of the Subdivision Ordinance be tabled to give the Board members additional time to study it. President Thompson stated that he would like to see a Special Meeting set up to discuss this Ordinance. Trustee Wilhelm with- drew his motion to table. Trustee Huxhold moved that we table this Ordinance to a Special Meeting to be held at some future date. Trustee Wilhelm seconded the motion and it carried unanimously. 23. LETTER OF RESIGNATION FROM CLIFFORD BARIL President Thompson read a letter of resignation from Mr. CLIFFORD BARIL. Mr. Baril resigned his position as radio operator for the Police Department as of October 18, 1967. President Thompson stated that with the concurrence of the Board he would accept this resignation and commend Mr. Baril for a job which was handled very competently. Trustee Felten moved that the acceptance of the resignation be confirmed. Trustee Lewis seconded the motion and it carried unanimously. 1190 HIRING OF ADDITIONAL FULL TIME POLICEMAN -- 24. TABLE OF ORGANIZATION FOR POLICE DEPARTMENT President Thompson stated that he would like to bring back to the Board the discussion as to whether or not we will authorize the hiring of an additional full time policeman. Trustee Lewis moved that the Board authorize the Police and Fire Commission to hire a full time policeman. Trustee Gleeson seconded the motion. Mr. Charles Mandala of the Police & Fire Commission, stated that the Commission does not need authority to hire a new man, just the authorization of funds with which to pay this man. The Police & Fire Commission decided on a $6700.00 annual salary and this is the amount the Commission would like authorized. Trustee Lewis withdrew his motion and Trustee Gleeson withdrew his second. Trustee Lewis moved that the Village Board authorize an expenditure of $6700. 00 per year for the employment of a full time policeman. Trustee Gleeson seconded the motion. Trustee Wilhelm asked if this salary would be competitive. Mr. Mandala stated that this is about the minimum figure for a going rate for a beginning policeman. Mr. Mandala stated that this would be our first'police officer who will go through a formal examination. Discussion of salaries and pay scales followed. President Thompson stated that he would like to see the Police & Fire Commission set up a complete pay scale for periodic raises. Trustee Wilhelm stated that he feels we should have the extra policeman but would suggest a minimum of $7, 020 annually to re- flect the rising cost of living. Trustee Gleeson stated that he doesn' t think the Police & Fire Commission can set up a pay scale without the Table of Organization. Trustee Gleeson also doesn' t think the Police & Fire Commission can do anything but recommend to the Police Chief as to the running of the Police Department and that the Police Chief has to allow for anticipated increases set up on a merit or longevity basis. Trustee Gleeson also stated that he thinks the $6700 .00 will allow us to get a good man. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Lewis, Felten, Gleeson, Thorud NAYS: Trustee Wilhelm The motion carried. 1191 25. RESOLUTION #R-67-24 Attorney Raysa stated that the Table of Organization be instituted by Resolution as follows: Be it resolved that the Village of Buffalo Grove maintain the following Table of Organization for the Buffalo Grove Police Department pursuant to Chapter 4, Section 2, Page 13 of the Police and Fire Manual: Full time Chief Full time Captain Full time Sergeant Full time Policeman Classification should be current and no more than needed. Trustee Lewis moved that Resolution #R-67-24 be adopted. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. 26. APPOINTMENTS TO POLICE DEPARTMENT President Thompson stated that with the concurrence of the Board, he would like to appoint EDWARD BIESZYAD and WILLIAM SPINELLE as probationary officers and ROY BUSTER as a regular patrolman. Trustee Lewis moved that the appointments be confirmed. Trustee Thorud seconded the motion. Trustee Huxhold stated that he thought the Commission d:id the appointing. Attorney Raysa stated that the President and Board have to make the appointments of reserve officers as the Commission is only empowered to handle full time personnel. Upon roll call, the vote was as follows: AYES: Trustees Wilhelm, Lewis, Felten, Gleesp n, Thorud NAYS: Trustee Huxhold The motion carried. 27 . RESOLUTION #R-67-25 Resolution #R-67-25 was read by President Thompson which enables Buffalo Grove to participate under the Illinois Police Training Act. Trustee Huxhold moved that Resolution #R-67-25 be approved. Trustee Lewis seconded the motion and it carried unanimously. 1192 28. LETTER OF RESIGNATION FROM CHARLES MANDALA President Thompson read a letter of resignation from Charles Mandala. Mr. Mandala is resigning from the Police & Fire Commission due to having to move out of the State. President Thompson stated that the Police & Fire Commission is something new that we have just had this year and all the members of the Commission have worked many long hours to make the Commission work just as efficiently as possible. The President regretfully requested that the Board concur in his acceptance of Mr. Mandala' s resignation. Trustee Gleeson moved that Mr. Mandala' s resignation be accepted. Trustee Thorud seconded the motion and it carried unanimously. President Thompson stated that he would like Board concurrence in that a Letter of Commendation be sent to Mr. Mandala for his work with the Police & Fire Commission. Trustee Gleeson moved that the Board concur in this action. Trustee Thorud seconded the motion and it carried unanimously. The President stated that the Police &Fire Commission has sub- mitted names of four candidates to be interviewed to fill the vacancy left by Mr. Mandala. The President suggested that the Board decide on a date which will be convenient to each of them. Tuesday, December 5th, was the date decided upon. The Clerk was directed to notify the individuals involved. The executive session will be held in the Clerk' s office in the Park Building at 8 P.M. 29. PETTY CASH FUND FOR PARK DIRECTOR Trustee Felten moved that the Board set up a Petty Cash Fund of $20.00 per month for the Park Director. Trustee Lewis seconded the motion. Discussion followed. Upon roll call, the vote was as follows: AYES: None NAYS: Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud The motion did not carry. L Mr. Schoephoester, the Park Commissioner, stated that Mr. Geati is not the only member of the Park Commission that requires this consideration and stated that he would like to be allowed to dis- cuss this with the Commission before any Petty Cash Fund is set up. 1193 Trustee Huxhold stated that he would like to do as Mr. Schoephoester suggested; refer this back to the Park Commission to take under advisement and have Mr. Geati understand that he should go through the Commissioner with his requests. The President asked the Park Commissioner to take this under con- sideration and bring a recommendation to the Village Board at the next meeting. 30 . PUBLIC RELATIONS COMMITTEE Trustee Felten announced that the Public Relations Committee meetings will be held the 2nd Friday of each month in the future. 31. INVESTMENT OF VILLAGE FUNDS Trustee Gleeson stated that as the Board probably noted in the Treasurer' s Report, the General Fund and Motor Fuel Tax Fund are healthy at the moment. Trustee Gleeson then moved that the Board authorize the Treasurer to invest the money in the Motor Fuel Tax Fund in a 30 day Treasury bill and authorize him to take up to $40, 000 in the General Fund in 30, 60 or 90 day Treasury bills. Trustee Lewis seconded the motion. Attorney Raysa stated that he didn' t think the Village would be allowed to invest Motor Fuel Tax Funds and that he would investigate this matter. Trustee Gleeson amended his motion to exclude the Motor Fuel Tax Fund. Trustee Lewis seconded the amended motion. Upon roll call, the motion carried unanimously. 32. BLANKET BOND Trustee Thorud stated that when we took out the Blanket Bond for Village Officials and Employees the bonds covering the President and Clerk were not cancelled. Trustee Thorud stated that he would like Board approval to cancel these two bonds. Attorney Raysa stated that usually premiums will not be refunded on bonds and suggested that Trustee Thorud investigate this before can- celling the bonds. Trustee Gleeson moved that Mrs. Modene and Mrs. Warner be paid a salary of $1.00 per year in their capacity in the Park Commission. Trustee Wilhelm seconded the motion and it carried unanimously. 4 1194 33. LOT B, ARLINGTON HILLS -- SCHOOL DISTRICT 21 Trustee Wilhelm moved that the Village Attorney be directed to prepare a deed for the President and Clerk to execute, to Community Consolidated School District No. 21 of that portion of Lot B which is the southern portion as noted on the Plat of Survey. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 34. AGREEMENT BETWEEN SCHOOL DISTRICT 21 AND VILLAGE OF BUFFALO GROVE Trustee Huxhold moved that the agreement between the Board of Education of Township 32 North Range 11, East of the Third Principal Meridian, on behalf of Community Consolidated School District No. 21 Cook County, Illinois and the Village of Buffalo Grove be executed by the President and Clerk. Trustee Lewis seconded the motion. Discussion followed. Trustee Gleeson stated that he thinks our relations with the School District are good at the present time and as long as they continue to remain that way, we are not going to have any pro- blems, however, this agreement can cause problems by the very fact of its existence. Trustee Lewis stated that he thinks if the Village wants to use their indoor facilities than we will have to come up with some form of agreement which will be mutually satis- factory. Trustee Lewis stated that Attorney Raysa had checked over this agreement and Mr. Gill of School District 21 and his attorney are in agreement with this as it is. Attorney Raysa stated that the overall effect is that the School District can use the outdoor area during school hours and the Park District has the right to use the indoor facilities. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Lewis, Felten, Thorud NAYS: Trustee Gleeson The motion carried. 35. STREET LIGHTING FOR INTERCONTINENTAL CONSTRUCTION COMPANY Trustee Wilhelm stated that in accordance with the Subdivision Regulations, he moves that the Board approve the lighting arrange- ments for the Planned Development of the Intercontinental Construction Company. Trustee Lewis seconded the motion and it carried unanimously. 1195 36. PART TIME EMPLOYEE -- PUBLIC WORKS Trustee Wilhelm moved that the Public Improvements Committee be authorized to hire a part time employee for the purposes of installing water meters and reading same to be reimbursed at the rate of $4.00 per hour. Trustee Felten seconded the motion. Trustee Wilhelm stated that the employee will work approximately 25 hours per week and the $4.00 per hour rate was established as the employee will have to of ate his own transportation. Trustee Wilhelm also stated that this does in no way eliminate the need for a full time person; the projected load is such that the full time employee is still going to be necessary. Engineer Hooper stated that the meter installation charges will be back- charged to the owners of the property. Upon roll call, the motion carried unanimously. 37. FIRE DEPARTMENT INVITATION -- WHEELCHAIR BASKETBALL Trustee Wilhelm stated that the Village Board has been invited to participate in the Fund raising basketball game for the Fire Department. He stated that the Wheeling Village Board has accepted the invitation and that he would like to find out whether or not this Board will participate. A poll of the Board revealed that the Board will accept the invitation. The President directed the Clerk to write the Fire Department and the Wheeling Village Board that the Board will accept their challenge. 38. ADJOURNMENT Trustee Huxhold moved the meeting be adjourned. Trustee Thorud seconded the motion and it carried unanimously. Respectfully submitted, 1110.0, Village Clerk Approximately 11:00 P.M.