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1967-11-13 - Village Board Regular Meeting - Minutes 1172 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, NOVEMBER 13, 1967, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8:00 P.M. All present _ stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud 1. APPROVAL OF MINUTES Trustee Lewis moved that the minutes of October 13th be approved. Trustee Huxhold seconded the motion and the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Lewis, Thorud NAYS: None ABSTAIN: Trustees Felten, Gleeson Trustee Lewis moved that the minutes of October 23rd be approved. Trustee Felten seconded the motion and it carried unanimously. Trustee Lewis moved that the minutes of October 30th be approved. Trustee Felten seconded the motion and the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Lewis, Felten, Thorud NAYS: None ABSTAIN: Trustee Gleeson 2. WARRANT #122 Warrant #122 in the amount of $8, 939.40 was read- by Trustee Gleeson. Trustee Gleeson moved that Warrant #122 be approved as read. Trustee Lewis seconded the motion. Trustee Huxhold questioned the Buffalo Utility bill for sewage and how they arrive at their rates. The Clerk stated that the Buffalo Utility Company had informed her that the Village is billed at Commercial rates with the sewage being 75% of the water bill . Trustee Wilhelm stated that he would like to clarify the bill for $90.00 for parkway restoration being paid to Keith Bauman. He stated that he had directed Mr. Bauman to have this work done and feels that this amount should be backcharged to Kuch & Watson as 1173 it was their responsibility to restore the parkways. President Thompson directed the Clerk to bill Kuch & Watson for the $90.00. Upon roll call, the motion carried unanimously. 3. MOTOR FUEL TAX WARRANT #17 Trustee Gleeson then read Motor Fuel Tax Warrant #17. Trustee Gleeson moved that Motor Fuel Tax Warrant #17 be approved as read. Trustee Lewis seconded the motion and upon roll call , the motion carried unanimously. 4. POLICE DEPARTMENT REPORT The Police Department Report was given by Chief Smith. There were a total of 2, 176 hours worked during the month of October, 1967. 5. FIRE DEPARTMENT REPORT Chief Winter gave the Fire Department report for October, 1967. The Fire Department logged a total of 523 hours. President Thompson queried the Chief as to the situation on the Civil Defense radio system in the process of being installed. Chief Winter replied that funds should not be released as yet as they are still short two pieces of equipment. 6. FINANCE COMMITTEE REPORT Trustee Gleeson stated that the Finance Committee had met on November 9th. Two items were on the agenda; the finance record- keeping of the Park Commission and the billing for the Water & Sewer Department. Two women will keep the records for the Park Commission and report back to the Board each month as to their financial status. The other portion of the meeting was devoted to the billing of the Water & Sewer Department. Trustee Wilhelm reported to the Finance Committee that he had been over to the Arlington Heights Utility Department and that they are set up for a computer operation for billing and that they are eager to sell time on their computer. Trustee Gleeson stated that he has been trying to get in touch with the Superintendent of Public Works to find out what the charges would be and if the charges would not be out of line we may very wP11 %% � 1174 go this way right at the beginning. Engineer Hooper stated that in conjunction with this he feels that we should get someone to check out the water meters already in- stalled and start to read them. 7. PUBLIC IMPROVEMENTS COMMITTEE REPORT Trustee Wilhelm reported that the Public Improvements Committee l j met on November 2nd and discussed projects which they feel should be started in the near future; namely, improving Arlington Heights Road, the bridge over the creek and Raupp Blvd. extension. The Committee discussed updating the Subdivision Ordinance which deals with street lighting and recommends that the Board ask the attorney to draw up regulations dealing with street lighting. Trustee Wilhelm stated that under new business he will ask Board approval to advertise for a full time employee for the Utility Department with the salary to be decided by the Board. Discussion on the projects followed. Trustee Wilhelm stated that studies should be undertaken now as to the advisability of taking a census and since he feels this falls within the jurisdiction of his committee, he will get to- gether with the Finance Committee and report back to the Board. Trustee Wilhelm stated that a Mr. Fairchild had attended the November 2nd meeting and indicated a desire to work with this committee. Trustee Wilhelm stated that since all members of the Public Improvements are Board members he would like to wait a few months before formally appointing Mr. Fairchild to the Committee. 8. PARK COMMISSION REPORT Harold Schoephoester, the Park Commissioner, reported that the Park Commission in their effort to expand the Park Program to embrace the teenagers held a dance on Halloween at Jack London Junior High School. The services of a top teenage band, "The Flock" , were used and about 320 teenagers attended the dance. The Park Commission felt encouraged enough to the point where they felt that they should have another dance during the Christmas Holidays again having a name teenage band. Mr. Schoephoester stated that he would ask the Board to issue a check for $500 .00 to cover the cost of the band as the general procedure for payment to bands is either with the contract or that night on the spot. A little profit was cleared on the Halloween dance and Mr. Schoephoester stated that the most that would be out of pocket would be approximately $100.00. The dance would be held December 27th or 28th depending on the availability of the school. 1175 Mr. Schoephoester stated that he would like to have the Board officially certify the appointments of MRS. ROBERT WARNER, 495 Trinity Court as Chairwoman, and MRS. MARY MODENE, 490 Middlesex, to the finance committee of the Park Commission. Trustee Lewis moved that the Board authorize Mr. Schoephoester to offer the contract to the teenage band for $500.00 for the Christmas dance. Trustee Felten seconded the motion. Upon roll call, the motion carried unanimously. Trustee Gleeson moved that the appointments of Mrs. Robert Warner and Mrs. Mary Modene to the finance committee of the Park Commission be upheld. Trustee Felten seconded the motion and it carried unanimously. Trustee Thorud stated that he would check out the Bonding for these two ladies. President Thompson asked Mr. Schoephoester if the Park Commission had given any consideration to the diversification of the Park Program in order that the Village Government might use 'the Park Building. Mr. Schoephoester replied that the Commission is working on this at the present time and this will come under discussion at the next meeting. 9. POLICE & FIRE COMMISSION REPORT Eugene Racette, Chairman, reported that he had met with one of the Directors of the Illinois Police & Fire Commission and that this gentlemen had recommended that the Village Board pass a Table of Organization for the Police Department. This Table of Organization would include all full time employees. Mr. Racette also stated that there is a possibility of hiring a third full-time Police Officer. Discussion followed on organization of the Police Department. 10 . TRAFFIC & SAFETY COMMITTEE REPORT Trustee Lewis reported that the Committee had met with interested people re the Bicycle Ordinance which matter has been tabled until the next regular meeting. Trustee Lewis stated that he will come to the Board very soon with the Committee' s recommendations as to the Bicycle Ordinance. 11. PLAN COMMISSION REPORT Alex Stasal, Chairman, reported that his Commission does not have a report at this time. // 2' 3__ 1176 OLD BUSINESS 12. SCHOOL DISTRICT REQUEST RE LOT B ARLINGTON HILLS Attorney Raysa stated that he had asked the School District to make a survey of the property and as soon as this is available the Attorney stated that he will prepare the deed. Trustee Wilhelm stated that it was this Village Board' s policy to give the land necessary to put up buildings to the School Dis- trict and fron them on a joint venture is operated. This is the first time that Trustee Wilhelm can recall that the School Dis- trict is coming out and specifically asking for a lot. The question in Trustee Wilhelm' s mind is, do they need all the land they are asking for, or is it too much or too little. President Thompson stated that it was his impression that the District had definite building plans. Trustee Wilhelm stated that he does want to give the School District the land but doesn' t want to give them more that they must have. Trustee Lewis stated that he has seen plans for the building drawn on a rough plat and this is their estimate of what they will have to have for the actual building site including parking and sidewalks. This portion is approximately half of the site. Trustee Lewis stated that he will get the demensions of the building from John Barger along with the size of the parking lot and driveway. 13. PLAN COMMISSION APPOINTMENTS President Thompson stated that he would like to re-appoint the following gentlemen to the Plan Commission: RAYMOND AXEN HENRY CIMAGLIO EDWARD FABISH ALEX STASAL Trustee Gleeson moved the appointments be confirmed. Trustee Felten seconded the motion and it carried unanimously. President Thompson stated that he would like to appoint EDWARD FABISH as Chairman of the Plan Commission. Trustee Wilhelm moved the appointment be confirmed. Trustee Lewis seconded the motion and it carried unanimously. 14. DAMP PROOFING OF EXTERIOR CRAWL SPACE WALLS Edmond Venetianer, the Building Commissioner, stated that in 1177 connection with the damp proofing of exterior crawl space walls he had talked with representatives of a number of communities and the Regional Representative of National Homes. With the exception of Rolling Meadows, all the communities recommend damp proofing and some of the communities require that the floor of the crawl space be cement. Mr. Venetianer recommended that the Building Code be amended to require damp proofing of crawl space exterior walls. Trustee Wilhelm moved that the Board authorize the Attorney to so amend the Building Code to require damp proofing of the ex- terior walls of crawl spaces. Trustee Lewis seconded the motion and upon roll call, the motion carried. 16. PURCHASE OF POLICE VEHICLE Trustee Lewis stated that the Police Department had advertised for bids for a Police Vehicle and received one bid which was re- ferred to the Traffic & Safety Committee for follow up to see that the specifications were met. The specifications were met in the bid. The bid is from Mark Motors, Arlington Heights, delivery approximately 45 days from receipt of order. The bid was $2,438. 73. Trustee Lewis stated that he had made a couple of phone calls to see if a lower price would be available from other sources and found ): that this bid was in a favorable price category. Trustee Lewis moved the Board accept the bid of $2,438. 73 from Mark Motors, Inc. of Arlington Heights for a police vehicle. Trustee Gleeson seconded the motion. Trustee Thorud asked Trustee Lewis to let him know when the vehicle is delivered for insurance purposes. Upon roll call, the motion carried unanimously. NEW BUSINESS 15. ANNEXATION PETITION FROM HAROLD FRIEDMAN Mr. Aribert Wild appeared on behalf of Mr. Harold Friedman. Mr. Friedman is petitioning the Board for annexation of approximately 100 acres located on the southeast corner of Arlington Heights Road and Route 83. Mr. Wild stated that the petition falls into two sections, one portion is intended to be used for commercial purposes and the remainder of approximately 90 acres is intended to be used in the future for residential purposes. Trustee Wilhelm moved that the Board receive the petition for annexation from Mr. Aribert Wild. Trustee Lewis seconded the motion and it carried unanimously. 1178 President Thompson then read the Petition of Annexation. Attorney Raysa stated that the Plat should be attached to the Petition, an ordinance should be drawn up and then passed. Trustee Lewis moved that we accept the annexation and instruct the Attorney to draw up the Ordinance required to accept the annexation of this land. Trustee Huxhold seconded the motion and upon roll call, the motion carried unanimously. C./, Mr. Wild also presented another petition of annexation from Mr. Harold Friedman to annex 33 acres north of Route 83. Presi- dent Thompson read this Petition of Annexation. Mr. Friedman had not as yet signed this Petition. Trustee Gleeson moved we accept the annexation contingent upon receipt of signature and Plat of Survey. Trustee Lewis seconded the motion and it carried unanimously. Trustee Gleeson moved that the Village Attorney be directed to draw up the annexation ordinance. Trustee Lewis seconded the motion and it carried unanimously. 16. WATERWORKS BONDS Attorney Raysa introduced Mr. Benjamin of Benjamin & Lang to the Village Board. Mr. Benjamin stated that Mr. Raysa had con- tacted him with two queries; one, are these bonds salable in the open market at par? Mr. Benjamin stated negative. The second question was, considering that the Statutes provide that Waterworks and Sewerage Revenue Bonds be sold at a discount if the interest rate they bear is less than 6%, what would that maximum statutory discount be? Mr. Benjamin had some figures before him but on closer perusal discovered that they had been computed in- correctly. He stated that he would have them recomputed. Mr. Benjamin stated that the Bond market is in a very poor state at the present time. Mr. Raysa stated that, in other words, in your opinion, the bonds cannot be sold at par and they have to be sold at a discount rate. President Thompson asked if Mr. Benjamin could give the Board a letter of what the market value of these bonds would be. Mr. Benjamin stated that the only definite way of determining market value is to make an offering which will require a full blown prospectus with all of the relevant information about Buffalo Grove, as it is now and as we project it to be. This is the only true way to test the market. Attorney Raysa stated that preparation of the prospectus would take 45 to 60 days and that with the market being what it is today the only reason to do this would be to avoid criticism from the public. Discussion of bonds followed. - � J' 1179 Mr. Benjamin recommended that the Village Board sell the Bonds at a discount to the people with whom they have been negotiating. President Thompson asked Mr. Benjamin to give the Board a letter to that effect. Mr. Benjamin stated that he would give the Board a letter stating in effect that the sale is not marketable at the present time and the Board will have to sell the bonds at the maximum discount as allowed by State Statute. Mr. Benjamin stated that if one year from now the market would be advantageous we would call the bonds away from these people and sell them publicly. Trustee Wilhelm requested that the President poll the Board and see if they are substantially in agreement with Mr. Benjamin' s recommendation. Attorney Raysa stated a resolution would be needed for Isham, Lincoln & Beale that the bonds would be sold at "X" number of dollars discount rate. The poll of the Board revealed that all members were in agreement with Mr. Benjamin' s recommendation. President Thompson directed the Village Attorney to investigate the market for the bonds and as soon as possible secure the letter of opinion so that we may meet again and put forth the resolution to sell the bonds. Attorney Raysa stated that we need the figures from Mr. Benjamin. President Thompson requested that the $20,000. 00 worth of bonds be sold to Mr. Aribert Wild so that the Village Board will be able to pay Clearbrook Plumbing for the construction of the well house. Attorney Raysa stated that he would draw up the Resolution for passage at this meeting. Trustee Wilhelm moved that the meeting be recessed for six minutes. Trustee Gleeson seconded the motion and it carried unanimously. The meeting reconvened at 10: 28 P.M. Resolution #R-67-23 was read by President Thompson authorizing the sale of $20,000.00 worth of Waterworks & sewerage Revenue Bonds to Mr. Aribert Wild. Trustee Huxhold moved that Resolution #R-67-23 be approved. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. 17. RE-ZONING REQUEST FROM HAROLD FRIEDMAN A letter from Harold Friedman was read by President Thompson. This letter stated that when the Arlington Hills Subdivision j/ 1180 was approved by the Board that an arbitrary maximum number of multi-family units was allowed; namely, six hundred units and that since we have annexed and zoned some properties as R-9 Multi- family zoning, that he would like to have his multi-family sites put under our regular R-9 Zoning. Mr. Friedman presented an artist' s sketch of a proposed multi-family development. Mr. Friedman stated that there would only be one and two bedroom units in this development. Trustee Gleeson moved that Mr. Friedman' s request be sent to the Plan Commission for study for the re-zoning. Trustee Felten seconded the motion and it carried unanimously. Mr. Friedman stated that since we have the R-9 Zoning and that since other apartment builders are getting this zoning, he would be put into an unfavorable competitive position if forced to build under the original agreement. 18. LETTER FROM HARRIS TRUST & SAVINGS BANK President Thompson then read a letter from the Harris Trust & Savings Bank relative to Waterworks and Sewerage Revenue Bonds which are unissued. The Harris Trust & Savings Bank is suggesting that the November 1 coupons be detached, cancelled and returned to the Village. Trustee Lewis moved that we authorize the Bank to clip the coupons and return them to us. Trustee Huxhold seconded the motion and it carried unanimously. 19. LETTER FROM WM. S. LAWRENCE & ASSOCIATES, INC. President Thompson read a letter from Wm. S. Lawrence & Associates, Inc. requesting that they be allowed to meet with the Village Board and the Plan Commission to discuses updating the Comprehensive Plan for Buffalo Grove. Trustee Wilhelm recommended that the meeting be held January 9th and that the Clerk be directed to inform the Plan Commission of the Special Meeting and write a letter re- questing Mr. Shafer to appear before us on that date. The meeting will be at 8 P.M. in the Park Building. 20 . NOTIFICATIONS FROM COOK COUNTY ZONING BOARD Two notifications from the Zoning Board of Appeals of Cook County were then read by President Thompson. Both meetings will be held on November 17th in the Chicago Civic Center at 10:00 A.M. President Thompson directed the Clerk to forward these notifications to the Plan Commission. 1181 21. LETTER FROM YMCA President Thompson read a letter from the YMCA in reference to a meeting to be held in Rolling Meadows on November 15th at 8 P.M. Representatives from the surrounding areas will meet to discuss the possibility of placement of a YMCA in this immediate area. The President directed the Clerk to contact the Presidents of the PTA' s of both Alcott and Kilmer Schools and suggested that the Park Commissioner be present. 22. LETTER FROM AIR POLLUTION CONTROL ASSOCIATION A letter from Air Pollution Control Association was read by President Thompson. The letter is in regard to membership in this organization with dues of $50.00. A poll of the Board re- vealed that the members were not interested in joining this association. 23. MEMO FROM CLERK President Thompson read a memo from the Clerk in which she re- quests the approval of the Board to purchase three Voter Re- gistration Binders for a total expenditure of $225. 00 . Trustee Huxhold moved that the Clerk purchase three Voter Registration Binders for a cost of $225.00. Trustee Felten seconded the motion and it carried unanimously. 24. LETTER FROM BUFFALO GROVE FIRE DEPARTMENT A letter from the Buffalo Grove Fire Department was read by President Thompson. The Fire Department writes that they are going to sponsor a wheelchair basketball game at Wheeling High School on January 24, 1968 and would like to arrange a half- time game between the Village Board of Buffalo Grove and the Village Board of Wheeling. President Thompson stated that the Board would take this under advisement. Trustee Wilhelm stated that he would like to see this first joint venture between the two Boards. 25. ORDINANCE #0-67-32 Ordinance #0-67-32 was read by President Thompson. This Ordinance amends the Comprehensive Zoning Ordinance of Buffalo Grove in regard to the Planned Development located west of State Road on Dundee Road, and the two lift stations owned and operated by the Buffalo Utility Company. Trustee Wilhelm moved that Ordinance #0-67-32 be approved. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 1182 26. AGREEMENT BETWEEN SCHOOL DISTRICT 21 AND VILLAGE BOARD RE PARK SITES Trustee Lewis moved that the discussion of the above agreement be tabled. Trustee Wilhelm seconded the motion and it carried unanimously. 27. VILLAGE STICKERS FOR POLICE AND FIREMEN l Trustee Wilhelm moved that the Village issue one free Village v Sticker to each Policeman and Fireman who reside in the Village, for the year 1968. Trustee Lewis seconded the motion and it carried unanimously. 28. KINGS TERRACE SALES OFFICE President Thompson stated that in connection with the acquisition of the King' s Terrace Sales Office we should direct the Attorney to draw up an agreement wherein we take over the utility payments. Acquisition of the building is effective as of November 1st. Attorney Raysa stated that we should have a bill of sale for the building. Trustee Wilhelm moved that we authorize the payment of the utility bills on the building of which we assumed ownership as of November 1st. Attorney Raysa stated that the building should be fully covered by insurance, now and in the future. President Thompson directed the Attorney to contact Mr. Lou Hefter of King' s Terrace to get the necessary papers in order. Trustee Huxhold seconded Trustee Wilhelm' s motion and it carried unanimously. Trustee Wilhelm stated that he would personally take care of shutting off the water supply to the building. 29. ILLINOIS COMMERCE COMMISSION HEARING President Thompson stated that tomorrow, November 14th, is the meeting before the Illinois Commerce Commission concerning the raise of sewer rates of the Buffalo Utility Company. President Thompson stated that he would like the Board to authorize the Village Attorney to secure the services of Isham, Lincoln & Beale to help represent us at that hearing on behalf of the approximately 1200 citizens of the Village who are users of the Utility Company. President Thompson stated that we do have the intent to buy the Buffalo Utility Company and should the situation arise, he would so 1183 state this intent at the hearing. Attorney Raysa stated that there is the possibility of buying the sewer facilities seperately since they are now only asking for an increase in sewer rates. President Thompson stated that he would not, at the present time, offer a particular figure since the report from Consoer, Townsend has not been fully digested as yet. Trustee Lewis moved that the Board authorize the Village Attorney to secure the services of Isham, Lincoln & Beale to appear as co-counsel at the Illinois Commerce Commission hearing. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 30 . FULL TIME EMPLOYEE FOR PUBLIC WORKS Trustee Wilhelm moved that the Public Improvements Committee be allowed to advertise for a full-time employee for Public Works. Trustee Felten seconded the motion. Trustee Wilhelm stated that he would meet with the Finance Committee to discuss salary of this employee. A vote was taken and the motion carried unanimously. 31. REPORT ON PUBLIC WORKS Engineer Hooper gave a brief report on the status of the various construction and engineering activities going on in the Village. 32. STREET UNNAMED Trustee Thorud stated that a resident on the street fronting on Dundee Road where the Lexington Green models once stood has re- quested that the street be named. President Thompson suggested that the residents of the street get together, choose a name and come before the Board for approval. 33. INCINERATORS Trustee Thorud asked if the Village had an Ordinance on incinerators. He stated that one of the occupants of the Ranch Mart had contacted him with the request to install one to be used for commercial purposes. Engineer Hooper stated that there are regulations as to burning of trash but that this particular matter should be looked into further. 34. SCHOOL SIDEWALKS Trustee Lewis stated that he had talked to John Barger of School 1184 District 21 in regard to installation of sidewalks in front of both Alcott and Kilmer schools. It was agreed that it would not be feasible to install them in front of Alcott at least until such time as the vacant lots adjacent to the school have been built upon. As far as Kilmer is concerned, Trustee Lewis stated that there is a little problem but he thinks it will be worked out. Trustee Lewis stated that the School District is not allowed to build sidewalks on land that doesn' t belong to them and they are renting the land upon which Kilme r School is built at the present time. 35. ADJOURNMENT Trustee Gleeson moved the meeting be adjourned. Trustee Lewis seconded the motion and it carried unanimously. Respectfully submitted, Village Clerk Approximately 11:40 P.M. /� � i f