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1969-02-17 - Village Board Regular Meeting - Minutes 1518 2/17/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, FEBRUARY 17, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 00 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Lewis, Felten, Gleeson, Thorud Absent: Trustee Wilhelm 1. APPROVAL OF MINUTES OF FEBRUARY 3RD Trustee Thorud moved that the minutes of February 3rd be approved as published. Trustee Lewis seconded the motion and the vote was as follows: AYES: Trustees Huxhold, Lewis, Thorud NAYS: None ABSTAIN: Trustees Felten, Gleeson ABSENT: Trustee Wilhelm The motion carried. 2. POLICE DEPARTMENT REPORT The Police Department report is a quarterly report showing hours worked of 6, 235 during November, December and January. Discussion followed. 3. FIRE DEPARTMENT REPORT There were a total of 785 hours worked for the month ending January 31, 1969 by the Fire Department. 4. PUBLIC IMPROVEMENTS COMMITTEE REPORT Discussion followed on the Public Improvements Committee Report. Mr. Bannister stated that the Public Improvements Committee had gone over the plans for the Municipal reservoir and Well House No. 2 and they are in agreement with the plans. Discussion followed. 1519 2 17 69 5. VILLAGE MANAGER' S REPORT (Doc. #69-2) Trustee Felten moved that the Village Manager be directed to draw up the complete specifications, salary, etc. on a full time building inspector and report back to the Board. Trustee Huxhold seconded II the motion. Discussion followed. Upon roll call, the motion carried unanimously. OLD BUSINESS 6. PROJECTED CONSTRUCTION AT WELL SITE #2 President Thompson stated that the Public Improvements Committee has recommended that the Board accept the drawings as submitted with one change as recommended by Hattis Engineers. The President stated that the Well House #2 would be natural gas generated. Trustee Thorud moved that bids be invited for the reservoir and well house at Well Site #2 contingent upon the sale of bonds and that bids include specification changes as recommended by Hattis Engineers. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 7. AMENDMENT TO BOCA CODE President Thompson stated that the amendment to the Boca Code had been requested by the Building Commissioner and that at the last meeting, when it was brought up, there seemed to be some confusion. Mr. Knoeppel of Hattis Engineers explained the change requested in the code. Discussion followed. Trustee Gleeson moved that the Village Attorney be directed to draw up the necessary ordinance to amend the building code to exclude residential and multi-family dwellings from section 308. 1 of the Third Edition of Boca Basic Building Code. Trustee Huxhold seconded the motion and upon roll call, the motion carried unanimously. 8. ENTRANCE GATES Trustee Huxhold stated that he had read in Paddock Publications that the Board was getting an ordinance to ban entrance gates and asked if this was correct. President Thompson stated that this is not what the Board has stated. He further stated that there will be an ordinance requiring that any future entrance gates not be constructed until such time as the Board approves of their con- struction. Discussion followed. 1520 2/17/69 9. ZONING ORDINANCE Trustee Felten asked the Village Manager of the status of the printing of the Zoning Ordinance. Mr. Bannister stated that the Zoning Ordinance has not been printed but that the Village Engineers are looking over the ordinance for possible changes. The Village Manager stated that he would get some copies printed for sale. 10. PURCHASE OF LOT FOR ACCESS TO WHITE PINE LAND Trustee Felten asked if the Village Manager had checked with Mr. Harold Friedman on the purchase of a lot for access to the White Pine land. Mr. Bannister stated that he is waiting to hear from Mr. Friedman. 11. LIQUOR ORDINANCE Trustee Felten stated that at the January 13th meeting President Thompson was supposed to ask the representatives of the Bowling Alley to be present for a February meeting. Mr. Bannister stated that he would contact them and ask them to be present at a meeting in March. 12. FINANCIAL CONSULTANTS Trustee Felten asked if Benjamin & Lang, the Village financial con- sultants, had submitted a bill for their retainer as yet. Mr. Bannister stated that they had not. President Thompson stated that they may have classified that their work is all included in the Bond issue and directed Mr. Bannister to contact them as to their bill. NEW BUSINESS 13. CITIZEN COMPLAINTS President Thompson stated that Trustee Felten has recommended that citizen complaints be recorded, indicating action taken, filed and that a monthly report on such complaints be made. Mr. Bannister explained his procedure in taking care of complaints as they are received. Trustee Felten stated that he feels that every citizen deserves the insurance that his complaint is filed properly and taken care of promptly. Trustee Felten further explained his position on the recording of complaints to inform the Board of the problem areas. He stated that the Police Department is required to make a monthly report and he doesn' t think it would be too much to ask the Village Manager tomake a report. Mr. Bannister stated that he can' t see anything to be gained by making 1521 2/17/69 a monthly report and that the complaints are on file if anyone is interested. Trustee Huxhold stated that he agrees with Trustee Felten that ser- vice is our business but that if the Village Manager has to be pinned down to making all kinds of reports then he will need a larger staff to assist him in doing so. Trustee Huxhold stated that he thinks Mr. Bannister has done a good job in the time he has been in the Village and he thinks, if possible, he should keep a list of the complaints and if any person wants to see them they are available. Trustee Thorud stated that he thinks there should be a numbering system on complaints so that a follow up can be made at a later date. Trustee Gleeson stated that to a certain extent he feels that the Village Board is not necessarily in the business of service, per se, it is in the business of supplying services which an individual villager cannot supply for himself. He further stated that the best and shortest system is one that takes the occurence and gets the job done and if reports are being created just to have reports all that is being done is innundating the people involved. Trustee Felten stated that with the speed message system already established and a numbering system added to that as recommended by Trustee Thorud, he doesn' t feel it would take too much more time,,to consolidate them to make a report. Discussion followed. Trustee Felten moved that each and every complaint be recorded, indicating action taken, filed and then a monthly report be sub- mitted to the Board of Trustees by the Village Manager regarding the complaints; including effected department, action taken, comments and end result. Trustee Thorud seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud NAYS: Trustees Huxhold, Lewis, Gleeson ABSENT: Trustee Wilhelm The motion was defeated. Li 14. ORDINANCE #0-69-5 -- ELECTION ORDINANCE President Thompson read Ordinance #0-69-5 which is the 1969 Regular Municipal Election Ordinance. Trustee Lewis moved that Ordinance #0-69-5 be approved as read. Trustee Gleeson seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. 1522 2/17/69 15. RESIGNATION FROM PUBLIC RELATIONS COMMITTEE President Thompson read a letter received from ANTHONY F. GOOD in which he submitted his resignation from the Public Relations Committee. The President stated that it is with a great deal of regret that he would accept this resignation from Mr. Good. The President then read a letter of thanks and commendation which he has written to Mr. Good. Trustee Felten moved that the Village Board concur in the acceptance of the resignation from Mr. Good and concur in the President' s letter of commendation. Trustee Gleeson seconded the motion and it carried unanimously. 16. MUNICIPAL BUILDING President Thompson stated that at the last Board meeting, the architect for the Municipal Building was directed to be ready at tonight' s meeting with bids on the additional work to be done on the building. Mr. Raccuglia, the architect, has written a letter asking that he be given additional time since the making of prints to be given to bidders has taken time. The President stated that he has told Mr. Raccuglia that the Board would understand and Mr. Raccuglia stated that he would be ready by the next meeting. 17. LETTER FROM POLICE CHIEF SMITH RE PARADE PERMIT President Thompson stated that Police Chief Smith has written a letter to the Board stating that he has issued a parade permit to the Little League Baseball organization for a parade to be held on February 22nd. 18. PLANS FOR VILLAGE OWNERSHIP OF THE BUFFALO UTILITY COMPANY Trustee Felten stated that with the sale of the Buffalo Utility Company coming up in a month or so, he would move that the Village Manager be directed to give the Board a report as to proposed operational plans and necessary specifications for the takeover of the private utility. Discussion followed. Trustee -Lewis seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Felten, Gleeson, Thorud NAYS: Trustee Lewis ABSENT: Trustee Wilhelm The motion carried. 1523 2/17/69 19. COMPUTERIZATION Mr. John Bell asked the status of the proposal brought forth by Trustee Gleeson re computerization of the financial records of the Village. Trustee Gleeson stated that the specifications should be ready within the next week as far as mailing them out to other organizations and that the specifications will limit it as far as the Village getting their own computer. L 20. CONDITION OF ARLINGTON HEIGHTS ROAD Mr. James Lenahan asked if there was anything the Village could do about getting the hole fixed on Arlington Heights Road at the bridge. President Thompson directed the Village Manager to contact Mr. Pontius at Lake County about the hole in the Road. 21. STATUS OF CAMBRIDGE DRAINAGE LAWSUIT Trustee Thorud asked Attorney Raysa the status of the Cambridge Drainage lawsuit. Attorney Raysa advised the Board that the suit is pending. 22. DEFENSE OF OFFICER KIND Attorney Raysa advised the Board as to the defense of Officer Kind and what action has been taken by Hartford Insurance Company. 23. COUNTY LINE ROAD Mr. Bannister stated that he would be attending a meeting on Tuesday, February 18th at 2 P.M. in regard to County Line Road. 24. ADJOURNMENT Trustee Felten moved to adjourn the meeting. Trustee Gleeson seconded the motion and it carried unanimously. Village Clerk Approximately 9: 25 P.M. APPROVED/1THIS DAY OF -7c-CJ , 1969 Villag esident