Loading...
1969-02-10 - Village Board Regular Meeting - Minutes 1510 2/10/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, FEBRUARY 10, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 10 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Gleeson, Thorud Absent: Trustee Felten 1. APPROVAL OF MINUTES OF JANUARY 27TH Trustee Wilhelm moved that the minutes of January 27th be approved as written. Trustee Lewis seconded the motion and it carried unanimously. 2. WARRANT #151 Trustee Gleeson read Warrant #151 in the amount of $20, 250. 14. Trustee Gleeson moved that Warrant #151 be approved as read. Trustee Lewis seconded the motion. Trustee Gleeson questioned the expenditure of $110. 10 for materials for baton uniforms listed under Department "G" . Trustee Gleeson stated he believed this expenditure would be contrary to an expression of the Board concerning purchase of T-shirts for the Park program. Trustee Gleeson moved to amend his motion of approval on the Warrant to delete that item until the Board receives an explanation of why the expenditure was approved for payment. Mrs. Beverley Warner, a member of the Park Commission, stated that the money was for material for uniforms for the Twirling Corps and these uniforms would be the property of the Park Commission. Discussion followed. Trustee Gleeson stated that he would still move to amend his motion to delete this item from the Warrant. There was no second to Trustee Gleeson' s motion. Upon roll call on the original motion, the vote was as follows: AYES: Trustees Huxhold, Lewis, Thorud NAYS: Trustees Wilhelm, Gleeson ABSENT: Trustee Felten The motion carried. 1511 2/10/69 3. WARRANT #152 Trustee Gleeson read Warrant #152 in the amount of $255. 83. This Warrant consisted of three items which were omitted from Warrant #151. Trustee Gleeson moved that Warrant #152 be approved as read. Trustee Wilhelm seconded the motion and upon roll call, the motion carried unanimously. 4. WATERWORKS WARRANT #36 Trustee Gleeson read Waterworks Warrant #36 in the amount of $6, 235. 55. Trustee Lewis moved that Waterworks Warrant #36 be approved as read. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. 5. MUNICIPAL BUILDING WARRANT #4 Trustee Gleeson read Municipal Building Warrant #4 in the amount of $9, 588.00. Trustee Gleeson moved that Municipal Building Warrant #4 be approved as read. Trustee Wilhelm seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. 6. TREASURER' S REPORT The Treasurer' s report was read by Trustee Gleeson in the absence of the Treasurer, Edward Dreher. There were a total of $289, 827. 18 in all accounts as of the end of January, 1969. Discussion on the re- port followed. 7. PLAN COMMISSION REPORT President Thompson stated that the Plan Commission has recommended that the Village Board enter into an agreement with Raupp Disposal Company. The President directed the Village Manager to contact Mr. Raupp and ask him to be present at a future Board meeting so that the Board can discuss his proposal with him. Discussion followed on the report as relates to entrance gates. Attorney Raysa advised the Board that the ordinance can be amended l to read that no structure with the exception of a building can be i erected without express permission of the Board and stated that he would have something set up for the Board to consider at the next meeting. Trustee Wilhelm stated that it is his feeling that this should be an amendment to the Subdivision Regulations Ordinance under a special heading. He stated that it is his feeling that the developers and builders pay more attention to the Subdivision Regulations than the 1512 2/10/69 Fence ordinance. He further stated that the Village records will show that these people were directed to inform the Board of their actions before the act and apparently this direction was not enough. Trustee Gleeson moved that the Village Attorney be directed to prepare an amendment to the Subdivision Regulations Ordinance giving complete control of individual instances to the Village Board and requiring that each individual instance be brought before the Board for their approval. Trustee Huxhold seconded the motion and it carried unanimously. 8. VILLAGE MANAGER' S REPORT (Doct. #69-1) President Thompson stated that one of the items on the Village Manager' s report deals with the extension of the option to purchase on the 27 acres now owned by Harold Friedman. Trustee Gleeson asked if Mr. Friedman had appraised the land as yet. Mr. Bannister stated that he presumes Mr. Friedman is in the process of getting the appraisal. Discussion followed on the odor of the water in the Park Building. Trustee Lewis moved to accept the recommendation of the Village Manager and leave the rod in the hot water tank in order to extend the life of the water heater. Trustee Huxhold seconded the motion. The following is the results of the vote taken on the motion: AYES: Trustees Huxhold, Wilhelm, Lewis, Gleeson NAYS: Trustee Thorud ABSENT: Trustee Felten The motion carried. Discussion on the report followed. in answer to a query by the auditing firm re- lative to an expenditure of purchase of salty Trustee Wilhelm pointed outthat salt was purchased last year and an attempt was made to spread it, but the salt spreader broke. He further stated that they contracted for the salt spreading for the remainder of the season and the contractor furnished the salt. ( Trustee Thorud asked the Village Manager if he was preparing now for \•�/ the laying of sidewalks in the spring and what about street lighting in the Strathmore area. Mr. Bannister stated that discussions are now being held about the street lighting in Strathmore. Discussion followed. President Thompson asked the Village Manager to inform Mr. Greengard, Engineers for the Strathmore area, of the Board' s wishes as far as the street lighting is concerned. -*and showing no distribution . . . 1 1513 2/10/69 Trustee Wilhelm asked about the report that had been requested from the Village prosecutor. Mr. Bannister stated that he had talked to him but had not set a firm date for him to come to a Board meeting. Mr. Bannister stated that he would ask him to come for the first meeting in March. Trustee Huxhold asked if Mr. Bannister had contacted the owners of the Ranch Mart Shopping Center about the proposed "No bicycle riding" . Mr. Bannister stated that he wasn' t directed to do so, but would contact them this week. He further stated that the report isn' t back from the survey company on the lights at Dundee Road and Buffalo Grove Road. President Thompson suggested that a registered letter be sent the survey firm and that funds should not be released until such time as we get the report. OLD BUSINESS 9. MUNICIPAL BUILDING Mr. Raccuglia, architect and contractor for the Municipal Building, stated that he has estimates of the cost of increasing the size of the Fire Department space in the new building 10 feet x 58 feet. He stated that he does not have firm prices as they are based on sketchy drawings. Mr. Raccuglia gave the individual prices on the work to be done with a $5, 794.00 estimate as the total. He further stated that the estimate for the raising of the ceiling in the Fire Department area was $2, 500.00 for a total of $8, 294.00. Dis- cussion followed. Trustee Gleeson pointed out that the Board is committed to spending $198, 111. 38 thus far and with this additional amount we would be up to a little under $207,000.00. Trustee Huxhold moved that Mr. Raccuglia get the prices for the work to be done and come back with the firm bids for the Board. Trustee Lewis seconded the motion. Mr. Raccuglia stated he would get the prices with and without the raising of the ceiling two feet. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Lewis, Thorud NAYS: Trustee Gleeson ABSENT: Trustee Felten The motion carried. 1514 2/10/69 10. WEST SIDE INTERCEPTOR SEWER BID OPENINGS President Thompson stated that at the last Village Board meeting at the time of opening the bids on the West Side Interceptor Sewer, Mr. Hooper stated that he thought there was a bid missing and that was a bid from Rosetti Contracting Co. , Inc. The President further stated that the Clerk had checked the file cabinet and was unable to find the bid, but the next day a more thorough check was made and the bid was found. The Clerk stated that she found the bid in the back of the file drawer pushed up flat against the rear wall of the cabinet. President Thompson opened the bid from Rosetti Contracting Co. , Inc. The President stated that a bid bond was enclosed for 10% of the bid and was dated January 6, 1969. President Thompson then read the bid in its entirety. The total of the Rosetti bid was $164, 504.00. President Thompson reread the totals on the bids received last week which were: Glenview Sewer & Water $185, 255.00 Geo. Kennedy Construction Company, Inc. 189, 230.00 Loitz Brothers 183, 344.00 Wm. Zeigler & Sons, Inc. 174,488.00 C. B. Construction Co. , Inc. 179, 280.00 Trustee Huxhold moved that the bid from Rosetti Contracting Co. , Inc. be turned over to the Design Engineer, Mr. Hooper, for his extensions and checking. Trustee Gleeson seconded the motion and it carried unanimously. Discussion followed on the lift station which will be removed. Trustee Wilhelm moved that the Village Engineers inventory the existing lift station for the purposes of salvage. Trustee Gleeson seconded the motion. Discussion followed. A vote was taken and the motion carried unanimously. Mr. Hooper returned and stated that the Rosetti bid was in order and recommended acceptance of that bid. President Thompson stated that at the last Board meeting it was found that Wm. Zeigler & Sons, Inc. had presented the low bid but since we found the bid from Rosetti Contracting Co. , Inc. in the rear of the file cabinet and it was here at the time of the opening of the other bids, he asked the Attorney' s advice as to what procedure to follow. Attorney Raysa advised that a motion should be made to vacate the bid accepted last week. Trustee Wilhelm moved that the bid from Wm. Zeigler & Sons, Inc. in the amount of $174,488.00 be vacated. Trustee Lewis seconded the motion and it carried unanimously. 1515 2/10/69 Trustee Wilhelm moved to accept the bid of Rosetti Contracting Co. , Inc. in the amount of $164, 504.00 contingent upon the sale of the bonds and the execution of the contract. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. Trustee Wilhelm moved that the bid bond from C. B. Construction be returned to them. Trustee Lewis seconded the motion and it carried unanimously. 11. MUNICIPAL RESERVOIR NO. 2 President Thompson stated that the Board has never properly approved the plans for Reservoir No. 2 in conjunction with Well #2 and that we are in a position where we should be getting contractural bids on the project. Mr. Hooper has designed the reservoir and the Village Engineers have checked the plans. Mr. Stearns of Hattis Engineers, stated that they have discussed the reservoir and there are a few minor suggestions that they will submit in writing to Mr. Bannister. Trustee Wilhelm moved that the plans be referred to the Public Im- provements Committee for a report back to the Board at the next meeting. Trustee Lewis seconded the motion and it carried unanimously. 12. AMENDMENT TO BOCA CODE President Thompson stated that the discussion on the amendment to the Boca code was held over until Mr. Venetianer would be present and that again Mr. Venetianer is not present as he was called out of town. Discussion followed on the proposed amendment. Trustee Lewis moved to direct the Village Engineers to furnish the necessary information to the Village Attorney so that he may draw up the proper amendment to the code as requested by the Building Commissioner. Trustee Wilhelm seconded the motion. Trustee Wilhelm stated that he would still like to have a more com- plete explanation of what is involved. Mr. Stearns of Hattis Engineers, stated that one of the men from Hattis had gone over this in some detail with the Building Commissioner. Discussion followed. ` 1 Trustee Lewis withdrew his motion and Trustee Wilhelm withdrew his second. Trustee Gleeson moved to table the amendment to the Boca Code. Trustee Huxhold seconded the motion and it carried unanimously. 1516 2/10/69 13. BUSINESS LICENSE ORDINANCE Attorney Raysa advised the Board to discuss the Business License ordinance at a Workshop session of the Board. Trustee Lewis moved to table the discussion on the Business License ordinance until the Workshop session the first Monday in March. Trustee Gleeson seconded the motion and it carried unanimously. NEW BUSINESS 14. CITIZEN COMPLAINTS President Thompson stated that a recommendation had been received from Trustee Felten that citizen complaints should be recorded, indicating action taken and then films and a monthly report should be prepared. Mr. Bannister stated that he does have a form of re- porting on these complaints. Discussion followed. Trustee Thorud moved that this item be tabled until the next meeting or until Trustee Felten is present to further explain his idea. Trustee Huxhold seconded the motion and upon roll call, the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Lewis, Thorud NAYS: Trustee Gleeson ABSENT: Trustee Felten The motion carried. 15. LETTER FROM SALVATION ARMY President Thompson stated a letter has been received from the Salvation Army requesting permission to conduct its annual Doughnut Day. He stated that permission had been granted in the past. Trustee Gleeson moved to grant the request to solicit from the Salvation Army and to waive the fee. Trustee Wilhelm seconded the motion and it carried unanimously. 16. TITLE III -- TRUSTEE LEWIS Trustee Lewis stated that each of the Board members have been given a folder to read about the Title III program. He stated that some time in the future he would like this brought up for discussion and would ask Mr. Bannister to place this on the agenda for one of the workshop sessions. 17. PROPERTY DAMAGE TO VILLAGE OWNED PROPERTY Trustee Thorud stated that there have been several instances where 1517 2/10/69 Village property has been damaged. Trustee Thorud moved that in instances where Village property is damaged that the Chief of Police submit a report to the Village Manager, who would then forward a report to the individuals involved of the amount of damage, so that they, in turn, could forward it to their insurance company; then, if no action is forthcoming, it should be forwarded to the Village Attorney for action. Trustee Gleeson seconded the motion. Discussion followed. A vote was taken and the motion carried unanimously. 18. ADJOURNMENT Trustee Wilhelm moved to adjourn the meeting. Trustee Lewis seconded the motion and it carried unanimously. )44.4 Village Ceerk Approximately 9: 25 P.M. /35 G' 2r1.- APPROVED 11THISf` DAY OF V- '2« , 1969. Village p_ ident Li