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1969-02-03 - Village Board Regular Meeting - Minutes 1502 2/3/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, FEBRUARY 3, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS `/. The President called the meeting to order at 8: 10 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Thorud Absent: Trustees Felten, Gleeson 1. APPROVAL OF MINUTES OF JANUARY 20TH Trustee Lewis moved that the minutes of January 20th be approved as published. Trustee Thorud seconded the motion and upon roll call, the motion carried unanimously. 2 . PARK COMMISSION REPORT President Thompson read the Park Commission report and stated that it is for information only. 3. PUBLIC RELATIONS COMMITTEE REPORT President Thompson stated that the Public Relations Committee report does not require Board action and is for information only. OLD BUSINESS 4. WEST SIDE INTERCEPTOR SEWER BID OPENINGS President Thompson stated that bids have been advertised for and received on the West Side Interceptor Sewer. He then directed the Clerk to open the bids received. The following are the bids: Glenview Sewer & Water Bond received for 10% of the amount bid $185, 255. 00 Geo. Kennedy Construction Company, Inc. Check in the amount of $21,000. 00 received 189, 230.00 1503 2/3/69 Loitz Brothers Surety bond received $183, 344.00 Wm. Zeigler & Sons, Inc. Surety bond received 174,488.00 C. B. Construction Co. , Inc. Bond received for 10% of the amount bid 179, 280. 00 President Thompson read each bid in its ' entirety. Mr. Hooper questioned whether or not Rosetti Construction had submitted a bid on the West Side Interceptor Sewer. The Clerk made a cursory check and stated that she was not able to find it. Trustee Huxhold moved that the Design Engineer, Mr. John Hooper, take the bids received and check them out for correctness. Trustee Lewis seconded the motion and it carried unanimously. 5. CROSS CONNECTIONS TO BUFFALO UTILITY COMPANY BID OPENINGS The Clerk was directed to open the bids received on the Cross Connections to the Buffalo Utility Company. The following were the bids received: Rosetti Contracting Bond received for 10% of the amount bid $37, 932. 00 C. B. Construction, Inc. Bond received for Interceptor sewer covers the Cross Connections also 39, 248. 00 Wm. Zeigler & Sons, Inc. Bond received for 10% of the bid 47, 636.00 Glenview Sewer and Water Company Bond received for 10% of the bid 49, 558.00 l Loitz Bros. . Bond received for 10% of the bid 34,474. 50 Ray Divito No bond received or bid check. Discussion followed on the fact that Mr. Divito had not submitted either a bond or bid check. Trustee Wilhelm moved that the requirement 1504 2/3/69 of the 10% bond be waived in this case, but it should be read contingent upon the posting of the necessary bond should the bid be accepted. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. Ray Divito $33, 925. 00 President Thompson read each bid in its entirety. Trustee Wilhelm moved that the bids be referred to the Design Engineer for tabulation and a report. Trustee Huxhold seconded the motion and it carried unanimously. Mr. Hooper pointed out that a bid check in the amount of $21, 000. 00 was received from Geo. Kennedy Construction Company and since he is the high bidder, he would recommend that the check be returned immediately. Trustee Wilhelm moved that the check in the amount of $21, 000. 00 be returned to the Geo. Kennedy Construction Company. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 6. LAWSUIT RE ACCIDENT INVOLVING POLICE CAR AND OFFICER KIND Attorney Raysa advised the Board as to the lawsuit re the accident involving the Police Car and Officer Kind. Trustee Huxhold moved that the Village Attorney be given authorization to file an appearance in Lawsuit #69M2-10021 assuming that the Insurance Company will not undertake the defense. Trustee Thorud seconded the motion and it carried unanimously. 7. BICYCLE RIDING AT RANCH MART SHOPPING CENTER Trustee Huxhold stated that he would like to see something on the books about bicycle riding at the Ranch Mart Shopping Center. Attorney Raysa stated that permission should be received from the owners of the property to post "No bicycle riding" signs and then an ordinance may be passed. Li 8. CIVIL DEFENSE President Thompson stated that the report from the Director of the Civil Defense, Mr. Arnold Krause, was read at the last Board meeting and that Mr. Krause had been asked to appear at tonight' s meeting to answer any questions that came up. Trustee Huxhold questioned Mr. Krause as to the programs mentioned in the report and asked if they could be given to the Board. Mr. H i I i �I 1505 2/3/69 Krause stated that the programs are on file with the Police Department and that he would get copies of the programs for the members of the Board. He stated that they were. presented to the Alcott PTA and the Holy Name Society of the Catholic Church. The First Aid course was conducted for the Fire Department. ( President Thompson stated that the Civil Defense Director should be working through the Village Board. Trustee Thorud asked if the equipment authorized for the Nurses ' Club had been purchased. Mr. Krause stated that it is all stored in the Emmerich Park Building. In reply to another question of Trustee Thorud, Mr. Krause stated that a portable generator is available in the event of a disaster to provide electricity for the Park Building and the Police Building. Further discussion followed. 9. MUNICIPAL BUILDING President Thompson stated that at the last Board meeting a question arose as to space allotted the Fire Department in the new Municipal Building. President Thompson stated that Mr. Raccuglia is present at the Board meeting to discuss any changes that were made. He further stated that in going back and investigating the building, the original approval for the plans and specifications was made on January 26, 1966 and that those plans as drawn as to the size have not been changed. He stated that 68 ' 6" were the inside measurements on the original plans that were submitted and they have not changed. The President asked if there could be some way of arranging the equipment in order to make them fit as it would be very difficult to change the footings at this date. Discussion followed. Trustee Huxhold stated that changes at this time would have to come out of the General Fund as the money allotted by the referendum is already contracted for. Mr. Raccuglia stated that he hadn' t made an estimate as to additional cost for additional square footage. Trustee Wilhelm stated that the Fire Department had submitted a drawing of theiriequirements at the time when the most preliminary plans were being made and that somewhere between that drawing which called for eighty feet and when plans were approved ten feet were missed. Trustee Wilhelm stated that he is no longer interested in where the ten feet went, but that we now find ourselves short the ten feet necessary to house the fire equipment properly. He further stated that he is in favor of spending general fund money to build an adequate structure. i V I, it I 1506 2/3/69 President Thompson stated that the only thing that comes to his mind is why after the recommendations of the Fire Department the Board chose not to accept them. Trustee Wilhelm stated he would like to think that was a genuine oversight on the Board and that he thinks it would be naive not to think that there would not be any oversights in any building. Discussion followed. Mr. Raccuglia presented the original sketch from the Fire Department pointing out that it had three doors, nor four; it was eighty feet long, but it also had a large kitchen and other rooms. He stated that this sketch was supposed to be just an idea. Fire Chief Winter asked the Board to consider the question of lengthening the building favorably. Discussion followed. Mr. Raccuglia stated that the cost of raising the building two feet to accommodate the raising of the ladder on the aerial fire truck would be approximately $2, 500.00. Trustee Wilhelm moved that the architect, Mr. Raccuglia, be instructed to be present at the next Board meeting with the figures and costs required to add the ten feet in question to the building. Trustee Thorud seconded the motion. Upon roll call, the motion carried unanimously. President Thompson asked Mr. Raccuglia to prepare a sketch of the building as it would look with the proposed ten feet added along with the estimates. 10. BID RECOMMENDATIONS FROM JOHN HOOPER Mr. Hooper returned to the meeting with the tabulations and his recommendations on the bids received on the two projects. Mr. Hooper stated that there was an error in Loitz ' s bid and the figure should be $183, 314.00. He further stated that Wm. Ziegler & Sons was low, with C. B. Contracting, Loitz, Glenview and then Kennedy in that order. Mr. Hooper suggest that the bid bonds from Ziegler and C. B. be re- tained and that the Board set the procedure in motion for letting the bids contingent upon the Bond issue. Discussion on the bids followed. Trustee Wilhelm moved that the bid for the West Side Interceptor Sewer be awarded to Wm. Ziegler & Sons contingent upon the sale of the bonds and that the bid bonds be returned to the unsuccessful bidders with the exception of C. B. Contracting. Trustee Huxhold seconded the motion and upon roll call, the motion carried unanimously. V i 1507 2/3/69 Mr. Hooper stated that in the bids on the Cross Connections to the Buffalo Utility Company, Loitz had once again made an error and their total bid should be $34, 501. 50. He further stated that Ray Divito was the low bidder with Loitz, Rosetti, C.B. , Ziegler and then Glenview in that order. He stated that since Mr. Divito had not presented a bid bond, he would suggest that this technicality be waived and the bid awarded to him and that the bonds be returned C.,1 to the unsuccessful bidders with the exception of Loitz and Rosetti. Trustee Wilhelm moved that the bid be awarded to Ray Divito in the amount of $33, 925 . 00 contingent upon the sale of the bonds and that the bid bonds bF, returned to the unsuccessful bidders with the exception of Loitz and Rosetti. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 11. ORDINANCE #0-69-3 President Thompson read Ordinance #0-69-3 which is an ordinance amending the Traffic ordinance to include "No parking" signs on the west side of Raupp Blvd. between the Bridge at Emmerich Park and St. Mary' s Parkway. Trustee Lewis moved that the Board adopt Ordinance #0-69-3 as read. Trustee Wilhelm seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Lewis, Thorud, President Thompson NAYS: Trustee Wilhelm ABSENT: Trustees Felten, Gleeson The motion carried. 12. ORDINANCE #0-69-4 President Thompson read Ordinance #0-69-4 which is an ordinance amending the Comprehensive Zoning Ordinance to zone the land in the Cumberland subdivision to R-4 single dwelling district. Trustee Lewis moved that the Board adopt Ordinance #0-69-4 as read. Trustee Wilhelm seconded the motion and upon roll call, the motion carried unanimously. 13. AMENDMENT TO BOCA CODE (BUILDING) President Thompson stated that the Building Commissioner, Edmond Venetianer, had requested an amendment to the Boca code and unfortunately, he was ill tonight and could not be present at the meeting. The President stated that he would like to have this matter tabled until Mr. Venetianer would be able to be present. Trustee Wilhelm moved that the amendment to the Boca code be tabled. Trustee Lewis seconded 1508 2/3/69 the motion and it carried unanimously. 14. SUBDIVISION REGULATIONS RELATIVE TO MANHOLE COVERS President Thompson stated that a letter has been received from Mr. Harold Friedman relative to the fact that the manhole covers in the Cook County portion of the Glen Grove area do not have the words "Village of Buffalo Grove" imprinted on them. Mr. Friedman is asking that he be allowed to leave them as they are. Discussion followed as to the proper procedure to follow in making an exception to the Subdivision Regulations. Trustee Wilhelm moved to table the matter. Trustee Thorud seconded the motion and it carried unanimously. 15. PETITION OF ANNEXATION AND PRE-ANNEXATION AGREEMENT ARLINGTON COUNTRY CLUB President Thompson stated that a pre-annexation agreement has been received from the Arlington Country Club requesting annexation to the Village of Buffalo Grove and requesting multiple zoning on a portion of the property with the stipulation that the eighteen hole golf course would remain. Trustee Thorud moved to forward this to the Plan Commission. Trustee Wilhelm seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. The Board then discussed a possible date for the public hearing to be held by them on the pre-annexation agreement. The Board agreed on March 13, 1969 at 8: 00 in the Park Building. The Clerk was directed to inform the Attorney of the date so that he would be able to write the public notice. 16. SUBDIVISION REGULATIONS RE MANHOLE COVERS Trustee Wilhelm stated that Mr. Fabish, Chairman of the Plan Commission, has pointed out that the only thing necessary for a variation from the Subdivision Regulations is that the petitioner present his request to the Board and that the Board, in turn, would refer it to the Plan Commission for their recommendation. Trustee Wilhelm then moved that the request from Harold Friedman be taken off the table and be re- ferred to the Plan Commission for action. Trustee Lewis seconded the motion and it carried unanimously. NEW BUSINESS 17. AUDIT REPORT FOR FISCAL YEAR ENDING APRIL 30, 1968 President Thompson stated that each member of the Board has received 1509 2/3/69 a copy of the Audit Report for the fiscal year ending April 30, 1968 from the Village Auditing Firm, Murphy, Lanier & Quinn. He stated that the audit is for the Board' s information. 18. CITIZEN COMPLAINTS (.1 President Thompson stated that Trustee Felten has requested that discussion on citizen complaints be withdrawn from the agenda until he is able to be present to make the report and that the President would so concur. 19. ADJOURNMENT Trustee Huxhold moved to adjourn the meeting. Trustee Thorud seconded the motion and it carried unanimously. Village Clerk Approximately 10: 10 P.M. eZ APPROVED THIS /' DAY OF --- ,_,,: , 1969 4/7 Village Pr dent