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1968-11-04 - Village Board Regular Meeting - Minutes 1422 11/4/68 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, NOVEMBER 4, 1968, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 08 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud 1. APPROVAL OF MINUTES OF OCTOBER 28TH Trustee Lewis moved that the minutes of October 28th be approved as published. Trustee Gleeson seconded the motion and it carried unanimously. OLD BUSINESS 2. MUNICIPAL BUILDING BID OPENINGS President Thompson stated that all of the bids have not been re- ceived as yetbut we have received the necessary bids to begin con- struction. The bids for excavation were opened first: Milburn $2, 700.00 Brooks Excavating 8, 800.00 Country Service + or - 10,000.00 President Thompson stated that two of the bids were received by telephone and that Milburn is doing work in the Strathmore area of Buffalo Grove and that is why the bid came in low. Bids for concrete were then opened: Niles Construction $25, 748.00 Kenron Conc. 21, 340.00 Carpentry work: Horcher Bros. $25, 550.00 Kitzinger, Inc. 33, 500.00 Struebing Construction Co. 31, 321.00 1423 11/4/68 Arbuthnot Construction $26, 700.00 (Called in. ) Structural Steel & Stairs: Great Lakes Structural $ 9, 505.00 Gerber Iron Works 7, 169.00 Li President Thompson stated that Mr. Raccuglia has been having a difficult time getting bids on the various phases of the work and one of the areas of difficulty has been the masonry. Trustee Felten moved that bids on masonry be tabled for the time being. Trustee Gleeson seconded the motion and it carried unanimously. Precast Concrete: Spancrete of Illinois $10, 000.00 Jail Cells: E. Van Noorden & Company $ 3, 171.00 Paving: Skokie Valley $9,460.00 Hardin Paving 8, 658.00 Endurance Paving 8, 880.00 Plumbing: Mueller Plumbing $17, 347.00 Domas Plumbing 17, 290.00 Insulation: Hoffman Insulation $ 359.00 Roofing and Sheet Metal: Weyrich Roofing Co. $ 5, 161. 00 Drywall: Skokie Valley Drywall $ 3,415.00 1424 11/4/68 Terrazzo Foyer: John Caretti & Co. $ 300.00 Hardware: M. F. Builders Supply $ 3, 250.00 LI Overhead Doors: Raynor North Shore $ 2, 950.00 Flagpole: Decoration Unlimited Aluminum $ 628.00 Fiberglass 598.00 Glass (Store Front) National Hamilton Glass $ 2, 380.00 Ceramic Tile & Resilient Floors: Peko Tile Co. $ 7,613. 25 Kitchen Cabinets: Better Kitchens, Inc. $ 419.00 Landscaping: Seidl Landscaping Seed $ 2, 200. 34 Sod 4, 902. 90 Trustee Gleeson moved that the architect and general contractor, Mr. Raccuglia, check the bids and extend them for the Board. Trustee Felten seconded the motion and it carried unanimously. LI Trustee Thorud asked Mr. Raccuglia if he would, as general contractor, provide the necessary insurance on the building. Mr. Raccuglia stated that that is in the specifications. 1425 11/4/68 3. MINI-PARK CAMBRIDGE Trustee Thorud read his written report to the Board on the Mini-Park in Cambridge situation. Trustee Wilhelm questioned the delegation of authority in the last sentence in which the Cambridge Action Committee was assigned the task of circulatimpetitions. Trustee Thorud stated that they had willingly accepted this job. President Thompson asked Trustee Thorud to present a follow-up to this report at the nextBoard meeting. Trustee Thorud stated that he would do so. Trustee Wilhelm asked if he was correct in assuming that the committee directed the Park Commission to make a study and if so, he was wondering if this direction shouldn' t come from the Board rather than the committee. Trustee Thorud stated that actually this had come from the Park Commissioner, himself. 4. GRETA LEDERER PROJECT Trustee Felten moved to continue action on the petition for annexation of Greta Lederer until the meeting of November llth. Trustee Gleeson seconded the motion and it carried unanimously. Fire Chief Winter stated that he has been informed by the manufacturer that there will be an increase in the cost of the aerial fire truck as of November 15th due to increased labor costs, etc. President Thompson asked Fire Chief Winter to get the necessary information on the fire truck to the Village Manager so that it will be put on the agenda for the November llth meeting. 5. BULGARELLI AGREEMENT President Thompson stated Mr. Bulgarelli has requested that he be allowed to tie into the Buffalo Utility Company for water rather than sink his own well since the sale of the Buffalo Utility Company to the Village of Buffalo Grove is pending. President Thompson stated that the Board had given Mr. Bulgarelli permission to sink his own well at the time of the re-zoning of the land and it, therefore, became a covenant on the land. Discussion followed. President Thompson stated that the Board would not want to put the water supply to the Cambridge Subdivision in jeopardy. He further stated that the Board has entered into very serious negotiations with the Utility Company and there is no reason to think that these negotiations will fail; and that so far the time schedule for the bond issue has been maintained. Trustee Gleeson asked if by the 18th of November, when we have the firm agreement from the Bond Company, we wouldn' t also have the firm purchase agreement from the 1426 11/4/68 Buffalo Utility Company. Attorney Raysa stated that he would like the Board to either call a special meeting or appoint a committee of the Board to meet with Duff & Phelps to discuss a problem that has arisen with the Lake County Sewage Treatment Plant. Mr. Bulgarelli stated that he could certainly wait until November 18th to make a decision about sinking a well. President Thompson polled the Board members as to their availablity for a meeting with Duff & Phelps. All Board members indicated that they could be available Thursday, November 7th at 8 P.M. in the Emmerich Park Building for such a meeting. Mr. Hooper will also be present. Mr. Raysa pointed out that no board action will be taken at the meeting, it is an information meeting. Trustee Lewis moved that the 21/2" outside fire connection be stricken from the Bulgarelli agreement as per the request from Mr. Bulgarelli. Trustee Wilhelm seconded the motion and it carried unanimously. 6. MUNICIPAL BUILDING BIDS Mr. Raccuglia returned to the meeting with the bids on the Municipal Building. Excavation: Trustee Gleeson moved that the Board accept the bid of $2, 700.00 from Milburn Bros. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. Concrete: Trustee Gleeson moved we accept the low bid from Kenron Conc. in the amount of $21, 340.00. Trustee Felten seconded the motion. Trustee Gleeson stated that he would assume that Mr. Raccuglia would point out if there were anything engineering wise why the Board should not accept the low bid. Mr. Raccuglia stated that he would do so. Upon roll call, the motion carried unanimously. Carpentry: Trustee Felten moved that the Board withhold the bid on the carpentry as Mr. Raccuglia wishes to check the specifications, until November llth. Trustee Gleeson seconded the motion and it carried unanimously. 1427 11/4/68 Precast Concrete: Trustee Wilhelm moved that the Board accept the bid of $10,000.00 from Spancrete of Illinois. Trustee Gleeson seconded the motion and upon roll call, it carried unanimously. Structural steel and stairs: Trustee Felten moved that the Board hold the bid on structural steel and stairs until the meeting of November llth. Trustee Gleeson seconded the motion and it carried unanimously. Drywall: Trustee Wilhelm moved that the Board accept the bid from Skokie Valley Drywall in the amount of $3,415.00. Trustee Lewis seconded the motion and upon roll call, it carried unanimously. Overhead doors: Trustee Felten moved that the Board hold the bid on overhead doors until the meeting of Novemberllth. Trustee Gleeson seconded the motion and it carried unanimously. Roofing: Trustee Gleeson moved that the Board accept the bid from Weyrich Roofing in the amount of $5, 161.00. Trustee Felten seconded the motion and upon roll call, it carried unanimously. Tile: Trustee Felten moved that the Board hold the bid on tile until the meeting of November llth. Trustee Huxhold seconded the motion and it carried unanimously. Terrazzo: Trustee Lewis moved that the Board accept the bid from John Caretti and Company in the amount of $300.00. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. Paving: Mr. Raccuglia suggested that everything not be paved at this time with some of the area going to gravel only which would alter the prices quoted. Trustee Felten moved that the bids on paving be withheld until sometime in the future. Trustee Gleeson seconded the motion and it carried unanimously. Flagpole: Discussion on aluminum versus fiberglass flagpoles followed. Trustee Felten stated that he would like to see more than one bid received on this particular item. Trustee Felten moved that the Board not 1428 11/4/68 accept the bid received from Decorations Unlimited on the Flagpole. Trustee Lewis seconded the motion and it carried unanimously. Kitchen Cabinets: Trustee Lewis moved that the Board accept the bid from Better Kitchens Inc. , in the amount of $419.00. Trustee Felten seconded his motion. Discussion followed. Trustee Felten then withdrew his second and Trustee Lewis withdrew his motion. Trustee Wilhelm moved that the Board reject the bid from Better Kitchens, Inc. in the amornt of $419.00. Trustee Gleeson seconded the motion and it carried unanimously. Jail Cell: Trustee Wilhelm moved that the Board accept the bid from E. VanNoorden and Co. in the amount of $3, 171.00. Trustee Lewis seconded the motion and upon roll call, it carried unanimously. Plumbing: Trustee Felten moved that the Board accept the bid from Domas Plumbing in the amount of $17, 290.00. Trustee Lewis seconded the motion and upon roll call, it carried unanimously. Store Front: Trustee Felten moved that the Board accept the bid from National Hamilton in the amount of $2, 380.00. Trustee Gleeson seconded the motion and upon roll call, it carried unanimously. Insulation: Trustee Lewis moved that the Board accept the bid from Hoffman Insulation in the amount of $359.00. Trustee Gleeson seconded the motion and upon roll call, it carried unanimously. The Building Commissioner, Mr. Edmond Venetianer, stated that he had approved the plans for the footings and foundation of the building. Trustee Felten moved that construction begin on the basis of the bids which have been received and let. Trustee Gleeson seconded the motion and it carried unanimously. Trustee Gleeson moved that the Board waive the building fee on the Municipal Building. Trustee Felten seconded the motion and it carried with Trustee Huxhold voting nay. 1429 11/4/68 NEW BUSINESS 7. LETTER FROM DEPARTMENT OF PUBLIC HEALTH President Thompson stated that the letter from the Department of Public Health approves the proposed water improvements in Strathmore Units 7, 8, 9 and 10. 8. BUSINESS LICENSES The President stated that the Village Manager has given each member of the Board information pertaining to a proposed ordinance on business licensing. The President asked that it be brought up again somewhere around the first of December. Discussion followed. Trustee Gleeson moved that the sample ordinance on Business licensing be forwarded to both the Legislative and Finance Committees and that they report back to the Board at the first meeting in December. Trustee Lewis seconded the motion and it carried unanimously. 9. MOTOR FUEL TAX AUDIT Trustee Gleeson stated that the Motor Fuel Tax audit shows the Village to be in a deficit position because some encumbered funds had been spent in other than the earmarked areas. He further stated that there is a problem with the Village not receiving money that was requested by resolution. The President stated that the Audit Report is for the information of the Board. 10. LETTER FROM HARRIS TRUST & SAVINGS BANK The President stated that the Harris Trust and Savings Bank is asking permission to detach coupons and cancel them from bonds which they are holding in safekeeping for the Village. The President stated that it is a matter of information for the Board that he will sign the request. 11. SWIMMING POOL Trustee Felten stated that he has been in meetings and working diligently on the possibility of constructing a swimming pool. He further stated that on October 28th a group of interested citizens met at the Rose Bowl to discuss the feasibility of a municipal swimming pool, at which meeting a representative of Paragon Pools presented various plans. Mr. Felten then introducted Mr. Kittridge of Paragon Pools. Mr. Kittridge then made his presentation. Discussion followed. 1430 11/4/68 After Mr. Kittridge finished his presentation the Presiden t thanked him for his time. Trustee Felten then went into the various ways of financing a municipal pool. He stated that he had discussed the matter with Mr. Lang of Benjamin & Lang and that he had strongly recommended that a pool be financed through general obligation bonds which would require a referendum. The President stated that he would like to see if the Jaycees could help in getting a comprehensive survey from the citizens as to their wishes before setting up a referendum. The President stated that the Board would require an approximation of prices so that the people can be asked if they would accept the possibility of a tax increase to support a pool; we should also find out if we have an appropriate land site for a pool. Discussion followed. Trustee Huxhold stated that he would like to have the people tell the Board what they would wish and that he thinks the suggestion by President Thompson as to Trustee Felten being on a committee and going to the Jaycee ' s to enlist their help is a good one and he stated that he would move to that effect. Trustee Thorud seconded the motion. Trustee Gleeson asked Trustee Felten to be sure and include in his study the maintenance cost differential outdoor and indoor, and desires of the people whether we are talking yearround or just seasonal. Attorney Raysa stated that a check should be made with some other communities to see how many people would use the pool and what kind of revenue could be expected. A vote was taken and the motion carried unanimously. 12. DR. SAIDEL -- ANIMAL HOSPITAL President Thompson stated that the Village is not yet in a position to service the Animal Hospital under construction on Dundee Road with water and sewer and that he has suggested to Dr. Saidel that he check with the Village Attorney and find out if the Board would agree that he would be allowed to install a well and septic system on his property for a period of time. President Thompson then read the proposed agreement. The President stated that one of the things to be considered is the period of time during which we would allow Dr. Saidel to operate his well and septic system to recapture any of the costs involved. Discussion followed. Trustee Wilhelm moved that the Board enter into the agreement with Dr. Saidel relative to his building a well and septic system on his 1431 11/4/68 property and set a time limit of three years to allow him to recapture the cost involved. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 13. FENCE ORDINANCE President Thompson stated that the Building Commissioner has pointed out that with the advent of Lake Cook Road there is a problem relative to the Fence Ordinance in that fences may not be erected any closer than 25 feet to a street. Mr. Venetianer stated that there are a number of houses which front on one street and back on another street which may be a fast thoroughfare and that the ordinance does not per- mit fences to be erected any closer than 25 feet to the street. Mr. Venetianer stated that he thinks the ordinance should be changed for houses which front on one street and back on another. Trustee Wilhelm stated that the Public Improvements Committee so notes the request and will take it up at their next meeting. President Thompson suggested that the Plan Commission also take note of the request and report back to the Board. 14. LAWSUITS Attorney Raysa advised the Board on the status of the lawsuit re storm drainage. Discussion followed. 15. MUNICIPAL BUILDING BIDS Mr. Raccuglia questioned how the contracts would be executed for the Municipal Building. President Thompson stated by the Village and Mr. Raccuglia. 16. ADJOURNMENT Trustee Gleeson moved that the meeting be adjourned. Trustee Felten seconded the motion and it carried unanimously. Village Clerk Approximately 10:45 P.M. APPROVED THIS � AY OF � , 1968. Village resident