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1968-10-28 - Village Board Regular Meeting - Minutes 1409 10/28/68 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, OCTOBER 28, 1968, AT THE MUNICIPAL SERVICE CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President Called the meeting to order at 8: 08 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud 1. APPROVAL OF MINUTES OF OCTOBER 14TH Trustee Lewis moved that the minutes of October 14th be approved as published. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. 2. MUNICIPAL BUILDING WARRANT #1 Trustee Gleeson read Municipal Building Warrant #1 in the amount of $12, 128. 38. Trustee Gleeson moved that Municipal Building Warrant #1 be approved as read. Trustee Lewis seconded the motion. Trustee Gleeson pointed out to the Board that the account numbers on the Municipal Building Warrant are a different set of numbers than those used for the General Fund or the Water and Sewer Warrants. He further stated that the accounting has been set up so that by next month there will be a report showing what the estimates are, what the bids are, what expenditures have been made and what is left in each account. President Thompson stated that Mr. Raccuglia was atilthe Municipal Service Center earlier in the evening and had stated that he would have all bids in for approval by the meeting of November 4th. Upon roll call, the motion carried unanimously. 3. WARRANT #144 Trustee Gleeson read Warrant #144 in the amount of $15,496. 01. Trustee Gleeson moved that Warrant #144 be approvedas read. Trustee Lewis seconded the motion. 1410 10/28/68 Trustee Felten asked Engineer Hooper to explain his invoices under Department "E" relative to review of plans and inspection fees. Engineer Hooper stated that he has inspected the installation of materials as they were being used in the construction of water, sewers, streets and occasionally sidewalks. Trustee Felten stated that at the October 14th Board meeting he had presented a report which listed areas in Strathmore in which the public improvements were not up to Village standards. This report was given to Mr. Hooper for his edification. Mr. Hooper stated that his in- spections do not cover street lights, trees or street signs and do not cover all sidewalks because he cannot be in the areas every day when sidewalks are poured. Mr. Bannister, the Village Manager, stated that sidewalks, driveways and Buffalo boxes are being inspected each day as the closings are made on new houses and that Levitt will repair cracked sidewalks in the spring. Trustee Felten stated that the Subdivision Regulations stated that the Village Engineer will inspect the sidewalks. Mr. Hooper stated that every place he has inspected they have been in accordance with the Subdivision Regulations. Discussion followed. Trustee Felten pointed out to Mr. Hooper that his letters regarding approval of public improvements were dated September 23rd and that on the 12th of October paving was still being accomplished. Dis- cussion followed. Trustee Felten then made a recommendation that the motion be amended to hold up the following invoices from Hooper Engineers: Inspection fees in Arlington Hills $1, 742. 06 Strathmore Unit 1 136. 53 Strathmore Unit 2 1, 039. 81 Strathmore Unit 3 1, 391.13 Arlington Hills 1st Addn. 93. 93 Buffalo Grove Unit VI 213. 69 Arlington Addition 353. 63 Trustee Lewis stated that he would not withdraw his second on the motion. Trustee Wilhelm asked if it was Trustee Felten' s feeling that the sidewalks are not up to Village standards and how Trustee Felten had determine this. Trustee Felten stated that he had deter- mined that they were not up to Village standards by measuring them. Trustee Felten stated that last week he was in the Ballantrae sub- division and they were pouring cement and they were using 2 x 4"s which measure 3 5/8" and were not pouring the extra inch at the 1411 10/28/68 driveways as required. Trustee Gleeson asked what the criterion would be to establish when these invoices should be paid. President Thompson stated that $4, 970.78 is the amount to be deleted from the Warrant. Further discussion followed. Trustee Huxhold stated that he thinks that as long as a Trustee has made a point a week is not too long to wait and that the inspections can be made during that time. Trustee Lewis again said that he would not withdraw his second. Upon roll call, the vote was as follows: AYES: Trustee Wilhelm, Lewis NAYS: Trustees Huxhold, Felten, Gleeson, Thorud The motion did not carry. Trustee Gleeson moved to approve the warrant less the $4, 970. 78 due Hooper Engineers and place this amount on a Warrant to be approved at the November 4th meeting. Trustee Felten seconded the motion. Trustee Thorud stated that he thinks the overriding point is not Mr. Hooper' s invoices, but the fact that this work is not being done. President Thompson instructed Trustee Felten, Village Manager and Mr. Hooper to make the inspections on Tuesday morning, October 29th. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Felten, Gleeson, Thonid NAYS: Trustees Wilhelm, Lewis The motion carried. 4. PLAN COMMISSION REPORT President Thompson stated that there are several items on the Plan Commission report which require Board action and will be taken up later in the meeting. 5. ZONING BOARD OF APPEALS REPORT President Thompson stated that the Zoning Board of Appeals report requires Board action which will be handled under new business. 6. VILLAGE MANAGER'S REPORT President Thompson stated that this report is a point of information for the Board and asked for any questions on the Village Manager' s report. Trustee Felten asked about the White Pine area and the strip of land which will be donated to the Village upon the sale of the 1412 10/28/68 Buffalo Utility Company and easements thereto. Trustee Felten stated that there are several easements to the property and that the ease- ment shown in the Village Manager' s report is impractical because of the grading of the land and he further said that Mr. Harold Friedman owns some lots on the other side of the property and wondered if per- haps he would be willing to sell one or two of the lots to the Village. President Thompson asked Trustee Felten if he would object to being appointed a committee of one to investigate the easements to the property as he is already familiar with the area. Trustee Gleeson stated that he thinks the Village Manager' s report is very informative and lets the Board know what is going on in the Village and asked that Mr. Bannister and Mr. Hooper give the Board a detailed report on the improvements which were approved. President Thompson stated that he would like to see the Engineer give a per- centage of what work has been done in public improvements so that the Board has an image of what still needs to be done. OLD BUSINESS 7. WATERSHED REPORT President Thompson stated that with the Board' s permission he would defer action on the Watershed Committee report. 8. JULIEN COLLINS & COMPANY AGREEMENT President Thompson stated that the Julien Collins & Company agreement includes the changes negotiated at the October 14th meeting. Trustee Felten moved that the President and Village Clerk execute the agree- ment as submitted. Trustee Gleeson seconded the motion. Trustee Gleeson pointed out that Julien Collins & Company have already met the first date agreed upon and that was October 21st to have the maturity table presented to the Board. Upon roll call, the motion carried unanimously. 9. PLAN COMMISSION REPORT - EDWARD SCHWARTZ & COMPANY REZONING REQUEST President Thompson stated that the Plan Commission recommends to the Board that they deny approval of the rezoning request from Edward Schwartz & Company to rezone five lots,.from R-5 to B-1. The President further stated that a letter has been received from the attorneys for Edward Schwartz & Company requesting that the Board table approval or denial of the request until December 2, 1968. The President read the letter. Trustee Lewis moved that the Board accept the request of the 1413 10/28/68 petitioner and continue the hearing until December 2, 1968. Trustee Huxhold seconded the motion. Trustee Wilhelm asked what the petitioner had in mind in asking for a continuance. President Thompson stated that the gentleman who was going to develop the land was not in town and would not be able to be present at the meeting this evening. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Lewis, Felten, President Thompson NAYS: Trustees Wilhelm, Gleeson, Thorud The motion carried. President Thompson stated that he voted "AYE" as he wondered if there would be a legal technality if the Board would hear this when their representatives could not be present. 10. PLAN COMMISSION REPORT -- KINGSWOOD METHODIST CHURCH ANNEXATION President Thompson stated that the Plan Commission recommends unanimously the approval of the annexation of the Kingswood Methodist Church. Mr. Venetianer, the Building Commissioner, stated that the plans for the Church are being reviewed. Trustee Lewis moved that the Board approve the recommendations of the Plan Commission and direct the Attorney to draw up the necessary ordinances. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. Attorney Raysa stated that he had mailed the proposed ordinances to the Village a few days ago and presented copies of the ordinances to President Thompson. 11. ORDINANCE #0-68-43 President Thompson read Ordinance #0-68-43 which is an ordinance approving a pre-annexation agreement and directing execution thereof. Trustee Felten moved that Ordinance #0-68-43 be approved as read. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 12. ORDINANCE #0-68-44 President Thompson read Ordinance #0-68-44 which is an ordinance annexing the Kingswood Methodist Church. Trustee Gleeson moved that Ordinance #0-68-44 be approved as read, subject to receipt of the necessary plats. Trustee Thorud seconded the motion and upon roll call, the motion carried unanimously. 1414 10/28/68 13. ORDINANCE #0-68-45 President Thompson then read Ordinance #0-68-45 which is an ordinance approving a special use and amending the zoning map of the Buffalo Grove Zoning Ordinance. Trustee Felten moved that Ordinance #0-68-45 be approved as read. Trustee Huxhold seconded the motion and upon roll call, the motion carried unanimously. Trustee Lewis stated that he would move that the Board waive the building fees as has been done in the past for Churches for the Kingswood Methodist Church. Trustee Wilhelm seconded the motion and upon roll call, the motion carried unanimously. 14. PLAN COMMISSION REPORT -- BUFFALO GROVE BANK President Thompson stated that the Plan Commission unanimously recommends that the Board approve the planned development as sub- mitted by the Buffalo Grove Bank provided there is a fifty foot right-of-way dedication on Buffalo Grove Road. The President stated that Mr. Bolton and Mr. Coffin are present in the audience representing the Bank. Discussion followed. Trustee Felten moved that the Board approve the planned development of the Buffalo Grove Bank contingent upon the balance of payment due under the pre-annexation agreement and upon the fifty foot right-of-way dedication. Trustee Huxhold seconded the motion. Mr. Bolton stated that they have found that the land is below grade and they would like to have permission to scrape off the black dirt and bring in fill up to within one foot of both Buffalo Grove Road and Dundee Road. President Thompson stated that this would be taken up separately and directed the Clerk to call the roll on the motion before the Board. Upon roll call, the motion carried unanimously. President Thompson asked the Village Engineer if it were proper to abort the flood plain. Mr. Hooper replied that the ditch across the Golf Course took care of the flood plain on that piece of property and it is very normal for them to fill the land. Mr. Venetianer stated that he would have no objection to them scraping off the dirt and only questioned the compacting of the fill. Mr. Coffin stated that the building will not rest on filled land. Dis- cussion followed. Trustee Huxhold moved that the petitioner be granted permission to 1415 10/28/68 scrape the earth and begin his fill pending approval of his plans as the Village Engineer has stated that this is in compliance with the grading in the area. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. President Thompson stated that we would need statements of right- of-way dedication and check for $500.00 to be earmarked for the Fire Department. 15. PLAN COMMISSION REPORT -- CUMBERLAND SUBDIVISION President Thompson asked if anyone were present representing the Cumberland Subdivision. Kr. Hooper stated that Mr. Harold Friedman is out of town and that he would be able to answer questions. 15. PLAN COMMISSION REPORT -- RE-APPOINTMENTS President Thompson stated that the Plan Commission has recommended the re-appointments of Raymond Axen, Henry Cimaglio and Edward Fabish. The Plan Commission is also informing the Board that the appointment of Mr. Alex Stasal will expire in November and that he regrets that he will not be able to serve the commission another term. President Thompson then read a letter he wrote to Mr. Stasal in which he commends him on the service he has given to the Village. The President stated that with the concurrence of the Board he would accept Mr. Alex Stasal? s resignation from the Plan Commission. Trustee Felten moved that the Board concur in the President' s action. Trustee Gleeson seconded the motion and it carried unanimously. President Thompson stated that he would publicly thank Mr. Stasal for his service. The President then stated with the concurrence of the Board he would appoint for another term of office, MR. RAYMOND AXED SIR. HENRY CIMAGLIO and MR. EDWARD FABISH. The President stated that in line with policy established a year ago, he would request Mr. Fabish to submit three names for the Chairmanship of the Commission so that the Board will have a choice and that he would appoint Mr. Fabish as acting chairman until such a time as a full time chairman is appointed. Trustee Wilhelm moved that the appointments of Mr. Raymond Axe; Mr. Henry Cimaglio and Mr. Edward Fabish be confirmed. Trustee Lewis seconded the motion and it carried unanimously. Trustee Gleeson stated that the policy on the Commission chairmen seems to be a cumbersome policy and that he would move at the present time that the President and Board only use this policy in cases where 1416 10/28/68 the current chairman either chooses to step down as chairman or resigns and leaves the Commission. Trustee Felten seconded the motion and it carried unanimously. The President stated that since the policy has been established, he would re-appoint Mr. Fabish as Chairman of the Plan Commission. Trustee Felten moved that the Board confirm Mr. Fabish' s re- appointment as Chairman. Trustee Gleeson seconded the motion and it carried unanimously. The President stated that he would like to commend Mr. Fabish on his first year' s work as Chairman of the Plan Commission. 16. PLAN COMMISSION REPORT -- CUMBERLAND SUBDIVISION President Thompson stated that Mr. Hooper has stated that he would be able to answer any questions the Board might have in connection with the Cumberland Subdivision. The President stated that a letter was received from Mr. Friedman along with the plat of subdivision. The President read the letter from Mr. Friedman in which Mr. Friedman is proposing to give the Village the sum of Thirty thousand dollars at or prior to the time of recording the plat of subdivision in lieu of donating land to the Village. The President stated that the original plat of subdivision for the Cumberland area had been turned down by the Board of Trustees over the recommendations of the Plan Commission because of the multi-family buildings ringing the commercial area. Trustee Felten stated that he would like to see the 9. 3 acres of land increased to 12 acres. Mr. Hooper stated that he could speak for Mr. Friedman on a donation of land of 9. 3 acres but could not speak about a 12 acre donation. Trustee Felten stated that the 9. 3 acres offered for donation is in a flood plain area and is less valuable than the land in the Cumberland area. Trustee Wilhelm stated that he was wondering if there was any thought given to the size of the parcel itself as perhaps the 9. 3 acres in that particular location would be more than needed and we could maybe arrive at a smaller parcel that the recreation end of the Village can l make use of. Mr. Fabish stated that the Plan Commission had discussed . land within the 93 acres and that he preferred the first site plan himself. Trustee Wilhelm stated that he would prefer to see public land located in the 93 acres. Mr. Fabish stated that that will have to be negotiated between the Board and Mr. Friedman. Discussion followed. Trustee Gleeson moved to table approval or denial of the Cumberland Subdivison plat until the 18th of November to be sure that Mr. 1417 10/28/68 Friedman would be back and available. Trustee Felten seconded the motion. A vote was taken with the following results: AYES: Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson NAYS: Trustee Thorud The motion carried. Mr. Fabish asked if the Park Commission had established a minimum size for a recreation site. Trustee Felten stated that minimum would be three acres with five acres being the more desirable size. 17. WATERSHED COMMITTEE REPORT -- TRUSTEE FELTEN President Thompson stated that Trustee Felten has asked for the feelings of the Board on the Watershed Committee. The President stated that he feels it is vitally important that Buffalo Grove enter into discussions pertaining to Watershed. The President went on to say that he is wondering if any actions that Buffalo Grove might take with reference to the Watershed Committee might reflect on the law suit which has been filed against the Village by certain citizens of the Village of Wheeling and the Village of Wheeling itself. Trustee Felten stated that he thinks the Board is misinterpreting the Watershed Committee -- the part he is working on is a subcommittee to establish the goals, plan strategy and establish other committees and he doesn' t think the law suit has any bearing on what this subcommittee will do. Trustee Felten stated that one of the things he would most likely push for is in the area of flood plain. Trustee Gleeson stated that he would like to know the Attorney' s opinion on whether or not action taken with regard to the Watershed Committee will jeopardize the law suit. Attorney Raysa replied that he doesn' t think that this preliminary work will hurt the law suit and when this comes to a point where something will be submitted to the Board, then he will check it over to see if the Board should go along with it or not. President Thompson advised Trustee Felten that if he had the time and was willing to devote it to the Watershed Committee, then he would say full speed ahead in trying to set up guidelines for the committee to work on. 18. CAMBRIDGE MINI-PARK Trustee Gleeson asked Trustee Thorud about the report on the Cambridge Mini-Park. Trustee Thorud stated that the Committee had met four or 1418 10/28/68 five weeks ago and that after discussion it was determined that there was no land available within the Cambridge area itself for a Mini- Park. He further stated that nothing could be accomplished at this time but that they did express to the Cambridge people that if they would attempt to locate any sites for a Park they come back to the Board at any time with their recommendations. President Thompson stated that the Cambridge Action Committee had been asked to take a survey re bussing to the Emmerich Park which has not been done as yet. The President asked Trustee Thorud to place his report in writing and find out if any action has been taken on the survey by the meeting of November 4th. 19. PLAN COMMISSION REPORT -- GRETA LEDERER PROJECT president Thompson stated that the Plan Commission report indicated that they will recommend their findings to the Board re the Greta Lederer project at a later date. Trustee Felten moved to continue the Greta Lederer hearing on petition for annexation until such time as the Plan Commission completes their discussions. Trustee Gleeson seconded the motion and 2: carried unanimously. 20. LETTER FROM BUFFALO UTILITY COMPANY Trustee Gleeson asked what could be done about the condition of Raupp Blvd. as it extends into the Park as the Buffalo Utility Company has informed the Board that they will not take action on this road until such time as the final agreements are executed . The President asked the Village Manager to see what can be done about keeping the Raupp Blvd. extension in a semblance of repair until such time as it is completed by the Buffalo Utility Company. NEW BUSINESS 21. CONTRACT WITH JOSEPH RACCUGLIA, GENERAL CONTRACTOR ON MUNICIPAL BUILDING Attorney Raysa stated that the contract is a standard form of con- tract with some changes which have been agreed to by Mr. Raccuglia. President Thompson read over parts of the agreement and noted where changes were made. The President stated that the contract has already been signed by Mr. Raccuglia. Trustee Huxhold moved that the President enter into the contract with Mr. Raccuglia, total contract price is $20, 000.00, on behalf of the Village. Trustee Felten seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. Trustee Thorud questioned the insurance on the building during time of construction. 1419 10/28/68 22. BOND MATURITY SCHEDULE RECEIVED FROM JULIEN COLLINS & COMPANY President Thompson asked the Village Manager to see that the bond maturity schedule is sent to each member of the Board. 23. RESIGNATION OF JOHN HOOPER, VILLAGE ENGINEER President Thompson stated that Mr. John Hooper, the Village Engineer, has submitted his resignation effective January 1, 1969. The President stated that he will accept the resignation of Mr. John Hooper effective January 1, 1969 with the concurrence of the Village Board. Trustee Gleeson moved that the Board concur in the President' s acceptance of Mr. Hooper' s resignation. Trustee Felten seconded the motion and it carried unanimously. 24. MUNICIPAL CLERKS' TRAINING INSTITUTE President Thompson stated that a Municipal Clerk Training Institute will be held November 22nd and 23rd at the Urbana Campus of the University of Illinois. The Village Manager has recommended to the Board that they authorize the Village Clerk to attend the institute. Trustee Felten moved that the Village Clerk be authorized to attend the Training Institute at the University of Illinois and authorize expenditures not to exceed $125.00. Trustee Huxhold seconded the motion. Upon roll call, the motion carried unanimously. 25. BUFFALO GROVE DAY 1969 CHAIRMAN AND COMMITTEE President Thompson stated that he fully concurred in the Village Manager' s recommendation to appoint a committee for the Buffalo Grove Day 1969 event. The President asked Trustee Felten to see if the Chairman for Buffalo Grove Day 1968 would be willing to accept the committee again. Trustee Felten stated that the Jaycee ' s next regular meeting would be November 13th and this matter will be brought up for general discussion. President Thompson stated that he would withhold any appointment at the present time and ask that the Jaycee ' s consider the same proposition under which they worked for 1968. Trustee Gleeson suggested that perhaps the Jaycee ' s could take this on in their regular portfolio of activities. Discussion followed. Trustee Felten asked that this matter be put on the agenda for November 18th. 26. ZONING BOARD OF APPEALS REPORT -- STANLEY KNECHT VARIATION President Thompson stated that the Zoning Board of Appeals recommends 1420 10/28/68 that the Village Board grant the side yard variation as requested by Mr. Stanley Knecht. The President asked if there were any objectors present at the meeting. No objectors were forthcoming. The President gave the members of the Board a plan of the proposed construction. Trustee Huxhold moved that the Board accept the recommendations of the Zoning Board of Appeals and grant the variation to Mr. Stanley Knecht. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 27. SIDEWALK POLICY President Thompson stated that the Village Manager has requested that the Board establish a sidewalk policy requiring the citizens to parti- cipate in the cost of replacing sidewalks. The Village Manager has provided the members of the Board with a letter used by the Village of Northbrook in connection with their shared cost program. Trustee Felten moved that the matter of sidewalk cost sharing be referred to the Public Improvements Committee. Trustee Lewis seconded the motion and it carried unanimously. 28. LETTER FROM METROPOLITAN SANITARY DISTRICT OF GREATER CHICAGO President Thompson stated that the letter from the Metropolitan Sanitary District of Greater Chicago is a point of information for the Board. This letter will be gone into in greater depth upon acquisition of the private utility company. 29. VILLAGE ENTRANCE GATES Trustee Felten stated that he still thinks the entrance gates at the corner of Bernard Drive and Arlington Heights Road are a hazard. Trustee Gleeson stated that those gates at Golfview Terrace and Buffalo Grove Road are also hazardous. President Thompson asked that the Traffic and Safety Committee look into the matter of whether or not the Village should have this type of entrance gate at all and report back to the Village Board. Trustee Gleeson moved that the matter of entrance gates be taken under consideration by the Traffic and Safety Committee and report back to the Board by November 18th. Trustee Felten seconded the motion and it carried unanimously. 1421 10/28/68 30. ADJOURMENT Trustee Felten moved that the meeting be adjourned. Trustee Gleeson seconded the motion and it carried unanimously. Village Clerk Approximately 10:47 P.M. APPROVED THIS '/ > DAY OF , 1968. 7,2 rx,E Village Prudent L