1968-09-09 - Village Board Regular Meeting - Minutes 1373
9/9/68
MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE
OF ILLINOIS, HELD MONDAY, SEPTEMBER 9, 1968, IN THE MUNICIPAL SERVICE
CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS
The President called the meeting to order at 8: 01 P.M. All present
stood and recited the Pledge of Allegiance to the Flag. The Clerk
called the roll and the following were found present:
President Thompson; Trustees Huxhold, Wilhelm, Lewis, Felten, Thorud
Absent: Trustee Gleeson (Arrived at 8: 11 P.M. )
1. APPROVAL OF MINUTES OF AUGUST 26TH
President Thompson stated that the minutes have been corrected with
an addition on Page 1370 and that Paragraph 15 on Page 1368 should
be changed on line 15 to read "Village Manager" instead of Village
Engineer. The Trustees have each received the corrected page 1370.
Trustee Huxhold moved that the minutes of August 26th be approved
as published and corrected. Trustee Thorud seconded the motion.
Trustee Felten stated that he would like the minutes to reflect
the reason for his abstaining vote on the salary increases for the
Police Department. He stated that he had abstained because he felt
the Village Manager should make up a complete salary schedule and
look into all the salaries of Village employees before any increases
were made. Also, on page 1371 he again abstained on the vote to
hire another Police Officer as he felt the finance committee was
not aware of the situation and should have been informed of any
request for additional salaries. Upon roll call, the vote was as
follows:
AYES: Trustees Huxhold, Lewis, Felten, Thorud
NAYS: None
ABSTAIN: Trustee Wilhelm
Trustee Gleeson arrived at 8: 11 P.M.
2. WARRANT #140
Trustee Gleeson read Warrant #140 in the amount of $19, 254.47.
Trustee Gleeson moved that Warrant #140 be approved as read. Trustee
Lewis seconded the motion. Discussion followed.
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Upon roll call , the motion carried unanimously.
3. WATERWORKS WARRANT #28
Trustee Gleeson read Waterworks Warrant #28 in the amount of $383.09.
Trustee Gleeson moved that Waterworks Warrant #28 be approved as
read. Trustee Felten seconded the motion and upon roll call, it
carried unanimously.
4. TREASURER' S REPORT
The Treasurer' s Report was given by Edward Dreher. There was a
total of $147,493. 30 in all accounts as of the end of August, 1968.
Discussion followed.
President Thompson asked the Village Manager to check with the
Motor Fuel Tax Department in Springfield to find out what is holding
up the allotment of monies which we requested on Resolutions passed
in June, 1968.
5. POLICE DEPARTMENT REPORT
President Thompson stated that there were a total of 2, 124 hours
worked by the Police Department for the month of August, 1968.
Discussion followed.
President Thompson stated that he noted on the year-to-date list of
complaints that the number of animal complaints appears to top the
list and suggested that a comprehensive and intensive program be
started to try and eliminate the number of complaints.
Trustee Felten asked about the open manhole on Buffalo Grove Road.
Chief Smith stated that there is no way to prevent the youth from
opening the manholes. President Thompson suggested that the Village
Manager contact the owners of the Buffalo Utility Company informing
them of the number of times we have had this problem and suggest to
them that they install a water tight cover. The President stated
that the Buffalo Utility Company has been most cooperative these
past few months.
6. FIRE DEPARTMENT REPORT
The Fire Department logged a total of 549 hours for the month of
July and 462 hours for the month of August. Discussion followed.
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7. PUBLIC IMPROVEMENTS REPORT
President Thompson stated that action required from the Public
Improvements report will be handled under New Business.
8. FIRE AND POLICE COMMISSION REPORT
President Thompson stated that the report has been received from
the Fire and Police Commission and action on the rq ort will be
handled under New Business.
9. FUTURE REPORTS AND ITEMS FOR AGENDA
William Bannister, the Village Manager, asked the members of
the Board and members of the Commissions to have their reports
in no later than noon of the Thursday before the Monday night
meeting so that the agenda can be locked in by Friday evening;
reports not in on time will be held over for the next regular
meeting of the Board. Discussion followed with Trustee Wilhelm
stating he felt that oftentimes matters came up on which action
would be required without having the necessary paperwork finished.
OLD BUSINESS
10 . ORDINANCE #0-68-38
President Thompson read Ordinance #0-68-38 which is an Ordinance
amending the Water Rate Ordinance to include a late charge and
also a $15.00 fee for restoring water service once it is shut off
for non-payment.
Trustee Gleeson moved that Ordinance #0-68-38 be approved as read.
Trustee Wilhelm seconded the motion and upon roll call, the motion
carried unanimously.
11. ORDINANCE #0-68-39
President Thompson read Ordinance #0-68-39 which is an Ordinance
amending the time of the meeting nights of the Board to the first
four Mondays of each month.
Trustee Felten moved that Ordinance #0-68-39 be approved as read
Trustee Gleeson seconded the motion.
Trustee Wilhelm.7stated that he feels this is going too far , and
would suggest that if there is such a pressing need to attend to
the business of the Village that the Board should increase their
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meeting nights to three a month instead of the proposed four.
He stated that he thinks a full 100% increase is premature and
unnecessary until proven otherwise; this will create an additional
expenditure on the part of the Administration budget.
Upon roll call, the vote was as follows:
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AYES: Trustees Huxhold, Felten, Gleeson, Thorud
NAYS: Trustees Wilhelm, Lewis
The motion carried.
NEW BUSINESS
12. LETTER FROM VILLAGE OF WHEELING RE WATERSHED COMMITTEE
President Thompson read a letter received from the Village of
Wheeling in connection with a Water shed Committee to be set up
and requesting that President Thompson appoint a representative
from the Board. The President stated that he feels the Board
should be involved in the study and in comprehensive plans which
will be involved. The President stated that he would appoint
Trustee Kenneth Felten as the delegate to the Watershed committee
and that he will act as the alternate.
Trustee Huxhold moved that the Board concur in the President' s
appointment of Trustee Felten to the Watershed Committee. Trustee
Thorud seconded the motion and it carried unanimously.
13. PLAT FOR CAMBRIDGE UNIT 7
President Thompson stated that Richard J. Brown Associates had
presented a plat for Cambridge Unit 7 for approval. Trustee
Thorud moved that the plat for Cambridge Unit 7 be forwarded to
the Plan Commission for recommendation back to the Board. Trustee
Felten seconded the motion. Discussion followed. A vote was
taken and the motion carried unanimously.
14. KIWANIS KIDS PEANUT DAY
President Thompson stated that he had received a call from
Rev. Holt of the Kingswood Methodist Church in regard to the
fact that Rev. Holt is a representative of the Kiwanis and that
the Kiwanis is requesting permission to sell peanuts on
September 27, 1968 in the Village of Buffalo Grove.
Trustee Lewis moved that the Kiwanis Organization be allowed to
sell peanuts in the Village on September 27, 1968 and that the
usual solicitation fee be waived. Trustee Gleeson seconded the
motion and it carried unanimously.
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President Thompson then read a Proclamation proclaiming
September 27, 1968 as Kiwanis Kids Peanut Day in the Village
of Buffalo Grove.
15. PUBLIC IMPROVEMENTS COMMITTEE REPORT
President Thompson stated that he would concur in the request
from the Public Improvements Committee and appoint a member of
the Fire Department to the Plan Review Division of the Building
Commission. He stated that the only problem is who to appoint
and since we already have a Lieutenant in the Fire Department
who is in the Building Department, he would appoint Mr. Norman
Schwinn as a representative of the Fire Department to the
Building Commission' s Plan Review Division with the concurrence
of the Board.
Trustee Wilhelm stated that he had discussed this matter with
Fire Chief Winter and had the impression that Fire Chief Winter
had someone in mind for this job and since the Fire Chief is not
present at the meeting, Trustee Wilhelm recommended that action
be tabled until Fire Chief Winter is contacted.
16. FIRE AND POLICE COMMISSION REPORT
President Thompson stated that part of the Fire and Police
Commission Report deals with two resignations from the Police
Department; one from Officer Ronald Moore and one from Radio
Operator Virginia Thorne. The President stated that with the
concurrence of the Board he would accept the resignations.
Trustee Gleeson moved that the Board concur in the resignations
from the Police Department of Officer Ronald Moore and Radio
Operator Virginia Thorne. Trustee Huxhold seconded the motion
and it carried unanimously.
President Thompson stated that the letter from Mr. Jeremy Brown,
Secretary of the Board of Fire and Police Commissioners, is in
regard to the fact that an opening must be created in the Police
Department Table of Organization. Trustee Lewis stated that the
Table of Organization should be changed to three patrolmen.
Trustee Lewis moved that the Village Attorney be directed to
draw up the necessary Resolution to include three Patrolmen in
the Table of Organization for the Police Department. Trustee
Wilhelm seconded the motion and upon roll call, the motion
carried unanimously.
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17. RETAINER INCREASE -- VILLAGE ATTORNEY
President Thompson stated that since there is an increased amount
of work imposed on Richard Raysa, the Village Attorney, and in
view of the fact that Board meetings now will be held four times
a month, it would seem reasonable to increase the Attorney' s
retainer fee to $4, 800. 00 a year or $400. 00 a month.
Trustee Huxhold moved that the Village Attorney' s retainer be
set at $4, 800.00 a year or $400. 00 a month. Trustee Lewis seconded
the motion.
Trustee Huxhold stated that Mr. Raysa has been with the Village
a long time and has done work over and above the work normally
done by an Attorney.
Trustee Wilhelm stated Mr. Raysa is certainly entitled to an
increase in retainer but that he would like to see the motion
worded to include his name as he would not like to be restricted
to the retainer were the Board to need the services of another
Attorney. Trustee Huxhold then amended his motion to include
the name of Mr. Richard G. Raysa. Trustee Gleeson amended his
second. Upon roll call, the motion carried unanimously.
President Thompson stated that Mr. Raysa has given unstintingly
of his time and that the Board feels that Mr. Raysa is doing an
excellent job.
18. MANAGEMENT INFORMATION SERVICES
President Thompson stated that the Village Manager has recommended
that the Board approve an expenditure in the amount of $60.00 for
a subscription to the Management Information Service.
Trustee Wilhelm stated that he does not see the necessity of
coming before the Board with routine expenditures such as this.
Trustee Gleeson stated that Board policy has been that anything
over $200. 00 requires Board approval even if it is in the budget.
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19. CAMBRIDGE APPROVALS - UNIT 6
President Thompson stated that before Acceptance of Improvements
can be made in Unit 6 of Cambridge we need certain information
from the Village Engineer, John Hooper, who is out of town. Mr.
Hooper has not presented anything to the Board in writing approving
these improvements.
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President Thompson stated that a Special Board Meeting has been
called for Monday, September 16, 1968 at which time bids willbe
opened for the Public Works vehicles and an informal discussion
will be held with the Lake County Board. The President stated
that he would recommend that Cambridge Approvals of Unit 6 be
added to the agenda for the Special Board Meeting.
Village Manager Bannister recommended that acceptance of
Levitt small improvements be put off until the next regular
Board meeting.
Trustee Wilhelm moved that the approval of Improvements in
Unit 6 of Cambridge be put on the agenda for the Special Board
Meeting on September 16, 1968. Trustee Gleeson seconded the
motion and it carried unanimously.
20. SHOPPING CENTER - DUNDEE AND ARLINGTON HEIGHTS ROAD
President Thompson stated that the Planned Development for the
shopping center at the northwest corner of Arlington Heights Road
and Dundee Road has been received. Trustee Lewis moved that
the Planned Development be forward fto the Plan Commission for
hearing and recommendations. Trustee Felten seconded the motion.
Discussion followed. A vote was taken and the motion carried
unanimously.
21. STENBORG PROPERTY - ORDINANCE AMENDING COMPREHENSIVE ZONING
ORDINANCE
President Thompson stated that the Ordinance is in regard to
amending the Comprehensive Zoning Ordinance to include the eight
acres commonly known as the Stenborg property. The President
requested that the Village Manager check with Engineer Hooper
to see if he is granting Engineering approval on the development.
Trustee Felten moved that the Ordinance be tabled until such
time as Engineering approval is received. Trustee Gleeson
seconded the motion and it carried unanimously.
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22. SALARY INCREASE - SGT. RICHARD BALL
President Thompson stated that the Traffic and Safety Committee
has recommended that Sgt. Richard Ball be granted a salary in-
crease to $75.00 per week. Trustee Lewis stated that this in-
crease is an oversight and should have been presented two weeks
ago.
Trustee Lewis moved that Sgt. Richard Ball ' s salary be increased
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to $75 . 00 per week. Trustee Wilhelm seconded the motion.
Discussion followed. Upon roll call, the motion carried
unanimously.
23. PRE-ANNEXATION AGREEMENT - 155 ACRE ANNEXATION AT CORNER
OF DUNDEE AND ARLINGTON HEIGHTS ROAD
President Thompson stated that Attorney Raysa has brought in
the Pre-Annexation Agreement with the necessary signatures
and also a letter of Intent (Doc. #68-38) from Alvin Kornfeld
agreeing to donate to the Village for public purposes, the
sum of $5,400.00 within one year of the date of the execution
of said Annexation Agreement. The President stated that this
does not require a motion of the Board; this notes for the record
that the necessary signatures have been obtained on the Annexation
Agreement and that the Letter of Intent has been received. The
President stated that he and the Clerk will affix their signatures
to the Annexation Agreement.
24. MINI-PARK CAMBRIDGE
President Thompson stated that a report has been received from
the Cambridge Action Committee which appears to be about 180
degrees out of line with the report that Trustee Felten presented
two weeks ago. The President stated that under the circumstances,
so that the Board may be made aware of what is happening and what
is desired of the people in Cambridge, he would like to appoint
a committee which would include a member of the Park Commission,
members of the Village Board and members of the Cambridge Action
Committee to analyze the results of the Cambridge Action Committee
and report back to the Board their conclusions as to the establish-
ment of a Mini-Park in the Cambridge area.
President Thompson stated that he would like to appoint the
following committee to work and investigate the establishment of
a Mini-Park in the Cambridge area: Trustees Felten and Thorud,
Harold Schoephoester, Tom Rappel, Scott Lemon, Tom Weaver and
David Just to report back to the Board at their earliest convenience
the results of any survey both pro and con. The President stated
that he will sit as an Officer Pro tem. Trustee Gleeson moved that
the Board concur in the appointments to the Committee. Trustee
Huxhold seconded the motion.
John Bell stated that there are several people who have stated
their opposition to the existence of a Mine,Park and he wonders
if some member of the opposition should be appointed to the
Committee.
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Trustee Felten stated that he didn' t think the Action Committee
should be represented on the Committee. He stated that to his
way of thinking the Action Committee' s letter sent out to Cam-
bridge residents distorted his report and the report from the
Action Committee to the President and Board of Trustees distorts
his report. Trustee Felten stated that he would be very happy
to have a public meeting inviting all members of the Cambridge
Subdivision to clarify his report and the Action Committee ' s
report. Trustee Felten stated that he would not want to serve
on a committee to investigate the establishment of a Mini-Park.
President Thompson stated that Mr. Brown has more than fulfilled
his legal, moral and contractual obligations with the Village of
Buffalo Grove in regard to the Cambridge Subdivision. At the
time of annexation, it was felt that the Sandburg site would
probably be adequate to have in that area. Mr. Bell stated
that he didn' t mean to imply that the only person who would
locate a site would be Mr. Brown and that he doesn' t feel Mr.
Brown is the only source. It was brought out in discussion
that Trustee Felten has continued to look for possible sites
outside of the Cambridge Subdivision.
The President then asked for names of three peoplecpposed to
the establishment of a mini-park to serve on the committee.
Mr. Richard Flack, Mr. Frank McCue and Mr. Richard Peterson
gave their names and indicated their willingness to serve on
the committee.
Trustee Gleeson then amended his motion to include the names
of Richard Flack, Frank McCue and Richard Peterson and delete
the name of Trustee Felten and include his own name. Trustee
Huxhold seconded the amendment. Discussion followed.
Trustee Gleeson moved to stop debate and vote the motion. Trustee
Wilhelm seconded the motion. Upon roll call, the vote was as
follows:
AYES: Trustees Wilhelm, Lewis, Felten, Gleeson, Thorud
NAYS: Trustee Huxhold.
The motion carried.
Upon roll call on the original motion, the vote was as follows:
AYES: Trustees Wilhelm, Lewis, Gleeson, President Thompson
NAYS: Trustees Huxhold, Felten, Thorud
The motion carried.
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25. POPULATION SIGNS
Trustee Wilhelm moved that the Village Manager be directed to
acquire appropriate population signs to be erected in the proper
locations. Trustee Lewis seconded the motion and it carried
unanimously.
26. BICYCLE REGISTRATION
Chief Smith stated that a meeting of the Traffic and Safety
Committee will have to be held to authorize the expenditure
of money for the purpose of purchasing the necessary forms
and tags for bicycle registration.
27. STREET REPAIR
Mrs. Deeanna Martin stated that the corner of Hiawatha and
Bernard Drive is in need of repair as people are using that
route to avoid the stop sign at Bernard and Raupp Blvd.
28. ADJOURNMENT
Trustee Lewis moved that the meeting be adjourned. Trustee
Gleeson seconded the motion and it carried unanimously.
Village lerk
Approximately 9:45 P.M.
APPROVED THIS DAY OF 4_.c „_ t/, 1968
Presiders ompson