1968-08-12 - Village Board Regular Meeting - Minutes 1353
8/12/68
MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE
OF ILLINOIS, HELD MONDAY, AUGUST 12, 1968, AT THE MUNICIPAL SERVICE
CENTER, 150 N. RAUPP BLVD. , BUFFALO GROVE, ILLINOIS
The President called the meeting to order at 8:00 P.M. All present
stood and recited the Pledge of Allegiance to the Flag. The Clerk
called the roll and the following were found present:
President Thompson; Trustees Huxhold, Lewis, Felten, Gleeson, Thorud
Absent: Trustee Wilhelm (Trustee Wilhelm arrived at 8: 05 P.M. )
1. APPROVAL OF MINUTES OF JULY 22nd AND JULY 30th
Trustee Felten moved that the minutes of July 22nd and the minutes of
July 30th be approved as published. Trustee Gleeson seconded the
motion and it carried unanimously.
2. WARRANT #138
Trustee Gleeson read Warrant #138 in the amount of $17, 815. 16.
Trustee Wilhelm arrived at 8:05 P.M.
Trustee Lewis moved that Warrant #138 be approved as read. Trustee
Gleeson seconded the motion. Discussion followed. Upon roll call,
the vote carried unanimously.
3. WATERWORKS WARRANT #25
Trustee Gleeson read Waterworks Warrant #25 in the amount of $25, 681.61.
Trustee Gleeson moved that Waterworks Warrant #25 be approved as read.
Trustee Lewis seconded the motion and upon roll call, the motion carried
unanimously.
4. WATERWORKS WARRANT #26
L) Trustee Gleeson read Waterworks Warrant #26 in the amount of $29, 583. 90.
Trustee Gleeson moved that Waterworks Warrant #26 be approved as read.
Trustee Lewis seconded the motion and upon roll call, the motion carried
unanimously.
5. TREASURER' S REPORT
The Treasurer' s Report was read by the Treasurer, Edward Dreher. There
were a total of $222, 521. 23 in all accounts as of the end of the month.
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6. OPENING OF BIDS FOR MUNICIPAL BUILDING BONDS
The President stated that the Board will open bids in approximately
five minutes for the sale of $225, 000 Municipal Building Bonds of
the Village of Buffalo Grove. The President went on to say that before
the Board opens the bids, he would like to review the procedure followed
by the Board to sell the bonds in the open market.
Li President Thompson stated that the Board' s Financial Consultants,
Benjamin and Lang, prepared and mailed out 375 copies of the bond issue
prospectus. Copies were sent to dealers, banks and other investors
known to be interested in this type of bond.
A Notice of Sale was printed in the Wall Street Journal on August 8,
1968. A clip of the notice and publisher' s certificate evidencing
publication was in the President' s hand.
A Notice of Sale was also printed in The Bond Buyer, a nationally
distributed paper used by dealers and investors, on August 8, 1968.
The President stated that Publisher' s Certificate and clip of this
notice is also here.
The President stated that he will entertain a motion directing that the
published copies of the Notice of Sale and Prospectus, pertaining to
the sale of $225,000 Municipal Building Bonds of the Village of Buffalo
Grove be contained in the minutes of this meeting and the documents
filed with the Village Clerk.
Trustee Gleeson stated that he would so move. Trustee Thorud seconded
the motion and it carried unanimously.
The President stated that he would entertain a motion to dispense with
the regular order of business so that we may open bids for the $225,000
Municipal Building Bonds. Trustee Thorud moved that the Board suspend
the regular order of business and receive and open bids for the $225,000
Municipal Building Bonds. Trustee Gleeson seconded the motion and it
carried unanimously.
The President asked if everyone submitted a bid who is going to do so?
t I There were no further bids forthcoming. Trustee Gleeson moved that the
�•J bids be closed. Trustee Felten seconded the motion and it carried
unanimously.
Trustee Lewis moved that the Village Clerk be directed to open the bids
and have them read and tabulated. Trustee Gleeson seconded the motion
and it carried unanimously.
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Two bids were received; the first from McDougal and Condon. President
Thompson read the first bid. The second bid was from Van Kampen,
Wauterlek and Brown, Inc. President Thompson read the second bid.
Trustee Gleeson moved that Mr. Benjamin be excused to tabulate the
bids while the Board continues with its regular business and that
when Mr. Benjamin has finished tabulating the bids he returns and
reports to the Board. Trustee Lewis seconded the motion. Upon
roll call, the vote was as follows:
AYES: Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud
NAYS: None
The motion carried.
The President stated that while the Board is waiting for the tabulation
of the bids, the meeting will continue with the regular business.
7. POLICE REPORT
President Thompson stated that the Police Report notes that there
were a total of 1767 hours worked during the month of July, 1968.
8. ZONING BOARD OF APPEALS REPORT
President Thompson stated that the Zoning Board of Appeals Report
will be held over for action under New Business.
9. PUBLIC RELATIONS REPORT
The Public Relations report was received and is so noted in the records.
President Thompson read a Letter of Commendation written by him to
Trustee Felten and his Public Relations Committee in regard to their
efforts for the Tenth Anniversary Booklet which was recently distributed
to the residents of the Village.
l / 10 . LETTER RECEIVED COMPLIMENTING THE PARK COMMISSION FOR SUMMER PROGRAM
�./ President Thompson read a letter received from a former resident com-
plimenting the Park Commission on their summer park program.
11. RECESS
Trustee Felten moved that the Board have a five minute recess until
Mr. Benjamin is finished tabulating the bids on the Municipal Building
Bonds. Trustee Huxhold seconded the motion and it carried unanimously.
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12. RE-CALLED TO ORDER
President Thompson re-called the meeting to order at 8:40 P.M.
13. MUNICIPAL BUILDING BONDS
Mr. Benjamin stated that the bids have been checked and tabulated and
that Van Kampen, Wauterlek and Brown, Inc. have presented the low bid.
Mr. Benjamin went on to say that in view of the market, he feels it is
an excellent bid and would recommend that the Board accept it. Attorney
Raysa asked Mr. Benjamin to describe the import of the bid and tell
the Board what they will pay on a total interest cost. Mr. Benjamin
stated that the net interest cost is 4. 884220. President Thompson
asked if there is a possibility that the Board might be able to exceed
this bid inasmuch as we sent out 375 notices and only received two bids
back and that notices were published August 8, 1968 and we have actually
only allowed one working day for notification. The President asked
what the market is at this time on a General Obligation issue. Mr.
Benjamin stated that this is a new credit in the market. At this time,
no one has heard of Buffalo Grove, it is a small bond issue, maturities
are considered odd lot. Mr. Benjamin further stated that it is a new
issue, a new community, a small issue and that the Board has indeeed
received a fair price for these bonds.
Trustee Wilhelm stated that pursuant to Mr. Benjamin' s recommendations,
he would move that the sale of $225, 000 Municipal Building Bonds be
awarded to Van Kampen, Wauterlak and Brown, Inc. and associates for
bonds bearing interest at the following rates:
1971 through 1978 at 5. 50%
1979 through 1981 at 4. 60%
1982 through 1984 at 4. 75%
1985 through 1988 at 4. 90%
which is a net interest cost to the Village of 4. 884220%.
Trustee Gleeson seconded the motion and upon roll call, the vote was
as follows:
l , AYES: Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud
NAYS: None
The motion carried unanimously.
Attorney Raysa stated that he will have a Bond Ordinance prepared and
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tentative approval by Isham, Lincoln and Beale for the next meeting.
Trustee Wilhelm moved that the Attorney be directed to draw up the
necessary Bond Ordinance. Trustee Felten seconded the motion and
upon roll call, the motion carried unanimously.
14. BUFFALO UTILITY COMPANY
President Thompson gave a short history of the Buffalo Utility Company
in relation to the sale of same to the Village of Buffalo Grove. The
President stated that an informal meeting was held last week at which
all members of the Board were present, the Village Attorney, the
Village Manager and the Trust Officers of the Buffalo Utility Company;
Mr. Albert Frank, Mr. Herbert Dorner and Mr. Ernest Dorner.
The sale of the Buffalo Utility Company to the Village of Buffalo
Grove is contingent upon the ability of the Village to get the
necessary bonding. The sale price is $1, 350,000.00. Contingent
in this parcel will be the following:
1. Dismissal of the lawsuits between the Buffalo Utility Company and
the Village.
2 . As land on Buffalo Grove Road is developed a covered culvert will
be installed - the Ranch Mart area is to be done at once.
3. Buffalo Grove Road right of way dedication will be effected imme-
diately.
4. Land for a reservoir at Well #2 site.
5. The dedication of the Park site at Joyce Kilmer and the White Pine
strip.
6. The roads in Unit 6 will be completed immediately.
7. The Raupp Blvd. extension will be completed.
8. The sewage treatment plant will be disconnected and dismantled and
removed as soon as possible and the land between Buffalo Grove Road
�./ and the Eastern edge of Raupp Blvd. will be zoned Multi-family with
16 units per acre.
An informal poll of the Board at the meeting showed that when these
conditions are met they would join in a contract. Under the circumstances,
the President stated a motion would be in order to instruct the Village
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Attorney to contact the attorneys for the Buffalo Utility Company and
enter into negotiations. Trustee Huxhold stated that he would so move.
Trustee Felten seconded the motion and upon roll call, the vote was as
follows:
AYES: Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud
\ NAYS: None
lv) The motion carried unanimously.
The President stated that he would like to add his personal thanks
to the Board and the Trust Officers of the Utility Company as all
discussions were held in a businesslike manner and that some of the
contingencies listed are not wholly of the Utility Company itself.
15. ANNEXATION OF STENBORG PROPERTY -- ORDINANCE #0-68-29
President Thompson stated that the Ordinance annexing the Stenborg
property was tabled pending the agreements and ordinances for the
Planned Development. This land consists of eight acres immediately
to the west of the Intercontinental Apartments. Trustee Felten
moved that Ordinance #0-68-29 be removed from table. Trustee Lewis
seconded the motion and it carried unanimously.
Trustee Felten moved that the Board adopt Ordinance #0-68-29 annexing
the eight acres to the Village of Buffalo Grove. Trustee Lewis
seconded the motion and upon roll call, the vote was as follows:
AYES: Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson
NAYS: Trustee Thorud
The motion carried.
16. ORDINANCE #0-68-25
President Thompson read Ordinance #0-68-25 which is an ordinance
approving a Planned Development on the eight acres of the Stenborg
property. Trustee Wilhelm moved that Ordinance #0-68-25 be approved
as read contingent upon Engineering approval. Trustee Lewis seconded
the motion. Discussion followed.
Upon roll call, the vote was as follows:
AYES: Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson
NAYS: Trustee Thorud
The motion carried.
Trustee Huxhold moved that the Clerk be directed to notify the
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Building Commissioner that building permits are not to be issued until
water and sewer lines are installed as per the Ordinance #0-68-29.
Trustee Gleeson seconded the motion. A vote was taken and the motion
carried unanimously.
17. ORDINANCE #0-68-30
President Thompson read Ordinance #0-68-30 which is an ordinance
approving a Planned Development already under construction which is
commonly known as the Buffalo Grove Apartments. Trustee Lewis moved
that the Board adopt Ordinance #0-68-30. Trustee Gleeson seconded
the motion. Discussion followed. Upon roll call, the motion carried
unanimously.
18. MINI-PARK IN CAMBRIDGE COUNTRYSIDE
Trustee Felten moved that his report on the Mini-Park in Cambridge
Countryside be table until the next regular Board meeting. Trustee
Wilhelm seconded the motion and the vote was as follows:
AYES: Trustees Wilhelm, Lewis, Felten, Gleeson, Thorud
NAYS: Trustee Huxhold
The motion carried.
19. ORDINANCE #0-68-31
President Thompson read Ordinance #0-68-31 which is an ordinance
amending the Sewer and Water Rate Ordinance. Trustee Wilhelm moved
that Ordinance #0-68-31 be approved as read. Trustee Huxhold seconded
the motion. Discussion followed. Upon roll call, the motion carried
unanimously.
NEW BUSINESS
20. 1969 VEHICLE STICKERS
President Thompson stated that he had received a request from the
officers of Harper College to incorporate something pertaining to Harper
College in our 1969 Vehicle Stickers. Harper College has agreed to
pay the cost of the changes but as yet the Board does not know what the
additional costs will be. Harper College has submitted a design and the
President passed it to the members of the Board. The President stated
that the design is in essence our existing Village stickerbut the words
"Harper College serving your community" is at the top. Trustee Wilhelm
stated that before the purchase of next year' s stickers he would like
to recommend that the Board purchase the smaller size sticker.
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Trustee Felten moved that the sticker as designed by Harper College be
approved with Harper College sustaining any additional cost. Trustee
Wilhelm seconded the motion.
Trustee Gleeson pointed out that the additional costs involved would
probably be in the cost of having the plate made and that next year
the Village would again have to have a new plate made. Trustee Wilhelm
recommended that the Village Clerk find out what the additional costs
would be before taking any action.
Upon roll call, the motion carried unanimously.
21. LETTER FROM CITY OF HOPE
President Thompson stated that the letter from City of Hope is in
regard to their conducting a Tag Day in the shopping area on
August 24, 1968. Trustee Felten moved to allow the City of Hope to
have its Tag Day on Saturday, August 24th and waive the fee. Trustee
Gleeson seconded the motion and it carried unanimously with Trustee
Lewis abstaining.
22. RE-NAMING OF STREET TO DUNDEE PARKWAY
President Thompson read a letter received from residents of a small
street which is north of and runs parallel to Dundee Road in which
they request that the Village Board name their street Dundee Parkway.
Trustee Thorud moved that the Board approve the request and name the
area involved Dundee Parkway. Trustee Gleeson seconded the motion and
it carried unanimously.
Trustee I1eeson moved that the Clerk be directed to notify the Post
Office of this change and that the Village Manager be directed to ob-
tain the necessary street signs and see that they are installed. Trustee
Felten seconded the motion and it carried unanimously.
23. LETTER FROM RICHARD J. BROWN REGARDING RE-ZONING
President Thompson stated that the letter from Richard J. Brown is
in regard to a re-zoning petition of approximately four acres which
is now zoned B-2 and he would like zoned R-9. Trustee Gleeson moved
that this request be forwarded to the Plan Commission for a Public
Hearing and their recommendation. Trustee Thorud seconded the motion
and it carried unanimously.
24. MUNICIPAL CONFERENCE TO BE HELD OCTOBER 12-15TH
President Thompson stated that there is a note on the agenda that the
Illinois Municipal Leagt -conference will be held October 12th through
15th and that the Village President and Village Manager are desirous
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of attending the conference. Trustee Felten moved that the Village
President and Village Manager and also Trustee Gleeson attend the
Illinois Municipal League Conference and that a sum not to exceed
$300. 00 be authorized for travel expenses. Trustee Huxhold seconded
the motion. Upon roll call, the vote was as follows:
AYES: Trustees Huxhold, Lewis, Felten, Gleeson, Thorud
NAYS: Trustee Wilhelm
The motion carried.
25. ARCHITECT CONTRACT FOR MUNICIPAL BUILDING
President Thompson stated that the Architect' s Contract for the new
Municipal Building was sent to Attorney Raysa to be checked and some
items were deleted. President Thompson read the contract. Attorney
Raysa advised the Board that the contract is a standard contract for
this type of work.
Trustee Lewis moved that the Village President be directed to enter
into this contract with Mr. Joe Raccugia, Architect for the new
Municipal Building. Trustee Gleeson seconded the motion and upon roll
call, it carried unanimously.
26. PURCHASE OF A CALCULATOR
Trustee Gleeson moved that the Board approve an expenditure of up to
$700 .00 for the purchase of a tape calculator for the Village Clerk' s
office and that the Adding Machine now in the Clerk' s office be given
to the Finance Committee for their work. Trustee Huxhold seconded
the motion and it carried unanimously.
27. ZONING BOARD OF APPEALS REPORT (Doc. #68-34)
President Thompson read the Zoning Board of Appeals report in regard
to Appeal #6-68 from Mr. & Mrs. Robert Fisher in which they request
a zoning variation of the ten foot setback from house to garage. The
Zoning Board of appeals unanimously recommended that the Board grant
the variation. Trustee Huxhold moved that the Board uphold the
recommendation of the Zoning Board of Appeals and grant the variation
to Mr. & Mrs. Robert Fisher. Trustee Felten seconded the motion.
Discussion followed. Upon roll call, the motion carried unanimously.
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28. ADJOURNMENT
Trustee Huxhold moved that the meeting be adjourned. Trustee Lewis
seconded the motion and it carried unanimously.
Village Clerk
Approximately 9: 50 P.M.
ee-
APPROVED THIS �j DAY OF aC,<, , 1968.
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Village P ident
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