Loading...
1969-08-25 - Village Board Regular Meeting - Minutes 1722 8/25/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, AUGUST 25, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8:06 P.M. All present stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were found present: President Thompson; Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, Cimaglio Also present were Richard Raysa, Village Attorney; a representative of Hattis Engineers, Village Engineers. 1. APPROVAL OF MINUTES OFIAUGUST llth Trustee Gleeson moved that the minutes of August llth be approved as published. Trustee Cimaglio seconded the motion. A vote was taken with the following results: AYES: Trustees Felten, Gleeson, Thorud, Armstrong, h NAYS: None ABSTAIN: Trustee Cimaglio The motion carried. 2. WARRANT #167 Warrant #167 in the amount of $4, 698.45 was read by Trustee Gleeson. Discussion followed. Trustee Gleeson moved that Warrant #167 be approved as read. Trustee Fabish seconded the motion and upon roll call, the motion carried unanimously. �•/ 3. WATERWORKS WARRANT #47 Trustee Gleeson read Waterworks Warrant #47 in the amount of $1,021.40. Trustee Gleeson moved that Waterworks Warrant #47 be approved as read. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 1723 8/25/69 4. MUNICIPAL BUILDING WARRANT #15 Trustee Gleeson read Municipal Building Warrant #15 in the amount of $50.00. Trustee Gleeson moved that Municipal Building Warrant #15 be approved as read. Trustee Cimaglio seconded the motion and upon roll call , the motion carried unanimously. 5. PUBLIC IMPROVEMENTS COMMITTEE REPORT President Thompson stated that the Board had requested information from the Public Improvements Committee and the report contains that information which will be discussed under the heading of "Old Business" . 6. LEGISLATIVE COMMITTEE REPORT Trustee Thorud stated that one of the items that the Board had requested the Legislative Committee to investigate was the recommendation of the Plan Commission to limit the height of buildings in the R-9 zoning to 4 2 feet. Trustee Armstrong stated that the committee was in agreement to the extent that a limit should be placed as to the height of buildings under the R-9 zoning and would agree that 42 feet would be a good number. He further stated that the committee felt that there should be a state- ment to the effect that any variation or request to go higher than this limit would be considered by the Village Board upon its ' own merits. President Thompson pointed out that the zoning ordinance only allows a 33 1/3% variation and that this would definitely limit the size of any buildings. Discussion followed. Trustee Thorud stated that the committee was also asked to check into whether or not the Village could legislate against the height of trees and bushes and that he had received a copy of Arlington Heights ord- inance in this regard and that he will make recommendations in that regard under "Old Business" . Trustee Thorud suggested that the changes in the Sign Ordinance recommended by the Plan Commission and the Public Improvements Committee and subsequently reviewed by the Legislative Committee be discussed under the heading of "Old Business" . 7. NOTICE OF SPECIAL MEETING President Thompson stated that he would like to make public notice that the Village Board would meet on the 2nd of September in a special meeting to discuss and approve the Tax Levy Ordinance. He further stated that there would not be a regular meeting of the Board on Monday, September 1st, which is a Legal Holiday. 1724 8/25/69 8. TRAFFIC AND SAFETY COMMITTEE REPORT President Thompson noted several points on the Traffic and Safety Committee report and stated that it would be handled under the heading of "Old Business" . Trustee Armstrong stated that the Legislative Committee is trying to get information together to enact a swimming pool ordinance. 9. ORDINANCE #0-69-13 -- ISSUANCE OF $4 MILLION BONES FOR WATERWORKS AND SEWERAGE SYSTEM President Thompson and the Board of Trustees then read Ordinance #0-69-13 which is an ordinance authorizing the issuance of $4 million bonds for the Waterworks and Sewerage System of the Village of Buffalo Grove. After the reading of the ordinance, the President announced that he would call off the page numbers of the ordinance and if the Trustees, the Attorney, Financial Consultants or Bond Counsel had any questions to bring them up as the page numbers were called off. Mr. Benjamin, Financial Consultant for the Village, stated that in several places in the ordinance an act is mentioned which is stated as Division 139 of Article II, as amended of the Illinois Municipal Code and this Article should be Article 11 rather than II . On page 6, Mr. Benjamin stated that in the second line from the end of the first paragraph 2.02 the word "inverse" should be stricken. On page 11, Mr. Benjamin pointed out that at the beginning of the paragraph immediately following the numbers there are words to this effect: "The bonds of the issue of which is . . . " The last word in that group of words should be "this" rather than "is" . As the Board was going through the ordinance page by page, Mr. Benjamin clarified several points for the Trustees. On page 24, Mr. Raysa advised the Board that he would revamp the con- tract with the BuffaloUtility Company to conform to the wording on this ordinance. On page 27, Mr. Benjamin questioned Mr. Carey of the law firm which will be giving the legal opinion on the bonds, as to whether or not the word "immediate" should be removed. Mr. Carey replied that the word should be stricken. On page 32, Mr. Benjamin stated that it was the decision some months ago that the Village did not want to freeze the rates now in effect and not make them reducable when the time came and there was a para- graph in the first ordinance (#0-69-2) which was acceptable. Mr. 1725 8/25/69 Benjamin stated that it would be his suggestion that paragraph 5. 01 from ordinance #0-69-2 be substituted for the paragraph 5 .01 in the proposed ordinance. President Thompson then read the suggested para- graph. Mr. Carey stated that if Barcus, Kindred had no objections to this then it could be done. Mr. Johnson of Barcus, Kindred agreed to this change. Trustee Gleeson moved that the Board approve Ordinance #0-69-13 as corrected. Trustee Cimaglio seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, Cimaglio NAYS: None The motion carried unanimously. Mr. Carey advised the Board that they should authorize one officer to desginate the date for redemption of the outstanding bonds. Trustee Felten moved that the Board authorize the Village Clerk with the con- sultation of the financial advisor and chairman of the finance committee to publicize and establish a date as to the redemption of bonds issued under ordinance #0-66-6. Trustee Armstrong seconded the motion and upon roll call, the motion carried unanimously. Mr. Johnson of Barcus, Kindred & Co. presented a preliminary official statement to the Board and asked that they look it over as they will be asked to approve the statement by resolution at a future date. President Thompson thanked the gentlemen for the efforts they have ex- pended thus far. 10. POLICE DEPARTMENT HIRING OF ADDITIONAL PERSONNEL -- PURCHASE OF TWO VEHICLES Discussion then followed on the possibility of hiring three additional patrolmen and the possible purchase of two squad cars for the Police Department. The Board also discussed the current budget report which was prepared by the chairman of the Finance Committee. Trustee Felten moved that 1726 8/25/69 the Board authorize the hiring of three additional patrolmen and to include those men in the Table of Organization. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. Trustee Armstrong moved that Chief Smith be authorized to go out on bid for two new police vehicles with the specifications to be furnished by the Police Department. Trustee Cimaglio seconded the motion and upon roll call, the motion carried unanimously. 11. PUBLIC IMPROVEMENTS COMMITTEE RECOMMENDATION RE POSSIBLE PURCHASE OF TRACTOR Discussion then followed on the advisability of purchasing a tractor for the Public Works Department. Trustee Gleeson stated that he would much prefer to see some other arrangements made (other than the purchase of a tractor) at least for the balance of this fiscal year. Trustee Armstrong stated that from the discussion he would assume that the primary use of the tractor in the near future would be to load salt and he thinks he would be in- clinded to postpone purchase until the beginning of the new fiscal year when it would then be used more. Trustee Felten pointed out that the tractor presently owned by the Village is being repaired. Trustee Armstrong moved that the motion to table discussion on the purchase of the tractor be removed from table. Trustee Cimaglio seconded the motion and the motion carried unanimouiy. Trustee Felten moved that the Board accept the bid from A. J. Firnbach for the International Harvester tractor with the attachments specified and the additional items mentioned on the second page of the bid for a total amount of $6, 146.48. Trustee Thorud seconded the motion. Further discussion followed. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, Fabish NAYS: Trustees Gleeson, Armstrong, Cimaglio, President Thompson The motion did not carry. Trustee Cimaglio suggested that the Public Works Department look into the possibility of purchasing an inexpensive conveyor to load salt. 1727 8/25/69 12. PUBLIC IMPROVEMENTS COMMITTEE REPORT RE SEWER CLEANING President Thompson stated that on August 11, 1969 the Board voted not to accept the bid from National Power Rodding Corp. to clean the sewers in the area of Lincoln Terrace, Rosewood Avenue and St. Mary' s Parkway. He further stated that the Public Improvements Committee has presented a report listing the types of equipment that are available to clean the sewers and their recommendation is that the power rod solid type ranging from $5, 000 to $7, 500 would be the best. Trustee Felten g g stated that the recommendation does not include the fact that the Board should purchase equipment at this time. President Thompson stated that this type of equipment could be an integral part of a utility system servicing sewers. Trustee Cimaglio moved that the Board reconsider the bid from National Power Rodding Corporation. Trustee Fabish seconded the motion. A vote was taken with the following results: AYES: Trustees Gleeson, Thorud, Armstrong, Fabish, Cimaglio NAYS: Trustee Felten The motion carried. Trustee Armstrong suggested that the Public Works Department watch National Power Rodding to get an idea of how their equipment works in order to decide whether or not the Village should invest money in this type of equipment. Trustee Gleeson moved that the Board accept the bid from National Power Rodding Corporation in the amount of $753. 70 and authorize the Village Attorney to draw a contract. Trustee Cimaglio seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, Fabish, Cimaglio NAYS: Trustee Felten The motion carried. 13. TRAFFIC & SAFETY COMMITTEE REPORT President Thompson stated that he would send a copy of the Traffic & Safety Report to the Public Works Department so that they can take care of the committees report re low hanging branches on trees. Discussion followed on the traffic lights at intersections with Dundee Road. President Thompson asked Trustee Thorud to give a report on the rat situation in the White Pine area as he was to have contacted Orkin 1728 8/25/69 Exterminators. Trustee Thorud stated that the exterminators reported that they spent three hours Friday night and four hours Saturday and found no evidence of rats at all but did discover a nest of muskrats. Trustee Cimaglio stated that the Village Health Officer, Dr. David Saidel, stated that the one brought into his office which was found in a window well was definitely a rat. Mrs. Kanoles, spokesman for the group present from the White Pine Area, stated that she had spoken to the exterminator and he had told her that he couldn' t see the holes because weeds completely cover the field, they nearly cover the ditch and are as tall as she is. She further stated that someone has started to spray part of the weeds. Also, that the exterminator told her that until the weeds were gotten rid of he wouldn' t be able to determine much else. Discussion followed. Trustee Gleeson asked Dr. Saidel if spraying the weeds would get rid of the rats. Dr. Saidel stated that if the weeds are sprayed they will come down and then you will have to get rid of the weeds or they would provide excellent cover for rats. Dr. Saidel stated that a civil engineer should look the area over and have the land straightened out so that something can be done on a regular basis as if there is less cover there will be less chance for rats. Further discussion followed. Trustee Felten moved that the Village Clerk notify the individuals concerned starting with the White Pine strip to point out the weed ordinance that exists, ask the owners to effectuate the removal of the weeds within ten days or else we will remove them and charge the cost of that removal back to the owners. Trustee Cimaglio seconded the motion. A brief discussion followed on condition of the lot which the Village is under option to buy from Meritex Corporation. Upon roll call, the motion carried unanimously. Trustee Gleeson moved that the Village Engineers be directed to in- vestigate the White Pine drainage ditch and make sure that it is correct as far as the "as-built" drawings are concerned and report back to the Board. Trustee Fabish seconded the motion. Trustee Gleeson amended his motion to include that if the ditch is according to "as-builts" that Hattis Engineers give the Board a recommendation as to what can be done to correct the situation. Trustee Fabish amended his second and the motion carried unanimously. Discussion followed on the type of weed killer presently being used. 1729 8/25/69 14. DRAINAGE BEHIND CHATHAM CIRCLE AND WEIDNER DRIVE Mrs. Wayne pointed out that the drainage swale behind Chatham Circle and Weidner Drive is wrong and should be correcl7 President Thompson asked Hattis Engineers to include this area with their inspection of the White Pine area. President Thompson furtherstated that the Village had a supervising engineer on the project when it was built and there was no indication that this area was not built according to plan and that now again the Board has had to ask an engineering firm to go out and correct a situation. Trustee Felten stated that John Hooper had said it was wrong and had told Mr. Ryan of Meritex Corporation to correct the situation. President Thompson stated that he would con- tact Mr. Ryan and get a date as to when the drainage swale would be fixed. 15. STREET LIGHTING IN BALLANTRAE SUBDIVISION Discussion followed on the street lighting in the Ballantrae Sub- division. President Thompson stated that the estimate from the electric company on the 16 concrete poles for the subdivision is $3, 568.00. He further stated that Meritex Corporation had informed him that there are no funds available to cover this expenditure. Trustee Gleeson suggested that the citizens draw up a petition which shows the total cost of $3, 568.00 and word it so that those signing the petition would be sharing equally in the cost providing there were at least one hundred signatures and after the petition is signed present it to the Board and they will instruct the engineers to order the poles, have the other poles sent back and then the Village will enter into the contract on behalf of the people and a special fund will be set up for the project. Discussion followed. 16. FARRINGTON DRAINAGE DITCH Trustee Felten reported that Levitt and Sons claim they have no responsibility whatsoever on the Farrington drainage ditch. President Thompson stated that he would contact Mr. Gingold of Levitt sometime this week and get the matter straightened out. NEW BUSINESS �•/ 17. PETITION OF ANNEXATION FROM CHESTERFIELD BUILDERS RE LAND LOCATED AT NORTHEAST CORNER OF ARLINGTON HEIGHTS ROAD AND LAKE COOK ROAD President Thompson then read the transmitting letter received from Chesterfield Builders re a petition of annexation and annexation agree- ment. The President then read the petition of annexation and pointed out that the exhibits which are called for have not been received as yet and that he had been informed that they would be on hand for the public hearings on the annexation. President Thompson also read the annexation 1730 8/25/69 agreement. Trustee Armstrong moved that the petition of annexation be referred to the Plan Commission for their hearing and recommendation. Trustee Cimaglio seconded the motion. Attorney Raysa advised the Board that the exhibits ought to be re- ceived prior to publication of the public hearings as those notices state that all papers concerned with the annexation are available at the Clerk' s office for inspection. A vote was taken and the motion carried unanimously. President Thompson stated that the Board would set the date for their public hearing on the annexation agreement when they are notified of the Plan Commission date. 18. TAX LEVY ORDINANCE President Thompson again announced that a special meeting would be held on September 2nd to consider the Tax Levy Ordinance. 19. LIMIT ON LAWN SPRINKLING President Thompson stated that the Village has a desperate situation as far as water is concerned and that twice in the last six days he has had to exercise emergency powers and issue instructions to stop all sprinkling and it appears that the people are not cooperating. He further stated that the instructions covered the entire corporate limits of the Village. The President then made the following declaration: I, Donald J. Thompson, President of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, pursuant to the authority vested in me under Ordinance #0-68-19 of the Village of Buffalo Grove, being an ordinance permitting the proclamation of a civil emergency, hereby decare, that an emergency exists within the Village in connection with the water supply of the Buffalo Utility Company and the Municipally owned water system in that the water level in the reservoirs of both the private utility system and the municipal system are at such a low point as to make the same detrimental to the public health, safety and welfare. I therefore declare and order that all persons located within the Village limits shall cease and desist from use of water for watering lawns during the period from 7 A.M. until 8 P.M. each day. Those persons living in houses with even numbers may water from 8 P.M. until 7 A.M. 1731 8/25/69 on Mondays, Wednesdays and Fridays. Those pens living in houses with odd numbers may water from 8 P.M. until 7 A.M. on Tuesdays, Thursdays and Saturdays. This declaration shall be in full force and effect for a period of forty-eight (48) hours from 6 P.M. August 26, 1969 and for such ex- tended periods of time as further declared by the President. The President then asked that the Board concur in this declaration. Trustee Cimaglio moved that the Board concur in the President' s declaration. Trustee Gleeson seconded the motion and it carried unanimously. 20. LETTER OF RESIGNATION FROM HENRY CIMAGLIO President Thompson then read a letter received from Henry Cimaglio resigning as Chairman of the Plan Commission. The President stated he would accept Mr. Cimaglio ' s resignation and ask for Board con- currence. Trustee Armstrong moved that the Board concur in the acceptance of the resignation. Trustee Fabish seconded the motion and it carried unanimously. 21. APPOINTMENT OF ACTING CHAIRMAN TO PLAN COMMISSION President Thompson stated that Trustee Cimaglio has recommended that Mr. Michael Krugly be named as acting chairman of the Plan Commission. ThelPresident then appointed MICHAEL KRUGLY as acting chairman of the Plan Commission and asked for Board concurrence. Trustee Cimaglio moved that the Board concur in the appointment. Trustee Armstrong seconded the motion and it carried unanimously. 22. RESIGNATION OF PUBLIC IMPROVEMENTS COMMITTEE CHAIRMAN President Thompson stated that he would accept the resignation received from Trustee Felten as Public Improvements Committee chairman and ask for Board concurrence. Trustee Gleeson moved that the Board concur in l the President' s action. Trustee Fabish seconded the motion. v Trustee Felten stated that his letter of resignation is basically based on his report of August llth. Upon roll call, the vote was as follows: AYES: Trustees Felten, Gleeson, Fabish, Cimaglio NAYS: Trustees Thorud, Armstrong The motion carried. 1732 8/25/69 23. LEGISLATIVE COMMITTEE REPORT Trustee Thorud stated that he would like to turn the information he has received on the height of shrubs over to the Village Attorney and ask for Board direction to the Attorney to revise our present ordinance to incorporate limitation of height of shrubs. President Thompson stated that the report was not in writing and the Board did not have a chance to review the recommendations and asked that Trustee Thorud put it in writing by the next meeting. 24. ADJOURNMENT Trustee Fabish moved to adjourn the meeting. Trustee Felten seconded the motion and it carried unanimously. 42 �js4L'''' eL. Village Clerk Approximately 12: 36 P.M. APPROVED^q THIS DAY OF ) , 1969 Village side^ C ,I �I r i l I I f