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1969-08-18 - Village Board Regular Meeting - Minutes 1711 8/18/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, AUGUST 18, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 9: 55 P.M. All present stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were found present: President Thompson; Trustees Gleeson, Armstrong, Thorud Absent: Trustees Felten, Fabish Also present were Richard Raysa, Village Attorney; Michael Stearn and Murvyn Sisson of Hattis Engineers, Village Engineers. 1. APPROVAL OF MINUTES OF AUGUST 4TH Trustee Gleeson moved that the minutes of August 4th be approved as published. Trustee Thorud seconded the motion and upon roll call, the motion carried unanimously. 2. POLICE DEPARTMENT REPORT There were a total of 6, 308 hours logged by the Police Department for the quarter ending July, 1969. The report was accepted. 3. FIRE DEPARTMENT REPORT The Fire Department logged a total of 527 hours for the month ending July, 1969. The report was accepted. 4. PARK COMMISSION REPORT President Thompson stated that the recommendation on the Park Commission report would be handled under "New Business" . The report was accepted. OLD BUSINESS 5. APPOINTMENT OF TRUSTEE TO FILL VACANCY President Thompson stated that it was the decision of the President that he would appoint HENRY CIMAGLIO, Chairman of the Plan Commission, to fill the vacant term of Mrs. Beverley Warner until the next General Election 1712 8/18/69 at which time a two-year vacancy will be established. Trustee Armstrong moved that the Board concur in the appointment. Trustee Thorud seconded the motion and upon roll call, the vote was as follows: AYES: Trustees Gleeson, Armstrong, Thorud, President Thompson NAYS: None ABSENT: Trustees Felten, Fabish Li The motion carried. 6. OATH OF OFFICE TO NEW TRUSTEE The Clerk then administered the oath of office to Henry Cimaglio and he took his place on the Board. 7. $4 MILLION BOND ISSUE President Thompson explained the condition of the Bond Market and the history dealing with the sale of the $4 million worth of revenue bonds. He further stated that the Board has had an approach from new organizations who wish to sell the bonds and that is what will be brought up for vote at this time; that of entering into an agreement with a fiscal agent to handle the sale of the bonds. President Thompson then read the Fiscal Agency Agreement from Northern Securities Corporation, 105 West Adams Street, Chicago, Illinois. Trustee Gleeson moved that the Board authorize the President to enter into the agreement. Trustee Thorud seconded the motion. Upon roll call , the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, President Thompson NAYS: None ABSTAIN: Trustee Cimaglio ABSENT: Trustees Felten, Fabish The motion carried. President Thompson then read an Option Agreement by and between Barcus, Kindred & Company, Incoporated, Julien Collins and Company, and the Village of Buffalo Grove. Trustee Thorud moved that the Board enter into the option agreement as , read. Truste e Armstrong seconded the motion. 1713 8/18/69 Attorney Raysa stated that the representatives of the two firms men- tioned in the agreement would submit a revamped Bond ordinance to him. Trustee Gleeson stated that as he understands amendment "c" to the Bond ordinance as presented in the option agreement, the depreciation fund requirement is a 5% contribution per bi-monthly billing period until such time as the depreciation fund reaches $200,000.00 at which time, no further contributions to the fund need be made unless the fund goes below the level of $200, 000.00. Trustee Gleeson also stated that the Village will be going to a tighter setup with amendment "d" of the agreement, one year' s net revenue will be the criterion which will produce 135% net revenue after the completion of the system and before issuance of additional bonds. Discussion followed. Trustee Thorud amended his motion to include Trustee Gleeson' s comments above. Trustee Armstrong amended his second. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, President Thompson NAYS: None ABSTAIN: Trustee Cimaglio ABSENT: Trustees Felten, Fabish The motion carried. President Thompson then expressed his apologies to the audience for the delay in the starting of the regular meeting. He further explained that the Board was in Executive Session discussing the above $4 million bond issue. 8. LEVITT & SONS REQUEST TO BURN DEBRIS Trustee Armstrong moved that the request from Levitt & Sons to burn debris be removed from table. Trustee Gleeson seconded the motion. Upon a query by Trustee Armstrong, Mr. Ron Brown of Levitt & Sons ex- plained Levitt' s position in this request and also stated that a letter had been given to Trustee Felten in which Levitt & Sons spell out the controls that would be placed on these fires. He then briefly outlined the controls to the Board. Discussion followed. Trustee Gleeson moved that the Board approve the burning under the controlled methods for a thirty day period and then reconsider the situation at that point in time. Trustee Armstrong seconded the motion. Trustee Armstrong stated that he felt a date of October first would be more in order at which time the Board will get a report from the Fire Marshall. Trustee Gleeson amended his motion to read a cut off date of October 1714 8/18/69 first. Trustee Armstrong amended his second. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, President Thompson NAYS: Trustee Cimaglio ABSENT: Trustees Felten, Fabish The motion carried. 9. BUFFALO GROVE GOLF CLUB REQUEST TO ERECT SIGNS Trustee Armstrong moved to remove the discussion on the request re- ceived from the Buffalo Grove Golf Club to erect signs from the table. Trustee Gleeson seconded the motion and it carried unanimously. Mr. David Ruley stated that all of the proposed signs conform to the codes of the Village. Upon a query by Trustee Cimaglio, Mr. Ruley stated that they propose to erect a 4 x 7 sign on the southeast corner of Route 83 and Arlington Heights Road and a 4 x 7 foot sign on the northeast corner of Buffalo Grove Road and Route 83 . Discussion followed. Trustee Armstrong moved that the Board grant permission to the Buffalo Grove Golf Club to erect two 4 x 7 ' signs, one at Route 83 and Arlington Heights Road and one at Buffalo Grove Road and Route 83 and also three directional signs which will conform to the codes of the Village, one to be erected at Arlington Heights Road and Route 68, one at Buffalo Grove Road and Route 68 and the other at Arlington Heights Road and Lake Cook Road and that permission will only be granted contingent upon the Golf Club ' s receiving permission from the owners of the property in question. Trustee Cimaglio seconded the motion. Upon roll call, the motion carried unanimously. 10 . MILL CREEKPLANNED DEVELOPMENT Mr. Howard Borde, Attorney for Miller Builders, explained that the Plan Commission had approved the site layout for the planned development contingent upon Village engineering approval and Fire Department approval. He further stated that he will present to the Board an engineering drawing noted as approved by Hattis Engineers and that the Fire Chief ' s suggestion of the moving of the fire lanes have been incorporated into the site layout plan marked Exhibit "A" . President Thompson stated that there is a covenant with Miller Builders at the present time for them not to occupy any homes in Mill Creek Unit I until such time as there are proper sewage disposal facilities approved by the Village and available to Mill Creek Unit I for tie-in (Doc. #69-17) and that 1715 8/18/69 this covenant would apply to the Planned Development also. Mr. Sisson stated they have gone over the plans for drainage, etc. and have approved preliminary plans as they don' t have all the details of all the buildings and onthe basis of preliminary plans Hattis has approved. Discussion followed. President Thompson then read Ordinance #0-69-12 which is an ordinance providing for the Mill Creek Planned Development. Mr. Borde stated that on behalf of Miller Builders he would submit that they agree to the same terms of the agreement involving "No occupancy" . Trustee Gleeson moved that Ordinance #0-69-12 be approved as read. Trustee Cimaglio seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, Cimaglio NAYS: None ABSENT: Trustees Felten, Fabish The motion carried. Trustee Cimaglio directed the Clerk to give a copy of Exhibit "A" to the Plan Commission. 11. LETTER FROM MORIARTY, ROSE, FACCENDA & HULTIQUIST Trustee Cimaglio stated that the letter from Moriarty, Rose, Faccenda & Hultquist is in regard to a single family subdivision within one and a half miles of the corporate limits of the Village of Buffalo Grove and that he has looked at the plans. He further stated that the Plan Commission would not have any objections. Trustee Armstrong moved that the Clerk be directed to write the law firm stating that the Plan Commission has perused the plans as presented and so has the Village Board and they find no objections at the present time. Trustee Thorud seconded the motion and it carried unanimously. 12. LETTER FROM HATTIS ENGINEERS REFERENCE USE OF MFT FUNDS (Doc.#69-26) President Thompson stated that Hattis Engineers have presented a letter to the Village in which they make recommendations relative to the possible use of the Village ' s MFT funds. The President then read Resolution #R-69-26 which is a resolution for maintenance of streets and highways by municipality under the Illinois Highway Code. Trustee Thorud moved that Resolution #R-69-26 be approved as read. Trustee Armstrong seconded the motion. 1716 8/18/69 Trustee Gleeson questioned whether there was anything in there for snow plowing and Mr. Sisson stated that priorities have been set for the use of MFT funds . Trustee Gleeson stated that in his opinion the re-surfacing of the streets is more important. Upon roll call, the vote was as follows: (a./ AYES: Trustees Gleeson, Thorud, Armstrong, President Thompson NAYS: None ABSTAIN: Trustee Cimaglio ABSENT: Trustees Felten, Fabish The motion carried. 13 . LETTER FROM METROPOLITAN SANITARY DISTRICT President Thompson stated that the letter from the Metropolitan Sanitary District is in relation to the MSD Permit application for elimination of Buffalo Utility Sewage Treatment Plant and is for the Board ' s information. 14 . WELL SITE #2 President Thompson stated that while driving through the Village he noticed that work was restarted on Well #2 by J. P . Miller Artesian Well and that to his recollection work had been ceased on this project because of the financial situation of the Water Department. He further stated that he had contacted the Vice President of J. P. Miller Artesian Well and was informed that John Hooper had contacted him and said the well was needed and to start work again. The President stated that the balance due on the contract is over $18 ,000 . The President stated that he informed the Vice President that Mr. Hooper is no longer responsible in the community and that he would check with the Board. Trustee Armstrong moved that work cease and desist on Well #2 until such time as the Board sells the bonds . Trustee Gleeson seconded the motion and asked to amend that John Hooper no longer be responsible for anything in the Village. President Thompson stated that information of that kind as pertains to John Hooper should be given to the Village Attorney so that we might at the same time acquire all the present plans and turn them over to the Village engineers. Trustee Gleeson then withdrew his request for an amendment. Discussion followed. Upon roll call, the motion carried unanimously, with the President also voting "Aye" . 1717 8/18/69 Trustee Gleeson then moved that the Village Attorney be directed to draw up a letter instructing Mr. John Hooper that he has no more responsibility in this Village and that the Board enter into negotiations with Hattis Engineers to determine what it would take from them to pick up the work. Discussion then followed on money left from plat approvals and amount of funds left on the contracts for the treatment plant, etc. President Thompson stated that in fairness to the citizens of the municipality the Board has to place responsibility where they see it will be more readily accomplished for the benefit of the citizens. And, that the funds that have been spent so far have been ill spent because the work has not been done properly. Trustee Thorud seconded the motion. Discussion followed. President Thompson stated that it would be necessary for Hattis Engineers to give their opinion on work that should be done and then it would be up to the Board to give their approval, in addition Hattis will be taking over areas where we did have engineering approval and make sure that that coincides with the subdivision regulations and that en- gineering approval is as it was given. Michael Stearn requested that the Board put their instructions and directions in writing so that there will be continuity. President Thompson stated that some crosschecking would have to be done to see where the most complaints are coming from. Mr. Stearn recommended that the primary check on trouble spots be done by the Public Works Department. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, Cimaglio, President Thompson NAYS: None ABSENT: Trustees Felten, Fabish The motion carried. 15. UTILITY POLES IN BALLANTRAE SUBDIVISION Discussion then followed on the installation of utility poles in the Ballantrae subdivision with a group of citizens presenting a petition to the Board on which they have 118 signatures of people wishing the concrete poles instead of the wooden poles. The Board informed the citizens that the Village is not in a position to provide the additional funding and that if they wished to do so, they could contact the people living in the area and get their promises to share in the cost. President Thompson stated that he would call the developer of the area, Chicago Construction Company, and ask them to work in the Strathmore 1718 8/18/69 area only at the present time and work the Ballantrae area last. Further discussion followed. Trustee Gleeson stated that the money could possibly be collected by the Village to be earmarked to be paid to the contractor installing the lights. President Thompson stated that he will contact the developer on Tuesday and that the citizens of the area could call him to find out the results of that contact. 16. PUBLIC MEETINGS FOR PARK DISTRICT REFERENDUM Trustee Gleeson stated that a few weeks ago the Board received a report from the Park Commission that they were going to hold a public meeting on August 7th at 8 o 'clock to discuss the upcoming Park District Referendum. He further stated that he arrived at the Park Building a few minutes late and when he arrived the building was dark and there was no one around. Trustee Gleeson then asked the representatives of the Park Commission present at the meeting if they planned to conduct another session. Mr. Gene Muryn informed the Board that they intend to publicize the referendum by sending out fact sheets, flyers and to distribute publicity to the newspapers. Trustee Gleeson stated that it is important that information be sent out to the citizens in the Village as this establishment of a Park District does mean a tax increase. He further stated that should the referendum for the Park District fail, it might be in order for the Village to have a referendum to impose a recreational tax. Mr. Muryn stated that they would keep the Board advised. NEW BUSINESS 17 . LETTER FROM HATTIS ENGINEERS RELATIVE TO BUILDING CODE CHANGES REQUESTED BY LEVITT & SONS (Doc. #69-27) President Thompson stated that a letter has been received from Hattis Engineers in which they make recommendations re a request received from Levitt & Sons regarding possible building code changes. The Board then discussed the first portion of the letter dealing with double joists in certain areas of the homes . Hattis recommends that the code changes in this regard not be approved. President Thompson stated that unless a member of the Board considers that the Board should over-rule the recommendations of the engineers that they will go on to the next section of the letter. There were no comments from the Board members . The second portion of the letter deals with the allowance of 3" wood girders bearing on concrete in existing homes rather than 4" bearing. Trustee Gleeson stated that he thinks agreements have been made with certain groups in the Village and that to allow this in existing 1719 8/18/69 homes would be a violation of committments already made. He further stated that this situation was looked over at the time the agreements were made with the Village Engineers ' recommendations. Levitt agreed to abide by those recommendations and the Board told the people involved that the Village would abide by them. Trustee Gleeson suggested the Board note the report and thank the l engineers for their efforts. V 18. AUTHORIZATION FOR POLICE DEPARTMENT TO HIRE THREE OFFICERS AND PURCHASE TWO ADDITIONAL VEHICLES Trustee Armstrong moved that the discussion on the authorization for the Police Department to hire three officers and purchase two vehicles be tabled until Chief Smith is present and expresses his reasons . Trustee Cimaglio seconded the motion and it carried unanimously. 19. LEVITT & SONS PLATS FOR UNITS 11, 12 & 13 Trustee Cimaglio moved to forward the plats for Strathmore Units 11, 12 & 13 to the Plan Commission. Trustee Gleeson seconded the motion and it carried unanimously. 20 . APPOINTMENT OF PARK COMMISSION CHAIRMAN President Thompson stated that he would like to appoint MR. GENE MURYN to the Chair of the Park Commission and would ask for Board concurrence . Trustee Armstrong moved that the Board concur in the appointment. Trustee Gleeson seconded the motion and it carried unanimously. 21. APPOINTMENT OF BUILDING COMMISSIONER President Thompson stated that the Board decided a few months ago to hire a full time Building Commissioner and at that time, the present Commissioner Edmond Venetianer was offered the post and refused it. Since that time, the Board has hired a man to do this job full time and that he would like to make it known that Mr. Edmond Venetianer is no longer the Building Commissioner of the Village of Buffalo Grove . The President then appointed MR. DAVID RULEY as the Building Commissioner and asked for Board concurrence in the appointment. Trustee Gleeson moved that the Board concur in the appointment. Trustee Cimaglio seconded the motion and it carried unanimously. 1720 8/18/69 22 . SALARY INCREASE FOR PARK RECREATION DIRECTOR President Thompson stated that the Park Commission report recommends that Mr. Sam Geati, the Park Recreation Director, be given a salary increase to give him an annual salary of $5 ,000 .00. Mr. Muryn advised that Mr. Geati ' s salary at the present is $3 ,850 .00 . Mr. Geati explained that the job is a full time job during the summer and a part time job during the fall, winter and spring. Mr. Muryn recommended that Mr. Geati be given this raise to compensate for the extra hours that he is giving the Village and that there is a 30% increase in the amount of programs that will be offered this fall and winter as opposed to the programs offered a year ago. Trustee Gleeson stated that he would like the funding investigated before granting an increase in salary and that he doesn' t feel at the moment that he could go along with the increase as right now the spending is running too high for what the estimated funding is going to be. Trustee Armstrong stated that he thinks Mr. Geati is entitled to a raise but he doesn' t know if it should be to $5,000 .00 annually. Discussion followed. Trustee Armstrong moved that the Board give Mr. Geati a 20% increase over his present annual salary to $4,620 .00 annually. Trustee Thorud seconded the motion. Trustee Gleeson asked where the funding would come from. Upon roll call, the vote was as follows: AYES: Trustees Armstrong, Thorud, Cimaglio NAYS: Trustee Gleeson ABSENT: Trustees Felten, Fabish The motion carried. 23 . QUESTIONS FROM AUDIENCE A citizen presented himself to the Board and expressed concern over the rodent control in the Village. He stated that he lives in the White Pine area and that the "no man ' s land" behind his home is a natural breeding spot. He further stated that he found a rat that measured 12 " long in his window well and took it over to the Village Health Officer for confirmation of the fact that it is a rat and received that confirmation. Trustee Thorud stated that he would call the exterminators for the Village in the morning and ask them to come out again. 24. RESIGNATION FROM POLICE DEPARTMENT RESERVES President Thompson stated that the Police & Fire Commission has recommended that the Board accept the resignation of Sgt. William Gahart from the Police Department Reserves . He further stated that 1721 8/18/69 the Commission had recommended that Mr. Gahart be commended for his work of 41/2 years for the Village and that the Chair would be remiss if he did not highly commend Mr . Gahart. The President then stated he would accept the resignation of Sgt. William Gahart with regret and asked for Board concurrence . Trustee Gleeson moved that the Board concur in the President' s action. Trustee Cimaglio seconded the motion. Trustee Thorud stated that he would prefer to have the matter tabled until such time as the Police & Fire Commission hold their hearing in regard to this matter . A roll call was taken with the following results: AYES: Trustee Gleeson NAYS: Trustees Thorud, Armstrong, Cimaglio ABSENT: Trustees Felten, Fabish The motion did not carry. 25 . ADJOURNMENT Trustee Armstrong moved to adjourn the meeting. Trustee Gleeson seconded the motion and it carried unanimously. Village Clerk Approximately 12 .25 A.M. APPROVED THIS ) DAY OF , 1969 „ ,4 Villag resident