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1969-08-11 - Village Board Regular Meeting - Minutes 1701 8/11/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, AUGUST 11, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8:08 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Felten, Thorud, Armstrong Absent: Trustees Gleeson, Fabish Also present were Michael Stearn and Murvyn Sisson of Hattis Engineers, Village Engineers and Richard Raysa, Village Attorney, arrived at approximately 8:45 P.M. 1. APPROVAL OF MINUTES OF JULY 28th Trustee Thorud moved that the minutes of July 28th be approved as pub- lished. Trustee Armstrong seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, Armstrong, President Thompson NAYS: None ABSENT: Trustees Gleeson, Fabish The motion carried. 2. WARRANT #166 President Thompson read Warrant #166 in the amount of $23, 616. 76. Trustee Felten moved that Warrant #166 be approved as read. Trustee Thorud seconded the motion and upon roll call, the motion carried unanimously with President Thompson also voting "Aye" . 3. MUNICIPAL BUILDING WARRANT #14 Municipal Building Warrant #14 was read and corrected by President Thompson. President Thompson stated that the bill from Domas Plumbing in the amount of $3, 915.00 should be eliminated from the Warrant as the work has not been completely satisfactorily at this time. The total of the Warrant is $17, 500.00. Trustee Felten moved that corrected Municipal Building Warrant #14 be approved. Trustee Armstrong seconded the motion and upon roll call, 1702 8/11/69 the motion carried unanimously with President Thompson also voting "Aye" . 4. WATERWORKS WARRANT #46 President Thompson then read Waterworks Warrant #46 in the amount of $5, 718. 18. Trustee Armstrong moved that Waterworks Warrant #46 be approved as read. Trustee Felten seconded the motion. Trustee Felten requested that one of the bills from United Laboratories, Inc. in the amount of $261. 25 be deleted from this Warrant and added to the next General Fund Warrant in Dept. "F" . This would reduce the amount of the Warrant to $5,456. 93. Trustee Armstrong amended his motion to include Trustee Felten' s request. Trustee Felten amended his second. Upon roll call, the motion carried unanimously with President Thompson voting "Aye" . 5. PUBLIC IMPROVEMENTS COMMITTEE REPORT (Doc. #69-23) Discussion followed on the Public Improvements Committee report. In discussing the ditch behind Farrington Drive, the Board weighed the suggestions made by the former Village Engineer, John Hooper which suggestions are incorporated as a part of the report. It was suggested by Trustee Felten that since we could not require the ditch to be fenced under the Subdivision Regulations that perhaps fencing could be in- stalled only at the outlet. President Thompson stated that before making a decision on possible fencing that a price should be received and that in the meantime the slopes could be cut back to proper size and planted in some fashion. Mr. Stearn stated that sod would hold the slopes better than planting of rye grass. President Thompson polled the Board as to their feelings on the planting of the slopes with a "Yes" vote indicating they are in favor of the sod and a "No" vote that they are in favor of Mr. Hooper' s suggestion of planting a combination of rye grass and ground cover. The poll revealed the the Board unanimously were in favor of the slopes being sodded. President Thompson asked Attorney Raysa what action the Board could take regarding getting the builders and developers to clean the streets in some areas of the Village in order that the dirt from the streets does not clog the storm sewers. Attorney Raysa requested a copy of the Streets and Sidewalks Ordinance from the Clerk and stated that he would quickly review the ordinance and advise the Board. Discussion followed on determining whether sidewalks are properly mixed. President Thompson suggested that the Village Engineers inspect the side- 1703 8/11/69 walks in question and report back to the Board. President Thompson suggested that Trustee Felten take the list on page 3 of the report regarding concrete work that needs to be done in Unit 1 of Strathmore to Levitt & Sons and ask that they take care of the needed work. Attorney Raysa advised the Board to charge the builders and developers who are unwilling to clean the streets with violation of Section 19, 19A or section 22 of the Streets and Sidewalks ordinance. President Thompson stated that the sewers should also be rodded out by these people. Trustee Thorud stated that there seems to be a difference of opinion between Trustee Felten and himself regarding the inspection of fire hydrants. Trustee Thorud stated that the fire hydrant ordinance reads that the Fire Marshall shall cause an inspection to be made not that he make the inspection personally. He further stated that Chief Winter has apparently asked whether or not the Public Works people can make these inspections and that possibly some teenagers working under the direction of Mr. Burmeister, could do these inspections. Chief Winter stated that this is not a function of the Fire Department but of Public Works and that it is the duty of the Fire Marshall to see that it is done. Trustee Armstrong stated that he would also think that the work should be done by the Public Works Department. Mr. Stearn stated that it would take at least an hour per hydrant to do the inspection. Discussion followed. Trustee Felten moved that item #2 of the report be referred to the Fire and Health Committee for their comments. Trustee Armstrong seconded the motion and it carried unanimously. Trustee Armstrong moved that item #3 of the report dealing with recommendations for the sign ordinance be referred to the Legislative Committee and the Insurance and Bonding Committee for their comments. Trustee Thorud seconded the motion. Trustee Felten stated that he feels the Building Department should update their procedures and uphold the ordinance more fully. A vote was taken and the motion carried unanimously. Trustee Felten stated that he does not have any plans for the White Pine strip and has nothing to back him up as to whether the work has been done to specifications or not. Trustee Felten stated that Mr. Hooper has stated that the work has been done but that he would like to investigate the matter himself and would need the plans to make sure they have been complied with. Mr. Sisson stated that his firm did not prepare any plans on White Pine that their plans are with reference to the Thornwood area. Mr. Stearn stated that Hattis 1704 8/11/69 Engineers are more than willing to give the Board any information they want at any time and that they would be glad to show anyone what plans they have. Discussion followed. Trustee Felten stated that it would be his suggestion that the Village hire a full time Village Engineer as these are not jobs for part time Trustees. President Thompson stated that this suggestion would have to be taken under advisement and that if the Village were to hire a registered engineer it would cost a great deal of money. Further dis- cussion followed. President Thompson stated the only question the Board should be con- sidering is the fact that they had a licensed registered engineer em- ployed by the Village approve the working drawings for drainage in the areas in question and whether or not these areas are built as per those drawings. Discussion followed. Trustee Thorud stated that he would like to see the Attorney institute an injunction again Mr. Hooper to get the plans we desire. Mr. Stearn asked why the Board is assuming that the way things are now is the way they were approved and that the homeowners themselves could have changed drainage. President Thompson stated that he doesn' t think the Board can go back any further than six months as far as as-built drawings are concerned. Discussion followed on paragraph 5, sub paragraph C of the report. President Thompson stated that it would be proper to direct the Village Attorney to write Mr. Hefter, Mr. Schwartz and Mr. Frank and state that engineering reports have found that the house at 655 Thornwood Drive is not according to the grading plan and ask when and how this will be taken care of. Discussion followed. Trustee Felten stated that under the recommendations from the Attorney, he thinks it would be best if he wrote the letter and he' ll send a copy to the Attorney. Discussion followed on paragraph 5, sub paragraph B of the report regarding the White Pine Strip. Trustee Felten stated that he will try to get plans for the area if John Hooper has them and he will report at the next meeting. Trustee Thorud moved to direct the Attorney to write a letter to Mr. Hooper. President Thompson stated that he doesn' t want anyone to get the idea that he doesn' t have the highest regard for Trustee Felten and his work. 1705 8/11/69 6. PLAN COMMISSION REPORT President Thompson stated that the Plan Commission report contains recommendations in regard to the height limitation on hedges. Trustee Felten moved to forward this to the Legislative Committee for their perusal and action. Trustee Armstrong seconded the motion and upon roll call, the motion carried unanimously. 7. FIRE AND HEALTH COMMITTEE REPORT Trustee Thorud stated that he has given each of the Trustees and the President a copy of a report submitted by the Fire Department to the Fire and Health Committee with respect to the formation of a Municipal Fire Department which has been authorized by a previous motion. He further stated that it is his suggestion that a joint meeting be set up between the officers of the Fire Department and Village Board to discuss ' the details of the report. President Thompson stated that he would send out a memo to the Trustees as to a possible date. Trustee Thorud stated that he would submit a written report on the other matters taken up at the committee meeting. He then read a report re- ceived from Fire Chief Winter re the re-location of the fire and tornado alert siren on top of the park building. Fire Chief Winter recommends that this sire be re-located on the southwest corner of the roof of the new municipal building. Discussion followed. Trustee Thorud moved that the Board grant permission to the Fire De- partment to move the fire and tornado alert siren to the new municipal building as per Mr. Winter' s letter of August 11 , 1969. (Doc. ##69-24) . Trustee Armstrong seconded the motion. Further discussion followed. Upon roll call, the motion carried unanimously. OLD BUSINESS 8. BID OPENINGS FOR VEHICLES FOR PUBLIC WORKS DEPARTMENT President Thompson stated that the Board has received two bids on a Scout. The first is from Gilmore International, Inc. Vehicle only $2, 782.01 Plow Attachment 275 .00 The Second is from: Joseph A. Firnbach Vehicle only $2, 645.00 Plow attachment 315.00 1706 8/11/69 Trustee Felten moved that the Board accept the bid made by Joseph A. Firnbach in the amount of $2, 960.00. Trustee Thorud seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, Armstrong, President Thompson NAYS: None ABSENT: Trustees Gleeson, Fabish The motion carried. Bids were then opened on the tractor. They are as follows: Joseph A. Firnbach $5, 859. 98 International Harvester Sales & Service $5, 876.00 Trustee Thorud moved that the bids be referred to the Public Improvements Committee for checking and clarification of the items and that they re- port back to the Board at the next meeting. Trustee Armstrong seconded the motion and it carried unanimously. 9. BID OPENING FOR RODDING OF STORM SEWERS -- LINCOLN TERRACE TO CREEK President Thompson stated that the Board has received only one bid for the rodding of the storm sewers from Lincoln Terrace to Buffalo Creek. The bid was from National Power Rodding in the amount of $753. 70. Discussion followed on the possible purchase by the Village of equip- ment necessary to do the rodding. Trustee Felten moved that the Board accept the bid from National Power Rodding in the amount of $753. 70. Trustee Felten stated that it would take a couple of months to come back with a report as to the possible purchase of equipment. Trustee Thorud seconded the motion. Further discussion followed. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, President Thompson NAYS: Trustee Armstrong ABSENT: Trustees Gleeson, Fabish The motion was denied. 1707 8/11/69 10. IMPROVEMENT OF CHECKER ROAD (DoC. #69-25) President Thompson stated that the Board had received a letter from Mr. Anderson of the Vernon Township highway department regatding the temporary improvement of Checker Road and the Village ' s possible financial participation in the venture. It would cost approximately $2,496.00 to temporarily improve the road. Trustee Armstrong moved that the Board agree to share 50% of the cost as indicated in the letter for the temporary improvement of Checker Road for a sum not to exceed $1,250.00. Trustee Felten seconded the motion. Trustee Thorud stated that the Road and Bridge Fund is for secondary roads as he understands. He then asked Trustee Felten if in his opinion there were other secondary roads within the Village in need of repair more urgently at the present time. Trustee Felten stated that he felt there were none as bad as Checker Road. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, Armstrong, President Thompson NAYS: None ABSENT: Trustees Gleeson, Fabish The motion carried. President Thompson directed the Clerk to contact Mr. Anderson and in- form him that the Village has approved payment and ask that work be started as soon as possible. 11. LETTER FROM LEVITT & SONS REQUESTING PERMISSION TO BURN DEBRIS President Thompson stated that a letter has been received from Levitt & Sons requesting permission to burn debris within the construction areas. Discussion followed. Chief Winter stated that if permission is given to Levitt & Sons then he thinks all builders should be notified as he has personally stopped them from burning. The ordinance states that nobody can burn and what is done for one must be done for others. Trustee Felten moved to table the request until the next Board meeting. Trustee Thorud seconded the motion and it carried unanimously. 1708 8/11/69 NEW BUSINESS 12. LETTER FROM CITY OF HOPE President Thompson stated that the letter from the City of Hope re- quests permission to conduct a Tag Day on August 23, 1969. Trustee Thorud moved to grant permission and waive the usual fee. Trustee Felten seconded the motion and it carried unanimously. 13. LETTER FROM BUFFALO GROVE GOLF CLUB President Thompson stated that a letter has been received from the Buffalo Grove Golf Club requesting permission to erect signs in the Village directing people to the golf club. Mr. Griffith, the Pro/Manager of the Golf Club, stated that the possible locations for the signs were: Route 83 and Arlington Heights Road Route 83 and Buffalo Grove Road Lake Cook Road and Arlington Heights Road Arlington Heights Road and Dundee Road Buffalo Grove Road and Route 68 Route 83 and Aptakisic Road Mr. Cimaglio stated that this request should come before the Plan Commission as well as the Building Commissioner. President Thompson stated that at the present time the ordinance does not call for it to go to the Plan Commission and this would be within the realm of the Building Commissioner and the Board. Mr. Griffith stated that he is getting private subscription to erect the signs. Trustee Felten moved that this be forward to the Building Commissioner for his study and report back to the Board at the next meeting with his recommendations. Trustee Thorud seconded the motion and it carried unanimously. QUESTIONS FROM AUDIENCE 14. STREET LIGHTING -- BALLANTRAE SUBDIVISION Much discussion followed on the possibility of the Ballantrae Sub- divison getting light poles which would be other than wooden poles. President Thompson advised the citizens that the Ballantrae area was set up with the standards of the Village at the time of development and that was wooden poles. President Thompson also stated that he had written a letter to Mr. Besinger of Meritex Corporation and requested that they consider supplying the funding necessary to install poles other than wooden poles but that he has not received an answer. The u i u 1709 8/11/69 President further stated that the Board would have no legal right to insist on anything greater than the standards which existed at the time the area was put in. Discussion followed on the possibility of special.- assessing the area to pay for the other poles with the Attorney advising the Board that the cost of doing this would be prohibitive for the money involved. 15 . BURNING OF DEBRIS Mr. Howard of Crestview Terrace stated that he would like to inform the Board that he is against burning and he would like to see Levitt' s request turned down. 16. HIRING OF VILLAGE MANAGER Upon a query by Mrs. Dorothy Berth, President Thompson stated that the Board is going through the list of applications received for the position of Village Manager and that he would hope that within thirty to sixty days the Village would have one on deck. 17. SECRETARY FOR PLAN COMMISSION Mr. Cimaglio asked if there would be any action taken on the last item on the Plan Commission' s report, that is the hiring of a secretary. President Thompson stated that probably in the near future there would be need for additional part time clerical help and that being a secre- tary to the Plan Commission could conceivably be part of that job. 18. AGREEMENTS BETWEEN VILLAGE AND BUFFALO UTILITY COMPANY Attorney Raysa advised the Board of the status of the agreements between the Village and the Buffalo Utility Company. 19. ZONING QUESTION Mr. Gamm a citizen living in the Lake County portion of the Village, questioned whether the southeast corner of Checker and Arlington Heights Road was zoned for apartments. President Thompson advised that that particular piece of land was not within the corporate limits of the Village. , i I I I i i _1 I I l , I V i I 1710 8/11/69 20. ADJOURNMENT Trustee Felten moved to adjourn the meeting. Trustee Armstrong seconded the motion and it carried unanimously. /9..,../-4.-44W.i./ v -- ‘i'd-f9 l4-----/- Village Clerrk Approximately 11 :00 P.M. APPROVED THIS DAY OF , 1969 c__.--- fit Cf?� ? ri -,zie,,,- , Village/ President i I I I I I