1969-07-14 - Village Board Regular Meeting - Minutes 1665
7/14/69
MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF
ILLINOIS, HELD MONDAY,JULY 14, 1969, AT THE MUNICIPAL SERVICE CENTER,
150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS
The President called the meeting to order at 8: 01 P.M. All present
stood and recited the Pledge of Allegiance to the Flag. The Clerk
called the roll and the following were found present:
President Thompson; Trustees Felten, Gleeson, Armstrong, Fabish, Warner
Absent: Trustee Thorud
Also present were Richard Raysa, Village Attorney; Two representatives
of Hattis Engineers, Village Engineers
1 . APPROVAL OF MINUTES OF JUNE 23, 1969
Trustee Armstrong moved that the minutes of June 23, 1969 be approved
as published. Trustee Warner seconded the motion and the vote was as
follows:
AYES: Trustees Felten, Armstrong, Fabish, Warner
NAYS: None
ABSTAIN: Trustee Gleeson
ABSENT: Trustee Thorud
The motion carried.
2 . WARRANT #164
Warrant #164 in the amount of $21, 285. 17 was read by Trustee Gleeson.
Trustee Gleeson moved that Warrant #164 be approved as read. Trustee
Felten seconded the motion. Discussion followed.
Upon roll call , the motion carried unanimously.
3. TREASURER' S REPORT
Trustee Gleeson read the treasurer' s report for the month ending
June 30, 1969 in the absence of the treasurer. There were a total of
$180,085. 93 in all accounts as of the end of the moiiith.
4. PUBLIC IMPROVEMENTS COMMITTEE REPORT
President Thompson read portions of the report. Discussion followed
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on the report as it pertained to possible new equipment purchases.
President Thompson stated that further discussion re possible new
equipment purchases would be handled under "Old Business". Trustee
Fabish stated that he wished to thank Trustee Felten and his committee
for all the hard work they have been doing.
5. PUBLIC RELATIONS COMMITTEE REPORT
President Thompson noted several portions of the report. President
Thompson stated there are several changes on the committee of people
who have moved or have not attended meetings for some time. The Presi-
dent further stated that he will remove the appointments of JOYCE NAVIN,
GLORIA PFISTER and LEROY AVENARIUS from the Public Relations Committee
and ask for Board concurrence. Trustee Felten moved that the Board
concur in the President' s action. Trustee Gleeson seconded the motion
and it carried unanimously.
The President stated that the Chairman of the committee has pointed
out action that should be taken under the heading of "New Business"
and the Chair will take it under that heading.
OLD BUSINESS
6. LAKE COOK ROAD
President Thompson stated that a meeting was held on July 9th with the
Cook County Highway Department people and there were about 60 or 65
interested citizens atihat meeting. He further stated that the Board
hag/ promised at that time that they would consider the information pre-
sented to them and make their decision relative to the proposed align-
ment at tonight' s regular Board meeting. The President stated that the
Board has received a report from the Traffic and Safety Committee and
a letter from a citizen, William A. Drake, who lives in the Strathmore
Subdivision. President Thompson read the proposed letter to Mr. Cots
of the Highway Department incorporated in the Traffic & Safety Committee
report. President Thompson then read the letter from Mr. Drake (Doc.#69-
19) .
Trustee Fabish stated that his feelings on the Lake Cook Road alignment
are presented in the Traffic & Safety Committee report.
Trustee Armstrong stated that his feelings on the Lake Cook Road matter
is that it would be good for the entire Village to have an east-west
road through the Village. He further stated that the Village is going
to experience a tremendous amount of growth through the Lake County
portion of the Village and that the number of cars travelling to the east
is going to increase considerably. He went on to say that he feels the
road would be a strong selling point in the Board' s attempt to bring
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industry to the area. Trustee Armstrong then pointed out his recommend-
ation on the map of Lake Cook Road.
Trustee Felten stated that he would like to see the road stay as the
Village has aligned it because if the road is moved it would disrupt
the Village ' s municipal complex.
In answer to portions of Mr. Drake ' s letter, President Thompson stated
that the proposal for re-alignment other than the alignment originally
approved by the prior Village Board does not affect the road' s location
relative to the houses backing up on it as the county' s re-alignment
goes through public land. The President further stated that the letter
infers that the Board kept this secret and that this is not so. He
went on to say that the Village Board would not have been so anxious to
have the road constructed to what they had understood were County speci-
fications at the time had they not wanted the road to be what the
county wanted, that is, the main tie between Edens and Route 53.
Checker Road and Lake Cook Road were laid out at the same time with
the approval of the Plan Commission and the Village Board. And, that
as far as its ' proximity to homes is concerned, this road was planned
in 1964. The President stated that he doesn' t agree that more concern
is being shown to a golf course and apartment builder than to residents
other than the fact that committments were made to that developer should
'e put in the road as the Board requested him to do. Discussion
followed.
Trustee Gleeson stated that as a taxpayer he would have to say the
County should probably use the original alignment through the Village
except that in looking at the project beyond the Village limits east
of Buffalo Grove Road he would have to say "no" because the County will
have to go through five to eight parcels of land and split them which
would probably be more expensive; as a father who has children in St.
Mary' s School he would have to say, very selfishly, the road should go
as originally planned further north as he happens to live south, but
then what of the children living in the Lake County portion of the
Village; as a Trustee, he would say that in three more years this
road would be desperately needed. Trustee Gleeson suggested that the
President open the discussion to the floor.
President Thompson then asked for comments from the citizens present.
Many citizens presented themselves to the Board with no apparent approval
of the proposed plan. Much discussion followed.
Trustee Fabish moved that the Board regretfully submit to the Cook
County Department of Highways that they cannot accept the proposed
alignment of Lake Cook Road and hope that the county will take some
of the Village's suggestions . Trustee Felten seconded the motion.
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Upon roll call, the vote was as follows:
AYES: Trustees Felten, Gleeson, Fabish, Warner
NAYS: Trustee Armstrong
ABSENT: Trustee Thorud
The motion carried.
The President directed the Clerk to take an excerpt from the minutes
and send to Mr. Cots of the Cook County Department of Highways.
7. DRAINAGE PROBLEMS IN THE VILLAGE
Attorney Raysa stated that he had contact Mr. Al Frank re the moving
of dirt in the White Pine Strip and that Mr. Frank had agreed with the
action providing he received a Hold Harmless agreement. He further
stated that Mr. Friedman, the developer of the area, had stated he would
send a contractor to do the work and that the contractor would have
the proper insurance.
Trustee Felten moved that National Power Rodding be contacted to rod
the sewer located at the corner of Poplar Court and White Pine Road
over to the White Pine strip. Trustee Felten stated that he estimated
the cost at $200 . 00 .
Mr. Sissons of Hattis Engineers stated that he doesn' t think the problem
is rodding the pipe but the fact that the ditch is too high. Presi-
dent Thompson stated that the engineers should let Mr. Friedman know
what needs to be done to bring the White Pine strip back into the proper
grading. Mr. Sissons stated that he has the original design drawing
for the area. There was no second on Trustee Felten' s motion.
Trustee Gleeson moved that the Village Engineers be authorized to get
a copy of the original design drawing made and forward it to Mr. Harold
Friedman or his contractor. Trustee Warner seconded the motion.
Mr. Sissons then advised the Board as to the proper procedure as to
aligning the drainage ditch. Discussion followed on which engineers,
Hattis or Hooper, should incur the work. Trustee Gleeson then stated
he would like to withdraw his motion so that the proper people can
get together and see what is needed to be done in the area. Trustee
Warner withdrew her second.
Trustee Armstrong moved that the Board appoint Mr. John Hooper to handle
the White Pine strip drainage situation. Trustee Warner seconded the
motion. Trustee Fabish stated that he would hope the work on the area
could be expedited.
A vote was taken and the motion carried unanimously.
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Trustee Felten read from the minutes of June 23rd specifically page 1649,
paragraph 15 , in which the Public Improvements committee was directed to
secure information on the cleaning of the sewers (storm) in the Lincoln
Terrace, Rosewood Avenue, St. Mary' s Parkway area. Trustee Felten then
moved that the Board authorize the sum of $800. 00 to National Power
Rodding to clean the storm sewers in the area. Discussion followed.
There was no second to Trustee Felten' s motion.
Trustee Gleeson moved that the Board authorize the Village Engineers to
draw up specifications and get bids on this job. Trustee Armstrong
seconded the motion.
Trustee Felten stated that he thinks he was directed by the Board to
get the price for this job and that National Power Rodding is a well-
known firm and he doesn' t think the Board can do better then their
organization. President Thompson pointed out that the Village does
have an ordinance stating that anything over $500 . 00 be put out for
bids.
Upon roll call , the vote was as follows:
AYES: Trustees Gleeson, Armstrong, Fabish, Warner
NAYS: Trustee Felten
ABSENT: Trustee Thorud
The motion carried.
8. WATER DEPARTMENT
Trustee Gleeson stated that he had made up a operating statement for
the Municipal Water Department for the fiscal year ending April 30 , 1969
over the weekend and pointed out to the Board that the department shows
an operating profit of over $22,000 . 00 . He further stated that the
current billing is estimated at over $14,000.00 and there are approximately
726 users on the utility.
Trustee Gleeson stated that he believes some direction is needed for
the people doing the billing as to procedure. He further stated that
there have been several cases wherein people have moved out without
giving notice of a move out and others have moved in without notice
of turn-on and that the property is liable for the billing by ordinance.
He then moved that on these types of things the homeowner should be
notified of what has happened, bill him, and if the new owner refuses
to pay then notify him that the Village intends to file a lien and if
payment is still not received, then we will file a lien. Trustee
Fabish seconded the motion and it carried unanimously.
Trustee Gleeson then recommended that a minimum bill be sent to each
new homeowner once we have notification that the property has changed
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hands even though the building is not occupied. Discussion followed
on the possibility of hiring teenager;to read meters and do various
jobs throughout the Village.
Trustee Gleeson moved that at the first billing after occupancy, we
bill for the water usage shown on the meter and the sewer charge per
month for the number of months since closing. Trustee Warner seconded
the motion and upon roll call, the motion carried unanimously.
9. FINANCE COMMITTEE REPORT
Trustee Gleeson stated that he was unable to complete the appropriations
ordinance over the weekend as he had the utility operating statement
to do.
Trustee Gleeson then reviewed the amount of income received in the
Village for the fiscal year ending April 30, 1969 and informed the
Board of the projected income for the new fiscal year. He stated
that he would have the information typed and present it to the Board.
10. PUBLIC IMPROVEMENTS COMMITTEE REPORT
Discussion followed on vehicles for the Public Works Department.
Trustee Warner moved that the Public Improvements Committee be directed
to set down the specifications and advertise for bids for the tractor
for the Public Works Department. Trustee Armstrong seconded the motion
and it carried unanimously.
Discussion followed on the possib]e purchase of a truck for the Public
Works Department. Trustee Felten stated that the Village is committed
to snow plowing and a decision should be made quickly as to whether
portions of the plowing will be contracted for or the Village will
accomplish the entire job. Trustee Gleeson stated that he thought it
would be more appropriate to spend more money to buy other types of
equipment to use the equipment we already have more fully. More
discussion followed.
Trustee Armstrong moved that the Board go out on bid for a Scout with
a plow. Trustee Felten seconded the motion and it carried unanimously.
Discussion followed on the hiring of teenagers.
NEW BUSINESS
11. RESIGNATION OF TRUSTEE WARNER
President Thompson read a letter received from Trustee Beverley Warner.
In her letter, Mrs. Warner indicates that she will be resigning from
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the Village Board as of July 31, 1969. The President stated that he
is very reluctant to accept the resignation as Mrs. Warner has done
an excellent job during the two years she has lived in the Village.
The President then accepted the resignation of Mrs. Warner and asked
for Board concurrence. Trustee Felten moved that the Board concur
in the acceptance of the resignation from Mrs. Warner. Trustee Gleeson
seconded the motion and it carried unanimously.
12. LETTER FROM DEPARTMENT OF PUBLIC HEALTH
President Thompson stated that the letter from the Department of
Public Health indicates approval of the water specifications for
"The Mall" .
13 . RESOLUTION #R-69-9 -- DEDICATION OF LAND TO SCHOOL DISTRICT #21
President Thompson stated that a request has been received from Community
School District #21 for a dedication of land for the James Cooper
Junior High School. President Thompson then read Resolution #R-69-9
which is a resolution dedicating such land. Trustee Warner moved
that Resolution ##R-69-9 be approved as read. Trustee Armstrong
seconded the motion. Discussion followed. Upon roll call, the
motion carried unanimously.
Trustee Warner moved that the tap on fees for the James Cooper Junior
High School be waived. Trustee Gleeson seconded the motion and it
carried unanimously.
14. LETTER FROM WHEELING DIAMOND JUBILEE CORP.
President Thompson stated that the letter from the Wheeling Diamond
Jubilee Corp. is requesting permission to visit the Village of Buffalo
Grove on August 2nd to advertise their jubilee. Trustee Warner moved
to grant permission to that organization to visit our community with
a small caravan on August 2nd. Trustee Felten seconded the motion and
it carried unanimously.
President Thompson stated that he had received a phone call from the
Ad Book committee asking that the Village participate in their ad book.
Discussion followed. Trustee Gleeson moved that this be referred to
the Public Relations Committee. Trustee Fabish seconded the motion.
Trustee Felten recommended that the Public Relations Committee consider
the fact of using taxpayers money for ads and perhaps the Trustees
could share in the cost.
A vote was taken and the motion carried unanimously.
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15. LETTER FROM NATIONAL CYSTIC FIBROSIS RESEARCH FOUNDATION
President Thompson stated that a letter has been received from the
National Cystic Fibrosis Research Foundation requesting permission
to conduct their campaign in the Village during the week of September 14
through September 21st. Trustee Felten moved to allow that organization
to conduct their campaign and to waive the fee. Trustee Armstrong
seconded the motion and it carried unanimously.
16. PUBLIC RELATIONS COMMITEE REPORT
President Thompson stated that the report from the Public Relations
Committee indicates that the Chairman of that committee, Trustee Felten,
recommends that Trustee Armstrong be appointed to the chair of that
committee. The President then stated that he would accept the resig-
nation of Trustee Felten from the chair of the Public Relations Committee
and asked for Board concurrence. Trustee Warner moved that the Board
concur in the acceptance of the resignation. Trustee Gleeson seconded
the motion. A vote was taken with the following results:
AYES: Trustees Felten, Armstrong, Fabish, Warner
NAYS: Trustee Gleeson
ABSENT: Trustee Thorud
The motion carried.
The President then appointed Trustee Armstrong as Chairman of the Public
Relations Committee and asked for Board concurrence. Trustee Gleeson
moved that the Board concur in the appointment. Trustee Warner
seconded the motion and it carried unanimously.
17. SALES TAX ORDINANCE
Trustee Gleeson moved that the Village Attorney be directed to draft
a Municipal Retailers Occupation Tax Ordinance to allow for the Village ' s
collection of the addition'1/4% sales tax. Attorney Raysa stated that
the Illinois Municipal League will probably come out with a form of
ordinance which they suggest all Villages adopt. Trustee Warner seconded
the motion and it carried unanimously.
18. LIMIT OF DEBATE
Trustee Gleeson moved that the Board consider a change in policy and
make it a policy to limit debate on any topic to ten minutes without a
majority vote of the Board. There was no second to the motion.
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19. PURCHASE OF LAND IN LAKE COUNTY
Trustee Felten asked the Village Attorney if there would be any way of
getting Federal funds to purchase the additional fourteen acres in Lake
County which are in the area of the Sewage Treatment Plant. Attorney
Raysa stated that he would look into the matter.
20. ADDITIONAL TAXES
In response to a query by Trustee Armstrong, Trustee Gleeson stated
that there will be a recommendation to increase the Village ' s tax rate
with the Tax Levy Ordinance.
21. DRAINAGE DITCH BEHIND FARRINGTON DRIVE IN LAKE COUNTY
Mr. Nesbitt, a resident of Strathmore in Lake County, presented himself
to the Board and asked that the Board consider taking action on correcting
the drainage ditch behind Farrington Drive in order to make it more
safe for the children in the area. Trustee Fabish read a letter re-
ceived from Hattis Engineers listing their recommendations for the ditch.
Trustee Felten stated that Mr. Hooper is checking the area and should
have something at the next Board meeting. Discussion followed.
In response to a query from a citizen, President Thompson stated that
the Board is awaiting action from the Lake County Department of Highways
as to the costs of refinishing Checker Road. Discussion followed.
22 . ACQUISITION OF BUFFALO UTILITY COMPANY
Attorney Raysa advised the Board that he is trying to get a rough draft
of the contract with the Buffalo Utility Company which he can take to
the meeting on July 17th with the Metropolitan Sanitary District.
23. ADJOURNMENT
Trustee Armstrong moved to adjourn the meeting. Trustee Warner seconded
the motion and it carried unanimously.
Village erk
Approximately 11 : 23 P.M.
APPROVED THIS DAY OF
1969
Village esident
July 14, 1969
Mr. Donald Thompson
Village President
Village of Buffalo Grove
150 N. Raupp Blvd.
Buffalo Grove, Illinois 60090
Dear President Thompson: .
It is with sincere regret that I must submit
my resignation as Village Trustee effective
July 31, 1969. After having lived in the Chicago
area sixteen years, our family is being transferred
to Atlanta, Georgia.
My two year association with the Village has
been an invaluable and most gratifying experience.
Not being able to complete my term of office is a
great disappointment to me.
I wish the Village continued success in all
present and future endeavors.
Respectfully submitted,
Beverley Warner
Village Trustee
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