1969-06-23 - Village Board Regular Meeting - Minutes 1647
6/23/69
MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF
ILLINOIS, HELD MONDAY, JUNE 23, 1969, AT THE MUNICIPAL SERVICE CENTER,
150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS
The President called the meeting to order at 7: 59 P.M. All present
stood and recited the Pledge of Allegiance to the Flag. The Clerk
called the roll and the following were found present:
President Thompson; Trustees Felten, Thorud, Armstrong, Fabish, Warner
Absent: Trustee Gleeson
Also present were Richard Raysa, Village Attorney; iepresentatives of
Hattis Engineers, Village Engineers.
1. APPROVAL OF MINUTES OF JUNE 9TH
Trustee Warner moved that the minutes of June 9th be approved as
published. Trustee Fabish seconded the motion and it carried
unanimously.
2. MUNICIPAL BUILDING WARRANT #11
Municipal Building Warrant #11 in the amount of $14, 575 . 00 was read
by President Thompson. Trustee Thorud moved that Municipal Building
Warrant #11 be approved as read. Trustee Armstrong seconded the
motion and upon roll call, the motion carried unanimously.
3. MUNICIPAL BUILDING WARRANT *12
Municipal Building Warrant #12 in the amount of $3, 000. 00 was read
by President Thompson. Trustee Warner moved that Municipal Building
Warrant #12 be approved as read. Trustee Felten seconded the motion
and upon roll call, the motion carried unanimously.
( 4. WATERWORKS WARRANT *44
Waterworks Warrant #44 in the amount of $1, 356. 56 was read by
President Thompson. Trustee Fabish moved that Waterworks Warrant #44
be approved as read. Trustee Warner seconded the motion and upon
roll call, the motion carried unanimously.
5 . WARRANT #162
Warrant #162 in the amount of $10, 072.04 was read by President
Thompson. Trustee Warner moved that Warrant #162 be approved as
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read. Trustee Armstrong seconded the motion. Discussion followed.
Upon roll call, the motion carried unanimously.
6. FIRE AND HEALTH COMMITTEE REPORT
President Thompson stated that action required on the Fire and Health
Committee report would be taken under the heading of "Old Business" .
7. PUBLIC IMPROVEMENTS COMMITTEE REPORT
President Thompson stated that action required on the Public Improvements
Committee report would be taken under the heading of "Old Business" .
8. INSURANCE REPORT
President Thompson stated that action required on the Insurance Re-
port would be taken under the heading of "Old Business" .
9. TREASURER' S REPORT
The Treasurer' s report was read by President Thompson in the absence
of the Treasurer. There were a total of $221 , 898. 33 in all accounts
as of the end of May, 1969.
10. FIRE DEPARTMENT REPORT
The Fire Department report reflects a total of 701 hours logged by
that department for the month of May, 1969. Discussion followed on
the report and on the burning of the buildings on Arlington Heights
Road.
11. PLAN COMMISSION REPORT
President Thompson stated that action required on the Plan Commission
report would be handled under the heading of "New Business" .
OLD BUSINESS
12. KILDEER SCHOOL DISTRICT 96, UNIT 9 -- DEDICATION OF SCHOOL SITE
President Thompson stated that Mr. Hintzman, Superintendent of School
District 96, has presented the board with the legal description and
a plot for Lot 65, Unit 9 on which he has designated the site desired
bygthe school district. The Attorney advised the Board as to the proper
procedure to follow in order to so dedicate the land desired by the
school district. President Thompson asked Mr. Hintzman to have the
District' s attorney contact the Village Attorney.
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13. LONG GROVE STRIP ANNEXATION
Attorney Raysa advised the Board on the status of the hearings on the
Long Grove strip annexation.
14. KILDEER SCHOOL DISTRICT 96
Trustee Warner moved to direct the Village Attorney to draw up the
necessary papers and secure the necessary information to allow the
Board to approve and dedicate the school site as desired by School
District 96 to that district. Trustee Armstrong seconded the motion
and upon roll call, the motion carried unanimously.
15 . LINCOLN TERRACE , ROSEWOOD AVENUE, ST. MARY' S PARKWAY FLOODING
II
President Thompson stated that a letter has been received from the
Illinois Commerce Commission with reference to the flooding that has
occurred in the Lincoln Terrace, Rosewood Avenue, St. Mary' s Parkway
area. Correspondence has also been received from the Buffalo Utility
Company -- they sent a copy of a letter they had sent to the attorneys
representing homeowners in the area. The President stated that the
Village Engineers have investigated the area along with representatives
of the Sanitary District and that after performing die tests in several
of the houses, they found no illegal connections. The President further
stated that the Engineers have recommended that a program be undertaken
of cleaning out the storm sewers since some of them are in poor condition.
Attorney Raysa informed the Board that the storm sewers do belong to
the Village. President Thompson stated that he would like to direct
the Engineers to give the Board a report as to how extensive they
think the matter might be and find out what kind of prices the Board
would be able to get.
Trustee Armstrong suggested that a regular program of cleaning storm
sewers be set up. President Thompson stated that it might be wise to
eventually purchase a piece of equipment necessary to do the cleaning.
Discussion followed.
Trustee Felten stated that he felt he would be able to do the necessary
work to secure information on the cleaning of the storm sewers.
Discussion followed. President Thompson suggested that Trustee Felten
handle the matter and report back to the Board at the next regular
meeting along with the bids.
16. EMME RICH AND KILMER PARK PLANS
Trustee Warner presented both the Emmerich Park Plan and the Kilmer
School Park plan to the Board. Discussion followed on the plans.
Trustee Warner stated that she was sure that Mr. Cooper, the Park
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Planner, would be glad to meet with Mr. George Moser who has agreed to
install tennis courts on the Park property to discuss the specifications
for the courts. Mr. Schoephoester, the Park Commission Chairman, stated
that Mr. Cooper would give the Board a proposal for detailed drawings
on the tennis courts and that would be incorporated in the park commission
report which will be ready for the next regular meeting. Discussion
followed.
Trustee Warner moved that the plans presented by Mr. Cooper for the
Emmerich Park and Kilmer School Park Site be approved. Trustee Felten
seconded the motion. Further discussion followed. Upon roll call,
the motion carried unanimously.
17. ORDINANCE #0-69-9 -- BUSINESS LICENSE ORDINANCE
President Thompson read Ordinance #0-69-9 which is a Business License
Ordinance. In reading the ordinance, President Thompson requested the
attorney to reword paragraph 9 a. on page 7. Attorney Raysa suggested
the following wording: " . . . expiration. Provided that a failure to
send out notice shall not excuse a licensee from obtaining a renewal
thereof nor shall it be a defense for operation without a license. "
Trustee Felten moved that Ordinance #0-69-9 be approved as corrected.
Trustee Armstrong seconded the motion.
Trustee Armstrong suggested that the square foot areas of the stores
be listed as from 0-1,000 and then from 1, 001 (rather than 1,000' as
presented on the proposed ordinance) - 5,000. And, that this one foot
addition be carried throughout the other square foot designations.
Discussion followed.
Upon roll call, the motion carried unanimously.
18. LETTER FROM COOK COUNTY CLEAN STREAMS COMMITTEE
President Thompson stated that a letter has been received from the
Cook County Clean Streams Committee in relation to the White Pine
area, namely 594 White Pine Road. The letter recommends that an in-
vestigation should be made by an engineering firm to confirm that all
v the sewers are as they should be and built as per specifications and
plans for the subdivision. The President stated that the Board should
get the Engineering data necessary in order to discuss the matter.
Trustee Warner moved to forward the letter from Cook County Clean
Streams Committee to the engineers and ask that they report back to
the Board at the next meeting. Trustee Thorud seconded the motion
and it carried unanimously.
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19. BALLANTRAE SUBDIVISION -- BEECHWOOD COURT EAST CUL DE SAC
President Thompson stated that a letter has been received from the
engineering firm that works for Meritex Corporation, Greengard
Associates, indicating that it is their contention that the line
of the creek has been changed. Mr. Stearn of Hattis Engineers stated
that somebody has made that statement that the creek was changed but
that they could find no definite information it had been changed
radically enough to cause a problem. Mr. Stearn stated that they
had looked at the Beechwood Court East cul de sac and that a letter
on the area had been submitted to the Board by Mr. Seaberg of Hattis.
Mr. Stearn further stated that in order to determine what needs to be
done in that area they would have to make a topographical map of the
entire area and that would be quite a project. President Thompson
then read parts of the letter from Mr. Seaberg dated April 29th.
Discussion followed.
President Thompson directed Mr. Stearn to report back to the Board
at the next meeting on the situation and that Mr. Ryan of Meritex
Corporation should be informed that as yet we have not been able to
solve the problem and that it will be on the agenda for the next
Board meeting.
•
20. FIRE AND HEALTH COMMITTEE REPORT
President Thompson then appointed MRS. JOAN KUFFEL and CHIEF WAYNE
WINTER to the Fire and Health Committee and asked for Board con-
currence. Trustee Thorud moved that the Board concur in the appoint-
ments. Trustee Warner seconded the motion and it carried unanimously.
The President appointed DR. DAVID SAIDEL as the Village Health Officer
at a salary of $1 , 200 .00 per year and asked that the Board concur in
the appointment. The President stated that the appointment would be
effective August 1st. Trustee Warner moved that the Board concur in
the appointment. Trustee Armstrong seconded the motion and it carried
unanimously.
Trustee Armstrong moved to approve the pay of $3.00 per inspection
on commercial buildings based on two inspections of each business per
year for the fire inspectors. Trustee Warner seconded the motion and
it carried unanimously.
Discussion then followed on the proposal of the Fire and Health
Committee to amend the Building Code to provide for inspection and
approval of plans for new construction by the Fire Prevention Bureau.
Mr. Venetianer stated that plans are now submitted to the Fire Department.
Trustee Thorud stated that Chief Winter would like to have the authority
to place his seal of approval on each and every plan submitted for new
construction and that he will check out the ordinance as it now reads.
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Trustee Thorud stated that 29 out of the 31 volunteer fireman voted
that the Fire Department become a Municipal Department. Trustee
Armstrong moved to direct the Fire and Health Committee and the
Village Engineer to take necessary procedures to establish a
Municipal Fire Department. Trustee Fabish seconded the motion and
it carried unanimously.
21. PUBLIC IMPROVEMENTS COMMITTEE REPORT C C c' =2/Z =/X>
President Thompson stated that Section B of the report re the Concrete
Survey should be turned over to Mrs. Krolack for her to contact Mr.
Barney Waters of Levitt & Sons in order to find out what has been done.
Discussion followed on Section C re street \lighting for Strathmore
Units 4, 5 & 6. Trustee Warner moved to approve paragraph C (1) and
C (2) of the Public Improvements Committee Report dated June 23, 1969.
Trustee Felten seconded the motion and it carried unanimously.
Trustee Felten moved to direct the Village Engineers to investigate
a curbing situation at 428 Buffalo Grove Road. Trustee Warner seconded
the motion and it carried unanimously.
Trustee Felten stated that Beechwood Road is in bad condition with
very large chuckholes and very muddy and probably is affecting the
storm water drainage. President Thompson stated that Mr. Ryan of
Meritex Corporation would have to be contacted as the road is not
dedicated to us as yet.
Discussion followed on Paragraph M of the report re the responsibilities
of the Public Improvements Committee. Trustee Fabish moved that the
Public Improvements Committee have temporary jurisdiction over Public
Improvements. Trustee Armstrong asked if this committee should assign
priorities to the work needed so that the full time employees are
essentially reporting to that committee. Trustee Felten stated this
would only be in the area of Public Improvements as the full time men
also work in many other areas.
Trustee Warner seconded the motion. President Thompson stated that a
motion has been made for the Public Improvements Committee to have
jurisdiction over Public Improvements and he thinks that all that is
necessary is for the committee to work with the Chief Administrative
officer of the Village. Discussion followed.
A vote was taken and the motion carried unanimously.
22 . APPLICATION FOR POST OF VILLAGE MANAGER
President Thompson stated that six applications have been received
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for the position of Village Manager. He further stated that the
advertisement was placed in the City Managers Association bulletin
on June 15th and will appear in the next issue of that bulletin
which will probably be out again on July 1st. The President stated
that he has written a letter to all applicants telling them we have
received their application and that they would hear from us in the
near future. The President suggested that the Board cut off receipt
of applications on July 15th.
23. PUBLIC IMPROVEMENTS COMMITTEE REPORT ( ac'
President Thompson stated that the Public Improvements Committee has
recommended that the priorities for sidewalk replacement vary some-
what from the original list of priorities. Trustee Felten moved to
vacate Document #1 of Document #69-8 which was presented at the
meeting of June 2, 1969 and insert Document #2 of the Public Im-
provements Committee report presented June 23, 1969 and so mark the
report. Trustee Armstrong seconded the motion and it carried unanimously.
President Thompson stated that the committee has recommended that the
Village Engineers draw up a master map of the sanitary and storm sewers
of the Village. President Thompson read a letter dated June 18th from
Mr. Stearn of Hattis Engineers asking that they be directed to correlate
the information on the sanitary and storm sewers and place that in-
formation on a map. Discussion followed.
Trustee Warner moved to direct the Village Engineers to enter into
the project to draw up a master map of the sanitary and storm sewers
for a sum not to exceed $2, 000.00 . Trustee Fabish seconded the motion
and upon roll call, the motion carried unanimously.
President Thompson stated that before flushing the fire hydrants
(especially in the old part of the Village) a letter should be sent
to the residents informing them of the date of the flushing so that
they can be forewarned that their water may be brown.
President Thompson stated that in Paragraph I on page 6 the committee
is calling for an engineering review. President Thompson further
l stated that under item I (2) relative to the sandbox in the rear yard
\J of 110 Stonegate Road that the Engineers have investigated this and
have sent a letter to the President with their report. Trustee Felten
moved that this letter from the engineers be directed to the Village
Attorney for him to write a letter to the party involved telling them
that they have so much time to remove the sandbox. Trustee Warner
seconded the motion. A vote was taken and the motion carried unanimously.
Discussion followed on Paragraph I (3) re the Longfellow School Site
and flooding. President Thompson asked Mr. Schoephoester to contact
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Mr. Cooper, the Park Planner, and have him check with the school dis-
trict as to their property directly behind 9 Katherine Court.
President Thompson asked Mr. Stearn to contact the Chancery Office of
the Archdiocese of Chicago again to find out what steps they have
taken to correct the drainage in their property which is flooding
the Thornwood Drive area of the Village. Mr. Stearn stated that they
were to meet with them at the site and that they have been in con-
tact with the Chancery Office almost daily and the answer they get is
"next week" . President Thompson asked Mr. Stearn to give him the name
of the man down at the Chancery Office and that he will , personally,
write him a letter requesting their cooperation.
24. INSURANCE REPORT
Trustee Thorud presented the insurance report on the health and life
insurance for Village Employees and stated that the Board had been
polled two weeks ago as to paying the entire cost of group health and
life insurance for employees. He further stated that he doesn' t believe
the Board went into how much they intended to pay on the cost of the
dependents coverage. Discussion followed.
Trustee Thorud stated that his recommendation would be that the health
insurance go to Blue Cross/Blue Shield and the life insurance to
The Standard American Life Insurance Company. President Thompson
stated that the Board must establish a sound policy of fringe benefits
in order to get and retain good employees.
Trustee Armstrong moved to accept the Blue Cross/Blue Shield health
insurance coverage and the Standard American Life Insurance Company
for the life insurance for the Village employees with the Village
paying full cost for employees and 50% of the cost for dependents.
Trustee Warner seconded the motion and upon roll call , the motion
carried unanimously.
25. PLAN COMMISSION REPORT
President Thompson stated that he would accept the resignation of
MR. RAY AXEN from the Plan Commission with reluctance and would ask
for Board concurrence. Trustee Warner moved that the Board concur
in the President' s acceptance of Mr. Axen' s resignation. Trustee
Fabish seconded the motion and it carried unanimously.
The President then appointed MR. CARL GENRICH, MR. DONALD ZITZEWITZ
and MR.MERRILL HOYT to the Plan Commission for one year terms as
recommended by that Commission and asked for Board concurrence.
Trustee Felten moved that the Board concur in the appointments.
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Trustee Fabish seconded the motion. Discussion followed.
A vote was taken and the motion carried unanimously.
26. LAKE COOK ROAD
President Thompson then read a letter received from the Department
of Highways of Cook County stating that representatives of their
department would be happy to attend a special meeting of the Board
on July 9, 1969 at 8 P.M.
27. LETTER FROM JOHN BALMA RE PAINTING HOUSE NUMBERS ON CURBS
Trustee Felten moved that the letter from John Balma requesting per-
mission to paint house numbers on curbs be tabled until the next
regular Board meeting of July 7th. Trustee Armstrong seconded the
motion and it carried unanimously.
28. EXECUTIVE SESSION
President Thompson stated that the Village Attorney has requested
that the Board go into Executive Session to discuss the acquisition
of the Buffalo Utility Company. Trustee Warner moved that the Board
go into Executive Session. Trustee Felten seconded the motion and
it carried unanimously.
The Board returned to the regular meeting at 11: 17 P.M.
29. MEETING OF FIRE AND HEALTH COMMITTEE
Trustee Thorud stated that he wanted to announce that the Fire and
Health Committee will meet the second Wednesday of every month.
30. PAY SCALE FOR VILLAGE EMPLOYEES
Trustee Felten stated that he wouldlike the Board to take action on
Document #69-10 which was presented at the June 9th meeting of the
Board and which refers to the pay scale for Village Employees.
He further stated that positions are still open for a full time
Building Commissioner, Public Works Foreman and Plumbing/Electrical
Inspector and he would like to see the Board advertise to fill these
positions. President Thompson stated that the Board received only
two applications from an ad in the paper relative to the position of
Building Commission.
Trustee Felten moved to establish the following salaries for employees:
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Building Inspector $8,000. 00 per year
Maintenance Worker 7, 800.00 per year
Water & Sewer Operator 8,000.00 per year
Secretary 5, 800.00 per year
Building Commissioner 10, 000. 00 per year
Public Work Foreman 9,000. 00 per year
Plumbing/Electrical
Inspector 8,000 .00 per year
Deputy Clerk $2. 50 per hour
Trustee Armstrong seconded the motion. Upon roll call, the vote was
as follows:
AYES: Trustees Felten, Thorud, Armstrong, Fabish, Warner
NAYS: None
ABSENT: Trustee Gleeson
The motion carried.
Trustee Felten moved that adult part time help be paid $3. 00 an hour
for the first six months and after six months be paid $3 . 50 an hour
and student part time help be paid $2 . 00 an hour. Trustee Armstrong
seconded the motion and upon roll call, the motion carried unanimously.
31 . CAMBRIDGE DRAINAGE SITUATION
In response to a query by Trustee Armstrong, Attorney Raysa advised
the Board that the next meeting on the Cambridge Drainage situation
is July 1st.
32. PERSONNEL
Trustee Felten moved that advertisements be plac/for a Public Works
Foreman and for a combination plumbing/electrical inspector. Trustee
Thorud seconded the motion and it carried unanimously.
33. ZONING BOARD OF APPEALS REPORT RE COLANDAQ DEVELOPMENT
President Thompson stated that it was a unanimous decision of the
Zoning Board of Appeals that the 25 ' variation be denied and a 16' 8"
variation be granted Colandaq Development on the construction of a
7-11 Store at Lake Cook and Arlington Heights Roads. President
Thompson stated that the Plan Commission had recommended a waiver of
the set back and approved the 25 ' variation. Mr. Kent, representing
Colandaq Development, presented himself to the Board and informed
them of the plan. Discussion followed.
Trustee Felten moved that the Board accept the Zoning Board of Appeals
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recommendations for a 16 ' 8" setback variation. Trustee Armstrong
seconded the motion and upon roll call, the motion carried unanimously.
34. COUNCIL OF GOVERNMENTS OF COOK COUNTY
President Thompson stated that a letter has been received from the
Council of Governments of Cook County requesting the Village to renew
( their membership in that council for another year at a fee of $78.00.
President Thompson explained the operations of the Council of Govern-
ments. Trustee Armstrong moved that the Board renew their membership
for the 1969 year in the Council of Governments of Cook County at a
fee of $78. 00. Trustee Thorud seconded the motion. Discussion followed.
A vote was taken and the motion carried unanimously.
35. PROCLAMATION "BELLS ON INDEPENDENCE DAY"
President Thompson then proclaimed July 4, 1969 as "Bells on Independence
Day" in the Village of Buffalo Grove in accordance with the wishes of
the Governor of the State of Illinois. Trustee Warner moved that the
Board concur in that proclamation. Trustee Fabish seconded themotion.
Trustee Felten stated that he would like to see the Jaycees receive
a copy of the proclamation in order that they might incorporate this
in their plans for July 4th. A vote was taken and the motion carried
unanimously.
36. PROCLAMATION -- OCTOBER 24, 1969 TO BE UNITED NATIONS DAY
President Thompson then proclaimed October 24, 1969 as United Nations
Day in the Village of Buffalo Grove. Trustee Warner moved that the
Board concur in the President' s proclamation and that Trustee Thorud
be named as the UN Day Chairman. Trustee Thorud seconded the motion.
A vote was taken and the motion carried unanimously.
37. MEMO FROM CLERK FOR ADDITIONAL CLERICAL HELP
President Thompson read a memo from the Clerk in which she asks for
approval to hire clerical help for the July water billing at a cost
not to exceed $75.00. Trustee Felten moved that the Clerk be given
approval to hire this extra help. Trustee Armstrong seconded the motion
and it carried unanimously.
38. ADJOURNMENT
Trustee Warner moved to adjourn the meeting. Trustee Armstrong
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seconded the motion and it carried unanimously.
Village ¢jerk
Approximately 11:45 P.M.
APPROVED THIS / DAY OF , 1969.
Village Px ident