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1969-04-28 - Village Board Regular Meeting - Minutes 1588 4/28/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, APRIL 28, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 03 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, Warner 1. APPROVAL OF MINUTES OF APRIL 21ST' �-'yy�� Trustee Felten moved that the minutes of April _E be approved as published. Trustee Gleeson seconded the motion. Trustee Fabish pointed out an error on page 1583 in the roll call under paragraph 18 in which Trustee Felten appears to have voted twice. Trustee Gleeson stated that he had voted "aye" on that motion and that Trustee Felten had voted "nay" . Upon roll call, the vote was as follows: AYES: Trustees Felten, Gleeson, Thorud, President Thompson NAYS: None ABSTAIN: Trustees Armstrong, Fabish Warner The motion carried. 2. WARRANT #158 Trustee Gleeson read Warrant #158 in the amount of $11,494. 90 . Trustee Gleeson moved that Warrant #158 be approved with an amendment to payroll under Department "A" changing the name from William Biagioli to Mrs. William Biagioli. Trustee Fabish seconded the motion. Trustee Warner stated that she would like to see the invoices from John Cooper paid out of Account #12 instead of Account #5; and the invoice from Commonwealth Edison paid out of Account #12 instead of Account #200. Discussion followed. Upon roll call, the motion carried unanimously. 1589 4/28/69 3. WATERWORKS WARRANT #40 Waterworks Warrant #40 in the amount of $22 , 895. 25 was read by Trustee Gleeson. Trustee Gleeson moved that Waterworks Warrant #40 be approved as read. Trustee Warner seconded the motion. Discussion followed. Upon roll call , the motion carried unanimously. 4. MUNICIPAL BUILDING WARRANT #8 Municipal Building Warrant #8 in the amount of $3, 119. 87 was read by Trustee Gleeson. Trustee Gleeson moved that Municipal Building Warrant #8 be approved as read. Trustee Felten seconded the motion. Discussion followed on the fact that the Milburn payment was $94. 87 over the contract price. Upon roll call, the motion carried unanimously. 5. MUNICIPAL BUILDING WARRANT #9 Trustee Gleeson read Municipal Building Warrant #9 in the amount of $2, 328.00. Trustee Gleeson moved that Municipal Building Warrant #9 be approved as read. Trustee Warner seconded the motion and upon roll call, the motion carried unanimously. 6. TREASURER' S REPORT Trustee Gleeson read the Treasurer' s Report in the absence of the Village Treasurer. There were a total of $267, 002 . 31 in all funds as of the end of March, 1969. 7. PLAN COMMISSION REPORT President Thompson stated that action required on the Plan Commission report will be handled under the heading of New Business. 8. POLICE DEPARTMENT REPORT There were a total of 2,401 hours logged during the month of March, 1969 by the Police Department. Discussion followed on the squad cars. 9. FIRE DEPARTMENT REPORT There were a total of 700 hours logged by the Fire Department during the month of March, 1969. 1590 4/28/69 10. SIDEWALK REPAIRS President Thompson stated that advertisement for bids was published on April 18th and that no bids for sidewalk repairs have been received. The President stated that since there were no bids received, he would ask that the Board direct the Village Manager to see if there is anyone in the community who would be willing to accomplish this work. Trustee Gleeson moved to direct the Village Manager to negotiate with contractors to get a price and come back to the Board for approval of the price and contract to get the sidewalks repaired. Trustee Fabish seconded the motion. Trustee Armstrong stated that he would like to amend the motion to ask that more than one bid be received. Trustee Gleeson stated that sidewalk repairs has been a budgeted item for two years and the work has not been accomplished due to failure to get bidders for the project. Trustee Felten pointed out two areas in the Village where the sidewalk situation is critical : the sidewalk leading to the shopping center, and also at 339 Lincoln Terrace where there is a buffalo box sticking up. Discussion followed. A vote was taken and the motion carried unanimously. 11. WATERWORKS BONDS AND SALE OF BUFFALO UTILITY COMPANY President Thompson reported to the Board the progress being made to sell the Waterworks Bonds and stated that hopefully, if the Bond Market would stay favorable, that the sale could be accomplished in a couple of weeks. President Thompson further explained the procedure that will be followed in the sale of the bonds. Discussion followed on the sale of the Buffalo Utility Company. Trustee Felten stated that he would like to see a letter of intent on the part of the principal holders of the Buffalo Utility Company as far as the purchase agreement is concerned. President Thompson stated that the only thing holding up the sale of the Utility Company at the present time is the sale of the bonds. 12. FINANCIAL ACCOUNTING AND REPORTING SYSTEM �./ President Thompson stated that a letter has been received from World Wide Time-Sharing, Inc. (Doc. #69-4) relative to the fact that Robert Gleeson will not benefit in any way should World Wide ' s bid on the financial accounting and reporting system be approved. Presi- dent Thompson read the letter in its ' entirety. Trustee Gleeson read his review of the bids for the reporting system which he had submitted to the Board. Trustee Gleeson stated that he had met with the Village ' s financial consultant, Mr. Edward Benjamin, li I,I I' I I I I // �/ I III 1591 4/28/69 and discussed the reporting system. President Thompson then read the letter received from Benjamin and Lang relative to their recommendations on the reporting system (Doc. #69-5) . Mr. Benjamin recommends that the Board consider adopting the financial accounting and reporting system. Trustee Gleeson explained the auditing procedure and how ' the reporting system would benefit this procedure. Discussion followed. Trustee Warner asked if there had been a study made by a Financial Management Consultant inasmuch as the Board is considering the ex- penditure of a great deal of money. Trustee Gleeson stated that Mr. Edward Benjamin is the Village' s Financial Consultant. Mr. Benjamin stated that his firm has evolved over the years to where the majority of their work is done in the financial consulting field. Mr. Benjamin stated that he thinks the system is a most desirable system and thinks the Village is in a most desirable time in which to effect this system as the Village is in the beginning of its ' growth. Discussion followed. Trustee Armstrong asked what the length of the countract would be and what safeguards the Village would have against exhorbitant in- creases. Trustee Gleeson stated that World Wide Time-Sharing, Inc. goes for a minimum of one year and that the TIM contract is also for one year. He further stated that safeguards in regard to increases could be written into the contract. Trustee Armstrong asked what is being spent now for the accounting system. Trustee Gleeson stated that roughly $5 ,000 a year is now being spent with the present volume. Trustee Gleeson further explained what additional personnel would be needed under the present system with increased volume and also explained other methods of accounting that could be used and their relative costs. Trustee Felten stated that he would like to see the budget for the next fiscal year at the next Board meeting. Discussion followed. Trustee Felten moved that the Village accept the bid from World Wide Time-Sharing, Inc. as outlined in their proposal and that the Village Attorney be directed to negotiate a contract and report back to the Board. Trustee Armstrong seconded the motion. Further discussion followed. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, Armstrong, Fabish, Warner NAYS: None ABSTAIN: Trustee Gleeson The motion carried. 1592 4/28/69 13 . BOND MARKET In answer to a query by Trustee Felten, Mr. Benjamin stated that at the moment the Bond market is on the upswing but a little more time is needed to see if this is a continuing trend. Discussion followed. 14. ITEMS ON AGENDA President Thompson stated that several items on the agenda would be deferred for action until the Village Attorney arrives for the meeting. 15. WHITE PINE STRIP -- ACCESS LOT 266 ON BEECHWOOD COURT EAST President Thompson stated that a letter dated April 11, 1969 has been received from John D. Cooper, the landscape architect, relative to his recommendations for the land commonly known as the White Pine Strip (Doc. ##69-6) . President Thompson read portions of the letter. President Thompson stated that Mr. Cooper appears to recommend that the Village purchase Lot ;66 for access purposes, but that the Strip itself will probably only be useful as a grassy play area. Mr. Bannister stated that he and a representative of Hattis Engineers had walked the area last week and they, too, recommend that the Village acquire the property. Mr. Bannister stated that a lot of work is need in the area in order to put it into shape. President Thompson stated that it is his understanding that the purchase price from Meritex Corporation is $5, 250.00 and that the price will increase to over $6, 000.00 on May 1st. Trustee Felten moved that the Board approve purchase of Lot 266 on Beechwood Court East from Meritex Corporation in the amount of $5, 250. 00. Trustee Warner seconded the motion. Discussion followed. Upon a suggestion by Trustee Gleeson, Trustee Felten amended his motion to have the Village Attorney negotiate the contract for purchase. Upon roll call, the motioncarried unanimously. 16. GARBAGE ORDINANCE Mr. Bannister stated that Attorney Raysa had just given him the pro- posed Garbage Ordinance tonight and that he would like to defer action until the Board has had a chance to read the ordinance. The Board had no objections to this procedure. 17. SWIMMING POOL SURVEY President Thompson read the results of the swimming pool survey which was held March 12th through March 31st. President Thompson stated that as Trustee Felten has recommended in the survey, he would appoint a special committee to further investigate a Municipal Swimming 1593 4/28/69 Pool. He further stated that he would appoint Trustee Felten as Chairman of that committee and would ask that Trustee Felten decide as to the number of people to be on the committee and also choose his committee members. Trustee Armstrong stated that he thinks the matter should be tabled until the Village has determined whether or not they want a Park District and that hopefully such a District will be established and the District will have a comprehensive plan. Trustee Armstrong moved to table the above matter. Trustee Gleeson seconded the motion. Upon roll call, the vote was as follows: AYES: Trustee Gleeson, Armstrong NAYS: Trustees Felten, Thorud, Fabish, Warner The motion was defeated. President Thompson stated that the appoint- ment to the special committee would stand. 18. RECESS President Thompson declared a five minute recess at 10: 20 P.M. President Thompson called the meeting back to order at 10 : 25 P.M. 19. ORDINANCE #0-69-7 President Thompson read Ordinance #0-69-7 which is an ordinance re- lating to trailers. Attorney Raysa stated that he did not amend the Building Code as directed by the Board because he found it a bit diffi- cult to do so. He further stated that he wrote the ordinance to accomplish allowing a trailer on the golf course but would eliminate house trailers, per se. Discussion followed on the wording of the ordinance. Trustee Felten moved that Ordinance #0-69-7 be rejected as written and that the Board not approve any special use trailer on the golf course. Trustee Fabish seconded the motion. Trustee Fabish stated that the ordinance as it would be rewritten would be strictly tailor made for one situation but he feared that it would open up something at a later date. He further stated that he sympathized with the petitioners but he would have to think of a longer range for the Village. Trustee Gleeson stated that he likes what the Attorney has done as he has made it a license ordinance, not a permit. He further stated that a license can be taken away at any time for cause and can be denied upon application. Trustee Gleeson stated that if it would be limited to the first two years on a golf course it would seem that the Village would have a good control. Mr. Bannister stated that the workers now working for the golf course 1594 4/28/69 appear to be doing an excellent job and it would be a shame to see the golf course deteriorate in the event they are unable to get workers. Further discussion followed. Upon roll call, the vote was as follows: AYES: Trustees Felten, Armstrong, Fabish, Warner NAYS: Trustees Gleeson, Thorud Li The motion carried and the ordinance was defeated. 20. TRAFFIC SIGNALS AT DUNDEE AND BUFFALO GROVE ROADS Trustee Warner asked the status of the traffic signals at Dundee and Buffalo Grove Road. Mr. Bannister stated that he has written a follow- up letter to the State but has not yet received a reply. 21. CAMBRIDGE DRAINAGE Trustee Warner asked about the Cambridge drainage situation. Attorney Raysa stated that the hearing on the matter is set for May 5th and further advised the Board on the status ofiothe matter. NEW BUSINESS 22. PLAN COMMISSION REPORT President Thompson stated that there are two resignations from the Plan Commission. President Thompson stated that Mr. J. T. Finnegan had submitted a letter of resignation to Edward Fabish, Chairman of the Commission. The President stated that he would accept the resi- gnation of J. T. FINNEGAN and ask Board concurrence and would thank Mr. Finnegan for a job well done. Trustee Gleeson moved that the Board concur in the acceptance of Mr. Finnegan' s resignation. Trustee Felten seconded the motion and it carried unanimously. President Thompson stated that EDWARD FABISH had resigned as Chairman of the Commission and also resigned from the Commission as he has been duly elected to the office of Village Trustee. President Thompson stated that he would accept Mr. Fabish' s resignation and ask for Board concurrence. The President thanked Mr. Fabish for his past efforts and welcomed him to the Village Board. Trustee Gleeson moved that the Board concur in the acceptance of Mr. Fabish' s resignation. Trustee Felten seconded the motion. A vote was taken with the following results: AYES: Trustees Felten, Gleeson, Thorud, Armstrong, Warner NAYS: None ABSTAIN: Trustee Fabish The motion carried. 1595 4/28/69 The President stated that he would re-appoint MR. NOR MAN KORTUS to the Plan Commission for a period of one year and would ask Board con- currence in the appointment. Trustee Warner moved that the Board con- cur in the appointment. Trustee Gleeson seconded the motion and it carried unanimously. President Thompson stated that the Plan Commission has asked that they be allowed to submit only one name to the President and Board for con- sideration as Chairman of that Commission. President Thompson ex- plained that it has been Board policy for each commission or committee to submit three names when there is a vacancy in the Chair. The Presi- dent explained his feelings on the matter and then asked that the Board move that the Plan Commission be allowed, at the present time, to select among themselves one man to be forwardlto the Board for appoint- ment as Chairman. Trustee Felten moved that the Plan Commission be allowed to select one man to be submitted to the President for consideration as Chairman of the Commission. Trustee Warner seconded the motion. Trustee Armstrong stated that he is in favor of the submission of three names. President Thompson stated that the Plan Commission should pro- bably have attendance of better than a quorum at the meeting at which they select a Chairman. Trustee Fabish stated that inasmuch as he is personnally involved with all the members of the Commission, he would rather have them submit three names at the present time. Upon roll call, the vote was as follows: AYES: None NAYS: Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, Warner The motion was defeated. President Thompson directed the Village Manager to inform the Acting Chairman, Mr. Kortus, that the policy of submitting three names would remain. President Thompson stated that there are two vacant seats on the Commission and he would appoint MR. WALLACE BERTH to one of those seats and ask for Board concurrence. Trustee Warner moved that the Board concur in the appointment of Mr. Berth to the Plan Commission. Trustee Gleeson seconded the motion. Trustee Armstrong stated that he feels the commissions and committees are extremely important and that as vacancies come up he really thinks every effort should be made to make them more professional. He further stated that he thinks the Board should advertise, that the Trustees should make recommendations, that the Board should interview each individual and ask for qualifications just as if they were hiring 1596 4/28/69 a Village Manager. President Thompson stated that most commission appointments are made to people who have evidenced interest in serving the community. He further stated that it has always been his opinion that people willing to show interest in the Village will give just as much as the person who might well be a professional in the field but who has not come out and evidenced any interest in serving. Trustee Felten stated that in his column in the Reminder which will be out this week, he is asking that anyone interested in serving on committees or commissions should contact the Public Relations Committee. Trustee Felten stated that he, too, liked to see people appointed who had evidenced interest and further explained what he went through in order to establish a Park Commission. Trustee Fabish stated that an article on the Plan Commission had run in the Buffalo Grove Herald a few months ago and that he had received no calls from interested persons. Further discussion followed. Upon roll call , the motion carried unanimously. Trustee Armstrong stated that he would like to move to the effect that on subsequent appointments to commissions and committees that the Board advertise in the paper and attempt to enlist several candidates for each of the openings on the committees as they come up and inter- view same as to qualifications, etc. and make decisions as to whether they should be appointed. Trustee Felten seconded the motion. Point of order by Trustee Gleeson. He stated that he questioned the validity of the motion since the statutes limit the appointments to commissions to the President with the concurrence of the Board. Trustee Felten stated that he would like to clarify his second, that he doesn' t think it would hurt to advertise in the papers one time. Trustee Armstrong then moved that the Board could submit to the Presi- dent a list of candidates that he could review for appointment to a commission or committee. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. President Thompson stated that there should be a time limit placed on the motion as there are vacancies coming up in the commissions and committees. 23. APPOINTMENTS TO COMMITTEES AND COMMISSIONS President Thompson stated that with the change in the Board, vacancies on committees and commissions have occurred and he would make the 1597 4/28/69 following appointments: Trustee Felten to Chairman of the Public Improvements Committee Trustee Warner as liaison to the Park Commission. Trustee Fabish as liaison and representative to the Plan Lni Commission. Trustee Armstrong appointed to the legislative committee. The President stated that at a future date he would name Trustee Armstrong as the alternate Village representative to the Northwest Municipal Conference. Discussion followed. Trustee Thorud asked who the chairman of the legislative committee would be. The President stated that he would appoint Trustee Thorud as the Chairman of that committee. Trustee Felten questioned whether appointments to the remainder of the standing committees would be made at the meeting. The President stated that he would take the standing committees left under advise- ment for appointment. 24. PUBLIC RELATIONS COMMITTEE RESIGNATIONS The President stated that he would accept the resignations of DE ANNA MARTIN, CELIA SMITH and CAROL MOORE from the Public Relations Committee, thank them for the work done in the past and ask Board concurrence. Trustee Felten moved that the resignations be confirmed. Trustee Thorud seconded the motion. Trustee Felten stated that Mrs. Martin had submitted a letter, Mrs. Smith had moved from the Village and that Mrs. Moore had not attended meetings for a long time. A vote was taken and the motion carried unanimously. 25. MILL CREEK SUBDIVISION - MULTIPLE FAMILY PORTION President Thompson stated that a letter has been received from Mr. Borde relative to approval of a Planned Development but that no plats have been received and that until such plats are received this matter will be held over. 26. STRATHMORE STREET LIGHTS - UNITS 4, 5 and 6 President Thompson stated that Levitt and Sons have submitted plans 1598 4/28/69 and specifications of the proposed street lighting for Strathmore Units 4, 5 and 6. Trustee Armstrong moved that the plans and speci- fications be submitted to the Plan Commission for study and recommendation; to the Board and also be submitted to the Public Improvements Committee for their recommendation. Trustee Gleeson seconded the motion. A vote was taken and the motion carried unanimously. 27. TORNADO ALERT SIRENS President Thompson stated that a letter has been received from Fire Chief Winter relative to tornado alert sirens. The President then read the letter. Trustee Armstrong stated that he would like to see a drawing of the Village indicating the location of the sirens. Chief Winter stated that the Federal Civilian Defense Agency would come out and make recommendations. Discussion followed. Upon the request of the Board, the Assistant Civil Defense director stated that he would ask Mr. Krause to submit a report on the alert system. Trustee Gleeson asked also if a representative of Federal HurricanrElectronic Sirens could come to a meeting. 28. PETITIONS OF ANNEXATION - LOTS EAST AND SOUTH OF ANIMAL HOSPITAL Trustee Armstrong asked if the Village had instituted an injunction against the Village of Arlington Heights re the above matter. President Thompson stated that the petitioners, not the Village, are filing an injunction. Trustee Armstrong asked if this wcrc, a good case. President Thompson replied that applications and letters dated January 8, 1969 had been received,by him. 29. WHITE PINE STRIP Trustee Armstrong asked the plans on dredging the White Pine Strip. 30. LETTER FROM KING & DAVIS In response to a query from Trustee Felten, Mr. Bannister stated that the matter referred to in the letter from King & Davis, Attorneys at Law, regarding inadequate sewer systems in the area of Lincoln Terrace, belongs to the Buffalo Utility Company. Discussion followed. 31. THORNDWOOD AND SYCAMORE DRAINAGE Trustee Fabish pointed out that the northeast corner of Thornwood and Sycamore has standing water. 1599 4/28/69 32. LETTER FROM MRS. KUFFEL RE NURSES ' CORP In response to a query from Trustee Felten, President Thompson stated that the letter from Mrs. Kuffel re the Nurses ' Corp should be handled by the Fire and Health Committee. 33. ADJOURNMENT Trustee Armstrong moved to adjourn the meeting. Trustee Warner seconded the motion and it carried unanimously. Village Clerk Approximately 11: 55 P.M. APPROVED THIS DAY OF � <<;,� , 1969. L-t-ser saysyr:2-+Zer ,"/ President ompson Li