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1969-04-07 - Village Board Regular Meeting - Minutes 1567 4/7/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, APRIL 7, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 01 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Wilhelm, Lewis, Felten, Gleeson, Thorud 1. APPROVAL OF MINUTES OF MARCH 17TH Trustee Lewis moved that the minutes of March 17th be approved as published. Trustee Gleeson seconded the motion. Trustee Wilhelm stated that on page 1554, paragraph 7, the words "Board of Appeals" should be inserted after the word "zoning" in the third line of the second paragraph under paragraph 7. Upon roll call, the vote was as follows: AYES: Trustees Wilhelm, Lewis, Felten, Gleeson, Thorud NAYS: None ABSTAIN: Trustee Huxhold The motion carried. 2 . APPROVAL OF MINUTES OF MARCH 24TH Trustee Gleeson moved that the minutes of March 24th be approved as written. Trustee Lewis seconded the motion. Trustee Felten stated that he thought Trustee Gleeson' s motion on page 1563, paragraph 13, was to turn the matter of purchasing the lot on Beechwood Court East over to the Finance Committee for their consideration rather than to the park planner. President Thompson stated that it was his understanding that the lot was to be checked out as to future usage before any money would be expended. Trustee Gleeson stated that he thinks he said aside that he would review it from a financial standpoint but he first wanted to see what use the land would have. Trustee Felten asked what budget would the ser- vices of the park planner come out of. Mr. Bannister stated that Mr. Cooper, the park planner, and he had walked over the land in question and Mr. Cooper had stated that he would have his report ready for the next meeting. Trustee Gleeson stated that in answer 1568 4/7/69 to Trustee Felten' s question, the money for the services of the park planner in this instance would come out of the Administration budget. Trustee Gleeson asked if anything had come of the reduction in the Benjamin & Lang bill. Mr. Bannister stated that no letter had been received from them in this regard. Upon roll call, the motion carried unanimously. 3. PARK COMMISSION REPORT President Thompson read pertinent points on the Park Commission re- port. 4. PLAN COMMISSION REPORT President Thompson read pertinent points on the Plan Commission re- port and stated that their request for a secretary for the Commission would be discussed under the heading of New Business. OLD BUSINESS 5. FINANCIAL ACCOUNTING AND REPORTING SYSTEM BID OPENINGS President Thompson stated that the Finance Committee had made up specifications for an accounting and reporting system and had ad- vertised for bids. The bid opening scheduled for March 24th was tabled to the meeting tonight. Trustee Gleeson stated that bid notices were sent out to six companies and one additional company had requested the specifications. Trustee Gleeson further stated that there was a bidders ' meeting on March 31st at which all bidders were invited -- two bidders were in attendance. Two bids have been received which could be opened and then reviewed for awarding at a later date. The first bid was from TIM, Inc. as follows: One time charges $13, 000.00 Monthly computer charges 770.00 Monthly telephone charges 195.00 First year cost would be $24, 580.00 Annual costs thereafter would be $11, 580 . 00 The second bid was from World Wide On-Line Computer Services, Inc. as follows: 1569 4/7/69 One time charges $7, 950.00 Monthly computer charges 614.00 Monthly telephone charges 186. 00 Annual report charge 400 .00 First year cost would be $17, 950 .00 Annual costs thereafter would be $10,000 .00 The representative from TIM, Inc. stated that the annual report charge is included in their monthly costs. Discussion followed. Trustee Wilhelm stated that he found the figures to be quite staggering and he wondered if they were in line with the projections made by Trustee Gleeson and if they were not, he would consider it a waste of time for the bids to be referred to committee for perusal. Trustee Wilhelm also questioned whether going to this type of service this soon would be in order considering the volume of business the Village now has. Trustee Gleeson stated that the ideal time to change to this type of service is when the volume of business is small. Trustee Gleeson went on to explain the other types of financial accounting and reporting systems which were investigated. Trustee Gleeson stated that the initialcosts are probably higher than he had anticipated but the monthly costs are in line. Trustee Felten stated that he would like to see a letter from the Village ' s financial consultant, Mr. Benjamin, stating their opinion on this proposal. Further discussion followed. Trustee Lewis moved that the bids be referred to the Finance Committee and the Village Manager for perusal and reporting back to the Board and that an opinion be received from Mr. Benjamin. Trustee Huxhold seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Lewis, Felten, Thorud NAYS: Trustee Wilhelm ABSTAIN: Trustee Gleeson The motion carried. 6. BUFFALO GROVE GOLF CLUB -- TRAILER President Thompson stated that Attorney Raysa had been contacted about the placing of a trailer on the Buffalo Grove Golf Club to be 1570 4/7/69 used for the housing of transient workers and found there was a possi- bility of a legal conflict in the motion approving this trailer. President Thompson stated that he had instructed the Village Manager to notify the manager of the Golf Club, Mr. Hanneman, not to hook up the trailer as the Board would reconsider their motion for approval contingent upon the advice of the Attorney. (/ Attorney Raysa advised that it was in violation of the zoning ordinance and possibly also in violation of the Subdivision Regulations ordinance and with no sanitary facilities, it was in violation of the dwelling ordinance. Attorney Raysa further advised that the Village ordinances do allow accessory buildings to be built on the Golf Course and if they would like to put up a building to house their workers this could be done provided that the building would conform to the codes. In response to a query from Trustee Wilhelm, Mr. Hanneman, stated that without the use of the trailer he would be left in the lurch and would have a difficult time getting employees and also pointed out that he had already purchased the trailer. Discussion followed. President Thompson asked the Building Commissioner, Edmond Venetianer, if a properly hooked up trailer (that is, hooked up to well and septic system) would meet' the code requirements of the Village. Mr. Venetianer stated that even with a foundation, a trailer would not meet the structural requirements. Trustee Felten quoted from the minutes of March 24th in which the motion to approve the placing of the trailer was made. Trustee Huxhold stated that the motion itself is illegal. Trustee Felten moved that the Board reconsider the motion on the golf course. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. Trustee Wilhelm stated that the motion is null and void because it is illegal. President Thompson advised Mr. Hanneman that unless the Village would receive a letter stating that the Golf Club would com- ply with the codes of the Village the Board would not be able to con- sider the motion. The President asked Mr. Hanneman if permission had been secured from the Municipal Authorities to install a well and septic system. Mr. Hanneman stated that it had not. Discussion followed. 7. EXCLUSIVITY LICENSE FOR RAUPP DISPOSAL COMPANY Trustee Gleeson read his report on the exclusivity license for the Raupp Disposal Company. Trustee Gleeson stated that added to that 1571 4/7/69 report would be the following recommendations in order to put the Raupp Disposal Company in a profit making position: 1. Exclusive license for home pickups. 2. The Village take over the billing. 3. Rate increase of $. 50 per home per month. Trustee Gleeson stated that this would put them in an operating position where they would get the necessary profits to stay in business. Trustee Huxhold moved that the Village Attorney be directed to draw the necessary amendments to the garbage ordinance to provide for a single residential license and three licenses to cover multiple family resi- dences and commercial. Trustee Gleeson seconded the motion and asked for an amendment to the motion as Mr. Raupp also has some recommendations for the garbage ordinance which should be submitted to the Attorney. Discussion followed on the Villages taking over the billing. Trustee Felten stated that he would like to see the financial consultant' s report on the Village taking over the billing and he would like the new Board to review this matter and make their recommendations. Trustee Wilhelm stated that any time an exclusivity contract is granted anyone something should be received in turn and he asked where the Village ' s guarantee would be that the rates wouldn' t go up. Trustee Gleeson stated that there would not be a guarantee. Trustee Gleeson further stated that the only place the Board would have a guarantee is that when this license would be granted an agreement would be entered into which would grant the Village the right or audit of his books and the Board would have approval of any rate increase. Trustee Gleeson stated that it is his own feeling that the Village should receive better service, lower cost or both and that noting from the Plan Commission' s report there is no better service than what the Village gets from Raupp Disposal Company and that lower cost would appear to be an impossibility. Discussion followed on collection procedures. Trustee Huxhold stated that he thinks Raupp Disposal Company has proven itself in Buffalo Grove and he would have no qualms about granting the license except if the billing was exhorbitant to the Village. Upon roll call, the motion carried unanimously. 8. PLAT OF DEDICATION ON DUNDEE ROAD -- TRANSAM DEVELOPMENT President Thompson stated that a Plat of Dedication of Dundee Road 1572 4/7/69 has been received from the Transam Development Corporation. Trustee Felten moved that the plat be referred to the Plan Commission for their perusal and recommendation. Trustee Huxhold seconded the motion and upon roll call, the motion carried unanimously. 9. RELOCATION OF UTILITY POLES AT KILMER SCHOOL BALL DIAMONDS President Thompson stated that he had contacted Mr. Lambert of Commonwealth Edison Company as to their cost of relocating the utility poles at the Kilmer School Ball Diamonds and that Mr. Lambert had informed him that they had given the Village every break possible and that the bill reflected just their cost for doing the work. Trustee Felten moved that the bill be approved for authorization of the expenditure. Trustee Gleeson seconded the motion and it carried unanimously. 10. CAMBRIDGE SUBDIVISION FLOODING OF STORM WATERS AND SANITARY SEWER BACKUPS Lengthy discussion was held between the Village Board, Richard Brown, Builder of Cambridge Countryside, the Village Attorney, Village Manager and residents of the area affected by the flooding of storm waters and occasional backing up of sanitary sewer systems. The area affected is the eastern most end, the cul de sac of University Drive, in Cambridge Countryside. The President prefaced the discussion by stating that he, in the com- pany of the Village Manager and Mr. Michael Stearnes of Hattis Engineers had made a visit to the affected area, examined the street flooding, the ponding of waters at the rear of some homes and visited the basement area of the home of Mr. Palm. The visit to Mr. Palm' s home was in the accompaniment of Mr. Soderberg, a neighbor of Mr. Palm' s and one of the affected homeowners. The President further stated that as a result of this visit, the following was noted: 1. That storm waters were entering the sanitary sewer system at the eastern end of the cul de sac through a manhole cover located in the driveway of one of the affected homeowners and that that man- hole cover has been secured so that this condition will no longer exist. 2. A large pond was observed behind some of the homes which was directly due to the construction of a dam by a homeowner in unincorporated Wheeling Township and that this was an obvious interference with the natural flow of storm water. 1573 4/7/69 3. Nothing unusual was noted in the basement of Mr. Palm, either in the waste handling, plumbing or in the construction of the sump and sump pump. 4. While not obvious in this area, it was reported that the sewer man- hole located near the construction office of Cambridge Country- side was under six feet of water. The Board, Attorney Raysa, the affected homeowners and Richard Brown discussed an old suit of injunction which Mr. Brown had asked to be brought against the owner of the property on which the dam is con- structed. They also discussed the feasibility of the Village either joining that suit or entering a separate suit of their own in order to accelerate the removal of the dam. Trustee Huxhold moved that the Village Attorney be directed to take whatever action is deemed necessary to expedite the removal of the dam. Trustee Lewis seconded the motion. Upon roll call, the motion carried unanimously. Mr. Brown stated that the manhole near the construction office had been drained and that the manhole was in the process of being raised so that storm water would no longer enter the system at that location. A lengthy discussion was held on the operation of the sump pumps in the homes and the possibility of either illegal or inadvertent cross connections to the sewer system. The President stated that Hattis Engineers had been instructed to do everything necessary to determine if there were any faults in the sanitary system and sump pump systems in these homes. 11. STOP LIGHTS AT DUNDEEJ; AND BUFFALO GROVE ROADS Trustee Huxhold questioned the status of the traffic lights at Dundee and Buffalo Grove Roads. Mr. Bannister stated that the traffic survey was sent to the State of Illinois two and one half weeks ago. NEW BUSINESS 12. MEMO FROM CIVIL DEFENSE DIRECTOR President Thompson stated that a memo has been received from Arnold Krause, the Civil Defense Director, requesting Board approval to pur- chase a generator for $935.00. Arnold Krause stated that the generator will provide the Police Department with service in the event of an electrical blackout, would give the Fire Department lighting, but would not service the entire Park Building. He further stated that the generator is mobile and will supply 110 voltage. Fire Chief 1574 4/7/69 Winter stated that this generator was not chosen to service the new Municipal Building as they were under the impression that a generator would be purchased that would do that. Trustee Gleeson stated that when the purchase of a generator was discussed at the budget hearings a year ago it was not his understanding that the unit would be mobile and would be placed in a vehicle. Discussion followed. Trustee Felten moved that this matter be turned over to the Fire and Health Committee for a report back to the Board. Trustee Thorud seconded the motion and it carried unanimously. 13. PLAN COMMISSION REPORT - REQUEST FOR A SECRETARY Trustee Gleeson suggested that the Plan Commission incorporate their needs for a secretary in their budget for the upcoming fiscal year and it can be discussed at that time. 14. PUBLIC WORKS VEHICLE - 1963 CHEVROLET PANEL TRUCK Mr. Bannister recommends that the 1963 Chevrolet Panel Truck purchased from Commonwealth Edison which now needs extensive work, be retired from service. Mr. Bannister stated that the truck will no longer run and has been towed to a local garage. Discussion followed, with the Board advising the Manager to keep the truck stored until such a time as it can be used as a trade in on another vehicle. 15. WATER BILL --MRS. JOHN METZGAR Mrs. John Metzgar has written a letter to the Board of Trustees in regard to a water bill which she received which she feels is excessive in view of the fact that she and her husband were away for a month of the billing period. Trustee Wilhelm moved that this be referred back to the Village Manager. Trustee Gleeson seconded the motion. Discussion followed. Trustee Wilhelm withdrew his motion, but Trustee Gleeson would not withdraw his second and, therefore, the motion stood. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud NAYS: Trustees Huxhold, Wilhelm, Lewis, Felten The motion was denied. Trustee Wilhelm moved that the Board direct the Village Manager to bill the customer for an average bill of her last three water bills which were 20 , 10 and 13 thousand gallons as stated on the agenda. Trustee Huxhold seconded the motion. Discussion followed. Trustee Gleeson pointed out that the Board has a legal committment under 1575 4/7/69 the Bond ordinance to collect monies due as long as the Board is satis- fied that everything in connection with the water billing is correct as it appears to be in the case of Mrs. Metzgar inasmuch as her water meter has been checked not only by her since her return but also by the salesman for the water meter company. Trustee Thorud stated that if this action taken is tantamount to a variation of the bond ordinance then perhaps it would be considered an illegal motion. Attorney Raysa stated that if it is a proven fact that the water meter was registering incorrectly, then she would be entitled to some con- sideration, however, if there is a leak in her house it would be up to her to fix that leak. He further advised that there is no necessity for action of any kind as Mr. Bannister has proven that the meter is proper and functioning and the ordinance should be upheld. Upon roll call, the vote was as follows: AYES: Trustees Huxhold, Wilhelm, Lewis NAYS: Trustees Felten, Gleeson, Thorud, President Thompson The motion was denied. 16. PLOT PLAN, LANCER INDUSTRIES - 7 ELEVEN STORE ARLINGTON HEIGHTS ROAD AND LAKE COOK ROAD President Thompson stated that a plot plan has been received from Lancer Industries in relation to the building of a 7 Eleven Store on the commercial area located at the intersection of Arlington Heights Road and Lake Cook Road. Trustee Felten moved that this plot plan be referred to the Plan Commission for their hearings. Trustee Huxhold seconded the motion and upon roll call, the motion carried unanimously. 17. PLAT FOR PHASE I OF CAMBRIDGE COUNTRYSIDE UNIT EIGHT Richard J. Brown Associates have furnished the Board with a plat for Phase I of Cambridge Countryside Unit Eight for which they would like approval. Mr. Brown explained that Unit Eight has been divided into three phases or lots for ease of legal descriptions. Trustee Lewis moved that Phase I of Unit Eight of Cambridge Countryside be approved. Trustee Felten seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. 18. RESOLUTION R-69-5 APPOINTING JUDGES OF ELECTION The Clerk informed the Board that one of the Judges, Mrs. Ramona Dreher, appointed as a Judge of Election for the April 15th Election would not be able to fulfill those duties and that Mrs. Joyce Hennessey 1576 4/7/69 had agreed to serve. Attorney Raysa advised the Board on the proper procedure for making this change. Trustee Gleeson then moved to appoint Mrs. Joyce Hennessey as a Judge of Election in Precinct #3 in place of Mrs. Ramona Dreher. Trustee Lewis seconded the motion and it carried unanimously. 19. NOTICE OF PERSONAL INJURY Trustee Thorud questioned the Village Attorney about the notice of personal injury received on behalf of Mr. Roy Ippolito who fell from a scaffold at the sewer treatment plant. Attorney Raysa advised the Board to send a copy of the notice to the Village ' s insurance company and also to E. F. Mueller who is the contractor on the job. 20. LONG GROVE CORRIDOR ANNEXATION Attorney Raysa advised the Board as to the status of the Long Grove corridor annexations. 21. NORTHWEST MUNICIPAL CONFERENCE MEETING RE STATE ROADS Trustee Wilhelm questioned President Thompson as to the meeting held by the Northwest Municipal Conference in regard to State Roads. Presi- dent Thompson gave a short report on the results of that meeting and stated that this matter would probably be discussed again at the next meeting which would be the third Friday of April. 22. ARLINGTON HEIGHTS ROAD IMPROVEMENTS Trustee Wilhelm questioned President Thompson as to any progress he has made in contacting the other governmental units involved with Arlington Heights Road and making improvements thereon. President Thompson stated that he had talked with Wheeling Township as to immediate repairs necessary but did not discuss improving the road. Trustee Wilhelm stated that he thinks the Village should get on record as to taking positive steps toward improving the road. President Thompson stated that he will write a letter to the various governmental bodies during the next week. 23. FINANCING OF MUNICIPAL UTILITY AND ACQUISITION OF BUFFALO UTILITY Trustee Wilhelm questioned the status of the financing of the Municipal Utility and the Acquisition of the Buffalo Utility Company. President Thompson stated that Mr. Brogan from the Bonding Company, has appointments scheduled this week to attempt to affect the sale of the Bonds and should be reporting by Monday or Tuesday of next week as to what he has been able to do. President Thompson further stated that the bond I 1577 4/7/69 market is getting worse and municipal bonds are being withdrawn from the market because there is no market for them. Trustee Wilhelm stated that he believes the cross connections to the Buffalo Utility Company are going to have to be accomplished this summer. President Thompson stated that he had talked to Mr. Frank of the Buffalo Utility Company about solidifying the contract for purchase so that the Village can go to the expense of the cross ties. Attorney Raysa advised the Board that Mr. Harold Friedman would like a letter of committment from the Village as to paying back borrowed funds necessary to continue construction of the waterworks system. 24. BALLOT FOR APRIL 15TH REGULAR ELECTION Mr. Gary Armstrong, a candidate for the office of Village Trustee, stated that he thought the ballot for the election was misleading. Attorney Raysa advised that it was a legal ballot. 25. SCHOOL BOARD ELECTIONS Trustee Felten reminded the audience to vote in the school board elections to be held on April 12th from Noon to 7 P.M. 26. QUESTIONS FROM AUDIENCE A citizen questioned the enforcement of the Dog Ordinance. Discussion followed. Mrs. Berth, President of the Buffalo Grove Garden Club, questioned smoke which may emanate from the Arlington Heights Industrial Park located on Arlington Heights Road. Discussion followed. 27. ADJOURNMENT Trustee Gleeson moved to adjourn the meeting. Trustee Felten seconded the motion and it carried unanimously. (ow/ /--(2°' �sQ-u - Wit- Village Cerk `" Approximately 11:10 P.M. APPROVED THIS ›2> DAY OF C-I ,. .e— , 1969. 4(7 Village P sident (/