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1969-03-10 - Village Board Regular Meeting - Minutes 1542 3/10/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, MARCH 10 , 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 06 P.M. All stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson; Trustees Huxhold, Lewis, Felten, Gleeson, Thorud Absent: Trustee Wilhelm (Trustee Wilhelm arrived at 8: 15 P.M. ) 1. APPROVAL OF MINUTES OF FEBRUARY 24TH Trustee Felten moved that the minutes of February 24th be approved as published. Trustee Gleeson seconded the motion. Trustee Felten stated he didn' t have a correction for the minutes but did have a question regarding the representatives of Guard Fence being present for a Board meeting. President Thompson asked to have Mr. Schoephoester come into the meeting to discuss the above matter. Upon roll call , the motion carried unanimously. 2. WARRANT #154 Trustee Gleeson read Warrant #154 in the amount of $15, 180. 15 . Trustee Gleeson moved that Warrant #154 be approved as read. Trustee Felten seconded the motion. Trustee Felten asked about the retainer fee for Benjamin & Lang. Attorney Raysa stated that he had called them but had received no answer as to retainer fee as yet. President Thompson asked Mr. Bannister to write Benjamin & Lang and ask for a bill on a monthly basis. Dis- cussion followed. Upon roll call, the motion carried unanimously. L.) 3. WATERWORKS WARRANT #138 Trustee Gleeson read Waterworks Warrant #38 in the amount of $639. 35. Trustee Gleeson moved that Waterworks Warrant #38 be approved as read. Trustee Lewis seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. 1543 3/10/69 4. MUNICIPAL BUILDING WARRANT #4 Municipal Building Warrant #4 in the amount of $441 . 60 was read by Trustee Gleeson. Trustee Gleeson moved that Municipal Building Warrant #6 be approved as read. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 5. MOTOR FUEL TAX WARRANT #22 Trustee Gleeson read Motor Fuel Tax Warrant #22 in the amount of $6,813. 83. Trustee Gleeson moved that Motor Fuel Tax Warrant #22 be approved as read. Trustee Lewis seconded the motion. Trustee Felten asked why we were so late in paying these bills. Trustee Gleeson stated that it has taken some time for the Motor Fuel Tax funds to come back from the State. Upon roll call, the motion carried unanimously. Trustee Wilhelm arrived at 8: 15 P.M. 6. TREASURER' S REPORT President Thompson stated that the Treasurer will have his report at the next meeting. 7. PLAN COMMISSION REPORT President Thompson read pertinent points of the Plan Commission report and stated that the sign ordinance portion of the report will be discussed under New Business. Discussion followed. Trustee Huxhold asked if the Plan Commission would desire more mem- bers. President Thompson asked if alternates could be appointed to the Commission. Mr. Fabish stated that ye would suggest an increase in the number by two rather than alternates. Attorney Raysa advised that he doesn' t think alternates could be appointed. Mr. Bannister stated that if more members were desired this should be put into the personnel and administration ordinance which would be discussed on March 13th. Discussion followed. 8. JOB DESCRIPTIONS, BUILDING INSPECTOR, ELECTRICAL INSPECTOR, ETC. Trustee Felten asked Mr. Bannister if the job descriptions for the building inspector, electrical inspector, building commissioner, etc. , should include recommended salary. Mr. Bannister stated that the job descriptions should not include salary, salary should be covered in the personnel ordinance. Trustee Felten stated that it was the intent of the direction of the board that the job specifications be 1544 3/10/69 set out in detail as to salary, etc. and that he would like to see a little bit more than Mr. Bannister has listed. Trustee Felten then read the motion made at a previous meeting requesting the job des- criptions and stated that he would like to see a more complete report so that the Board can discuss the possibility of hiring a full time building inspector. 9. LETTER OF RESIGNATION FROM HARVEY SODERSTROM Trustee Felten stated that he sees that Harvey Soderstrom has sub- mitted a letter of resignation and asked Mr. Bannister what is being done to replace Mr. Soderstrom. Mr. Bannister stated that he has a couple of people in mind for the job and that he will discuss them with Trustees Wilhelm and Felten. OLD BUSINESS 10. BIDS ON WATER PLANT NUMBER 2 President Thompson stated that he would withhold the discussion on the bids on Water Plant Number 2 until the arrival of John Hooper. 10. RESOLUTION ##R-69-3 President Thompson read Resolution #R-69-3 which is a resolution listing the reasons why the Village would oppose the proposed alignment of Lake Cook Road. The President then stated that he had a meeting with Mr. Frederichs, Mr. Lynch and two or three other gentlemen from the County on Friday, March 7th and that at that meeting he brought down the objections of the Board as had been listed at the last Board meeting. The President stated that the representatives of the County felt that the Village had valid objections in many areas and that they indicated that they would like to negotiate those objections. The President stated that the representatives from the County have suggested that this resolution also be sent to the State authorities requesting that the State strongly consider an interchange at Lake Cook Road and Route 53 to alleviate the traffic on Dundee Road. The President stated that he has a copy of the State proposed highway improvement program and that so far he can' t find where the widening of Dundee Road between Route 53 and the Village is scheduled. Trustee Lewis stated that there was a change in alignment from Mary Lu Lane because they straightened a curve somewhat and that to him, Arlington Heights Road going north of Dundee Road is getting critical right now. Trustee Lewis stated that we have a facility which is adequate, better than any others we now have, and why should be rip up $200,000 worth of road when this $200, 000 could be put into Arlington 1545 3/10/69 Heights Road to widen it to four lanes. President Thompson stated that there is nothing scheduled for Arlington Heights Road in the County prospectus and that he is sure that County is in a position where they would like to negotiate in order to get the Lake Cook Road accomplished to the satisfaction of all involved. The President stated that the resolution calls for a cover letter to go along signed by him and he would prefer that the Board see the letter and approve the letter also. Trustee Felten stated that he had talked to Mr. Marsh, Superintendent of Highways for the State, and Mr. Marsh had indicated to him that there would be no connection between Route 53 and Lake Cook Road as they felt the Dundee Road connection was sufficient and that he thinks he has a letter at hone to that effect. Discussion followed. Trustee Wilhelm asked the President who he had met with at the County. President Thompson stated he met with the Cook County Department of Highways and the Department of Land Procurement. Trustee Wilhelm asked if there were any records of the meeting that could be referred to in the future. President Thompson stated that nothing was recorded, and this is why he is specifically reporting to the Board in public so that the Board will have a record. Trustee Wilhelm asked if it was the President' s impression that County was willing to bend in consideration of the problems that they have created for the Village. President Thompson stated yes and that he had spoke to them about traffic signals and that they mentioned the possibility of overpasses for children and they stated that perhaps they could miss the water reservoir. The President stated that he suggested that they return the plans to their Engineering Department for the changes and then present them again to the Board. President Thompson stated that they asked to see the Village ' s Park Planner. Trustee Wilhelm stated that he would be afraid that they would bring this up later if we sent the Park Planner down to see them. Trustee Huxhold stated that he agrees with Trustee Wilhelm in view of the fact that we have just hired the Park Planner and that attending meetings with these people is important as they do tend to slough if off since there are no minutes taken. Mr. Bannister stated that the two meetings he had attended were with Hattis Engineers and that he had stressed the fact that he was not able to make any �./ decisions. Discussion was held on the reasons why Cook County were not able to approve the present alignment of Lake Cook Road. Mr. Fabish stated that the plat of the Weidner subdivision shows a dedication of 100 feet for the right of way for Lake Cook Road. Trustee Wilhelm moved that the Board pass Resolution #R-69-3. Trustee Huxhold seconded the motion and upon roll call, the motion carried unanimously. 1546 3/10/69 11. BACKSTOPS AT KILMER SCHOOL Trustee Felten stated that in the minutes of the meeting of February 24th, it states that President Thompson feels a representative of Guard Fence should attend a future meeting. Mr. Schoephoester stated that representatives of Guard Fence were at a meeting on Monday, March 3rd, in Mr. Bannister' s office. Trustee Felten stated that the Board had asked that they appear before the Board. Mr. Schoephoester stated that he hadn't understood that they were to appear before the Board and that they deny not helping when requested. He further stated that Guard Fence feels that they are entitled to be paid for the material on the purchase order and have again agreed that they will erect the material in the relocated places for the total amount of $1,400.00. Mr. Schoephoester stated that they are asking the Village to pay $800.00 of the $1, 100. 00 for backstop materials and that we would hold back the $300.00 until we feel that the backstops have been satisfactorily installed. Trustee Lewis moved that the Board accept the proposal of Guard Fence to install the backstops for $1,400.00. Trustee Gleeson seconded the motion. Mr. Schoephoester stated that the Park architect will inspect the job and give the Board the assurance as to whether it is done correctly. Discussion followed. Trustee Felten stated that Guard Fence has insisted that all the material was delivered and what if they now find material is missing? Mr. Schoephoester stated that Guard Fence will then furnish the additional material at no cost. Trustee Felten stated that he would like to point out that he is the Park liaison and he is surprised that he was not invited to the meeting with Guard Fence and he was not informed. Upon roll call, the motion carried unanimously. Trustee Gleeson moved that we do not pay any portion of the $1, 100.00 until signed delivery receipts are received for the materials received thus far. Trustee Huxhold seconded the motion. A discussion followed. A vote was taken and the motion carried unanimously. 12. BIDS ON WATER PLANT NO. 2 President Thompson stated that the Board is in receipt of a letter dated March 7, 1969 from Hooper Engineers in which he lists the bids which were opened at the March 3, 1969 Board meeting as to construction of Water Plant No. 2. Hooper Engineers recommends that the board • 1547 3/10/69 accept the bid from R. L. O 'Neil Builders in the amount of $196, 713.00 . Trustee Wilhelm asked John Hooper if this firm was familiar to him. Mr. Hooper replied that the firm is known to him and that they are recommended by former suppliers and other firms. Trustee Wilhelm moved that the Attorney be authorized to draw up a contract with R. L. O'Neil Builders in the amount of $196, 713.00 sub- ject to sale of Waterworks and Sewerage Revenue Bonds. Trustee Lewis seconded the motion and upon roll call, the motion carried unanimously. 13 . RESOLUTION #R-69-4 President Thompson read Resolution #R-69-4 which is a resolution correcting Ordinance #0-68-36 as to form and not to substance. Trustee Wilhelm moved that Resolution #R-69-4 be approved as read. Trustee Lewis seconded the motion and it carried unanimously. 14. STOP LIGHTS AT DUNDEE ROAD AND BUFFALO GROVE ROAD Trustee Huxhold asked what measures have been taken to take the sur- vey at Dundee Road and Buffalo Grove Road. Mr. Bannister stated that Hattis Engineers have furnished the Village with the name of a firm that is willing to do the survey and that Chief Smith had contacted that firm. Chief Smith stated that the firm had indicated that they would do the work for $150.00 and would prefer to choose their own day for the survey. NEW BUSINESS 15. JOINT WHEELING/BUFFALO GROVE YOUTH COMMISSION President Thompson stated that present at the Board meeting is Mrs. June Orlowski, a member of the Wheeling Youth Commission which is proposing a tentative ordinance to make a combined Wheeling/Buffalo Grove Youth Commission. Mrs. Orlowski stated that the ordinance is self-explanatory and stated that about the only thing she could do would be to answer questions. She further stated that Wheeling had approached Buffalo Grove a couple of years ago and she believes because of the flow of the children back and forth® across the boundaries that the two Villages have problems which overlap. President Thompson stated that there are several ser- vices in the area of youth work that are presently provided in cooperation with Title III . Mrs. Orlowski stated that would be Torch not Title III . Discussion followed. 1548 3/10/69 Attorney Raysa stated that he would like an opportunity to look at the ordinance. President Thompson stated that he has several questions and he wonders if in order to facilitate matters he should appoint a committee to contact Mr. Lechtner of Title III and the School Districts as he doesn' t see where the present programs leave off and would be picked up again. President Thompson stated that he would appoint Trustees Lewis, Felten and Thorud to that committee and that since Trustee Lewis is most faAiliar with the basics of the project, he would appoint Trustee Lewis Chairman of the Committee. The Presi- dent directed the committee to report back at the earliest possible time with the results. 16. ADDITIONAL PART TIME HELP FOR POLICE DEPARTMENT President Thompson stated that the Police Chief had told him that during the hours 1: 30 P.M. to 4:00 P.M. the only person on duty was the Chief. Chief Smith has a policeman willing to work those hours and the rate of pay has been discussed with the officer. President Thompson asked if the Chief was asking for more men in the new budget. The Chief stated that he was and that he considers this just a temporary measure. Trustee Wilhelm asked if this officer would be able to attend Court sessions. Chief Smith said yes, that Court sessions are held on the last Saturday of every month. Mr. Bannister stated that he feels very strongly that we should have another full time man at this time. Discussion followed. Trustee Wilhelm moved that the Board authorize the appropriate Village authority to fill the vacant position on the Police Depart- ment for the period of 22 hours per day, five days per week at the regular rate of pay. Trustee Felten seconded the motion and upon roll call, the motion carried unanimously. 17. PLAN COMMISSION REPORT -- SIGN ORDINANCE President Thompson stated that the Plan Commission has requested that the Board direct all permits for signs to the Plan Commission for their recommendation until such a time as the sign ordinance is amended. President Thompson asked if there were any way that the Board could stop the erection of a completely objectionable sign. Attorney Raysa advised that the Board could resort to the nuisance ordinance. Trustee Wilhelm stated that he would recommend that the Plan Commission be directed to amend certain portions of the sign ordinance, he would then recommend that the sign ordinance be amended rather than confuse the whole issue and insist that permits be directed to the Plan Commission. Mr. Fabish stated that the Plan Commission would go over the ordinance and give their recommendations. Trustee Gleeson stated that he thinks in order to give the Plan Commission authority to review sign permits that the ordinance would have to be amended. Discussion followed. 1549 3/10/69 18. ZONING MAP FOR 1969 Trustee Felten stated that it seems to him that the zoning map as presented by John Hooper is incorrect as far as the Weidner property along Checker Road and the land being built on by George Moser. He stated that the map shows the Weidner property as being zoned R-9 Multiple Family and the Moser property as being B-1 Business District. Trustee Gleeson moved that the zoning map be reviewed by the Village Engineer, the Plan Commission and the Village Clerk. Trustee Felten seconded the motion. Trustee Wilhelm stated that he thinks there is one too many people involved in Trustee Gleeson' s motion. Dis- cussion followed. Upon roll call, the motion carried unanimously. 19. PROCLAMATION -- ORT DAY 1969 President Thompson stated that he had received correspondence from the new Jewish Congregation in the Village - Beth Judea - regarding ORT, Organization for Rehabilitation through Training. The President then read his proclamation proclaiming the 19th day of March, 1969 as ORT Day. 20. TRUSTEE FELTEN' S NEWS ARTICLES Trustee Felten stated that he would like to state publicly that the news articles he writes for the newspapers are strictly on a no charge basis - he does it free and strictly to get the news out to the people. 21. LONG GROVE CORRIDOR ANNEXATION. Attorney Raysa advised the Board on the status of the Long Grove petitions for annexation now pending in the Courts. 22. EXECUTIVE SESSION Trustee Wilhelm moved that the Board adjourn to Executive Session for reasons of personnel. Trustee Lewis seconded the motion. President Thompson stated that in the event anyone would like to leave, the meeting tonight will be adjourned to Thursday, March 13th. Upon roll call , the vote was as follows: AYES: Trustees Wilhelm, Lewis, Felten, Gleeson, Thorud NAYS: Trustee Huxhold The motion carried. 1550 3/10/69 The Board returned from executive session at 10 : 25 P.M. 23. ADJOURNMENT Trustee Huxhold moved that the meeting be adjourned to Thursday, March 13th. Trustee Gleeson seconded the motion and it carried unanimously. Village CYerk Approximately 10: 30 P M. APPROVEDATHIS t DAY OF 7-c:e c_ , 1969 Village, esident