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1970-02-16 - Village Board Regular Meeting - Minutes 1874 2/16/70 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, FEBRUARY 16, 1970, AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 00 P.M. All present stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were present: President Thompson; Trustees Thorud, Armstrong, Fabish, Cimaglio Absent: Trustees Felten, Gleeson Also present were Richard Decker, Village Manager; Richard Raysa, Village Attorney; and Murvyn Sisson of Hattis Engineers, Village Engineers. 1. APPROVAL OF MINUTES OF FEBRUARY 2ND Trustee Fabish moved that the minutes of FdDruary 2nd be approved as submitted. Trustee Cimaglio seconded the motion. Upon roll call, the motion carried unanimously. 2. TRAFFIC AND SAFETY COMMITTEE REPORT President Thompson stated that the report from the Traffic and Safety Committee is on their meeting of February 14th. He stated that the committee has made some recommendations which will be handled under "New Business" . 3. $4 MILLION BOND ISSUE Mr. Brogan of Northern Securities Corporation then reported to the Board on the status of the bond issue. He stated that the bond market had been stronger in the past week. Discussion followed. OLD BUSINESS C�, 2,c 74, .4) 4. REPORT FROM VILLAGE MANAGER RE PURCHASE OF AN AERIAL FIRE TRUCK President Thompson stated that a report has been received from the Village Manager in regard to the purchase of an aerial fire truck. Trustee Fabish moved that the Village Manager be authorized to enter into negotiations reference the fire truck and report back to the 1875 2/16/70 Board with his recommendations_ Trustee Cimaglio seconded the motion. In response to a query by Trustee Armstrong, President Thompson stated that the Village is not in a financial position to pay for the truck at this time and donations toward the purchase were to have come from the Greta Lederer development which has not yet been started. Mr. Decker stated that the financing for the truck should be solved locally rather than financing through the manufacturer. Mr. Decker stated that his recommendation is that he be allowed to meet with the Wheeling Rural Fire Protection District and negotiations between them and the Village Board be started and that he has made no recommendations as far as holding up delivery of the truck. He further stated that Howe Fire Apparatus Company, the manufacturer, has informed him that the truck will leave on the 17th day of February and delivery should be effected within two to three days after that date. Mr. Decker stated that there is another problem in regard to this truck in that over $1, 600.00 of equipment has been added to the truck without auth- orization of the Board. Discussion followed. Mr. Decker stated that his interpretation of the contract was that delivery would be thirty days after a financial agreement had been entered into. Trustee Cimaglio stated that he thinks Howe Fire Apparatus Company should be contacted and ask that they not ship until the thirty day period is up for finance negotiations. Fire Chief Winter asked if the proposed donation from Greta Lederer was still earmarked for the purchase of the vehicle. He further stated that the Fire Department feels the equipment is necessary. Mr. Gerald Palmer of 480 Burnt Ember Lane, presented himself to the Board and expressed his opinions on the subject. Upon roll call, the motion carried unanimously. 5. CONTRACTS WITH BUFFALO UTILITY COMPANY President Thompson stated that the Board has read through the pro- posed contracts with the Buffalo Utility Company at a previous meeting and that some definite changes have been made in them. He 41600/ stated that they are now at the point where they are coming back for approval. He stated that he would prefer going through them page by page and ask the Trustees to stop him if they have any questions on the individual pages. Option Agreement Discussion was then started on the Option Agreement between the 1876 2/16/70 Buffalo Utility Company and the Village of Buffalo Grove. Attorney Raysa asked if the Board was agreeable to the dates of the option period which beginson July 1, 1969 and ends on August 31, 1971 or upon the exercising of the option. This is on page 3 in paragraph 1. (a) of the agreement. Discussion followed. President Thompson polled the Board as to their opinions on the dates -- should they be changed or be allowed to stand as stated. Trustee Fabish stated that the agreement should show the option period as starting on the date of execution of the agreement. Trustee Cimaglio stated that the starting date should be as shown. Trustee Armstrong stated the option period should begin on July 1, 1969. Trustee Thorud stated the option period should begin on July 1, 1969. Mr. Decker stated that he believes the agreement should be for a full- two year term rather than what would ,now be an eighteen month term. President Thompson stated that he thinks the dates should stand as stated in the agreement and as this is the concensus of the majority present at the meeting, they would stand. Attorney Raysa explained paragraph (c) (1) on page 4 of the agree- ment in response to a request by Trustee Fabish. Attorney Raysa stated after discussion by the Board that he would check with the Metropolitan Sanitary District in regard to the infiltration and would also get a letter from the Buffalo Utility Company relative to their infiltration reduction costs. Discussion followed on page 8 of the agreement in which sewage charges are mentioned and most particularly in regard to the charge for commercial units. Trustee Fabish stated that he would like to have the term "commercial unit" more clearly defined. After dis- cussion, President Thompson stated that a !business licensed" user in a commercial development should be considered as one user. Trustee Cimaglio stated that on page 11 , paragraph 16, the second sentence, it stated that, "Valves may be installed" and that he would like that changed to "Valves will be installed" . Discussion followed on page 11 , paragraph 17, in which it refers to a meter to be installed to determine the amount of water flowing in each direction. Mr. Sisson stated that it would require two 1877 2/16/70 meters to read both directions of the flow. Mr . Decker questioned who would pay for these meters . Attorney Raysa stated that he would re- vamp the paragraph to indicate that the Buffalo Utility Company and the Village would each pay for the cost of one meter. President Thompson added that the Village ' s share of the cost is to be taken out of the bond ordinance to be included in the cost of the cross connection. Mr . Sisson stated that the engineering feasibility study made by Hattis Engineers was exclusive of this agreement. Discussion followed on paragraph 23 which begins on page 14. Trustee Cimaglio suggested enlarging on the paragraph and say that the para- graph does not limit the Village to proceed against the Utility in any action or claim based upon action taken or omitted by the Utility. Attorney Raysa stated that on page 18, an inclusion should be made to the effect that if the Utility would discontinue using the sewer facilities that they also discontinue use of the water facilities -- both must be used if they use either one. Agreement Discussion then began on the Agreement between Gregg Builders and the Village of Buffalo Grove. President Thompson asked that the Attorney verify paragraph 2 of the agreement which refers to the Kilmer School site and that in refer- ence to the White Pine strip the Village will not covenant that it will be made into a play area. Attorney Raysa suggested that sentence (c) of paragraph 4 be eliminated. President Thompson stated that in regard to the parcel of land adjacent to the Buffalo Utility Well No. 2 , it should be specifically stated that access and egress easements are guaranteed. Attorney Raysa agreed and stated the Village should have some form of easement. President Thompson stated that the last line of paragraph 10 should read "water meters by official Village standard" . Mr. Decker stated that section 12, page 8 would preclude the Project Area (around the Ranch Mart Shopping Center) from being developed under a single ownership and would allow them to develop in whole or any part of it or convey to other buyers or developers . Trustee Fabish stated that he would rather see it developed as one total unit. President 1878 2/16/70 Thompson suggested a Planned Unit Development under the density of R-9 zoning. Trustee Cimaglio suggested that where it says Project Area in the agreement, the words "Planned Development" be substituted. President Thompson asked if the language in the paragraph 12 be broadened so that it would be presented as a Planned Unit Development within the restrictions of the zoning now on the property. Agreement for Rezoning Discussion then followed on the Agreement for Rezoning between the Buffalo Utility Company and the Village of Buffalo Grove. President Thompson stated that he would like the inclusion of the words "60% one bedroom units and 40% two bedroom units and also Planned Development" in the agreement under Paragraph 1. NEW BUSINESS 6. REPORT FROM VILLAGE MANAGER RE ORDINANCE GOVERNING WATER AND SEWER CONNECTION FEES President Thompson stated that Mr. Decker has pointed out some flaws in the Village Ordinance relative to water and sewer connections. Mr. Decker, in his report, also points out the necessity to establish a fee for use of water during construction and additional sewer and water connections. Mr. Decker stated that he would like his report passed on to the proper committee for their recommendations. Dis- cussion followed. Trustee Cimaglio moved to forward the Village Manager' s report to the Finance Committee for their recommendation. Trustee Fabish seconded the motion and it carried unanimously. 7. REPORT FROM VILLAGE MANAGER RE CAMBRIDGE IMPROVEMENTS, STREET LIGHTING AND SIGNS Mr. Decker has reported to the Board that he has contacted Gaslite of Illinois, Inc. and that they will prepare a quotation on the ser- vice and maintenance of the gas street lights in Cambridge. Mr. Decker stated that he will present that quotation to the Board as soon as he receives it. Mr. Decker stated that he has inspected the Cambridge Subdivision as far as the street lighting and street signs are concerned and found two lights out and two signs missing and has reported that to the developers of the area. 1879 2/16/70 8. LETTER FROM FIRE DEPARTMENT RE RADIO EQUIPMENT President Thompson stated a letter has been received from the Fire Department in regard to the radio equipment purchased by the Village for use by the Department. He stated that Mr. Decker has written a letter in reply and has not as yet received an answer. Attorney Raysa suggested that Mr. Decker get a copy of the Wheeling Rural Fire Protection District' s appropriation ordinance when he meets with them. Discussion then followed on the Fire Protection District. 9. LETTER FROM EDWARD SCHWARTZ TO PARK DISTRICT RE DONATION President Thompson stated that the Park District has received aletter from Edward Schwartz, the builder of the Whitehall Subdivision, offering $1,000.00 of equipment to the District. 10. BUDGET President Thompson stated that the Village Manager wants to remind all Department Heads that their budget is due on February 16th. 11. NOTICE OF PUBLIC HEARING OF WHEELING PUBLIC LIBRARY DISTRICT President Thompson stated that there will be a public hearing of the Wheeling Public Library District on March 3, 1970 to determine the financing of a building for use as a library. 12. NORTHWEST MUNICIPAL CONFERENCE President Thompson stated that the first meeting of the Northwest Municipal Conference at which he will preside as President will be held February 18, 1970 at the Mount Prospect Village Hall . 13. TRAFFIC AND SAFETY COMMITTEE REPORT -- SIDEWALKS ON BEECHWOOD ROAD Trustee Fabish stated that a sidewalk is to be placed on Beechwood Road near Arlington Heights Road but that the homes along there are still under construction and it is the usual policy to delay completion of the sidewalks until the heavy equipment is out of the area. Presi- dent Thompson suggested that Mr. Decker contact the builder and ask that they put in crushed rock temporarily to give an access walk for the children going to school. 1880 2/16/70 14. TRAFFIC AND SAFETY COMMITTEE REPORT -- RENAMING OF CHECKER DRIVE President Thompson stated that the Traffic and Safety Committee has recommended that Checker Drive be renamed to eliminate confusion with Checker Road. Trustee Fabish stated that his committee did not have a recommendation as to a new name. Discussion followed. Trustee Cimaglio moved to forward this to the Plan Commission for their recommendation. Trustee Fabish seconded the motion and it carried unanimously. 15. TRAFFIC AND SAFETY COMMITTEE REPORT -- SPRINKLING ORDINANCE Discussion followed on that part of the Traffic and Safety Committee report regarding a proposed sprinkling ordinance. Trustee Cimaglio moved that the Village Attorney be directed to draft an ordinance in which the following three items would be listed: 1. Even numbered houses allowed to sprinkle on even numbered days. 2 . Odd numbered houses allowed to sprinkle on odd numbered days. 3. No sprinkling on Mondays to allow the reservoir to recover. Trustee Fabish seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. 16. QUESTIONS FROM THE AUDIENCE Upon a query by Mr. Berth, President Thompson stated that the Board is still in meetings re the feasibility of establishing a Municipal Fire Department. Discussion followed. 17. ADJOURNMENT Trustee Armstrong moved to adjourn the meeting. Trustee Fabish seconded the motion and it carried unanimously. Village Cl rk Approximately 11:45 P.M. APPROVED THIS DAY , 1970 . Village Pident