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1969-12-15 - Village Board Regular Meeting - Minutes 1835 12/15/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, DECEMBER 15, 1969, AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 00 P.M. All present stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were present: President Thompson; Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, Cimaglio Also present were Richard Decker, Village Manager; Richard Raysa, Village Attorney; and Murvyn Sisson of Hattis Engineers, Village Engineers. 1 . APPROVAL OF MINUTES OF DECEMBER 1ST Trustee Cimaglio moved that the minutes of December 1st be approved as published. Trustee Fabish seconded the motion and upon roll call, the motion carried unanimously. 2 . POLICE DEPARTMENT REPORT There were a total of 2, 617 hours logged by the Police Department for the month ending November, 1969. Discussion followed. 3. HEALTH DEPARTMENT REPORT (Doc. #69-40) The Health Department report is of the meeting held December 4th. Trustee Thorud asked that the Board members look over the proposed health ordinance. Discussion followed. OLD BUSINESS ` 4. BUFFALO GROVE DAYS �./ Upon a query by Trustee Fabish, Trustee Felten stated that he would contact Mr. Rubino and get a report on the finances of Buffalo Grove Days. 5. COLANDAQ DEVELOPMENT -- FIRE DEPARTMENT REPORT President Thompson read the report received from the Fire Department 1836 12/15/69 reference the Colandaq Development (7-Eleven Store) . Trustee Cimaglio moved to forward the report to the Plan Commission and have them call the developers back to the Village and discuss the problems with them. Trustee Gleeson seconded the motion and it carried unanimously. 6. TRAILER ON GOLF COURSE Upon a query by Trustee Thorud, Mr. Decker stated that he will make a note and report back to the Board at the next meeting as to whether or not the trailer has been removed from the golf course. 7. VILLAGE SANITARIAN Trustee Thorud introduced the Village Sanitarian, Mr. Donald Schindler, to the Board and the audience. 8. CARPETING IN NEW MUNICIPAL BUILDING Trustee Armstrong stated that some questions have arisen and some mis- understandings have occurred relative to delivery and financial terms on the award of bids for the carpeting in the Municipal Building and he would therefore, move to reconsider the motion awarding the bid. Trustee Gleeson seconded the motion and it carried unanimously. Trustee Armstrong moved to let carpet contract out for public bid. Trustee Gleeson seconded the motion. Trustee Armstrong explained that since the misunderstandings did occur and because of the magnitude of the order totaling in the neighborhood of $5,000 . 00 he feels it would be wise to put the con- tract out for public bid. Trustee Fabish stated that the Board did authorize Mr. Decker to go out for bid. M . Decker stated that the Board did approve the change from vinyl asbestos tile to carpeting and that he found after consulting with the Village Attorney that there were two ways to go out for bids; advertise for bids or get sufficient bids and present them to the Board to expedite the contract and in- stallation. He further stated that he had contacted about a dozen companies and received about five bids. He stated that he would strongly advise the Board to advertise for bids in the conventional manner. Upon a request by Trustee Felten, the Clerk gave him a copy of the minutes of the last regular meeting. Upon perusing the minutes, Trustee Felten asked the Village Manager if he thinks it would be possible to reduce the amount of the bid. Mr. Decker stated that he would assume that the companies who bid on the job would resubmit bids and that he 1837 12/15/69 would like to contact each of the bidders by letter informing them that the Board has refused all bids and giving them a copy of the legal notice informing them that they should submit sealed bids. Trustee Gleeson stated that he would stay with the award made last week as he feels it would be ridiculous to have the building uncarpeted for the length of time it would take to advertise and receive sealed bids. Trustee Cimaglio stated that he would agree with Trustee Gleeson as he believes it was in the best interest to award the bid as the Board did and he would like to see the bid stand. Much discussion followed. Mr. Decker stated that he believes that any purchase of this proportion should be on a public bid, sealed bids to be opened by the Village Board at a public meeting. He further stated that that islis personal feeling and the way Village business should be run. Trustee Fabish stated that he agreed with Mr. Decker and as long as the matter has come up he would say to go for public bid. A roll call was taken with the following results: AYES: Trustees Armstrong, Fabish NAYS: Trustees Felten, Gleeson, Thorud, Cimaglio The motion was defeated. The President stated that the bid as awarded by the Board at its ' regular meeting of December 8th would stand. 9. LETTER FROM METROPOLITAN SANITARY DISTRICT (Doc. #69-41) President Thompson stated that the letter from the Metropolitan Sanitary District is in reference to their complaint on the sewer permit they issued to General Car Care. 10 . WIDENING OF DUNDEE ROAD President Thompson stated that the Board has a copy of a letter he sent to the Division of Highways reference the Board' s proposal for the re-alignment of Arlington Heights Road. He stated that it appears that the Division of Highways is bending to the plan the Board suggested. The President stated that a letter and a set of plans have been re- ceived from the Department of Public Works and Buildings asking that the Village list its ' utility lines on the plans (Dundee Road) . He stated that this should go to the Village Engineers. 1838 12/15/69 11. CAMBRIDGE DRAINAGE SITUATION Trustee Thorud stated that he had read that Wheeling Township had denied an easement across their property for a sewer line which would have been installed by Chesterfield Builders and would have alleviated the drainage situation in the Cambridge subdivision. President Thompson stated that he thinks it is time to take the matter back to Court and see what can be done. Discussion followed. NEW BUSINESS 12. LETTER OF RESIGNATION FROM CIVIL DEFENSE DIRECTOR President Thompson stated that a letter of resignation has been re- ceived from ARNOLD KRAUSE, Civil Defense Director. The President stated that it would be with a great deal of regret that he would accept the resignation and ask the Board to concur. He further stated that a letter of commendation would be sent to Mr. Krause for the efforts he has expended on the part of the Village. Trustee Armstrong moved that the Board concur in the acceptance of the resignation. Trustee Cimaglio seconded the motion and it carried unanimously. 13. APPOINTMENT OF CIVIL DEFENSE DIRECTOR President Thompson then appointed RICHARD DECKER, the Village Manager, as CIVIL DEFENSE DIRECTOR and asked for Board concurrence. Trustee Felten moved that the Board concur in the appointment. Trustee Fabish seconded the motion and it carried unanimously. Mr. Decker stated that he has talked with Arnold Krause about the pro- gram on several occasions and that he has asked Mr. Krause to serve as his deputy and Mr. Krause has accepted. 14. MEETING OF NORTHWEST MUNICIPAL CONFERENCE President Thompson stated that the next general meeting of the Northwest Municipal Conference would be held Wednesday at 8 P.M. in the new Wheeling Village hall. He stated that all Village officials have been invited to attend the meeting and that he, as Vice Presi- dent of the Conference, would like to extend his personal invitation to the Village officials. 1839 12/15/69 15. LETTER FROM WHEELING PUBLIC LIBRARY DISTRICT President Thompson asked that the letter received from the Wheeling Public Library District be placed on the agenda for the next regular meeting. 16. ADJOURNMENT Trustee Fabish moved to adjourn th e meeting. Trustee Gleeson seconded the motion and it carried unanimously. Village Clek Approximately 8:50 P.M. APPROVED THIS DAY OF , 19 7 /771 Village President