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1969-12-08 - Village Board Regular Meeting - Minutes 1826 12/8/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, DECEMBER 8, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS i The President called the meeting to order at 8: 05 P.M. All present stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were present: President Thompson; Trustees Felten, Thorud, Armstrong, Fabish, Cimaglio Absent: Trustee Gleeson (Trustee Gleeson arrived at 8: 28 P.M. ) Also present were Richard Decker, Village Manager; Richard Raysa, Village Attorney; and Michael Stearn of Hattis Engineers, Village Engineers. 1. APPROVAL OF MINUTES OF NOVEMBER 24TH Trustee Fabish moved that the minutes of November 24th be approved as presented. Trustee Thorud seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Thorud, Fabish, Cimaglio, President Thompson NAYS: None ABSTAIN: Trustees Felten, Armstrong ABSENT: Trustee Gleeson The motion carried. 2. WARRANT #174 Warrant #174 in the amount of $24,091. 77 was read by President Thompson in the absence of Trustee Gleeson. Trustee Cimaglio moved that Warrant #174 be approved as read. Trustee Fabish seconded the motion. Discussion followed. Upon roll call , the motion carried unanimously. 1827 12/8/69 3. WATERWORKS WARRANT #54 President Thompson read Waterworks Warrant #54 in the amount of $6, 115. 58. Trustee Felten moved that Waterworks Warrant #54 be approved as read. Trustee Armstrong seconded the motion. Upon roll call , the motion carried unanimously. 4. MUNICIPAL BUILDING WARRANT #22 President Thompson read Municipal Building Warrant #22 in the amount of $14, 360 .45. Trustee Thorud moved that Municipal Building Warrant #22 be approved as read. Trustee Fabish seconded the motion. Discussion followed with M . Decker advising the Board that the checks will be held until such time as his office receives the proper waivers of lien. Upon roll call, the motion carried unanimously. 5. FUTURE BOARD OF TRUSTEES MEETINGS President Thompson announced that the next regular meeting of the President and Board of Trustees of the Village of Buffalo Grove will be held in the new Municipal Building. 6. PLAN COMMISSION REPORT President Thompson stated that the Plan Commission report is relative to their recent meeting at which they discussed the new condiminium project of Richard J. Brown Associates. The President stated that the Board will discuss that subject under the heading of "Old Business" . 7. REALIGNMENT OF ARLINGTON HEIGHTS ROAD President Thompson stated that as requested by the Board, a letter has been sent to the State Highway Department stating the Board' s request for the alignment of Arlington Heights Road. He further stated that the Strathmore Homeowners Association have also written to the Highway Department relative the same subject. 8. CLEMENTE ANNEXATION AGREEMENT Trustee Cimaglio moved to remove the discussion of the Clemente annexation agreement from the table. Trustee Fabish seconded the motion and it carried unanimously. Discussion followed on whether or not the Board would be able to grant the size variation that would be required in order to annex the Clemente 1828 12/8/69 property. Attorney Raysa advised the only way to grant the variation would be to amend the Village ' s zoning ordinance. President Thompson suggested that the Board table the discussion until such time as the Babiarz land which has point to point contiguity with the Clemente property has better than point to point contiguity in order to annex to the Village of Buffalo Grove. Trustee Cimaglio moved to table to a date to be set. Trustee Armstrong seconded the motion and it carried unanimously. 9. COLANDAQ DEVELOPMENT -- 7-ELEVEN STORE Mr. Stearn advised the Board that they are in discussion with Colandaq, Inc. as far as engineering requirements are concerned. Trustee Gleeson arrived at 8: 28 P.M. Mr. Decker stated that he has been in contact with representatives of Colandaq, Inc. and have assured them that any engineering problems will be straightened out. Present Thompson stated that this matter will remain on the table for the present time. 10 . LETTER FROM COOK COUNTY DEPARTMENT OF HIGHWAYS -- LAKE-COOK ROAD President Thompson stated that a letter has been received from Mr. Cots of the Cook County Department of Highways relative to Lake-Cook Road. President Thompson then read the letter (Doc. #69-39) in its entirety. President Thompson stated that the Board has discussed long and hard the proposals and alternate proposals and the alternatives they face reference the alignment of Lake Cook Road. He further stated that at the Board meeting of July 28th it was proposed by the Board that cer- tain requests be made of the County in order to find out how close the Village and the County can come to an agreement. He stated that basically the Board had been talking speed limit, screen planting or fencing along the right of way, that County would enter into right of way negotiations with the Village for value of land condemned, the overpass at Buffalo Grove Road. The President stated that the County has outlined their answers to those questions in the letter and have given their assurance that the road will be adequately signalled at the intersections within the Village limits. Discussion followed on the extending of the present Lake-Cook Road to Buffalo Grove Road. 1829 12/8/69 The President stated that the Department of Highways has again asked that the Village Board pass a resolution indicating their approval of the alignment. The President asked if there were any questions from the audience. Mrs. King asked if the County could go to court and condemn land belonging to the Church and the Village. Attorney Raysa stated that they could deposit with the County Court a certain percentage of money which was deemed adequate to pay for the condemned property and could then take such property quickly; however, they might have a little more difficulty with land owned by the Village as it is public land. Mr. Heinrichs stated that he would like to know what benefits would accrue to the Village from the highway. President Thompson stated that the road would be an extension of Lake Cook Road from Edens Highway and would then extend to Route 53 . President Thompson then went on to explain the benefits that would accrue to the Village through the highway. Mr. Heinrichs asked what speed limit would be on the road. President Thompson stated that the design limit would be 50 m.p.h. Discussion followed. Father Duffy of St. Mary' s Catholic Church asked if the County had definitely decided on a route . President Thompson stated that they have presented two alternate routes which are only about 20 yards apart from each other . He further stated that the original route as laid out by the Village went north of the Church and the proposed route will be south; the north route is definitely out. Discussion followed. Trustee Felten stated that he is particularly concerned about the proposed road in the area between the Buffalo Utility Company' s water tower and the new municipal building. He stated that he thinks this would separate the services of the Village from the rest of the commu- nity. Trustee Cimaglio stated that he would have to disagree as the building is right in the middle of the Village . President Thompson V stated that 50% of the community will be in Lake County within the next two years . Trustee Felten stated that he realizes that but there is no road going north from Lake Cook Road; he thinks it is separating the rest of the Village and is dangerous . Trustee Fabish stated that six years ago the Village approached the County and received approval. President Thompson stated that that is a moot point at this time because the man who gave approval is dead and there is no record of such approval . President Thompson stated 1830 12/8/69 that the fact remains that no matter what they are not going to put the road in the way the Village laid it out and all the Village can accomplish is that we would force the County to go to court to con- demn the property owned by the Village. Trustee Cimaglio stated that he would like to receive some assurance in writing from Mr. Cots re the speed limit; that it will not exceed 50 m.p.h. He further stated that he completely disagreed with the statement on fencing received from the County and would like to see fencing primarily on the southern portion of the right of way. Further- more he stated that he would like to see further negotiations as far as the extending of the present road to Buffalo Grove Road and perhaps a good solid base of stone and gravel could be put down. Trustee Gleeson stated that since the Board has given the County their requests or demands and they have now responded, he would move that the President appoint a committee consisting of himself, the Village Manager, Chairman of the Plan Commission and at least two other Board members to continue negotiations with the County. Trustee Cimaglio seconded the motion. Discussion followed. A vote was taken and the motion carried unanimously. 11. SOUND SYSTEM FOR MUNICIPAL BUILDING President Thompson stated that a memo has been received from Mr. Decker relative to a sound system for installation in the municipal building. Mr. Decker has secured figures on the cost of such a system from five different companies. Trustee Fabish moved that the Board award the bid to Northern Commun- ications Systems, Inc. for an amount of $2,400.00 as recommended by the Village Manager. Trustee Cimaglio seconded the motion. Discussion followed with Mr. Decker explaining some of the specifications. Upon roll call, the motion carried unanimously. 12. CARPETING FOR MUNICIPAL BUILDING President Thompson stated that the Board had requested that Mr. Decker secure bids on carpeting for the municipal building when it was informed of the money that would need to be expended for maintenance on vinyl floors. He further stated that Mr. Decker has now secured such bids from four companies and that the bids are now on file in Mr. Decker ' s office. 1831 12/8/69 Trustee Cimaglio moved to accept the bid as recommended by Mr. Decker in the amount of $4, 785.00 . Trustee Gleeson seconded the motion. Trustee Armstrong asked Mr. Decker the names of the companies involved. Mr. Decker listed them for the Board. Trustee Cimaglio stated that he would like to see the bid awarded to a local firm which was the next to the lowest bid and would, therefore, withdraw his motion. Trustee Gleeson then withdrew his second. Mr. Decker stated that the low bidder had promised installation in two weeks while the local firm made no committment; the local firm required payment in full within ten days while the low bidder made no such re- quirement and that one of the deciding factors in recommending the low bidder was the faster installation. Trustee Felten moved that the Board accept the bid as recommended by Mr. Decker in the amount of $4, 785.00. Trustee Gleeson seconded the motion. Upon roll call , the vote was as follows: AYES: Trustees Felten, Gleeson, Thorud, Fabish, Cimaglio NAYS: Trustee Armstrong The motion carried. 13. RICHARD J. BROWN & ASSOCIATES CONDOMINIUMS -- PLAN COMMISSION REPORT President Thompson stated that the Plan Commission report deals with their meeting at which discussion was held on the planned development for the multiple zoning in the Cambridge subdivision. Exhibits AA, BB and CC were presented to the Board. AA is an architect's sketch plan of the general layout of the buildings, BB is an architect' s sketch of the design of the buildings and CC is data on the apartment homes listing density, land area, building coverage, etc. The Presi- dent stated that the total number of units is 512 and the price range is from $25,000 to $37, 000. President Thompson stated there was discussion at the Plan Commission meeting relative to Mr. Brown' s location of the six story buildings of which there are two. The Plan Commission' s motion for approval was tabled at their December 3rd meeting pending an answer from Mr. Brown stating what he would do about moving one of the six story buildings. The President stated that since that meeting Mr. Brown informed the Plan Commission that he would be able to move one of the six story buildings from the southwest corner to the northwest section and that this information was passed on to the Plan Commission members that. 1832 12/8/69 were at the meeting and those members now state that they would vote for approval of Mr. Brown' s plan. The President stated that the plan is a substantial upgrading from the R-9 zoning on the majority of the acreage. Upon a query by Trustee Gleeson, Attorney Raysa advised the Board that the Plan Commission should remove from table the approval of Mr. Brown' s planned development at a regular meeting and then vote for approval and would recommend no action from the Board at this time. President Thompson stated that under the circumstances the Board would abide by the advice of Attorney Raysa. The Board decided that they would hear any questions or comments from the audience relative to this planned development. Mr. Anderson stated that Cambridge residents are concerned with both six story buildings not just one and would like to see them both moved further back into the multiple area. Mr. Heinrichs asked if it was the Village' s intent to bring in six story multiple dwelling units in a residential suburb as he feels he could have stayed in the city for tall buildings. President Thompson stated that under the zoning granted in the Village for many years, there is no height limitation established. Trustee Gleeson then explained the function of the Plan Commission, which is a commission of citizens appointed by the Board who are concerned with the best use of land. Mrs. Ensley stated thatshe objects to the fact that the buildings are so close to her home and she will be looking out her windows to a four story flat brick wall. She further stated that the original plans which were shown to her by the salesman were nowhere near her home. She stated that she feels it is unfair because of what they were told when they bought their property. Mr. Heinrichs asked what the proposed density would be of the traffic which would be feeding onto Dundee Road from the development. President Thompson stated that Dundee Road will be widened sometime next year. He further stated that he doesn' t think a motion would be required to table- the Board will just wait for the Plan Commission report. 14. $4 MILLION BOND ISSUE Mr. Brogan then advised the Board of the status of the sale of the $4 million bond issue. Discussion followed. 1833 12/8/69 15. STREET LIGHTING IN STRATHMORE Upon a query by Trustee Armstrong, Mr. Decker stated that there was supposed to have been a report in the Trustees ' folder relative to the street lighting in Strathmore and the progress that has been made toward energizing the lights. He then orally reported on the progress. NEW BUSINESS 16. MAINTENANCE OF MOTOR VEHICLES President Thompson stated that a letter has been received from Richard Decker relative to the maintenance of Village owned vehicles. The memo indicates that Mr. Decker has talked to General Car Care and he has received a proposal from them to wash all police and administrative vehicles on an unlimited basis for a flat sum of $34.00 per month. Trustee Felten moved that the Board accept the proposal from General Car Care as recommended by the Village Manager. Trustee Fabish seconded the motion. Mr. Decker explained his reasons for the agreement. Upon roll call , the motion carried unanimously. 17. LETTER OF RESIGNATION FROM POLICE AND FIRE COMMISSION President Thompson stated that a letter of resignation has been re- ceived from MICHAEL D'AMORE. Mr. D'Amore is resigning from the Police and Fire Commission. The President stated that it was with a great deal of regret that he would accept Mr. D'Amore ' s resignation; he would write a letter of commendation to Mr. D 'Amore; and he would ask Board concurrence in the acceptance of the resignation. Trustee Gleeson moved that the Board concur in the acceptance of the resignation. Trustee Fabish seconded the motion and it carried unanimously. 18. RESOLUTION #R-69-13 -- STATE RIGHT OF WAY RESOLUTION President Thompson then read Resolution #R-69-13 which is the annual resolution requested by the Department of Public Works and Buildings relative to work done on State Rights of Way. Trustee Thorud moved that Resolution #R-69-13 be approved. Trustee Armstrong seconded the motion and it carried unanimously upon roll call. 1834 12/8/69 19. ANNEXATION AGREEMENT FROM CHARLES F. HINZE -- CHICK AND CHUCK CERAMICS President Thompson stated that an annexation agreement has been re- ceived from Charles F. Hinze requesting annexation and zoning of B-2 to remodel a building for use as a ceramics school. Trustee Cimaglio moved to forward the annexation agreement to the Plan Commission in order for them to establish the proper hearing. Trustee Gleeson seconded the motion and it carried unanimously. 20. ADJOURNMENT Trustee Thorud moved to adjourn the meeting. Trustee Armstrong seconded the motion and it carried unanimously. /4r 4 t �jC1L Village Cerk Approximately 10: 10 P.M. APPROVED THIS DAY OF J 1969. /1ZL/V. , 5a4k?...14e, Village 3.0gsident