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1969-11-10 - Village Board Regular Meeting - Minutes 1798 11/10/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, NOVEMBER 10, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8:05 P.M. All present stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were found present: President Thompson; Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, Cimaglio Also present were Richard Decker, Village Manager; Richard Raysa, Village Attorney; and Murvyn Sisson of Hattis Engineers, Village Engineers. 1. APPROVAL OF MINUTES OF OCTOBER 27TH Trustee Felten moved that the minutes of October 27th be approved as published. Trustee Thorud seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, Fabish, President Thompson NAYS: None ABSTAIN: Trustees Gleeson, Armstrong, Cimaglio The motion carried. 2. WARRANT #172 Trustee Gleeson read Warrant #172 in the amount of $21 , 821. 72. Trustee Felten moved that Warrant #172 be approved as read. Trustee Fabish seconded the motion. Discussion followed on that portion of the Warrant pertaining to Department "G" Parks and Recreation. Mr. Decker stated that that Department had gone over the Appropriation Ordinance in some line items. Upon roll call, the motion carried unanimously. LI 3. WATERWORKS WARRZN T #52 Trustee Gleeson read Waterworks Warrant #52 in the amount of $61.44. Trustee Gleeson moved that Waterworks Warrant #52 be approved as read. Trustee Cimaglio seconded the motion. Upon roll call, the motion carried unanimously. 1799 11/10-69 4. MUNICIPAL BUILDING WARRANT #20 Municipal Building Warrant #20 in the amount of $13, 672.00 was read by Trustee Gleeson. Trustee Gleeson moved that Municipal Building Warrant #20 be approved deleting the Richard Center Masonry invoice at the request of the Village Manager and reducing the total warrant to $11, 672.00. Trustee Armstrong seconded the motion. Upon roll call, the motion carried unanimously. 5. TRAFFIC AND SAFETY COMMITTEE REPORT President Thompson read portions of the report. Discussion followed. President Thompson informed the Board of the results of a meeting held Monday, November 10th, concerning the widening of Dundee Road. President Thompson stated that action would be taken on the report under the heading of "New Business" . OLD BUSINESS 6. CHESTERFIELD DEVELOPMENT ANNEXATION AGREEMENT President Thompson stated that at the last Board meeting a motion was made to table discussion on the Chesterfield Development annexation agreement. Trustee Armstrong moved that the Board approve the annexation subject to the amendments as requested by the Board at the last regular meeting. Trustee Gleeson seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, Cimaglio, President Thompson NAYS: Trustees Felten, Fabish The motion carried. Trustee Armstrong moved to direct the Attorney to draw up the necessary papers in order that the annexation may be completed. Trustee Gleeson seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, Cimaglio NAYS: Trustees Felten, Fabish The motion carried. In response to a query by Trustee Fabish, Mr. Zaltzman of Chesterfield stated that the construction of the shopping center would probably be last. 1800 11/10/69 7. COLANDAQ, INC. - 7-ELEVEN STORE President Thompson stated that Colandaq, Inc. has again come to the Board with their plans for a 7-Eleven Store which would be located south of the Chesterfield Development on the southeast corner of Lake Cook Road and Arlington Heights Road. Trustee Gleeson moved that the request from Colandaq, Inc. be forwarded to the Plan Commission. ( Trustee Cimaglio seconded the motion and it carried unanimously. 8. CAMBRIDGE UNITS 6 AND 7 Trustee Cimaglio stated that the Board had held up release of funds on Cambridge Units 6 and 7 basically because of sidewalks. He further stated that he and Dick Brown went through the area and their findings were that there was one block that would need complete replacement and a number of blocks that would need repair. Trustee Cimaglio stated that he asked Mr. Brown to furnish the Board an irrevocable letter of credit to cover sidewalk replacement and repair and that he would then ask the Board to release the other funds. Discussion followed. Trustee Armstrong pointed out that the annexation agreement calls for sidewalks along Dundee Road and that they have not been installed. Trustee Felten stated that an affidavit had been received from a home- owner in June that a sidewalk was broken up. President Thompson asked if this was in Units 6 and 7 as that is the area under discussion. Further discussion ensued. Trustee Cimaglio moved that the Board release a sum of 60% of the letters of credit involved and upon receipt of a letter of credit for the sidewalk repair the rest of the money will be released. Trustee Fabish seconded the motion. Upon roll call, the motion carried unanimously. 9. FINANCIAL ACCOUNTING AND REPORTING SYSTEM Trustee Gleeson moved that the Board reconsider the awards for the financial accounting and reporting system. Trustee Thorud seconded the motion and it carried unanimously. Trustee Gleeson stated that the Village Manager was asked to get together with the companies involved and that he has been informed by the Manager that he has some reluctance to enter into a contract with either company. Trustee Gleeson then moved that the Board dis- regard all the awards and the previous specifications and allow the Village Manager to peruse the matter and establish a system to his 1801 11/10/69 desires and needs. Trustee Felten seconded the motion. Discussion followed. A vote was taken and the motion carried unanimously. 10. LETTER FROM HATTIS ENGINEERS -- STRATHMORE UNITS 4, 5 and 6 President Thompson stated that the letter from Hattis Engineers is recommending approval of certain public improvements in Strathmore Units 4, 5 and 6. Discussion followed. Trustee Gleeson moved that theBoard approve the engineering recommendation and release the funds covering curbs and pavements contingent upon receipt of fees. Trustee Armstrong seconded the motion. Further dis- cussion followed. Upon roll call, the motion carried unanimously. 11. DISPOSAL OF 1963 CHEVROLET VAN Trustee Gleeson stated that Mr. Decker has requested permission from the Board to dispose of the 1963 Chevrolet Van. Discussion followed. Trustee Gleeson moved that the Board give the Village Manager permission to dispose of the Van as he desires. Trustee Armstrong seconded the motion and it carried unanimously. 12. VEHICLE STICKERS Trustee Felten moved that the Village issue free Village stickers to members of the Police Department, Fire Department, Plan Commission, Zoning Board of Appeals, Public Relations Committee, Public Improvements Committee, Traffic and Safety Committee and the Board of Health. Discussion followed. President Thompson stated that he wonders if the Village has not gotten to the point where this policy should be changed. . Trustee Felten amended his motion to include the Fire and Police Commission. Trustee Gleeson seconded the motion. Upon roll call, the vote was as follows: AYES: Trustee Felten NAYS: Trustees Gleeson, Thorud, Armstrong, Fabish, Cimaglio The motion was defeated. 1802 11/10/69 President Thompson stated that there is nothing in the defeat of this motion that indicates that the Board does not appreciate the fine work that has been done by the volunteers in this Village -- we would not function without them. 13. TRAFFIC AND SAFETY COMMITTEE REPORT -- CUL DE SACS President Thompson stated that the Board has received the recommendations of both the Plan Commission and the Traffic and Safety Committee in re- gard to the size of the paved radius of cul de sacs. Trustee Gleeson moved that the Village Attorney be instructed to draw the necessary documents to amend the Subdivision Regulations to in- clude the recommendations to require a paved radius of 87 feet. Trustee Cimaglio seconded the motion. Discussion followed on the crown height and the Village Engineers were asked to give the Attorney the information necessary for the amendment. Trustee Gleeson amended his motion to state that the amendment to the Subdivision Regulations should also include that no island will be allowed in the middle of cul de sacs. Trustee Cimaglio seconded the amended motion. Mr. Sisson stated that the crown height should be left to the discretion of the designing engineer and approved as pre- sented. Upon roll call, the motion carried unanimously. 14. TRAFFIC AND SAFETY COMMITTEE REPORT -- STREET LIGHTS Mr. Decker stated that each street light installed would cost the Village about $5. 00 a month as a lease light. He further stated that it would cost from $4. 00 to $7.00 a year for mast arms. Trustee Fabish stated that a light could be installed right in the center of the Raupp Blvd.-Golfview Terrace intersection. Trustee Fabish moved that the Village Manager be directed to go ahead and put the light at the Raupp Blvd.-Golfview Terrace intersection and if he can to install lights along Golfview Terrace subject to a survey of the area. Trustee Gleeson seconded the motion. Upon roll call, the motion carried unanimously. 15. TRAFFIC AND SAFETY COMMITTEE REPORT -- NO PARKING SIGNS Trustee Fabish moved that the Village Manager be directed to check with Cook County with regard to installation of "No Parking" signs, 1803 11/10/69 "No Standing" and "No Stopping" signs along the total frontage of the Buffalo Grove Bank on the east side of Buffalo Grove Road as that road is under their jurisdiction. Trustee Felten seconded the motion and it carried unanimously. 16. TRAFFIC AND SAFETY COMMITTEE REPORT -- INTERSECTION OF BUFFALO GROVE ROAD AND APTAKISIC ROAD Trustee Felten moved to direct the Village Manager to write letters to Cook County and the Village of Wheeling stating the Traffic and Safety Committee ' s opinions regarding the intersection of Buffalo Grove Road and Aptakisic Road. Trustee Gleeson seconded the motion and it carried unanimously. 17. TRAFFIC AND SAFETY COMMITTEE REPORT -- INTERSECTION OF NAVAJO TRAIL AND BERNARD DRIVE Trustee Fabish moved that the Village Attorney be directed to amend the Traffic Ordinance to include stop signs at the corner of Navajo Trail and Bernard Drive stopping the flow of traffic on Navajo Trail only. Trustee Cimaglio seconded the motion and it carried unanimously. 18. VEHICLE FOR BUILDING DEPARTMENT Mr. Decker stated that the Village now has two fule time employees in the Building Department with no transportation. He further stated that he has received a report from Chief Smith (Doc. #69-34) regarding the 1968 Plymouth Squad Car. He then read the report which outlines the recent work done on the car and the Chief ' s recommendation. Mr. Decker stated that he would recommend that this vehicle be retained and the sum of $910.00 be transferred from the Building Department to the Police Department for the acquisition of the vehicle, the marking is to be removed, the doors painted with the Buffalo Grove emblem and then assigned to the Building Department. Trustee Felten moved that the Board accept the Village Manager' s recommendation. Trustee Gleeson seconded the motion and it carried unanimously. 19. LETTER FROM HATTIS ENGINEERS RE DRAINAGE SWALE BETWEEN CHATHAM CIRCLE AND WEIDNER ROAD President Thompson stated that the letter from Hattis Engineers in regard to the drainage swale between Chatham Circle and Weidner Road will require a follow up by the Village Manager. 1804 11/10/69 20. LETTER FROM LOUISA M. ALCOTT SCHOOL PRINCIPAL President Thompson stated that Mr. Decker has received a letter from Mr. Richard Boos, Principal of Alcott School thanking the public work department for the work done installing playground apparatus at Alcott School. Trustee Felten moved that this letter be placed into the files of the Public Works Department. Trustee Armstrong seconded the motion and it carried unanimously. 21. LETTER FROM APOLLO ALARM INC. (Doc. #69-35) President Thompson stated that the letter from Apollo Alarm Inc. is in reference to equipment that would be installed in the new Municipal Building for burglar protection. This would be available to subscribers in the area. Discussion followed. Mr. Decker stated that it is his intention to enter into an agreement with the company to install the equipment at no cost to the Village and would return some revenue to the Village. Trustee Gleeson stated he would be concerned with the background of the company and would like to know a little bit more about them. Further discussion ensued. President Thompson asked if the Attorney could give Mr. Decker the wordage for a hold harmless clause to be inserted in the contract. 22. NOTICE OF VIOLATION FROM METROPOLITAN SANITARY DISTRICT RE GENERAL CAR CARE (BULGARELLI) President Thompson stated that a memo has been received from Mr. Decker listing the results of a meeting before the Metropolitan Sanitary Dis- trict on a violation issued in regard to General Car Care. The Presi- dent stated that Mr. Bulgarelli, owner of General Car Care, is having his attorney contact the Metropolitan Sanitary District to inform them that they are willing to make the changes as recommended when Dundee Road is widened. President Thompson further stated that the drainage culvert provided is in according to the State approved specifications at the moment. Attorney Raysa advised the Board that he doesn' t like the form of agreement presented by the Metropolitan Sanitary District as this is not the Village ' s responsibility. 23. LETTER FROM JOHN HOOPER TO RICHARD RAYSA RE J. P. MILLER ARTESIAN WELL President Thompson stated that the Board has received a copy of a letter written to Attorney Raysa from John Hooper reference the J. P. Miller Artesian Well Company. Discussion followed. 1805 11/10/69 Trustee Gleeson moved to refer the matter to the Village Manager for review and recommendation at the next regular meeting. Trustee Armstrong seconded the motion and it carried unanimously. 24. PARK DISTRICT REQUEST FOR LAND AND MONEY Mr. Bettin, President of the Park District, presented himself to the Board and stated that he is in attendance to state that there was a joint meeting held November 5th between five members of the Village Board and the Park District Commissioners. He further stated that there was a great deal of unanimity reached at that meeting and that he would request that the Village Board expedite their decision with regard to distribution of land and money to the Park District. Dis- cussion followed. Trustee Armstrong moved that the Village give to the newly formed Park District the Emmerich Park lands to include the park building with the agreement that the Park District will lease to the Village the garage which now houses the Fire Department, the office space next to the garage at a nominal fee of $1 .00 per year; the park lands at the Longfellow School/Park site and the park lands at the Cooper School/Park Site and the park lands at the Kildeer school/park site; this would be exclusive of the Municipal Building site. Trustee Fabish seconded the motion. Trustee Gleeson stated that he feels the Board should move a little more slowly in order to determine the needs of the Village and he would like to give the Village Manager time to evaluate the situation. Trustee Armstrong stated that he doesn' t agree, he thinks in the in- stances he mentioned in his motion that they are park lands and will have to be developed as such and parks are which he would consider to be a high priority in the needs of the Village. He further stated that he thinks they should be developed by the Park District and should be completely controlled by them. Trustee Armstrong then amended his motion to the effect that the Board deed to the Park District that portion of Emmerich Park south of the proposed align- ment of Lake Cook Road. Trustee Fabish seconded the amendment. Trustee Cimaglio suggested that the present office of the Village Manager also be leased to the Village for use by the Public Works Department. He also pointed out that the Board has not discussed disposition of the building which now houses the Police Department. Trustee Gleeson moved to table further discussion on the motion until the Board gets a study from the Village Manager. He stated that the Board should give him an opportunity to review the matter and attempt 1806 11/10/69 to get some kind of professional viewpoint on it. Mr. Decker stated that he is prepared to give the Board some recommendatior at the present time. He stated that the Board must consider the possi- bility of disannexing from the Wheeling and Long Grove Rural Fire Districts and establishing the Buffalo Grove Municipal Fire Department and thus creating the need for a northside Fire station so he would be very reluctant to give any lands north of Lake Cook Road. He further stated that with the possible acquisition of the Buffalo Utility Company it would seem only natural that the location of a Public Works garage would be in close proximity to the Administration offices and to at least one well and storage area which would be the property just north of the Park Building. He further stated that with the present ownership of five vehicles and one more vehicle coming the present garage space is very inadequate for present needs let alone future needs. He then recommended that the Board withhold any transfer of any properties to the Park District at this time. Trustee Armstrong stated that he disagrees; he doesn' t think a Fire Station would be put next to either elementary or junior high schools. President Thompson asked if there was a second to the motion to table. There was none forthcoming. The President stated that then the motion made by Trustee Armstrong would stand. Trustee Armstrong then amended his motion to include the Village ' s leasing of the small garage to the north of the Park Building. Dis- cussion followed. Trustee Armstrong then amended his motion to include the Village ' s leasing of the office now housing the Village Manager. Trustee Fabish suggested that the Park District use the building now housing the Police Department for their offices. Discussion followed. Mr. Decker stated that in order to evaluate the Village ' s future needs there should be an updating of the comprehensive plan. He did ask that the Board give him at least until the first of the year to make a study. Further discussion ensued. President Thompson asked Trustee Armstrong to restate his motion so that it would be clear to all members of the Board. Trustee Armstrong stated that his motion is that the Board deed the lands at the Longfellow School/Park site, the Cooper School/Park site and the Kildeer School/Park site and at Emmerich Park those lands south of the proposed alignment of Lake Cook Road to the Park Dis- 1807 11/10/69 trict and that they be given the Park Building with a leasing agreement that they will lease at $1.00 a year the present garage now being used by the Fire Department, the offices immediate to that area and also the office now housing the Village Manager and to also lease the small garage. Trustee Fabish seconded the motion. Discussion followed with Trustee Fabish withdrawing his second and stating that he thinks the Board is going to have to sit down and discuss the matter. Trustee Felten then seconded the motion as clarified. Trustee Thorud moved to table the motion. Trustee Gleeson seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Fabish, Cimaglio NAYS: Trustees Felten, Armstrong The motion carried. President Thompson stated that there is no intent to remove from the jurisdiction of the Park District the control of any program or facilities that they are now using. Mr. Bettin stated that all they are attempting to do is that which the electorate elected them to do. He further asked that theBoard expedite mattersas much as possible so that the Park District knows where they are going. Discussion then followed on expenditures made by the Park District. Mr. Decker stated that he has been attempting to set up some kind of budget for the District but it is very difficult without control over the purchasing. Mr. Decker stated that the Park District expenditures are now overdrawn by $2, 000 in one line item in the Appropriation ordinance and he has asked Trustee Gleeson to get together with him to try to straighten out the matter. He further recommended that a representative of the Park District come to the meeting. Trustee Felten stated that he would also like to attend the meeting between Trustee Gleeson and Mr. Decker. 25. WHITE PINE STRIP Mrs. Kanoles stated that on October 20th Trustee Cimaglio moved that the owners of record of the land on the White Pine Strip be cited for not cleaning up the trash on the land. She stated this has not been done as the trash is still there. Mr. Decker stated that that was referred to the Village Attorney for citation under the nuisance ordinance and he is awaiting direction. Mr. Raysa stated that he would apologize if he has neglected to do something and would take care of it as soon as possible. 1808 11/10/69 26. ADJOURNMENT Trustee Armstrong moved to adjourn the meeting. Trustee Gleeson seconded the motion and it carried unanimously. Village Clerk Approximately 10: 35 P.M. APPROVED THIS DAY OF , ��. �) , 1969. Village President