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1969-11-03 - Village Board Regular Meeting - Minutes 1790 11/3/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, NOVEMBER 3, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 03 P.M. All present stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were found present: President Thompson; Trustees Felten, Thorud, Armstrong, Fabish, Cimaglio Absent: Trustee Gleeson Also present were Richard Decker, Village Manager; Murvyn Sisson of Hattis Engineers, Village Engineers; Richard Raysa, Village Attorney. 1. APPROVAL OF MINUTES OF OCTOBER 20TH Trustee Cimaglio moved that the minutes of October 20th be approved as published. Trustee Felten seconded the motion and it carried unanimously. OLD BUSINESS 2 . FARRINGTON DITCH -- HATTIS REPORT President Thompson stated that the engineering report on the Farrington Ditch has been received from Hattis Engineers and that Mr. Wolff of Levitt & Sons has given the Village a letter of covenant that they agree to do their portion of the work. Also, that a letter has been received from Mr. Harold Friedman that he will do the necessary work on the culvert across the golf course. The President further stated that the Board will have to get engineering estimates to see what it would cost to install a culvert under the access road to the treatment plant. Discussion followed. Trustee Felten moved that the Village Manager be directed to get the necessary drawings and set up the specifications in order to secure bids on the replacing of the culvert under the access road. Trustee Armstrong seconded the motion and it carried unanimously. President Thompson stated that discussions are being held with Levitt & Sons relative to the elimination of the screen planting along Arlington Heights Road and placing that planting at the headwall of 1791 11/3/69 the ditch. Further discussion ensued. 3. STRATHMORE UNITS 11, 12 AND 13 Discussion then followed on final plat approval for Strathmore Units 11, 12 and 13. President Thompson read the Plan Commission report dated September 17, 1969. �•/ President Thompson stated that an objection was received from School District 96 in reference to dedicated land. He further stated that a ten acre dedication of land was made to the Village of the site on which the sewage treatment plant was built and there was no dedi- cated land within this particular subdivision and that while the school district is very concerned, it was a matter of a decision of the Village Board as to the dedicated land. The President stated there is a sizable amount of undeveloped land immediately west of the area which could be condemned by the district for a school site and that the area is not too remote from other sites. 4 Trustee Armstrong moved to approve Strathmore Units 11, 12 and 13 with a waiver of the sixty foot cul de sac radius, permission of the variation on the drainage grade as recommended by Hattis Engineers, replacing sodding of the swale with stone rip rap, the installation of the energy dissipator at the outfall, the waiver of the necessity of cross walks and that it would be incumbent upon the developer, Levitt & Sons, to furnish easements for all necessary street lighting in the units. Trustee Cimaglio seconded the motion. Trustee Cimaglio stated that the easements should not be only for the lighting but for all public utilities. Trustee Armstrong amended his motion to be contingent upon the receipt of the fees. Trustee Cimaglio seconded the amendment. Trustee Felten pointed out that there is no provision for sidewalks along Arlington Heights Road and Route 83. President Thompson asked if Levitt & Sons would be willing to install sidewalks along Arlington Heights Road in lieu of the required screen planting. Mr. Wolff of Levitt & Sons stated that there were no houses that front on either Arlington Heights Road or Route 83. Discussion followed. Mr. Wolff stated that he would commit Levitt & Sons to place sidewalks in in lieu of screen planting. Trustee Armstrong then amended his motion to include the fact that 1792 11/3/69 Levitt & Sons will install sidewalks along Arlington Heights Road in lieu of screen planting. Trustee Cimaglio amended the second. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, Armstrong, Fabish, Cimaglio NAYS: None ABSENT: Trustee Gleeson The motion carried. 4. RELEASE OF ESCROW FUNDS -- STRATHMORE UNITS 1 AND 3 Mr. Wolff stated that they would like the release of escrow funds in Strathmore Units 1 and 3. President Thompson stated that the only thing left to do in the way of public improvements in those areas is to turn on the street lights. Mr. Decker stated that he will check with the engineers to see if they have made final inspections on the paving. Trustee Felten stated that he would prefer that Hattis Engineers present a letter to the Board on their approval of the paving. President Thompson stated that he feels the Board should let Mr. Decker look into the matter. Mr. Decker stated that the information he has received on the street lighting is that the Public Improvements Committee accepted a layout for street lighting and the street lights were not installed in accordance with that plan and that the engineers had not received dedicated easements for the wiring. Mr. Decker further stated that the engineers responsible will have to come back to the Board to get acceptance for the present layout and will have to furnish to the Board dedicated easements. Mr. Wolff stated that it is the intention to energize the street lights any day. 5. CHESTERFIELD DEVELOPMENT Mr. Hillman of Chesterfield Development explained the situation they are involved in in regards to the storm drainage in the Cambridge Subdivison/Wheeling area and stated that they are pushing for a solution. President Thompson stated that it would appear that the township has been most uncooperative in the entire project and that citizens in the Cambridge Subdivision have seen township trucks help bring in cars and dirt to fill in the Frazier dam and the President wondered if it would do any good for the citizens in the area to appear before the township Board. Mr. Hillman stated that it is necessary to cross township land and that while they have indicated a willingness to cooperate they haven' t done so as yet. Discussion followed. .1 1793 11/3/69 President Thompson stated that the annexation agreement pertaining to the annexation of thirty acres at the corner of Lake Cook Road and Arlington Heights Road has been read at the public hearing. President Thompson then read the high points of the agreement. He further stated that the Board had had several questions: whether Chesterfield would install sidewalks along Arlington Heights Road and Lake Cook Road; whether Chesterfield would waive the 25% contingency on the annexation fees; whether Chesterfield would covenant that the buildings in the commercial area would be compatible with the surroundings and that the Board would have the ability to approve the plan before the commercial area was built. Mr . Hillman stated that he would like to change the covenant on the height limitation as the architect computed one of the styles Chesterfield was considering as to be 33 feet high on a two story building. Presi- dent Thompson stated that Chesterfield would commit that there would be no more than two story livability space in any building. Discussion followed. Mr . Hillman stated that they would have no objection to striking the last sentence in paragraph 11 relative to 25% of the annexation fee going to the school district. In response to a query by Mr . Sisson, President Thompson stated that the elimination of the sewage would be through the Lake County Sewage Treatment Plant and that plant is supposed to be moved as soon as there are 1200 customers on the line and Lake County Department of Public Works will construct a plant. Or, if the Department of Public Works does not construct a plant, our plant could be expanded. Dis- cussion followed. In response to a query from Trustee Felten, Mr. Hillman stated that they would build not less than 40% one bedroom apartments and 60% two bedroom units, the total number of units would remain at 435 . Discussion followed on the financial study presented by Chesterfield Development Corporation. Trustee Armstrong asked what recourse the Village of Buffalo Grove would have if Chesterfield would go to Lake County or Arlington Heights with their annexation. President Thompson stated that the Village could lodge a protest. Attorney Raysa advised that the Village would have the right under the mile and one half limit and that if the protest were lodged the zoning would have to be approved by a larger majority. 1794 11/3/69 Trustee Fabish moved that the Village Board disapprove the annexation because right now the Village has 52% of all its ' dwelling units in apartments and in his report on the development he states that Chester- field does have a good petition, good layout and yet he feels that the Village has gone as far as it can with apartments. Trustee Felten seconded the motion. Trustee Armstrong stated that he tends to be in agreement with Trustee Fabish' s comments about the balance in the Village but feels it a shame to penalize Chesterfield. He further pointed out the amount of cars that would come into the Village with such a development; that the corner opposite is zoned for business; the area is kind of segregated from the rest of the Village; bordered basically by a golf course, a flood plain and on the west an unincorporated area and he wonders if in the long run it wouldn' t make sense to have apartments there. He further stated that he can' t definitely reach a conclusion so he would look for further comments from the Board. President Thompson stated that in Trustee Fabish' s report he indicated that the shopping center could be built and only have 80 homes on the property and that he would question that and also question whether the Board could get a developer to develop with homes knowing the cost of building and the condition of the money market. The President stated that he has tended to think in terms of which the development would contribute architectually and esthetically to the Village. He further stated that he wonders if the Board has reached the point whether they are thinking more emotionally rather than economically. Trustee Thorud asked if a motion to table would be in order. President Thompson stated that it would, but that the motion would have to be brought to vote eventually. Trustee Armstrong stated that he would like to have 100% of the Board in attendance for such a vote. Trustee Fabish stated that it is not emotional with him. He further stated that the President has talked about the need for dwelling units for industry and that with 52% zoned at the moment taking in any more would upset the balance. Trustee Armstrong stated that he is looking at it geographically and from that standpoint it is very good with access to what will be a four lane highway. President Thompson stated that the areas taken in since his administration have been uniquely low with about seventeen units to the acre--county zoning would be twenty two units to the acre. He further stated that the total density in the Village is lower than what was decided on in the comprehensive plan. I I { �, I I �/ �I 1795 11/3/69 Trustee Felten stated that his point of view is that in the first place he doesn' t like the ratio 60% two bedroom, 40% one bedroom and he thinks the plan could be laid out in a better ratio. Trustee Fabish stated there is nothing wrong with the plan, it is a very good plan layout. Trustee Cimaglio stated that he agreed with Trustee Armstrong, he would like to see a full Board present. Trustee Fabish stated he would withdraw his motion to allow a full Board. Trustee Felten withdrew his second. Trustee Cimaglio moved to table discussion until the next regular meeting. Trustee Armstrong seconded the motion and it carried unanimously. 6. SIDEWALKS & TREES -- WHITEHALL In response to a query by Trustee Cimaglio, Mr. Decker stated that he has not received a reply to his letter to F & D Builders regarding the sidewalks and trees. 7. LONGFELLOW SCHOOL/PARK SITE In response to a queryby Trustee Felten, Mr. Decker stated that Mr. Gingold of Levitt & Sons had promised to level the Longfellow Park site and that some of the buildings on the Cooper School site are down and the rest of the buildings will be coming down. 8. TRAILER ON GOLF COURSE In response to a query by Trustee Thorud, Mr. Decker stated that he would check to see if the trailer on the golf course has been removed as ordered by ordinance. 9. FINANCIAL ACCOUNTING AND REPORTING SYSTEM In response to a query by Trustee Thorud, Mr. Decker stated that he has requested additional information from the two companies who bid on the financial accounting and reporting system and that he would like to get together with the Board and discuss the matter as he has suggestions to make. He further stated that he would like to suggest that this matter be put off until the Municipal Building is finished. Discussion followed. I 11 1 1 1796 11/3/69 NEW BUSINESS 10. LETTER FROM SISTERHOOD OF CONGREGATION BETH JUDEA President Thompson stated that the letter from the Sisterhood of Congregation Beth Judea is a request to go door to door in the Village to sell tickets to a movie. Trustee Armstrong moved that the Board grant them permission to sell tickets door to door during the month of November and waive the usual fee. Trustee Thorud seconded the motion and it carried unanimously. 11. LETTER FROM THE SALVATION ARMY President Thompson stated that the letter from the Salvation Army is a request to sell their official publication "War Cry" in the Village on November 24, 25 and 26, 1969. Trustee Cimaglio moved that the Board allow the Salvation Army to solicit door to door for the sale of their official publication on the dates noted until the hour of 8: 30 P.M. on each date and to waive the usual fee. Trustee Fabish seconded the motion and it carried unanimously. 12. FINAL STREET PAVING APPROVAL -- CAMBRIDGE UNITS 6 AND 7. Mr. Sisson stated that the Village Clerk had provided him with some information relative to the amount of escrow funds still remaining for Cambridge Units 6 and 7. He further stated that the item in- spected by Hattis Engineers was just the top inch of the final sur- face. Discussion followed. Trustee Cimaglio stated that before releasing funds he would like the sidewalks to be checked. Trustee Felten stated that the trees are in violation of the Subdivision Regulations, and that he thinks the whole area should be checked out; first of all the sidewalks to make sure they conform to the Subdivision Regulations and then the trees. Trustee Felten then moved to have the sidewalks and trees checked to make sure they conform to the ordinance. There was no second to the motion. Discussion followed. Mr. Decker stated that he is in the process of trying to catch up with what was done by Mr. Hooper and what Hattis ' responsibilities are and he still has a long way to go. 13. METROPOLITAN SANITARY DISTRICT NOTICE OF VIOLATION - BULGARELLI President Thompson stated that Mr. Decker has taken the notice of violation received from the Metropolitan Sanitary District under advisement and will check it out on Tuesday morning. 1797 11/3/69 14. DUNDEE ROAD IMPROVEMENT MEETING President Thompson stated that he and Mr. Decker will be attending a meeting on Monday, November 24, 1969 in Arlington Heights re Dundee Road Improvement. 15. ADJOURNMENT Trustee Cimaglio moved to adjourn the meeting. Trustee Fabish seconded the motion and it carried unanimously. Village Cl rk Approximately 10: 26 P.M. APPROVED THIS %7 DAY OF p �� c , 1969. Village P sident V I