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1969-10-06 - Village Board Regular Meeting - Minutes 1760 10/6/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, OCTOBER 6, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 10 P.M. All present stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were found present: President Thompson; Trustees Gleeson, Thorud, Armstrong, Fabish, Cimaglio Absent: Trustee Felten Also present were Richard Decker, Village Manager; Richard Raysa, Village Attorney; and Murvyn Sisson of Hattis Engineers, Village Engineers. 1. APPROVAL OF MINUTES OF SEPTEMBER 15TH Trustee Armstrong moved that the minutes of September 15th be approved as submitted. Trustee Thorud seconded the motion and upon roll call, the motion carried unanimously. 2. APPROVAL OF MINUTES OF SEPTEMBER 22nd Trustee Armstrong moved that the minutes of September 22nd be approved as submitted. Trustee Thorud seconded the motion. Discussion followed on item 21 on page 1758. Mr. Sisson stated that it was his understanding that the State Department of Public Works and Buildings insisted upon doing publishing for work involving MFT funds and that they had informed him that they would not be able to publish for the resurfacing of streets in the Village this year. Trustee Thorud questioned whether or not the Clerk had received a reply to her memo to the Fire and Police Commission re the hearing for Officer Gahart and the Clerk replied that she had not received a reply. Upon a query by Trustee Thorud, the Clerk stated that she had sent a notice to the Buffalo Grove Golf Club informing them that they must remove their trailer by October 31, 1969. Upon roll call, the motion carried unanimously. 1761 10/6/69 3. MUNICIPAL BUILDING WARRANT #18 President Thompson stated that Municipal Building Warrant #18 would be stricken from the agenda as he had been informed that the job is still incomplete. 4. PLAN COMMISSION REPORT President Thompson stated that certain action on the Plan Commission report would be taken care of under the various points of business. 5. TRAFFIC AND SAFETY COMMITTEE REPORT President Thompson stated that the action on the Traffic and Safety Committee report should be handled by the proper departments. Trustee Fabish stated that as far as he can determine the original design of the Busch Road and Route 83 intersection showed them to be about 300 feet apart whereas in reality they are only about 40 feet apart. He further stated that he thinks the final plat should be checked to see if that road is misplaced and that he will check it out with the Plan Commission. OLD BUSINESS 6. STRATHMORE UNITS 11, 12 and 13 President Thompson stated that a letter has been received from Levitt & Sons pertaining to Strathmore Units 11, 12 and 13 and that the Plan Commission has also reported on those areas. Discussion followed on the conveyance of a deed for the promised acreage involved with this property. Trustee Cimaglio moved to table the discussion of Units 11, 12 and 13 until all the covenants are fulfilled. Trustee Gleeson seconded the motion and it carried unanimously. 7. APPOINTMENT OF VILLAGE MANAGER President Thompson announced that the Village Board had hired a new Village Manager after a great deal of investigation and discussion. The President them appointed RICHARD DECKER as the Village Manager and asked for Board concurrence. Trustee Fabish moved that the Board concur in the appointment. Trustee Thorud seconded the motion and upon roll call, the motion carried unanimously. 8. FARRINGTON DITCH President Thompson asked Mr. Decker to follow through on the issuance 1762 10/6/69 of citations on the Farrington Ditch. 9. CHATHAM CIRCLE AND WEIDNER DRAINAGE SWALE President Thompson stated that a report has been received from the Hattis Service Company, Inc. re the drainage swale between Chatham Circle and Weidner Road and that he had sent a letter to Mr. Besinger of Meritex Corporation requesting that the swale be corrected as per the engineering report. He further stated that Meritex Corporation had their equipment in the area and was in the process of making the necessary changes. Trustee Cimaglio moved that all the bills received from the Hattis Service Company in this regard be rebilled to Meritex Corporation. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. 10. $4 MILLION BOND ISSUE President Thompson stated that a letter has been received from Barcus, Kindred & Company requesting that the Village extend their option to sell the $4 million bond issue for at least thirty days. Mr. Iverson of Barcus, Kindred stated that they would take at least two weeks to get a Standard & Poor' s rating on the bonds and then would need addi- tional time to sell the bonds. Discussion followed. President Thompson stated that he had wired the Illinois Senators re the Board' s opinion on the removal of the tax exemption on Municipal Bonds and had received a letter from Senator Percy stating that he, too, was against the removal. Trustee Gleeson stated that he wanted it known that there is another bond house that would like to offer an option. He further stated that he feels Barcus, Kindred & Company had put forth an effort and he would recommend that the Board grant them an extension until November 15th. President Thompson then read a Fiscal Agency Agreement Extension re- ceived from Northern Securities Commission. Trustee Gleeson moved that the Board approve the extension of the Fiscal Agency Agreement to midnight November 15 , 1969. Trustee Armstrong seconded the motion and it carried unanimously. President Thompson read Resolution #R-69-12 which is a resolution extending an option agreement between the Village and Barcus, Kindred & Company and Julien Collins & Company. 1763 10/6/69 Attorney Raysa advised the Board to strike Section 2 from the resolution. Discussion followed. Trustee Gleeson moved to approve Resolution #R-69-13 as amended with Section 2 deleted. Trustee Cimaglio seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, Fabish, Cimaglio NAYS: None ABSENT: Trustee Felten The motion carried. Trustee Gleeson stated that he and the other Trustees would like to have a meeting with the representatives of Barcus, Kindred & Company and Northern Securities Commission. Discussion followed on a possible date for such a meeting. The date was established as October 21st at 8 P.M. in the Municipal Service Center. 11. PROCEDURAL METHODS FOR LEGISLATIVE COMMITTEE Trustee Armstrong made the following suggestions as far as procedural methods for the Legislative Committee are concerned: whenever a sub- ject comes up that should be considered for establishment of an ordinance or revising an existing ordinance, the committee would investigate and see whether it is on the books and at that time disseminate the matter to the proper standing committee and then work in conjunction rather then independently. He further stated that the committee would issue a status report on a once a month basis. President Thompson stated that it would be proper for all the commissions and committees to consult with Mr. Decker and get his opinions on matters. Discussion followed on the sign ordinance. 12. DRAINAGE Chatham Circle - Weidner- Regent - Longwood Trustee Cimaglio stated that the Public Works Department had opened a hose in the Weidner area in an attempt to see how the newly cleaned sewers would take the flooding and found that with the exception of two spots on Longwood where the water might have to be directed into a culvert, it carried the water. Mr. Sisson stated that he was in the area during the rainfall on Monday and found that most of the water was 1764 10/6/69 being carried off. White Pine Strip Mr. Sisson stated that Hattis Engineers has submitted a report on the drainage swale in the White Pine Strip (Doc. #69-29) and went on to explain the problem in the area. Discussion followed. Mr. Sisson stated that the original drawing on the area is not a com- plete picture of what needs to be done. President Thompson stated that all we could ask the owners of the land to do would be to bring it back to the original drawing. President Thompson stated that a letter was written to the owners of the land on September 25th giving them ten days in which to remove the weeds and that he had instructed the Village Manager to issue a citation if the weeds are not removed and to issue one each day until such time as they are removed. He further stated that he would ask Trustee Cimalgio to write a letter to the owners of the property on behalf of the committee and at least get the property to the way it was supposed to be in the "as-built" drawings. Trustee Cimaglio stated that he would call the owners and ask permission to bring in excavators to remove "x" number of yards of dirt and to level it to the grade where it should be. 13 . OCCUPANCY PERMITS Trustee Cimaglio stated that there are a number of homes that have been moved into that have not been approved for occupancy and that he would like to see the builders cited on a daily basis until each home has an "Approved for Occupancy" certificate on it. President Thompson stated that it is within the realm of the Building Commissioner to so cite. 14. FIRE AND HEALTH COMMITTEE REPORT Trustee Thorud stated that he will have a Fire and Health Committee report in the near future and that as a result of their recent meeting he would move that the $100 monthly salary of Dr. Saidel, the Village Health Officer, be stricken as of October 1st and that Mrs. Joan Kuffel be appointed Health Inspector at a salary of $100 a month. Upon a query by President Thompson, Trustee Thorud stated that there is no health ordinance at present but it is under discussion in the Fire and Health Committee. President Thompson stated that he would declare the motion out of order until such time as the Board has the report in writing. Trustee Gleeson stated that the credentials for the job should be all set before appointing. Trustee Thorud stated that the Fire and Health 1765 10/6/69 Committee is in the process of getting the personnel necessary to set up a Board of Health and all the necessary ordinances to take care of health problems. He further stated that a Business License ordinance was passed which requires a health inspection and that this inspection cannot be made at this time because the health officer will not make the inspection. Trustee Thorud stated he is asking that the health officer' s salary be stopped. President Thompson stated that when the report comes in the Board will be glad to act on it and that he thinks the Board should ask Mr. Decker to find out what is needed to be done to accomplish this. 15 . PLAN COMMISSION -- PART TIME SECRETARY Trustee Fabish stated that the Plan Commission is still in need of a part time secretary to take minutes at their meetings. Trustee Gleeson suggested that the Village Manager should take care of this as he is in charge of Village employees. 16. CONTRACT WITH HONEYWELL, INC. Trustee Gleeson moved that the contract with Honeywell, Inc. be re- ferred to the Village Attorney for review and be brought back to the Board at the next meeting. Trustee Cimaglio seconded the motion and it carried unanimously. NEW BUSINESS 17. CRUSADE OF MERCY CAMPAIGN President Thompson read a letter received from the President of the Wheeling-Buffalo Grove Crusade of Mercy in which they request permission to solicit in the Village during the week of October 12-18. Trustee Fabish moved that they be granted permission to solicit during the week of October 12-18 and that the fee be waived. Trustee Armstrong seconded the motion and upon roll call, the motion carried unanimously. President Thompson then declared the week of October 12-18 as "Crusade of Mercy Week" and asked that all citizens of Buffalo Grove contribute what they can to further the cause. Trustee Gleeson moved that the Board concur in the declaration. Trustee Fabish seconded the motion and it carried unanimously. 18. PUBLIC HEARING FOR BABIARZ-CLEMENTI PROPERTY President Thompson stated that the Plan Commission has set their date for the public hearing on the Babiarz-Clementi property for October 22nd and that the Board should now set a date for the hearing on the annexation 1766 10/6/69 agreement. After discussion, the Board decided on October 29th at 8 P.M. Trustee Cimaglio moved to direct the attorney to draw up the public notice for the hearing. Trustee Fabish seconded the motion and it carried unanimously. 19. MUNICIPAL BUILDING CONTRACTS TO BE LET President Thompson stated that a bid for the painting on the Municipal Building has been received and that it will be tabled until the next regular meeting. 20. APPOINTMENTS TO PLAN COMMISSION President Thompson stated that the Plan Commission has made recommendation: for appointment to the Plan Commission and that he would appoint MR. HOWARD MENDENHALL, 505 Weidner Road to the Plan Commission for a period of one year. Trustee Fabish moved that the Board concur in the appointment. Trustee Cimaglio seconded the motion and it carried unanimously. President Thompson then extended the appointment of MR. JOHN GUIDOTTI for a period of one year to the Plan Commission and asked for Board concurrence. Trustee Cimaglio moved that the Board concur in the extension of the appointment. Trustee Fabish seconded the motion and it carried unanimously. 21. AGREEMENT WITH A. J. FIRNBACH & SONS Trustee Cimaglio asked if there were any objections into entering into an agreement with A. J. Firnbach & Sons with regard to using one of their loader tractor to load salt at $10 .00 per day. President Thompson stated that he thinks this should be taken care of by the Village Manager. 22. QUESTIONS FROM AUDIENCE In answer to a query, President Thompson stated that he still hasn' t heard of a definite date as to when the street lights will be turned on in Strathmore. Discussion followed. In answer to a query by Dorothy Berth, President Thompson stated that he didn' t know whether or not citations had been issued to those home- owners having hedges too high at intersections. Discussion followed on entrance gates in the Village. 1767 10/6/69 Discussion followed on the Farrington Ditch and what recourse the Village had in the matter. 23. LETTER FROM ALLAN PETERS, ATTORNEY AT LAW, RE REZONING IN UNINCORPORATED COOK COUNTY President Thompson stated that the letter from Allan Peters is in regard to rezoning of land in unincorporated Cook County which is presently being heard by the Cook County Zoning Board of Appeals and which was orally objected to by the Village of Buffalo Grove. President Thompson stated that the Village ' s objection to the zoning still stands. Discussion followed. Trustee Gleeson moved that the Village Attorney be directed to file written objection to the zoning based on the fact that there would be what we could consider a traffic problem, that the public facilities required for a use of the type considered would not be present without making structural changes to the building and that while the Board would not have objections to the dancing classes a use of that type would not be conducive to the structure. Trustee Fabish seconded the motion and upon roll call, the motion carried unanimously. 24. DISCUSSION ON BUSINESS LICENSE ORDINANCE Discussion followed on the business license ordinance and zoning ordinance as they pertain to home operated businesses. 25. PUBLIC HEARING ON ANNEXATION AGREEMENT WITH CHESTERFIELD DEVELOPERS President Thompson announced that the public hearing on the annexation agreement with Chesterfield Developers would be held October 8th at 8 P.M. in the Municipal Service Center. 26. LETTER FROM GOVERNOR OGLIVIE President Thompson stated that a letter has been received from Governor Oglivie relative to the Village' s share of the state income tax and that a check for that share was also received. Li 27. WEIDNER ROAD DRAINAGE Mr. Blake of the Weidner Road area requested that he and the group of 1768 10/6/69 citizens he represents would like official documentation as far as the drainage on Weidner Road is concerned. President Thompson stated that as soon as the Village receives a report from Hattis Engineers they would be able to get a copy of that report. 28. ADJOURNMENT Trustee Cimaglio moved to adjourn the meeting. Trustee Armstrong seconded the motion and it carried unanimously. Village Cletk Approximately 10: 14 P.M. APPROVED THIS ,2e9 DAY OF Cc2C-t ' , 1969. //2 Village - sident °`