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1969-09-22 - Village Board Regular Meeting - Minutes 1750 9/22 /69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, SEPTEMBER 22, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS l } The President called the meeting to order at 8:02 P.M. All present v stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were found present: President Thompson; Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, Cimaglio Also present were Richard Raysa, Village Attorney; Mr. Sisson of Hattis Engineers, Village Engineers. 1 . APPROVAL OF MINUTES OF SEPTEMBER 2nd Trustee Felten moved that the minutes of September 2nd be approved as published. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. 2. APPROVAL OF MINUTES OF SEPTEMBER 8TH Trustee Armstrong moved that the minutes of September 8th be approved as published. Trustee Felten seconded themotion and uponroll call, the motion carried unanimously. 3. WARRANT #169 Warrant #169 in the amount of $7, 690. 84 was read by Trustee Gleeson. Trustee Gleeson moved that Warrant #169 be approved as read. Trustee Cimaglio seconded the motion. A discussion followed on the bill received from Hattis Engineers in connection with their services rendered on the Raupp museum. Trustee Felten stated that the report received from Hattis Engineers states that Trustee Felten had asked them to inspect the building and that the only time he knew that Hattis had been at the building was with him for about i hour and that as far as he knows no other inspections were made. Further discussion followed. Upon roll call, the motion carried unanimously. 1751 9/22/69 4. WATERWORKS WARRANT #49 Trustee Gleeson read Waterworks Warrant #49 in the amount of $2, 538.07. Trustee Gleeson moved that Waterworks Warrant #49 be approved as read. Trustee Armstrong seconded the motion and upon roll call, the motion carried unanimously. 5. MUNICIPAL BUILDING WARRANT #17 Trustee Gleeson read Municipal Building Warrant #17 in the amount of $6,000.00. Trustee Gleeson moved that Municipal Building Warrant #17 be approved as read. Trustee Armstrong seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. 6. LEGISLATIVE COMMITTEE REPORT President Thompson stated that most of the discussion on the Legislative Committee will be taken care of under the heading of "Old Business" . 7. NEW POLICE OFFICERS OATH OF OFFICE President Thompson stated that before continuing with the items on the agenda, the Fire and Police Commission would now administer the Oath of Office to the three new patrolmen that have been hired by the Village. Mr. Jeremy Brown then administered the oath of office to ARTHUR VOIGT, RALPH WAGNER and CHARLES WEIDNER. OLD BUSINESS 8. CONTRACT WITH NATIONAL POWER RODDING CORPORATION President Thompson stated that the contract with National Power Rodding Corporation was tabled because it was felt that the Board would try to get some information from the Village of Wheeling as to whether or not they would have the equipment and/or men to do the job. The Village of Wheeling has indicated that it would not be feasible because of insurance problems, etc. The President stated that the amount of the contract is $753. 70 and the area involved to be power rodded is the St. Mary' s-Lincoln area . Trustee Armstrong moved to authorize the President and Clerk to enter into the contract on the part of the Village of Buffalo Grove. Trustee Thorud seconded the motion. Trustee Cimaglio directed the Clerk to inform the Public Works De- partment of the date when the rodding will take place. Upon roll call, the motion carried unanimously. 1752 9-22-69 9. FINANCIAL ACCOUNTING AND REPORTING SYSTEM President Thompson stated that the Board has received a report from the advisory committee on data processing re the bids on the financial accounting and reporting system which were opened at the meeting of • September 15, 1969. Trustee Gleeson read the committee ' s report. A lengthy discussion followed with the representatives of the bidding L./ companies, Honeywell, Inc . and World Wide Time-Sharing, Inc . offering explanations of their bids to the Board. Trustee Armstrong moved that the Board reconsider their motion to enter into a contract with World Wide Time-Sharing, Inc. for their on-line system. Trustee Felten seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, Armstrong, Fabish, Cimaglio NAYS: None ABSTAIN: Trustee Gleeson The motion carried. Trustee Armstrong moved that the Board enter into a contract with Honeywell, Inc . per the recommendations of the advisory committee as submitted on their memo of September 22nd for the off-line system. Trustee Felten seconded the motion. President Thompson asked Trustee Gleeson if the Board is still going to be able to accomplish what they set out to accomplish, that is, handling all the various operations. Trustee Gleeson stated that they will have to be able to handle them and that the one thing changed by the committee is the time requirement for the various reports and that many of the reports being talked about are not in existence at the present time . He further stated that it is his opinion that off-line batch processing card system is cumbersome and that an off-line system using tape punching is cumbersome also; information is being transmitted physically from the Village offices to a bureau and that there are internal operations that must be made so that there are checks and balances . He stated that the Board will have to make a decision as to whether or not the time requirement is valid. Trustee Gleeson stated that the functions of the Village offices are not contained in any of the bids, they are based on data being transferred on documents to the supplier to do key punching, they are not estimating a function by function layout of time requirement in the offices . Trustee Cimaglio stated that inasmuch as Honeywell estimates that it 1753 9/22/69 will take about twenty hours in the Village offices to prepare the documents, would Honeywell be acceptable to an hourly charge being imposed for time over and above that twenty hours that could conceiv- ably be used. The representatives of Honeywell indicated that they would reimburse the Village for anytime that the internal work goes longer than twenty hours per month. (.1 Trustee Armstrong amended his motion to make the contract contingent upon the approval of the Village attorney. Attorney Raysa suggested that the Honeywell people put the changes in the contract. Upon roll call, the vote was as follows: AYES: Trustees Felten, Armstrong, Fabish NAYS: Trustees Thorud, Cimaglio ABSTAIN: Trustee Gleeson The motion carried. 10 . ORDINANCE #0-69-15 -- BUILDING CODE AMENDMENT President Thompson read Ordinance #0-69-15 which is an amendment to the Building Code. Trustee Fabish moved that the ordinance be approved. Trustee Armstrong seconded the motion. Discussion followed. Upon roll call, the motion carried unanimously. 11. DEED FOR KILDEER SCHOOL SITE President Thompson stated that the deed for the Kildeer school site was turned over to Hattis Engineers at the last meeting so that they could verify the legal description contained in that deed. Hattis has reported to the Board that the deed is in order for execution. Trustee Felten moved that the President and Clerk be authorized to execute the deed for the Kildeer School District on behalf of the Village. Trustee Armstrong seconded the motion and upon roll call, the motion carried unanimously. 12 . DRAINAGE PROBLEMS j WHITE PINE v President Thompson stated that a letter has been received from Mr . Rodeck in reference to the White Pine strip (Doc. #69-28) . Mr. Sisson stated that Hattis Engineers has made a survey the length of the strip and that he thinks the findings are not what was anticipated. He further stated that the residents of the area had the feeling that the ditch was generally too close to them and that they have found just the opposite, as if the ditch were in the location shown on the 1754 9/22/69 drawings that it would take an additional amount of land from the homeowners on the White Pine strip. Mr. Sisson further stated that the ditch should be deepened and the bottom flattened out to improve the flow of water. He stated that this would be a difficult excavation and that he thinks a contractor should look at it to give an approximate cost. Discussion followed. Mrs . Kanoles stated that if the ditch is deepened then consideration should be taken that it be fenced. Further discussion followed. Trustee Cimaglio stated that he thinks the Board could ask that the engineers procure figures from a con- tractor to bring the White Pine ditch to grade and simultaneously procure figures as to how large an enclosed culvert would be necessary to drain the area to the creek. Mr. Sisson stated that he thinks they could be considered separately. Trustee Cimaglio moved that the Village engineers procure figures for the grading of the ditch. Trustee Fabish seconded the motion and it carried unanimously. A citizen from the area reminded the Board that Dr . Saidel had stated that if the weeds were mowed and left they would provide excellent cover for rats and that that is just what has happened. The President directed the Clerk to write to the owners of the land and tell them that the weeds should be removed from that area because of the Health Officer ' s recommendations and that we would expect this to be done within ten days or else citations will be issued under the health and welfare ordinances of the Village. 13. LATE BILL FROM ILLINOIS BELL TELEPHONE COMPANY President Thompson stated that a bill dated March 7 , 1969, has been received from Illinois Bell Telephone Company for expenses incurred in the course of temporarily relocating and replacing buried cable at Buffalo Grove and Hintz Roads due to sewer work being done on the Village ' s behalf by William Ziegler. The President stated that he had directed the Clerk to turn this bill over to Mr. Harold Friedman for payment. Discussion followed. 14. DRAINAGE PROBLEMS Weidner Road Trustee Cimaglio stated that after removing quite a bit of debris from the storm sewers on Weidner Road, he asked the Public Works foreman to turn on one of the hoses to check on the flow; he did so and as one of the homeowners stated to Trustee Cimaglio there was quite a bit of water but no flooding. Trustee Cimaglio stated that he is going to ask the 1755 9/22/69 Public Works foreman to go up the hill and check on whether or not it would flow into a house as it comes down. President Thompson stated that Hattis had reported that the Village ought to take a check on Regent Drive also. Mr. Sisson stated that he would be interested in seeing the tests done to see how the water would take the curve. Chatham Circle Mr . Sisson stated that the Chatham Circle report should be available for the next meeting. Mrs. Wayne stated that the drainage swale behind Chatham Circle is on private property. President Thompson stated that Hattis should get the information to the Board as soon as possible and that if it is not according to the plat it is a simple matter of informing the developer. Cambridge Attorney Raysa informed the Board that everyone has now signed the form of decree and that it will come to the Board for execution. Farrington Ditch Upon a query by Trustee Felten, Mr. Sisson stated that they would take another look at the Farrington Ditch and that before they can complete a survey the golf course ditch would have to be complete . Trustee Cimaglio stated that as he understands it, if the creek going across the golf course were widened and deepened this would alleviate the high water mark north of Checker which would lower the water table and the Farrington ditch could be lowered two or three feet and drain off the ditch. Trustee Gleeson suggested that a citation be issued because the ditch has not been completed. Trustee Felten stated that the Board was told by Levitt & Sons that they are not responsible for this area and that the Farrington Ditch is offsite as far as Levitt is concerned. President Thompson suggested that a citation be issued on this ditch also. Thornwood Trustee Felten stated that he had written letters to Mr. Frank and Mr. Hefter re the drainage problem on Thornwood and had not received a reply. Discussion followed. President Thompson asked Trustee Felten to send him a copy of the letter and that he will follow through. 15 . RECESS The Chair delcared a five minute recess . 1756 9/22/69 16. BALLANTRAE STREET LIGHTS President Thompson asked what the results were of the poll taken in the Ballantrae area re their purchasing concrete poles for the street lights. Mrs . Young stated that they have enough support to subsidize the concrete poles in the area. President Thompson stated that it would take twelve weeks to get the poles and that it would probably be next spring before installation is completed. He further suggested that the sooner the money is collected the better as the contract will not be negotiated until such time as the Village has the money. The President stated that the Board could give the homeowners until October 15th to bring in the money. Discussion followed. 17 . LEGISLATIVE COMMITTEE REPORT Discussion then followed on the report particularly as it pertained to the sign ordinance. Trustee Gleeson moved to change the sign ordinance to limit the height of signs to twenty feet instead of thirty-five feet. Trustee Cimaglio seconded the motion. Discussion followed. Trustee Cimaglio moved to amend the motion to limit the overall size of signs to 120 square feet per side. Trustee Gleeson seconded the amendment. After further discussion, Trustee Cimaglio withdrew the motion and Trustee Gleeson withdrew his second. Discussion followed on the last paragraph of the report in which the legislative committee recommended that new legislation be re- viewed by the village committee which by its composition can best provide the technical knowledge. President Thompson read from the minutes of August 4th in which a motion was made making the legis- lative committee the controlling committee for all new legislation. He stated that that motion would stand unless it should be reconsidered. Trustee Armstrong stated that the primary purpose of that motion was to give the legislative committee a chance to see if there is any current legislation. Discussion followed. Trustee Gleeson suggested that the legislative committee, or the Board as a committee of the whole, develop a procedural method whereby legislation would flow through the Board - where they would start and where they would go afterwards . Trustee Armstrong stated that he thinks it is a point well taken and that the legislative committee could set up such a procedure. President Thompson stated that at the next Board meeting the legislative committee or the Board should 1757 9/22/69 have a motion as to how they wish the legislative committee to be relegated in the table of events . Discussion followed on the trees, shrubs and other plants ordinance (Ordinance #0-60-8) . Trustee Gleeson stated that he thinks the Village President should appoint a Village Forester. Trustee Thorud stated that it is the recommendation of the legislative ( committee that the public improvements committee check into the ordinance. Trustee Gleeson moved that the President be directed to write our U.S . Senators expressing the Village ' s concern for the adverse effect legislation re the elimination of tax exemption on municipal bonds would have on the community. Trustee Cimaglio seconded the motion and it carried unanimously. 18 . LETTER FROM LEVITT & SONS -- DRAINAGE DITCH LAKE COUNTY UNIT 4 Trustee Felten asked if the Board is approving of the drainage ditch at Arbor Gate Lane and Burnt Ember Lane in general or just the sodding of that ditch. Mr. Sisson stated that Levitt had asked for approval of the sodding of the ditch and their approval tacitly approves the ditch. Mr. Sisson stated that the ditch including the culvert to Checker Road is adequate. Discussion followed. 19. AERIAL FIRE TRUCK Trustee Thorud stated that there is a change order on the aerial ladder truck for the Fire Department to be added in the amount of $2, 652 .15 . Trustee Thorud moved that the Board allow for the change order in the amount of $2, 652 . 15 for the additions to the original fire truck as ordered. Trustee Gleeson seconded the motion. Discussion followed on the financing of the truck. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, Fabish, Cimaglio NAYS: Trustee Felten The motion carried. 20 . TRAILER ON THE GOLF COURSE Trustee Thorud asked that the Clerk send a letter to the Buffalo Grove 1758 9/22/69 Golf Course asking that the trailer be removed on the date as stipulated in the ordinance. Trustee Gleeson asked that the Clerk bill them at the same time. 21. MFT FUNDS -- PAVING OF BERNARD AND ST. MARY ' S Discussion followed on the paving of Bernard and St. Mary' s with the use of MFT funds. Trustee Gleeson read a letter received from the Department of Public Works and Buildings in which they indicate approval of the resolution sent to them in this regard. Mr. Sisson stated that he had heard from Mr. Jankouskis of the department stating that bids would have to be received on the project by October 1st. Mr. Raysa stated that the department of public works and buildings usually insist that they do the publishing. 22. FIRE AND POLICE COMMISSION Trustee Thorud asked that the Clerk write a memo to the Fire and Police Commission asking them whether or not they have held the hearing on Officer Gahart as the Board has not accepted his resignation. 23. RESOLUTION #R-69-11 (CONCERNING WATERWORKS BOND ISSUE) President Thompson read Resolution ##R-69-11 which is a resolution approving of the "Preliminary Official Statement" covering $4, 000 ,000 Waterworks and Sewerage Revenue Bonds. Trustee Gleeson moved that Resolution ##R-69-11 be approved. Trustee Cimaglio seconded the motion. The motion carried unanimously. 24. REQUEST FROM BUILDING COMMISSIONER TO PURCHASE TRANSIT President Thompson stated that the Building Commissioner has submitted a request to the Board for approval to purchase a transit and tripod. Trustee Cimaglio moved that the Building Commissioner be authorized to purchase a transit. Trustee Fabish seconded the motion and it carried unanimously. 25. MILEAGE ALLOWANCE FOR VILLAGE EMPLOYEES Discussion followed on the possibility of allowing a mileage allowance for Village employees who use their personal cars on Village business. Trustee Fabish suggested that the Board give an interim opinion on this matter until such time as the new Village Manager is working. Trustee Armstrong moved that the Board give Village employees 10 a 1759 9/22/69 mile for all mileage incurred in their private vehicles on Village business. Trustee Thorud seconded the motion. Upon roll call, the vote was as follows: AYES: Trustees Felten, Thorud, Armstrong, Fabish, Cimaglio ' NAYS: Trustee Gleeson . The motion carried. 26. LETTER FROM R. DRESSLER RE SIDEWALK REPLACEMENT President Thompson suggested that the Clerk send a copy of the letter received from R. M. Brown of Levitt & Sons showing that various side- walks will be repaired in the Strathmore area and also showing that Mr. Dressler ' s sidewalk will be repaired. 27. CLOSING OF ARLINGTON HEIGHTS ROAD FOR BRIDGE RECONSTRUCTION Mr. Sisson stated that Arlington Heights Road will be closed between Checker Road and Lake Cook Road for the reconstruction of the bridge. President Thompson stated that the road would be closed for a minimum of one hundred days. 28. ADJOURNMENT Trustee Armstrong moved to adjourn the meeting. Trustee Cimaglio seconded the motion and it carried unanimously. Village Clekk Approximately 12:40 P.M. APPROVED THIS /2 = DAY OF Village P sident ��