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1969-09-08 - Village Board Regular Meeting - Minutes 1735 9/8/69 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, HELD MONDAY, SEPTEMBER 8, 1969, AT THE MUNICIPAL SERVICE CENTER, 150 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS The President called the meeting to order at 8: 05 P.M. All present stood and recited the Pledge of Allegiance. The Clerk called the roll and the following were found present: President Thompson; Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, Cimaglio Also present were Richard Raysa, Village Attorney; Mr. Brandon and Mr. Sisson of Hattis Engineers, Village Engineers. 1. APPROVAL OF MINUTES OF AUGUST 18TH Trustee Gleeson moved that the minutes of August 18th be approved as published. Trustee Armstrong seconded the motion. Trustee Felten asked if the Village Attorney had sent the letter to John Hooper (page 1717) as directed by the Board informing him that he no longer has any responsibility in the Village. Attorney Raysa stated that he had not yet sent the letter but he will do so. Trustee Felten pointed out that he had received correspondence from Mr. Hooper dated September 4, 1969. Mr. Brandon stated that Hattis Engineers is meeting with John Hooper on the sewage plant. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, Cimaglio NAYS: None ABSTAIN: Trustees Felten, Fabish The motion carried. ( ) 2. WARRANT #168 �J Trustee Gleeson read Warrant #168 in the amount of $26, 626. 96. Trustee Gleeson moved that Warrant #168 be approved with an amendment that the invoice from Del Chemical Corporation in the amount of $339. 74 listed under Department "F" be charged to the Road and Bridge Fund and that the following items be added to the Warrant: Department "A" Blue_Cross-Blue Shield Acct. #40 $28.10 Department "K" Blue Cross-Blue Shield Acct. #40 14.05 Department "M" Add to Acct. #40 the amount of 102. 87 17-36 9/8/69 far a total of $145.02 to be added to the Warrant. Trustee Felten seconded the motion. Discussion followed. Trustee Gleeson stated that the Board should approve a transfer of appropriated funds for the Fire Department as the amount on this warrant would take them over the appropriated amount. Trustee Felten stated that he would like to see a report from the Civil Defense Department and that if the Board were to transfer funds from one department to another discussions should be held with the Department heads. In response to a query by Trustee Gleeson, Fire Chief Winter stated that the bill from U. S. Firemen' s Equipment for fire hose in the amount of $2, 277.00 could be deferred until the next warrant so that it could be decided as to where to transfer funds. Trustee Gleeson moved to amend Warrant #168 to delete the bill from U. S. Firemen' s Equipment in the amount of $2, 277.00 so that with the total additions and this deletion the warrant would amount of $24,494. 98. Trustee Felten seconded the amendment. Upon roll call, the motion carried unanimously. 3. WATERWORKS WARRANT #48 Trustee Gleeson read Waterworks Warrant #48 in the amount of $2, 333. 65 . Trustee Gleeson moved that Waterworks Warrant #48 be approved as read. Trustee Armstrong seconded the motion and upon roll call, the motion carried unanimously. 4. MUNICIPAL BUILDING WARRANT #16 Municipal Building Warrant #16 in the amount of $17, 123. 00 was read by Trustee Gleeson. Trustee Gleeson moved that Municipal Building Warrant #16 be approved as read. Trustee Armstrong seconded the motion and upon roll call, the motion carried unanimously. 5. TREASURER' S REPORT ( In the absence of the treasurer, Trustee Gleeson read the treasurer' s �•/ report. There were a total of $128,085 . 90 in all accounts as of the end of August, 1969. 6. PUBLIC RELATIONS COMMITTEE REPORT President Thompson read portions of the Public Relations Committee report. The report was accepted. 1737 9/8/69 7. PLAN COMMISSION REPORT President Thompson stated that two reports have been received from the Plan Commission. Discussion followed on the report of August 20 , 1969 and then on the report of September 3, 1969. The President stated that recommendations on the report would be taken care of under the proper heading of business. 8. FIRE DEPARTMENT REPORT There were a total of 1,005 hours logged by the Fire Department for the month of August, 1969. Trustee Thorud stated that the Fire and Health Committee has received a letter regarding a change order on the new fire truck and he would like to have that discussed at the meeting of the Village Board and the Fire Department in which they propose to discuss a Municipal Fire Department. The Board then set the 17th of September as the meeting date. The meeting will be at 8 P.M. in the Municipal Service Center. OLD BUSINESS 9. PUBLIC HEARING DATE FOR ANNEXATION AGREEMENT WITH CHESTERFIELD BUILDERS The Board then established the date of October 8, 1969 for the Public Hearing to be held on the annexation agreement with Chesterfield Builders. The meeting will be at 8 P.M. in the Municipal Service Center. 10. WEEDS ON WHITE PINE STRIP President Thompson stated that the Board has received a report from the Clerk re the correspondence she has had with the owners of the White Pine Strip. A letter has been received from Mr. Ken Rodeck r`�stat' that they would be willing to pay a fair and reasonable cost incurred by the use of the Village ' s equipment in the cutting of the weeds. Discussion followed on the general condition of the area and the fact that in order to properly eliminate the weeds at this time it would be necessary to bull doze the area and that grading should also be done. Attorney Raysa advised the Board to inform the owners of the property as to what action they would like to take on the land. Trustee Gleeson moved that the Village Engineers be directed to draw the specifications for regrading the ditch and obtain cost figures to 1738 9/8/69 to be approved by the Board before proceeding. Trustee Cimaglio seconded the motion. Trustee Felten stated that he would like to amend the motion to include that the developer of the area, Mr. Albert Frank, should be notified of the Village ' s intentions to see if he approves or disapproves. Trustee Gleeson seconded the amendment. A vote was taken and the motion carried unanimously. Mrs. Kanoles, a resident of the area, stated that she iftas 140 names on a petition concerning the ditch. The petition asks the Board to do the following: Clean and maintain the White Pine drainage ditch. Exterminate all rats in the area. Move the existing ditch at least ten feet west and put in drain tiles, etc Do something constructive with the White Pine strip. President Thompson stated that concurrent with the widening of Dundee Road the State will put in closed culverts to drain the road and that the Village will have the option at that time of sharing costs and putting in closed culverts in the area in question. 11. DEED FOR KILDEER SCHOOL DISTRICT 96 The Attorney advised the Board that he would have the legal description of the land requested by School District 96 checked. 12 . BIDS ON VEHICLES FOR POLICE DEPARTMENT President Thompson stated that two bids have been received on the vehicles for the Police Department. The President directed the Clerk to open the bids. The first bid was from Mark Motors in the amount of $4, 855. 60 with the trade-ins. The second bid was received from Grand Spaulding Auto Sales in the amount of $4, 667.00 with the trade-ins. ( Trustee Felten moved that the Board accept the bid from Grand Spaulding Auto Sales for two 1970 Dodge Police cars in the amount of $4, 667.00 including trade-ins. Trustee Gleeson seconded the motion and upon roll call, the motion carried unanimously. 13. LETTER FROM HATTIS ENGINEERS REFERENCE SIDEWALK AT 577 ESTATE DRIVE President Thompson stated that he has contacted Mr. Besinger of 1739 9/8/69 Meritex Corporation with regard to the sidewalk at 577 Estate Drive and has not yet received a letter in reply. 14. DRAINAGE PROBLEMS President Thompson stated that he was informed by Mr. Ryan of Meritex Corporation that the drainage swale at Chatham Circle was put in correctly and that Hattis Engineers have now been directed to check the area out to find out if this is correct and if it is not, then it will be taken care of. Discussion followed on the drainage in the community. A citizen complained about the drainage at Weidner Road and Regent Drive. President Thompson directed the Village Engineers to make sure the size of the sewers in the area are adequate and the Public Works Department to check the manholes. Further discussion followed. NEW BUSINESS 15. APPOINTMENT TO PLAN COMMISSION President Thompson then appointed MR. STAN HAAR to the Plan Commission as recommended by them and asked for Board concurrence. Trustee Gleeson moved that the Board concur in the appointment. Trustee Cimaglio seconded the motion and it carried unanimously. 16. APPOINTMENT TO CHAIR OF PUBLIC IMPROVEMENTS COMMITTEE President Thompson appointed TRUSTEE CIMAGLIO to the Chair of the Public Improvements Committee and asked for Board concurrence. Trustee Gleeson moved that the Board concur in the appointment. Trustee Fabish seconded the motion and the motion carried unanimously. 17. PLAN COMMISSION REPORT Discussion followed on the zoning of land wherein it was zones for a lower use and subsequently built for a higher use. Attorney Raysa ( advised the Board that they could amend the Zoning Ordinance so that if the land is used for a higher use then it cannot be used by any lower classification. Trustee Cimaglio moved that the Attorney be directed to draw up such an amendment to the Zoning Ordinance. Trustee Armstrong seconded the motion and it carried unanimously. 1740 9/8/69 18. PETITION OF ANNEXATION -- BABIARZ AND CLEMENTI President Thompson stated that petitions of annexation and annexation agreements have been received from Sylvia Clementi and Mr. Babiarz for land located near Checker Road and Buffalo Grove Road. The Presi- dent read the petition from Mrs. Clementi for one lot. Attorney Raysa advised the Board that petitions of annexation should not be received until such time as Public Hearings have been held on the annexation agreements and executed by the owners and the Village. Mr. Loftus stated that upon this recommendation his clients would withdraw the petitions of annexation. Trustee Cimaglio moved that the annexation agreement from Mrs. Clementi be forwarded to the Plan Commission for their zoning hearing. Trustee Armstrong seconded the motion. Upon roll call, the motion carried unanimously. President Thompson stated that the second agreement is in reference to approximately 24 acres of land with 10. 6 acres to be multiple zoning. Trustee Cimaglio moved that this annexation agreement also be for- warded to the Plan Commission for their hearing. Trustee Thorud seconded the motion and it carried unanimously. 19. LETTER FROM TOM CONNELL -- GENE SCHLICKMAN NIGHT IN B.G. President Thompson stated that a letter has been received from Mr. Tom Connell requesting permission to hold a Gene Schlickman night in Buffalo Grove to be held on September 9th. Trustee Armstrong moved that the Board grant permission to conduct the walk as outlined in the letter. Trustee Thorud seconded the motion. Discussion followed. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Armstrong, Fabish, Cimaglio NAYS: None ABSTAIN: Trustee Felten The motion carried. 20. PROCLAMATION OF CYSTIC FIBROSIS MONTH AND WEEK President Thompson then read a proclamation naming September as Cystic Fibrosis month and the week of September 14th through the 21st as Cystic Fibrosis week and asked for Board concurrence. Trustee Armstrong moved that the Board concur in the President' s proclamation. Trustee Gleeson seconded the motion and it carried unanimously. 1741 9/8/69 21. LETTER FROM COOK COUNTY ZONING BOARD OF APPEALS President Thompson stated that the letter from the Cook County Zoning Board of Appeals is for information and that a copy of it should be forwarded to the Plan Commission in order that they might give co- operation to the County Zoning Board. �.J 22 . CAMBRIDGE DRAINAGE President Thompson stated that the Board has received a copy of letter which Attorney Raysa sent to Hattis Engineers regarding the Frazier Dam and Cambridge Drainage Matter. Mr. Sisson stated that he has con- tacted Mr. Rodeck and is in the process of contacting the other engineering firms involved. 23. LETTER FROM HATTIS ENGINEERS RE INSTALLATION OF STREET LIGHTING STANDARDS President Thompson stated that the letter from Hattis Engineers re installation of street lighting standards is for information. 24. LETTER FROM HATTIS ENGINEERS RE GRADING AND SODDING OF SWALE IN LAKE COUNTY Discussion followed on the letter which was received from Hattis Engineers regarding the grading and sodding of the swale from Checker Road to Twisted Oak Lane between Burnt Ember Lane and Arbor Gate Lane. 25. LETTER FROM LEVITT & SONS RE BURNING OF DEBRIS President Thompson stated that the letter from Levitt & Sons re burning of debris is for information and outlines the procedure under which they will burn debris. Discussion followed with Chief Winter stating that he would check to see if they are following the plans outlined. 26. LETTER FROM ROBERT STOLL RE PURCHASE OF VILLAGE PROPERTY President Thompson stated that a letter has been received from Robert Stoll requesting purchase of Village property for the purpose of building a neighborhood swimming pool sufficient in size for the use of five or six families. Discussion followed. J President Thompson polled the Board as to their wishes regarding the sale of public land and each Trustee, in turn, voted "No" they didn' t want to sell. 1742 9/8/69 Trustee Gleeson stated that he felt Mr. Stoll should receive as much information on pools as is now available to the Village and should also be notified that the Village does not have any governing ordinance on pools at this time and the pool would, therefore, be subject to state and county regulations. 27. PARK DISTRICT INFORMATION MEETING Trustee Felten announced that there will be a meeting on September llth at which the Vice President of Illinois Parks and Recreation Commission will speak and will answer questions on the upcoming Park District referendum. 28. STREET LIGHTING IN STRATHMORE Trustee Armstrong stated that he had received a petition signed by the owners of homes on Bernard Court West in which they indicate that they do not want the street light proposed to be installed on their street and it would be their intent to install coach lights on their land within eight months. Discussion followed. President Thompson stated that unless a recommendation in the form of a motion would be forthcoming from a Trustee it would be assumed that the street lighting plan as laid out would remain as it is. The President declared the matter closed as there was no motion. 29. STREET LIGHTING IN BALLANTRAE Discussion followed on the street lighting in the Ballantrae sub- division with Mrs. Wayne of the area stating that Mr. Jaselski had informed her that he would be able to get square concrete poles for approximately $100 each. President Thompson pointed out that the cost as given by the engineering firm is for the hexagonal poles installed and for the removal of the wooden poles which are already delivered. Trustee Gleeson moved that the Board agree to stay with the present Village standard of lighting with the use of hexagonal concrete poles and bypass the alternate suggestion. Trustee Cimaglio seconded the motion. Trustee Felten stated that he thinks if the people are willing to pay for better poles that the Board should give them one more week to come up with the money. Upon roll call, the vote was as follows: AYES: Trustees Gleeson, Thorud, Fabish, Cimaglio NAYS: Trustees Felten, Armstrong The motion carried. 17`43 9/8/69 30. COMPLAINT ABOUT DOG ORDINANCE Karen Stephanites complained to the Village Board that the Police De- partment was not enforcing the dog ordinance. She explained the problem she has been incurring with an animal in her neighborhood. Discussion followed. President Thompson directed the legislative committee to take the dog ordinance under advisement and the Attorney was directed to contact Chief Smith and advise him to properly enforce the ordinance. 31. ADJOURNMENT Trustee Cimaglio moved to adjourn the meeting. Trustee Felten seconded the motion and it carried unanimously. 4-e---24-,x-2-- Village CJ'rk Approximately 11: 00 P.M. APPROVED THIS DAY OF 4 ti� , 1969 c� Village P ident `/