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1970-09-28 - Village Board Regular Meeting - Minutes 2065 I/28/70 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS , HELD MONDAY, SEPTEMBER 28 , 1970 , AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS . President Thompson called the meeting to order at approxi- mately 8 : 07 P .M. All present stood and recited the Pledge of Allegiance to the Flag . The Clerk called the roll and the following were found present: President Thompson; Trustees Felten, Thorud, Fabish, Cimaglio ABSENT: Trustees Gleeson, Armstrong (Trustee Armstrong arrived 8 : 15 P .M. ) Also present were Mr . A. Seaberg representing Hattis Engineering, Village Engineers , and Mr . R. Raysa, Village Attorney . 1 . Warrant #199 President Thompson read Warrant #199 , the General Fund Warrant, in the amount of $10 , 131 . 98 . Trustee Fabish moved Warrant # 199 be approved for payment . Trustee Cimaglio seconded the motion. Trustee Felten stated he will vote no on approval of the Warrant since it contains the interest payment on the Fire Truck . The Clerk called the roll and the vote was as follows : AYES: President Thompson; Trustees Thorud, Fabish, Cimaglio NAYS: Trustee Felten 2 . Warrant # 74 President Thompson read Warrant #74 , the Waterworks Warrant in the amount of $ 7 , 654 . 55 . Trustee Felten moved Warrant #74 be approved for payment . Trustee Thorud seconded the motion and upon roll call the vote was as follows : L./ AYES: President Thompson; Trustees Felten, Thorud, Fabish, Cimaglio 206E 9/28/70 3 . Plan Commission Report (Doc . #70-67) President Thompson stated a portion of the report concerns the Babiarz Hearing . The remainder of the report will be handled under the proper headings of Old and New Business . President Thompson further stated he would ask that the Clerk put the Babiarz proposed annexation on the agenda for October 12th and notify the Attorney for Mr . Babiarz . 4 . Public Improvement Committee Report President Thompson stated the report dealt with a variation request of a resident for a tree, not included in Village Ordinances . It will be handled under Old Business . 5 . Legislative Committee Report (Doc. #70-68) The legislative Committee Report will be handled under Old Business as it deals with their recommendation concerning "For Sale" signs . 6 . Public Relations Committee Report President Thompson stated the Public Relation Committee Report is for information and states it is the hope of the Committee to have the first distribution of a quarterly report newsletter ready around Thanksgiving . Trustee Felten questioned the financing of the said report . President Thompson stated the question would have to be deferred until the arrival of Trustee Armstrong, Chairman of the Committee . There were no further reports before the Board. OLD BUSINESS 7 . Public Improvement Committee- Tree Variation A Mr . Krocko requested a variation allowing a Mountain Ash tree to be planted in the parkway instead of the Maple Trees that are scheduled for planting. 2067 9/28/70 The Public Improvement Committee recommended granting the variation and permitting the Mountain Ash to be planted. Trustee Cimaglio stated Mr . Krocko was aware of the fact that the tree becomes Village Property . Thereupon, Trustee Cimaglio moved the request of Mr . Krocko to plant a Mountain Ash in the parkway be approved. Trustee Felten seconded the motion. 8 : 15 P .M . Trustee Armstrong arrived and was present for the meeting. The Clerk called the roll and the vote was as follows : AYES: President Thompson; Trustees Felten, Thorud, Fabish, Cimaglio NAYS: None ABSTAIN: Trustee Armstrong 8 . Legislative Committee Report re Signs President Thompson then read the recommendation of the Legislative Committee concerning "For Sale" signs within the Village . Trustee Armstrong moved the recommendations be forwarded to the Village Attorney and he be directed to incorporate them as an amendment to the Zoning Ordinance . Trustee Fabish seconded the motion and upon roll call vote it carried unanimously . Trustee Felten then questioned Trustee Armstrong as to the financing of the newsletter . Trustee Armstrong stated there will be four mailings a year and they hoped to finance it through contributions from businessmen in the community . 9 . Paying Agent -$4 , 000 , 000 . 00 Bond Issue President Thompson then read Resolution R-70-31 being a Resolution naming the paying agent for the Bond Issue . Trustee Felten moved Resolution R-70-31 be approved as read. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously . Li 2068 9/28/70 10 . School District #96 President Thompson then stated that the representa- tives of School District #96 were present at the meeting to present an opportunity to the District and the Village to discuss problems mutual to both. He stated he hoped �.� the discussion would deal in terms of what our hopes are for the District and what they would like of us , whether it is within our realm, etc . He stated further, any discussion of the current litigation between the school board and a developer in the Village should be avoided so as not to have any misunderstanding or misinterpretation of the facts . Mr . Edmunds of School District #96 was then recognized. Mr . Edmunds stated he* appreciates the invitation to meet with the Village Board and stated he hoped the Village Board could be of some assistance to the School Board in acquiring necessary land for schools . He stated there will have to be a 3rd school in the District in the near future since development of the area has been moving so rapidly . He then introduced the members of the School Board, as well as the President of the School District and the Attorney for the School District, Mr . W. Hitzeman and Mrs . A . GeoKaris , respectively . President Thompson then stated it was his under- standing that the problem of school sites was an emergency problem and the Village has certain facilities which might be granted to the District . He stated there are approximately 5 acres of land on Checker and Arlington Heights Road which could be made available now ; there are approximately 14 acres of land near Farrington Drive which the Village has under option to purchase ; there is an area on the South- east corner of Checker and Arlington Heights Road which is unincorporated but which could be condemned for a school site . A portion of the aforementioned is in flood plain area, however, it could be taken out of flood plain for the purposes of a school building. President Thompson stated that at this point , this is the extent of the Board ' s ability to control anything happening to the school district . `./ Mr . Edmunds stated they would prefer to have the schools situated in such a manner that there would not have to be provisions made for busing and children would not have to cross major highways . He further stated however, situations can change , but , that is their preference . Mr . Hitzeman then stated he wished to explain why the District has asked for 15 acre sites . He stated that 2069 9/28/70 the Illinois Building Commission will not grant financial aid for less acreage than that for the amount of students that will be in the District . President Thompson stated he had contacted Mr . Shaw of the Illinois School Building Commission and he stated that the acreage was required "where feasible" . Further discussion followed and Mrs . GeoKaris gave her views as to why the large sites were more desirable as well as why they wished to avoid busing, if possible. Dr . Jansen then stated he thought perhaps the Village Board could approach Levitt F Sons and act as "third party" to assist the School Board in obtaining the property they desired . President Thompson stated he would do what was within his legal ability and further stated he did not wish to give the impression that the alternative land sites were being offered as an aid to Levitt since they were being offered as an emergency measure . Mrs . GeoKaris then thanked the Village Board for their time and stated she hoped some solution could be found to the problem. Trustee Thorud stated he wished to comment on the fact that Buffalo Grove is the only Village where School Districts have received their land as a donation. 9 : 1S P .M. The President declared a recess 9 : 30 P .M . The meeting was reconvened 11 . Plan Commission Report (DOC . 70-67) (a) Appointments At the request of the Plan Commission Chairman, President Thompson appointed Mr . JOHN GUIDOTTI and Mr . HOWARD MENDENHALL to the Plan Commission for a one year term. Trustee Felten moved the appointments be confirmed. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously . (b) Fence Ordinance President Thompson asked that the Legislative Committee study the recommendation of the Plan Commission concerning the Fence Ordinance Revisions and report back at their earliest convenience . 2070 9/28/70 (c) Pool Ordinance Recommendations Mr. Heinrich did not have the recommendations concerning the Pool Ordinance ready for presentation. The Plan Commission did state , however , that they would recommend the Village Engineer also study the ordinance and make reco mmendations . President Thompson asked that the Engineer and the Plan Commission submit their reports to the Village Clerk and asked that the Pool Ordinance be tabled. Thereupon, Trustee Cimaglio moved the Pool Ordinance be tabled until the 19th of October . Trustee Fabish seconded the motion and upon roll call vote the motion carried unanimously . 12 . Letter to Utility Company/Option to Purchase President Thompson then read a letter to be sent to the Buffalo Utility Company informing them that the Village wishes to exercise its option to purchase the Utility . Trustee Cimaglio moved the President be authorized to forward said letter to the Utility Company by Certified Mail , Return Receipt Requested . Trustee Armstrong seconded the motion and upon roll call vote the motion carried unanimously . NEW BUSINESS 13 . Park District Communication President Thompson stated the Board is in receipt of a Resolution from the Park District , however, since there is no representative of the Park District present, the resolution will be accepted as information. Should the District wish to discuss the resolution, they should request to be placed on the agenda. 14 . Communications (a) President Thompson stated he is in receipt of a letter from the Mental Health Association requesting that a liaison representative be appointed by the Village . President Thompson stated he has asked Mr . Edward Fabish to accept the appoinhltnt and he has done so . A letter will be sent notifying the Association of the appointment. 2071 9/28/70 (b) The activity report of the building department has been received as information. (c) A letter from the Buffalo Grove Police Auxiliary has been received requesting permission to sell candy . President Thompson stated he has talked to the Auxiliary and they are not going to solicit door=to=door therefore he does not feel permission to sell the candy or waiver of fee is needed. (d) A request from the Plan Commission to allow Mr . Merrill Hoyt and Mr . Bud Berth to attend a seminar on Land Use and Zoning in Illinois at the LaSalle Hotel was received by the Board. The cost of enrollment is $35 . 00 per person. Trustee Cimaglio moved that an expenditure not to exceed $70 . 00 be authorized for registration of Mr . Hoyt and Mr . Berth. Trustee Fabish seconded the motion and upon roll call the motion carried unanimously . (e) Information concerning gas lites in Cambridge from Mr . Bill Davis is to be placed on the agenda for October 5 , 1970 . (f) President Thompson asked that the Clerk place on the Agenda for the October 5 , 1970 meeting , discussion on sick leave and vacation policy for the Village . 15 . Checker Road Improvement President Thompson stated he had contacted Mr . Pontius of Vernon Township who stated he had no objection to the Township putting in the road, however Mr . Raysa contacted the Attorney and he stated he cannot sanction the use of taxpayers money to improve a road that is within the corporate limits of the Village . Discussion followed concerning the use of Motor Fuel Tax Funds . Mr . Seaberg is to contact Mr . Anderson to obtain plans , copy of the Notice of Bid, copy of the Bid received and contact the State to determine whether we can obtain approval to use MFT funds for the improvement of the Road . Mr . Seaberg stated he would do his best to see what could be done . President Thompson stated it would be on next week 's agenda. 2072 9/28/ 70 16 . Questions from the Audience (a) Mr . Heinrich questioned the status of the trees on Patton Drive . Trustee Cimaglio stated he has received a memo from Mr. Dettmer stating that Mr. Schwartz is letting bids and trees will be planted in the near future . (b) Mr . Clayton of 911 Twisted Oak Lane questioned how soon another Village Manager would be hired. President Thompson stated the Board is in receipt of 22 applications and is in the process of grading the applications . Prior to interviews , the City Managerial Association will verify the information on the resumes . He further stated he did not want to give a definite date but hoped it would be within 60 days . (c) Mr . J . Duncan of Springside Lane complained of the odors from the sewerage treatment plant and questioned whether it is of sufficient size to service future growth of the Village . President Thompson stated it will service what is now under development , however for future developments , it would have to be enlarged. Trustee Armstrong questioned why the odors were present . President Thompson stated that weather conditions namely, dampness and rain affect the process of dehydration. Chemicals are used to help prevent the odor. There being no further questions from the audience and no further business before the Board, Trustee Armstrong moved the meeting be adjourned. Trustee Cimaglio seconded the motion and upon voice vote the motion carried unanimously . Time: Approximately 10 : 05 P .M. PP Y Respectfully submitted, 141-4-11- - 4444-0-0e Village Cle APPROVED this day of Zk , 1970 illage sident