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1970-07-13 - Village Board Regular Meeting - Minutes 2000 7/13/70 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE , COUNTIES OF COOK AND LAKE , HELD MONDAY , JULY 13 , 1970 , AT THE MUNICIPAL BUILDING , 50 RAUPP BLVD . , BUFFALO GROVE , ILLINOIS . In the absence of President Thompson , Senior Trustee Felten called the meeting to order at approximately 8 : 05 P .M . The Clerk called the roll and the following were found present : Trustees Felten , Gleeson , Thorud , Armstrong , Fabish , Cimaglio Also present were : Village Attorney , Richard Raysa and Village Engineer, Hattis Engineering represented by Arnold Seabourg . ABSENT : President Thompson Trustee Felten then stated that a President Pro Tem would have to be chosen for the evening . Trustee Thorud moved that Trustee Gleeson be named President Pro Tem for the evening . Trustee Armstrong seconded the motion and on roll call the vote was as follows : AYES : Trustees Felten , Thorud , Armstrong , Fabish , Cimaglio NAYS : None ABSTAIN : Trustee Gleeson Minutes of June 15 , 1970 Trustee Thorud moved the minutes of the meeting of June 15 , 1970 be approved . Trustee Cimaglio seconded the motion . Trustee Cimaglio further stated that on page 1990 he voted Nay rather than Abstain as stated in the minutes . Trustee Armstrong stated he seconded the motions for the appointment of a President Pro Tem and Clerk Pro Tem. Thereupon , Trustee Thorud amended his motion to accept the minutes as corrected . Trustee Cimaglio amended his second . On roll call the vote was as follows : AYES : Trustees Felten , Gleeson , Thorud , Armstrong , Cimaglio NAYS : None ABSTAIN : Trustee Fabish Minutes of June 22 , 1970 Trustee Cimaglio moved the minutes of June 22 , 1970 be approved . Trustee Thorud seconded the motion and stated that on page 1993 , section 11 , the word fee should be substituted rather than donation . Trustees Cimaglio and Thorud so amended their motion and second , respectively. Upon roll call the vote was as follows : 2001 7/13/V0 AYES : Trustees Felten , Gleeson , Thorud , Armstrong , Cimaglio NAYS : None ABSTAIN : Trustee Fabish Minutes of July 6 , 1970 Trustee Cimaglio moved the minutes of July 6 , 1970 be approved with the correction of the substitution of the word fee for donation on page 1966 , paragraph 5 . Trustee Armstrong seconded the motion and upon roll call vote the motion serried unanimously . Warrant #194 Trustee Gleeson read Warrant #194 , general fund warrant. Trustee Thorud moved that Warrant #194 in the amount of $29 ,694 . 41 be approved for payment . Trustee Armstrong seconded the motion and upon roll call vote the motion carried unanimously . Warrant #69 Trustee Gleeson read Warrant #69 , Waterworks warrant in the amount of $30 ,881 . 07 . Trustee Cimaglio moved Warrant #69 be approved for payment . Trustee Felten seconded the motion and upon roll call vote the motion carried unanimously . Warrant #34 Trustee Gleeson read Municipal Building Warrant #34 in the amount of $5 ,622 . 50 . Trustee Cimaglio moved Warrant #34 be approved for payment. Trustee Fabish seconded the motion and upon roll call vote the motion carried unanimously . Warrant #24 Trustee Gleeson read Warrant #24 , Motor Fuel Tax Warrant. Trustee Felten moved Warrant #24 in the amount of $346 . 30 be approved for payment. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously . Plan Commission Report Discussion followed concerning the approval of a fence variation by the Plan Commission . There being no pertinent date available for Board members , Trustee Cimaglio moved to table the fence variation until the next meeting . Trustee Felten seconded the motion and upon roll call vote the motion carried unanimously . 2002 7/13/70 Further discussion ensued concerning changes to the Fence Ordinance . The Plan Commission was told to make their recommendations to the Board concerning changes they felt were necessary . The Plan Commission request to increase the number of Commissioners to 11 will be discussed under New Business . Public Improvements Committee Trustee Cimaglio stated he will have a written report concerning his investigation of the lights in the Cambridge Subdivision and stated notes have been made as to the ones that must be fixed and signs that must be replaced . Sprinkling Ban Trustee Felten then stated that effective Saturday at 6 :oo P .M. a ban was placed on sprinkling , said ban to be effective until further notice . OLD BUSINESS 1 . Resolution R-70-25 Trustee Gleeson questioned Mr . Raysa concerning setting up the Water account at Wheeling Trust & Savings Bank . Mr. Raysa stated the only requirement recited in the Ordinance is that the Principal and Interest account be maintained at Harris Trust and Savings Bank . Thereupon , Trustee Armstrong moved that Resolution R-70-25 be removed from table . Trustee Felten seconded the motion and upon roll call vote the motion carried unanimously . Trustee Cimaglio moved that Resolution R-70-25 be approved as written . Trustee Felten seconded the motion and it carried unanimously . NEW BUSINESS 2 . Reinspection Fees - Building Department l C' 7&.-4/P) A memo from the Building Department was read requesting fees be charged when a reinspection must be made of a structure because of failure to meet standards at the regular inspection . Trustee Cimaglio moved the Attorney be directed to draw up an ordinance establishing a fee of $10 .00 for the first' reinspection , $25 .00 for the second reinspection and $100 .00 for the third reinspection . Trustee Armstrong seconded the motion . 2003 7/13/70 Discussion ensued concerning the fact that the fees mentioned were punitive . Fees of such a nature should be charged only to cover expenses . Following further discussion Trustee Cimaglio amended his motion to direct the Attorney to draw up an ordinance establishing $10 . 00 as the first re- inspection fee and $10 . 00 plus $10 . 00 per hour for the second reinspection . Trustee Armstrong amended his second . Upon voice vote the motion carried unanimously . L 3 . Memo/Park District A memo from Mrs . Armstrong of the Park District was discussed concerning the use of air conditioners in the Building . Mr . Davis of the Public Works Department was directed to check in to the situation . 4 . Buffalo Grove Park District/ Insurance A letter from Mr . Kiddle , President of the Park District (Doc . #70- tq) was then discussed . Mr . Kiddle stated that the necessary insurance has been secured by the Park District and they desire the transfer of- the property . Mr. Kiddle further requested that a lease be drawn up for the use of the property at Arlington Heights and Checker Road , commonly referred to as site #21 . Trustee Cimaglio moved the Attorney draw up a lease for 5 years , cancellable on 90 days notice at a rate of $1 . 00 per year , requiring a Certificate of Insurance for Property Damage and Public Liability Insurance , exclusing the well site , access to the well site . Trustee Felten seconded the motion . Mr . Raysa requested a drawing of the parts in question . Hattis Engineering was directed to prepare a drawing showing the site . Mr. Kiddle was then recognized and presented the Village Attorney with a copy of the insurance coverage of the Park District . Mr. Jim Shirley , President of the SHA stated they would hope the matter could be expedited so that they could begin to prepare the area as a recreation center. Upon roll call on the motion to direct the Attorney to prepare the lease , the vote was as follows : AYES : Trustees Felten , Gleeson , Thorud , Armstrong , Fabish , Cimaglio NAYS : None 2004 7/13/70 5 . Police Department & Public Works/ Pay Seale The Board was in receipt of memorandums from the Police Department and Public Works Department concerning the pay scales of the respective departments . Trustee Fabish moved that the memos be discussed at a meeting of a committee of the Board as a whole to further clarify the requests of the Departments . Trustee Felten seconded the motion and upon voice vote the motion carried unanimously. Following discussion of availability of meeting nights , it was determined that Friday , July 17th was available , said meeting to begin at 8 : 00 P .M . 6 . ORT/ Fund Raising Bar BQ The Board was in receipt of a letter from Women ' s American Ort requesting permission to use chairs at the Emmerich Park. Trustee Gleeson stated the letter should be referred to the Park District for action . He requested that the Clerk notify Mrs . Bernstein that her letter was being referred to the Park Commission . 7 . Bids for Tractor Public Works Trustee Gleeson stated that two bids had been secured for Tractors for the Public Works Department . He announced a bid from Lewis International of Wheeling for $4998 . 00 and one from A. J . Firnbach for $4 ,677 . 00 . Trustee Felten moved the Board accept the bid of A. J . Firnbach in the amount of $4 ,677 . 00 . Trustee Cimaglio seconded the motion and questioned whether the bids had been advertised for . Mr. Raysa stated that statute requires advertisement for sealed bids . The Clerk called the roll and the vote was as follows : AYES : None NAYS : Trustees Felten , Gleeson , Thorud , Armstrong , Fabish , Cimaglio Thereupon , Trustee Felten moved the Board direct the Village Clerk to advertise for bids to be received until 8 :00 P .M . on July 20 , 1970 . Trustee Armstrong seconded the motion and upon voice vote the motion carried unanimously . 9 : 00 The President Pro Tem declared a recess 9 : 25 The meeting was reconvened 2005 7/13/70 8 . Sick Leave and Vacation Policy Trustee Gleeson stated that the Sick Leave and Vacation Policy is a portion of the personnel and administrative ordinance that was under consideration sometime ago . Trustee Felten moved that discussion of the above be included in the meeting on Friday night concerning pay scales . Trustee Cimaglio seconded the motion and upon voice vote the motion carried unanimously . 9 . Plan Commission Request for Increase in Number Trustee Cimaglio moved the village attorney be directed to submit an ordinance amending the Plan Commission ordinance increasing the number of members to eleven (11 ) . Trustee Fabish seconded the motion and upon voice vote the motion carried unanimously . 10 . Bids/ Well #2 Discussion followed concerning the advertisement for bids for work to be done at Well #2 . Trustee Felten felt that the delay to wait for the bid deadline could prove detrimental . Mr . Raysa stated that should the Board decide to bypass the public bidding it would require the vote of 2/3 of the Board members as an emergency measure . Trustee Armstrong moved the Board go ahead and review the bids that are already in and make a decision based on those bids . Trustee Felten seconded the motion . Trustee Fabish stated he disliked bypassing the public bidding . Mr . Raysa stated statute allowed bypassing as an emergency measure . Upon roll call the vote was as follows : AYES : Trustees Felten , Gleeson , Thorud , Armstrong , Fabish , Cimaglio NAYS : None Trustee Felten moved that a Special Meeting of the President and Board of Trustees be called for 7 :45 P .M . on Friday , July 17th to discuss the bids , for Well #2 . Trustee Armstrong seconded the motion . It was stated that the record should show that the Press was here and took cognizance of the fact that a special meeting was being called . Upon roll call the vote was as follows : AYES : Trustees Felten , Thorud , Armstrong NAYS : Trustees Gleeson , Fabish , Cimaglio The motion did not carry. 2006 7/13/70 11 . Miscellaneous Trustee Felten stated that in the Weidner Subdivision there are two homes which have no access to a road . Their cul de sac goes to Lake-Cook Road which is non-existent. Trustee Gleeson suggested the matter be discussed with the Village Attorney after viewing the plat and then a decision can be made as to what must be done . Trustee Felten then stated that the flooding problem at Longfellow School should be solved as soon as possible . Mr. Barger contacted the Village with the recommendations given them by a contractor. Following discussion , it was determined that the Village Engineers should survey the area to determine the feasibility of the method of drainage suggested by the School District . 12 . Communications The Village is in receipt of a letter from the Village of Wheeling (Doc . #70-50) relative the severe flooding conditions in the Buffalo Creek-Wheeling Drainage Ditch Watershed . It was suggested that the letter be given to the members of the Flood Committee within the Village by President Thompson at the next meeting . Trustee Fabish stated that there is a sign at the intersection of Weidner and Country Lane which is in violation of our ordinances . The Clerk was directed to contact Mr . Dettmer and report back to the board as to the action taken . Trustee Cimaglio questioned whether the status of the trees in the Whitehall Subdivision was as yet determined . The Clerk was requested to contact Mr. Dettmer and get a report from him. Trustee Armstrong then stated that it would be helpful if in the absence of a Village Manager , the Department Heads could attend Village Board Meetings so that questions could be answered , if possible , at the meeting . Mr. Raysa , Village Attorney , presented a form of Petition to be circulated throughout the Village for a referendum to adopt Article VI Chapt . 111 -2/3 of the Illinois Revised Statutes . Discussion then followed regarding the hearings at the ICC of the complaint filed by citizens against the Buffalo Utility Company . Mr. Raysa stated he wished to have the Police Chief, Village Clerk , and Director of Public Works to testify at the hearing . 2007 7/13/70 13 . Questions from the Audience *44 Mr . Frank Mazzie of Nitchill Court in the Lake County section of Stratmore was recognized and complained of the manner in which he was presented with a ticket for violation of the sprinkling ban . Mr. Jerry Davis ofehill Court stated that there were unaware -of the sprinkling ban and asked what was going to be done to rectify the situation . Mr . William Kiddie of the Park District invited all citizens and the Board members to join the Park District on July 25th in observing ecology day to clean up and repair the park area . Mr . Tom Rappel asked that they be furnished with further information concerning their complaint against the Buffalo Utility Company . Mr. Shirley of the SHA questioned whether there is a fee charged if the individual homeowner requests an inspection of his home by the Village prior to his expiration of the one year warranty . He was informed at present there was none . He also questioned the status of the lights in the Lake County section of Stratmore . Trustee Gleeson stated he did not have an answer , however it would be checked into and reported on . Mr . John DuPre complained of the lack of water damaging his appliances and also stated that all they have gotten when turning on faucets is air . Mr. Davis stated that they have tried to rectify the situation by opening the hydrant in that area , so that those people will have some water. Trustee Gleeson stated he would like to receive a list of the homes in the area so affected from Mr . Davis . Mr. Johnstone of Castlewood questioned what recourse the people have against the Village for not supplying water. Lengthy discussion ensued with various other individuals registering similar complaints and requesting information as to when the situation would become better . �./ There being no further business before the Board , Trustee Armstrong moved the meeting be adjourned . Trustee Cimaglio seconded the motion and it carried unanimously . TIME : 11 : 15 P .M . dLcJ Village Cl k Approved this 1 - day of %, , 1970 /2 / Vi11�.ge President.'