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1971-06-07 - Village Board Regular Meeting - Minutes 2273 6/7/71 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE OF COOK AND LAKE, ILLINOIS, HELD MONDAY, JUNE 7 , 1971 , AT THE MUNICIPAL BUILDING , 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS . President Armstrong called the meeting to order at approximately 8 : 20 P .M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present : President Armstrong ; Trustees Fabish , Shirley, Rathjen Vogt , Mahoney U Absent : None Also present were Mr . Richard Raysa , Village Attorney, and Mr . Frank Krebs of Hattis Associates , Village Engineers . 1 . Minutes of May 24 , 1971 Trustee Osmon moved that the minutes of May 24 , 1971 be approved as submitted. Trustee Mahoney seconded the motion. Trustee Rathjen stated that line eight of the second paragraph on page 2265 should read "that the possibility of two members of the Planning Commission join the ZBA was discussed. " Trustee Mahoney requested that in line six of the last paragraph on page 2267 , the words "should be" be changed to read "consider being" . Upon a roll call vote , the motion passed unanimously with the changes noted. 2 . Culinary Water in Lake County Trustee Rathjen presented a report of the May 26 meeting that the Lake County Public Water District held with representatives of many Lake County municipalities concerning the possibility of supplying culinary water to municipalities not able to supply their own needs , and moved that the Board forward the map and questionnaire to the Lake County Public Water District and encourage them to pursue their investigation as to the possibility of supplying water to the Lace County portion of Buffalo Grove . Trustee Fabish seconded the motion, and upon a voice vote , the motion passed unanimously. , C - -/9f- ?/ 2274 6/7/71 3 . Plan Commission Report Merrill Hoyt presented the Plan Commission Report (Document #71-26) stating that the Commission is in favor of the commercial use as outlined for the Stenholm property. President Armstrong stated that the purchasers of the Stenholm property had withdrawn their offer , but the Stenholm family will continue their annexation petition under a B-1 zoning . Mr. Hoyt further stated that the Commission recommends that the Board oppose House Bill 1207 . President Armstrong stated that this Bill has been tabled until the fall session. Mr. Raysa stated that this Bill was opposed by the Illinois Municipal League . Mr. Hoyt requested that the Board meet with the Plan Commission to discuss the future course of development and possible expansion of Buffalo Grove , northward in Lake County prior to developers approaching the Village . President Armstrong , with the concurrence of the Board, set a meeting of the Board and Commission for June 30 . Mr. Hoyt further stated that the Swimming Pool Ordinance has been given to Mr . Richard Henrich, Chairman of a Citizens Sub-committee . 4 . Finance Report Trustee Shirley stated that he had completed an estimate for corporate fund revenues for the next fiscal year and has the assessed valuations of the two county areas which is the major item in our revenue . He further stated that he is scheduling an audit of the Village records for the past fiscal year, that the. Statistical Tabulating System is progressing, and that the meetings to discuss budgets for the various departments are being scheduled. He further stated that the Appropriation Ordinance must be completed in the first quarter of the fiscal year . 5 . Checker Road - Determination of Resurfacing Mr. David Anderson, Vernon Township Highway Commissioner , proposed to grade , ditch , and shoulder the road, put in 10 inches of gravel 22 feet wide , prime it and put one layer of asphalt this year at a cost of $36 , 470 . 00 , with the Village paying 40% . He further stated that this road must be posted with a 6 ton minimum. Mr . Raysa stated that according to the Glen Grove Pre-annexation Agreement , the developer was to be responsible for improving Checker Road with the exception of that portion not in the Strathmore 2275 6/7/71 tract in which the developer would be responsible for improving the road to the center line . A lengthy discussion followed concerning the width of the road in 1964 . Trustee Shirley moved that the Board direct Mr. Raysa to proceed with the action to require the developers to conform with the Pre-annexation Agreement upon receipt of any additional information Mr. Anderson can supply. Trustee Rathjen seconded the motion, and upon a voice vote , the motion passed unanimously. President Armstrong stated that it was his opirion that the Board should direct Mr. Krebs to complete the administrative procedure for applying for MFT funds to pave this road, and requested that Mr . Krebs mail a resolution, pertaining to this , to the Village so that it will be on the agenda next week. 6 . Village Plan Project Trustee Rathjen stated that on June 11 , Mr. Sonnenfeld of the State of Illinois Department of Local Government Affairs , representatives of the Northeastern Illinois Planning Commission and he will meet to discuss the needs of planning in Buffalo Grove . President Armstrong requested that Mr . Hoyt or a representative of the Plan Commission and Mr. Rose of the Economic Development Commission attend this meeting. Trustee Shirley recommended that "provisions of public services and facilities in a rapidly expanding community" be included under specific problems . 7 . Request for Solicitation/City of Hope and Cystic Fibrosis Trustee Mahoney moved that this matter be removed from table . Trustee Osmon seconded the motion, and upon a voice vote , the motion passed unanimously. Trustee Mahoney stated that after considerable investigation, he recommends that the Board follow the procedure of the past , which is to give the right to any charitable organization, that seeks to come into the Village , a waiver of registration and further that the Legislative Committee look into the possibility of revising the existing Ordinance covering solicitations . Trustee Mahoney moved that the Board waive the registration requirement for City of Hope and Cystic Fibrosis . Trustee Fabish seconded the motion, and upon voice vote found the following : AYES : Trustees Fabish, Vogt , Osmon, Shirley, Mahoney NAYS : Trustee Rathjen. The motion carried. 2276 6/7/71 8 . Revised Street Light Layout/Strathmore Units 11 , 12 and 13 Trustee Fabish examined the map showing the street light layout for Strathmore Units 11 , 12 and 13 , and stated that it adhered to the suggestions that Mr. Seaberg and he made to Levitt . Trustee Fabish moved that the Board approve this layout and request Levitt to submit pictures and information regarding the lights in these units prior to installation, and that the area under condemnation is excluded from the approval . Trustee Osmon seconded the motion, and upon a voice vote , the motion passed unanimously. 9 : 40 P.M. President Armstrong declared a recess . 10 : 05 P.M. The meeting was reconvened. 9 . Long Grove Realty Trustee Fabish stated that the area on the Northeast corner of Arlington Heights and Route 83 was annexed under an agreement that the Long Grove Realty would be an R-1 with special use for realty office only, and if it ceased to be a realty office , it reverts to R-1 . He further stated that presently, a construction company and masonry contractor are in that building, and that this is violating the Pre- annexation Agreement . He then requested that the Clerk direct a letter to the existing owner stating that they are violating our Ordinance and that they should cease and desist within two weeks from the date of the letter or summons will be served. Trustee Shirley inquired of Trustee Fabish the status of the traffic survey in Lake County. Trustee Fabish stated that it should be complete , but that he will submit a report concerning this at the next Board meeting. NEW BUSINESS 10 . Arlington Hills Street Lights Mr. William Davis , Director of Public Works , submitted a report stating that according to an original contract with the Village of Buffalo Grove and Chicago Construction Company , Arlington Hills Subdivision, the Village was �, promised 56 lights , 50 have been installed , and this office directed Chicago Construction to install the remaining . President Armstrong questioned Mr . Davis , Director of Public Works , concerning his statement that the residents of Stonegate do not want a light . Mr . Davis stated that this was a verbal statement by several residents , and that none would grant an easement for this purpose . President Armstrong 2277 6/7/71 requested that Mr . Davis direct a letter to the residents on Stonegate Court indicating that it is the Village ' s desire to install a street light , but that no one has come forth with an easement , and request a reply. 11 . Resolution/Buffalo Grove Woman' s Club President Armstrong stated that due to an illness in her family, Mrs . Smith of the Buffalo Grove Woman' s Club , requested that this matter be postponed until next week. Trustee Rathjen moved that this matter be tabled for one week. Trustee Osmon seconded the motion, and upon a voice vote , the motion passed unanimously. 12 . Zoning Board of Appeals Trustee Fabish moved that the Board table this matter for one week. Trustee Osmon seconded the motion, and upon a voice vote , the motion carried unanimously. President Armstrong stated that Mr. Rodeck had assured him that the water behind Chenault Court would be taken care of today, but this did not take place , so President Armstrong will contact Mr. Rodeck in the morning . President Armstrong stated that the sidewalk along Buffalo Grove Road had been shored up . He then asked Mr . Krebs the status of the installation of the culvert on Buffalo Grove Road. Mr. Krebs stated that this will be ready for bids next week . President Armstrong referred to Mr. Davis ' report concerning parkway trees to be replaced in Units 4 thru 9 in Lake County Strathmore and stated that the replacement is Levitt ' s responsibility. Mr . Davis submitted a report stating that on a normal day, the demand on Well #1 is 300 ,000 gallons per day, but on weekends , this increases to 1 , 500 ,000 gallons per day, which implies that the Sprinkling Ordinance is not being obeyed by the residents . Trustee Mahoney suggested that this Ordinance should be enforeced by issuing citations . His report further recommended that another well be constructed in the Mill Creek Subdivision. Trustee Fabish stated that there is a 1/3 acre site for a well in that area and that money for this was provided in the bond issue . 2278 6/7/71 1 Trustee Fabish stated that the sidewalks are missing on Beechwood Road between 1108 and 1088 , between 1108 and 1126 , and from 1111 to Arlington Heights Road, and that according to the Subdivision regulations , these should have been in and checked by the engineer before the escrow money was released. He further suggested that the Board direct a letter to Meritex requesting the installation of those sidewalks . President Armstrong stated that he would check on the release of these funds . Trustee Vogt moved that the Board am, iend the Village Manager Ordinance by adding the provision that the Village Manager can be dismissed from his position only with the approval of 5/7 of the Trustees and President . Trustee Osmon seconded the motion, and upon a voice vote , the motion carried unanimously. Mr. Krebs , referring to the reservoir , requested an extra, in the amount of $250 . 00 , for underpinning the washout in the existing pit of the pump house . Trustee Osmon moved that the Board authorize the Village Engineers to proceed to reinforce the structure underneath the well house . Trustee Fabish seconded the motion, and upon a roll call vote , the motion carried unanimously. 13 . Questions from the Audience Mr . Frankel , 860 Shady Grove Lane , stated that his street is cracked. President Armstrong asked Mr. Boland to check into this matter . Mr . Krebs stated that a thorough engineering study is needed to feasibly quote a price on resurfacing St . Mary' s , Bernard and Raupp . Trustee Shirley stated that this work has been authorized approximately one month ago . Trustee Osmon moved that the Board move into executive session. Trustee Fabish seconded the motion, and upon a voice vote , the motion carried unanimously. 11 : 00 P .M. The Board moved into executive session There being no further business , Trustee Mahoney moved that the meeting be adjourned. Trustee Osmon seconded the motion, and upon a voice vote , the motion carried unanimously. Time : 12 : 12 )4.M. 2279 6/7/71 Respectfully submitted , 2 Village Clerk f Dated this / / day of , 1971 APPROVEI • , 112 ar- Presi.ent